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374 results for Entry Level Assistant jobs

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-05-08T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication. Responsibilities:• Welcome and assist members, ensuring a positive and attentive experience.• Perform data entry and maintain accurate records in organizational systems.• Upload and organize documents to support administrative processes.• Address member inquiries and concerns, providing timely and effective resolutions.• Update and maintain databases and member accounts with accuracy.• Serve as the first point of contact, representing the company with strong communication skills.• Handle filing and other administrative tasks to support daily operations.• Collaborate with the team to plan and assist with evening seminars as needed.• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.• Contribute to building strong member relationships through excellent service and problem-solving. For immediate consideration, call 937.224.8326
2026-04-30T00:00:00Z

Administrative Assistant

Littleton, CO
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-04-24T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We're working with a busy engineering company in Pasadena who are looking for an Administrative Assistant to join their team on a contract to hire basis. You'll be responsible for assisting with scheduling and calendar management, expense reports, travel arrangements, creating presentations and project coordination.
2026-04-27T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-06T00:00:00Z

Administrative Assistant

Brentwood, TN
onsite
Temporary / Contract
15 - 16.22 USD / Hourly
We are looking for an experienced Administrative Assistant to join a healthcare organization in Brentwood, Tennessee on a contract to hire basis. The Administrative Assistant role provides high-level support to senior leadership, including the Executive Director and other executive stakeholders, while helping keep daily office operations organized and efficient. The ideal Administrative Assistant brings strong judgment, excellent communication skills, and the ability to manage competing priorities in a fast-paced, in-office environment. Responsibilities:• Provide administrative support to executive leaders by coordinating calendars, preparing meeting materials, and ensuring leaders are well prepared for daily priorities.• Arrange complex meetings by confirming schedules, organizing agendas and documents, and supporting virtual participation when needed.• Oversee calendar management for multiple senior stakeholders, proactively identifying conflicts and adjusting plans to keep commitments on track.• Handle sensitive business information with discretion and maintain confidentiality in all communications and documentation.• Support new employee onboarding by coordinating logistics, resources, and administrative setup for incoming staff.• Serve as a key resource for administrative processes, offering guidance and helping the team navigate day-to-day operational needs.• Assist with recruitment coordination by scheduling interviews and organizing candidate travel or related logistics.• Manage business travel planning and prepare or process expense reimbursement documentation accurately and on time.• Deliver responsive service to employees, vendors, clients, and other partners while supporting office operations and additional leadership requests as needed.
2026-05-06T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
About the Role: A growing biotechnology company is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced, innovative environment and enjoys providing essential support to teams working at the forefront of science and healthcare.Key Responsibilities:<ul><li>Provide administrative support to multiple departments, including research, clinical, and operations teams</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders</li><li>Assist with travel arrangements, expense reports, and reimbursement tracking</li><li>Prepare and format documents, presentations, and reports</li><li>Maintain organized records, files, and databases with a high level of accuracy</li><li>Support onboarding of new employees, including coordination of schedules and materials</li><li>Order office and lab supplies, and liaise with vendors as needed</li><li>Assist with planning company meetings, team events, and training sessions</li><li>Serve as a point of contact for general office inquiries and ensure a professional, welcoming environment</li><li>Support ad hoc projects and administrative initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities:<ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-05-01T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 24 USD / Hourly
Our client is hiring an Administrative Assistant to support project and office operations for a growing construction company. This onsite position requires a proactive professional who can manage administrative tasks, coordinate documents, and help keep projects running smoothly. Candidates must currently reside in Hawaii due to onsite work requirements. To apply, please call us at 808-531-0800. Responsibilities<ul><li>Support office staff and project teams with administrative duties</li><li>Prepare proposals, contracts, change orders, and project documentation</li><li>Answer incoming calls and respond to general inquiries</li><li>Maintain schedules, calendars, and meeting coordination</li><li>Track invoices, purchase orders, and other project-related paperwork</li><li>Organize and maintain digital and physical files</li><li>Assist with vendor communication and internal reporting</li><li>Perform general clerical and office support duties</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 26 USD / Hourly
Our client is seeking a detail-oriented Administrative Assistant to support daily office operations in a busy healthcare setting. This onsite role is ideal for someone who enjoys organization, communication, and providing administrative support to clinical and office teams. Candidates must currently reside in Hawaii due to onsite work requirements. To apply, please call us at 808-531-0800. Responsibilities<ul><li>Provide administrative support to office leadership and staff</li><li>Answer phones, greet visitors, and route calls appropriately</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain organized filing systems and update office records</li><li>Order office supplies and assist with inventory tracking</li><li>Support data entry and general clerical tasks</li><li>Assist with special projects and day-to-day office coordination</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily property operations for a contract position based in San Antonio, Texas. This role works closely with property leadership to help keep tenant services, office administration, and vendor coordination running smoothly across the portfolio. The ideal candidate is organized, service-focused, and comfortable managing financial paperwork, maintenance requests, and front-office responsibilities in a structured environment. Responsibilities:• Support day-to-day administrative activities for property operations, ensuring records, correspondence, and office workflows are maintained accurately and efficiently.• Assist with processing documentation, tracking invoices, and maintaining organized financial files.• Review and collect tenant insurance certificates to help confirm compliance with lease obligations and client standards.• Serve as a point of contact for tenants and vendors by responding to questions, documenting service needs, and escalating matters when appropriate.• Coordinate routine maintenance and repair requests by receiving work orders and assigning them to building staff or external service providers.• Help organize on-site activity such as tenant move-ins and move-outs, confirming required documentation and adherence to building procedures.• Maintain strong vendor relationships by scheduling services, following up on completed work, and supporting operational issue resolution.• Perform general administrative and receptionist-related duties such as answering inbound calls, data entry, calendar coordination, and preparing routine reports or correspondence
2026-05-13T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-05-13T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support data management and reporting activities for a department in Los Angeles, California. This Long-term Contract position focuses on maintaining accurate records across internal databases, preparing recurring reports, and helping teams follow consistent data practices. The role is well suited for someone who is highly organized, comfortable working with detailed information, and able to balance routine tasks with changing administrative priorities. Responsibilities: • Maintain and update records, account details, and coding information across Blackbaud and other designated database systems using information gathered from multiple sources. • Complete batch data uploads and use available technical methods to improve record accuracy, consistency, and overall data quality. • Partner with technical and business teams to support efficient intake and processing of high-volume information for different departments. • Communicate with staff across the organization to gather corrections, clarify requests, and apply the appropriate coding standards to each update. • Provide guidance to colleagues on proper data entry procedures and help reinforce accurate use of system fields and coding structures. • Prepare and distribute scheduled reports, including both automated outputs and manually compiled reporting as needed. • Review current workflows, identify process gaps, and suggest practical improvements that increase efficiency and reduce errors. • Support quality control efforts, maintain documentation related to coding practices, and assist with general administrative duties or special assignments as requested.
2026-05-06T00:00:00Z

