We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization.<br><br>Responsibilities:<br>• Collaborate closely with account executives to provide comprehensive support for agency clients.<br>• Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently.<br>• Address client inquiries and provide exceptional customer service.<br>• Maintain and update client records in the agency management system, including underwriting, billing, and claims data.<br>• Handle claims submissions to insurance carriers promptly and accurately.<br>• Prepare detailed insurance proposals and summaries for client presentations.<br>• Gain cross-functional knowledge by training on additional product lines within the agency.<br>• Offer general administrative support to various departments as required.<br>• Manage multiple tasks effectively while adhering to deadlines.<br>• Contribute to a team-oriented work environment with strong communication and collaboration skills.
<p>Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure daily office operations run efficiently.</p><p>• Manage billing processes, including preparing, reviewing, and distributing invoices.</p><p>• Maintain accurate records and documentation for client accounts and internal operations.</p><p>• Communicate effectively with clients and team members to address inquiries and resolve issues.</p><p>• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.</p><p>• Utilize billing software to generate statements and ensure timely processing of payments.</p><p>• Assist in drafting and updating administrative policies and procedures.</p><p>• Coordinate with team members to ensure deadlines and project milestones are met.</p><p>• Handle confidential information with a high degree of discretion.</p><p>• Identify opportunities to improve administrative workflows and suggest practical solutions.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support account managers and help streamline daily administrative operations in Louisville, Kentucky. This contract position is ideal for someone who is highly organized, confident working with data, and comfortable managing multiple priorities in a fast-paced environment. The role includes a mix of administrative coordination, spreadsheet management, and data entry, with a Monday through Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support to account managers to help maintain efficient workflow and timely follow-up.</p><p>• Enter and update order information accurately while ensuring records remain organized and current.</p><p>• Build, maintain, and format Excel spreadsheets, including charts and pivot tables, to track and present key information.</p><p>• Perform high-volume data entry with strong attention to accuracy and completeness.</p><p>• Assist with customer service-related tasks by responding to routine inquiries and helping resolve basic issues.</p><p>• Organize documentation, reports, and internal records to support smooth office operations.</p><p>• Monitor details across multiple assignments and prioritize tasks to help the team address backlog efficiently.</p>
<p>We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.</p><p>Role and Responsibilities:</p><ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol><p><br></p>
<p><strong>Job Summary</strong></p><p>We are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul><p><br></p>
<p>Our client is seeking a reliable and detail‑focused Policy Operations Coordinator in New Holland, PA to support internal policy administration and customer service workflows. This role will focus on processing policy activity, maintaining accurate records, and supporting communication with internal and external partners.</p><p><br></p><p>Key Responsibilities</p><ul><li>Process new business, renewals, updates, and terminations within internal systems</li><li>Review and verify policy information for accuracy and completeness</li><li>Support basic rating and premium‑related transactions for existing accounts</li><li>Respond to routine inquiries from partners and customers related to policy servicing</li><li>Prepare and distribute standard correspondence and documentation</li><li>Coordinate tasks across internal teams to support timely processing</li><li>Request and manage supporting reports and documentation as needed</li><li>Handle incoming and outgoing mail, scanning, and document organization</li><li>Participate in quality checks to ensure compliance with internal procedures</li><li>Assist with additional operational or administrative needs as assigned</li></ul>
<p>Be the organizational backbone of a busy, growing office!<strong> </strong>Are you detail‑oriented, organized, and enjoy keeping things on track? We’re looking for a motivated <strong>Administrative Assistant</strong> to support day‑to‑day office operations and help our team stay efficient and organized.</p><p><br></p><p>What You’ll Be Doing:</p><ul><li>Provide administrative and clerical support to the office team</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and assist with correspondence</li><li>Handle filing, data entry, and document management</li><li>Support special projects and daily office needs as they arise</li></ul><p><br></p>
<p>Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul><p><br></p>
The Administrative Assistant supports the daily operations of the Homeowners Association. This role is essential in ensuring efficient office operations, providing excellent customer service to homeowners, maintaining accurate records, and supporting the Property Manager and Board of Directors in administrative tasks. Key Responsibilities: Serve as the first point of contact for homeowners via phone, email, and in-person. Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation. Maintain and update homeowner records and association databases. Manage incoming and outgoing correspondence, including mail and packages. Support the Community Manager with general office duties. Assist with coordinating with vendors and contractors as needed. Ensure office supplies are stocked and equipment is functioning. Handle confidential information with discretion and professionalism. Work Environment: Office-based with occasional community site visits. Regular interaction with homeowners, board members, vendors, and staff
We are looking for a detail-oriented Administrative Assistant to provide essential support in a fast-paced service industry environment. Based in Carnegie, Pennsylvania, this Contract to permanent position offers an excellent opportunity for a motivated individual to contribute to administrative operations while growing their career. The ideal candidate will handle a variety of tasks with efficiency and professionalism.<br><br>Responsibilities:<br>• Manage and respond to inbound phone calls, ensuring excellent customer service and accurate information delivery.<br>• Perform data entry tasks with precision and maintain organized records.<br>• Support day-to-day administrative office operations, including document handling and scheduling.<br>• Act as the first point of contact by performing receptionist duties, welcoming visitors and addressing inquiries.<br>• Coordinate and communicate with team members to facilitate smooth workflow and task completion.<br>• Assist in preparing reports and presentations as needed.<br>• Maintain office supplies inventory and order replacements when necessary.<br>• Handle confidential information with discretion and integrity.<br>• Ensure timely completion of assigned tasks while meeting organizational standards.<br>• Collaborate with colleagues to improve administrative processes and systems.
We are looking for an organized Administrative Assistant to support daily office operations. This is a Contract position expected to run for approximately 3.5 months, offering a fully onsite work environment with a standard Monday through Friday schedule of 35 hours per week, while also allowing for a part-time arrangement. The role is ideal for someone who communicates clearly, manages clerical tasks efficiently, and helps create a welcoming and well-run office setting.<br><br>Responsibilities:<br>• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and helpful experience.<br>• Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.<br>• Perform a range of administrative support duties to keep daily office activities organized and on schedule.<br>• Enter and maintain information accurately in office records, databases, and related documents.<br>• Prepare, organize, and file paperwork so materials are easy to access and up to date.<br>• Coordinate routine front-desk and receptionist activities while supporting staff with general office needs.<br>• Monitor administrative workflows and assist with scheduling or other clerical priorities as needed.
<p>We are looking for a dependable <strong>Administrative Assistant</strong> to help keep daily operations, programs, and events running smoothly for a mission-driven museum in <strong>Chatham, New York </strong>on a <strong>TEMP </strong>basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule.</p><p>• Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed.</p><p>• Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes.</p><p>• Support development and communications efforts through tasks such as preparing mailings and updating shared calendars.</p><p>• Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional.</p><p>• Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately.</p><p>• Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify.</p><p>• Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary.</p>
<p>We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.</p><p>• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.</p><p>• Provide administrative assistance to leadership and team members as needed.</p><p>• Manage calendars, schedule appointments, and support travel and meeting coordination.</p><p>• Respond to inquiries in a timely and professional manner to support internal and external needs.</p><p>• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.</p><p>• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.</p>
<p>This position offers the opportunity to work in a dynamic environment where organizational skills and customer service are highly valued. In this role, you will manage a variety of administrative tasks to ensure the smooth operation of daily activities. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Perform administrative tasks to support the manager, department, or team, ensuring efficient daily operations.</p><p>• Manage communications by directing incoming calls and messages to the appropriate individuals.</p><p>• Coordinate and plan meetings or events by arranging catering, booking venues, and distributing necessary materials.</p><p>• Organize travel arrangements, including hotel, car rentals, and detailed itineraries.</p><p>• Order office supplies to maintain a fully stocked and efficient workspace.</p><p>• Process vendor invoices and credit card receipts on a daily basis.</p><p>• Handle weekly payment of vendor invoices and ensure accurate reconciliation of bank and credit card accounts.</p><p>• Prepare and send client invoices weekly while following up on overdue payments and escalating issues as necessary.</p><p>• Respond to customer inquiries related to invoices or account balances with accuracy and attention to detail.</p><p>• Schedule continuing education opportunities for team members to support their ongoing development.</p>
<p>Behind every successful agricultural operation is a strong administrative backbone. We’re looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a growing agriculture company in Fallbrook. This role is perfect for someone who enjoys staying organized, keeping things on track, and supporting a hardworking, hands-on team. You’ll be involved in a mix of office coordination, reporting, and operational support, with exposure to the business side of agriculture.</p><p><br></p><p><strong>What You'll Do</strong></p><ul><li>Provide day-to-day administrative support to operations and leadership teams</li><li>Manage schedules, calendars, and internal communications</li><li>Maintain records related to inventory, shipments, and production logs</li><li>Assist with invoicing, purchase orders, and basic accounting coordination</li><li>Coordinate vendor communications and service scheduling</li><li>Organize and maintain digital and physical filing systems</li><li>Support compliance documentation and reporting requirements</li><li>Assist with data entry and tracking across spreadsheets and internal systems</li><li>Help coordinate team meetings and prepare reports or presentations</li></ul>
<p>Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and team coordination in a fast-paced, innovation-driven environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Maintain filing systems, records, and office documentation with a high level of accuracy.</li><li>Assist with travel arrangements, expense reporting, and invoice processing.</li><li>Support departmental projects, meeting logistics, and cross-functional communication.</li><li>Monitor office supplies and coordinate orders as needed.</li><li>Perform additional administrative tasks to support business operations.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented and organized Administrative Assistant to support day-to-day office operations and help ensure the team runs efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems, records, and office supplies</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with data entry and other office support tasks</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Conyers, Georgia. In this role, you will provide essential support to our operations, ensuring smooth daily functions and excellent customer service. This position involves a variety of administrative tasks, including managing schedules, handling inquiries, and maintaining front desk operations.<br><br>Responsibilities:<br>• Coordinate travel arrangements and schedules for team members, ensuring accuracy and efficiency.<br>• Assist in candidate sourcing and recruitment tasks as required.<br>• Provide attentive support at the front desk during afternoon hours, including greeting visitors and managing inquiries.<br>• Answer and direct inbound calls promptly and courteously.<br>• Perform data entry tasks with a high level of accuracy.<br>• Maintain and organize administrative office records and documentation.<br>• Handle receptionist duties, ensuring the reception area remains welcoming and organized.<br>• Support various administrative functions as assigned to enhance operational efficiency.
We are looking for an Administrative Assistant to join a small global child-focused organization on a Contract basis in New York, New York. This role supports the Secretary General and helps keep daily office and team operations running smoothly for a lean headquarters team and its international member network. The position is best suited for someone who is organized, responsive, and comfortable balancing administrative, reception, and coordination tasks in an office environment.<br><br>Responsibilities:<br>• Provide day-to-day administrative support to the Secretary General and assist with the coordination of priorities across the Secretariat team.<br>• Manage front-office activities by greeting visitors, handling incoming calls, and responding to general inquiries in a courteous manner.<br>• Maintain organized records, files, and internal documents to support efficient office operations and accurate information tracking.<br>• Perform data entry and routine administrative processing with a high level of accuracy and attention to detail.<br>• Help coordinate meetings, schedules, and logistics for team activities, including preparing materials and tracking follow-up items.<br>• Support office operations by monitoring administrative needs, assisting with supplies, and helping maintain a well-run workplace environment.<br>• Collaborate with team members on operational tasks that contribute to the effective functioning of the New York, New York office and broader alliance support activities.
<p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
We are looking for a dependable Administrative Assistant to support day-to-day clerical operations in Sacramento, California. This Contract position is fully in-office and is intended to provide contract coverage for team members who are on leave. The role is well suited for someone who is organized, detail-focused, and comfortable handling administrative tasks that support billing, payment processing, and correspondence. The ideal candidate will also contribute positively to a collaborative workplace grounded in accountability, service, integrity, and teamwork.<br><br>Responsibilities:<br>• Manage incoming physical mail by opening, organizing, and routing documents to the appropriate teams.<br>• Prepare deposit materials accurately and ensure bank deposits are completed in a timely manner.<br>• Maintain and update spreadsheets by entering data carefully and verifying information for accuracy.<br>• Handle virtual credit card transactions and process related administrative documentation.<br>• Produce printed materials and coordinate outgoing mail to support daily office operations.<br>• Review claim information and follow up on status details as needed.<br>• Distribute electronic patient statements promptly and accurately.<br>• Provide general clerical support that helps maintain smooth workflow across assigned functional areas.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in West Palm Beach, Florida. In this role, you will provide essential administrative support, handle inbound calls, and perform data entry tasks with accuracy and efficiency. The ideal candidate will possess strong organizational skills and excel in a fast-paced environment while demonstrating attention to detail.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling, filing, and correspondence.<br>• Answer and direct inbound calls, ensuring prompt and courteous communication.<br>• Perform accurate data entry to maintain and update records.<br>• Assist with receptionist duties, such as greeting visitors and managing inquiries.<br>• Utilize Microsoft Office tools, including Excel, for reporting and data management.<br>• Apply strong algebra and geometry skills to relevant tasks.<br>• Ensure high levels of reading comprehension to process and interpret complex information.<br>• Adhere to business casual dress code while demonstrating attention to detail.<br>• Work collaboratively with team members to support office operations.<br>• Follow designated work hours from Monday to Friday with precision.
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Camden, New Jersey. In this long-term contract position, you will play a key role in supporting day-to-day operations and ensuring smooth coordination of events and administrative tasks. Ideal candidates bring hospitality or event planning experience and are proficient with Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Organize and coordinate meetings, including setting up and breaking down spaces with necessary supplies</p><p>• Manage catering arrangements and liaise with building management to ensure seamless event execution.</p><p>• Handle inbound calls and direct them to the appropriate team members.</p><p>• Perform data entry tasks with accuracy and efficiency to support administrative operations.</p><p>• Maintain a clean and organized office environment, ensuring supplies are readily available.</p><p>• Schedule and manage appointments, ensuring timely updates and communication.</p><p>• Provide receptionist support by greeting visitors and handling inquiries.</p><p>• Assist with general office duties, including filing, copying, and document preparation.</p><p>• Collaborate with team members to improve operational workflows and ensure high-quality service.</p><p>• Utilize Microsoft Office tools to create reports, presentations, and other essential documentation.</p>
<p>We are looking for a detail-oriented Administrative Assistant to support title operations with a bank in East Lansing, Michigan. This is a Contract position suited for someone who can support the policy department, maintain and process accurate records, and provide dependable administrative support in a fast-paced setting. The ideal candidate is organized, detail oriented, and comfortable handling phone communication, document processing, and routine office coordination.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks to keep office activities organized, efficient, and well documented.</p><p>• Receive and direct inbound phone calls, respond to general inquiries, and ensure messages are handled promptly.</p><p>• Perform data entry with a high level of accuracy while maintaining records, forms, and other office documentation.</p><p>• Complete Policies and maintain policy log</p><p>• Assist with clerical duties such as filing, scanning, scheduling, and preparing routine correspondence.</p><p>• Maintain organized physical and digital records to support smooth retrieval of important information.</p><p>• Coordinate with internal staff to support administrative workflows and complete assigned office projects on time.</p>
We are looking for an organized Administrative Assistant to provide day-to-day support for executive leadership. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain a detail-focused office presence, and handle administrative tasks with sound judgment and attention to detail. The role follows an on-site schedule Monday through Wednesday and supports two executives, including one based remotely.<br><br>Responsibilities:<br>• Coordinate complex schedules for two executives, arranging meetings and adjusting appointments as priorities shift.<br>• Prepare and submit expense reports accurately and on time while maintaining supporting documentation.<br>• Organize catering and meeting logistics for internal gatherings and executive events.<br>• Serve as a detail-focused point of contact by answering inbound calls and assisting visitors or staff as needed.<br>• Perform data entry and general office administration to keep records, calendars, and communications up to date.<br>• Provide reliable administrative support to one local executive and one remote executive, ensuring smooth communication across locations.