Administrative Assistant

Richardson, TX
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Richardson, Texas on a Contract basis. This role supports daily office operations by coordinating new employee administration, maintaining organized records, and assisting with document and data management. The position also works closely with accounting, project, and field teams to keep information flowing accurately and efficiently. Bilingual communication in Spanish and English is essential for success in this role. Responsibilities: • Coordinate new employee setup by collecting required paperwork, organizing onboarding files, and ensuring timely completion of onboarding steps. • Administer identification badge requests and help arrange site access so employees are prepared for job assignments. • Maintain up-to-date personnel, vendor, and project records with careful attention to accuracy and confidentiality. • Complete high-volume data entry tasks, verifying information and correcting inconsistencies as needed. • Provide day-to-day administrative support for office staff and project teams, including general clerical and reception-related assistance. • Assist with accounts payable activities by entering invoice details, monitoring submissions, and supporting payment documentation. • Organize and track vendor files and project-related documents to improve accessibility and record retention. • Communicate with internal departments to help align office coordination with field operations and project needs.
2026-05-13T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
20.1685 - 23.353 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Normandy, Missouri. This Long-term Contract position is ideal for someone who enjoys keeping schedules organized, handling communications professionally, and ensuring administrative tasks are completed accurately. The role offers the opportunity to contribute to a busy office environment by coordinating routine support activities and maintaining efficient workflow across day-to-day operations. Responsibilities: • Manage calendars, coordinate meetings, and arrange appointments to keep daily schedules running smoothly • Respond to incoming phone calls and email inquiries with professionalism and timely follow-up • Perform accurate data entry and maintain organized administrative records and documentation • Prepare, scan, file, and distribute office documents while ensuring information is easy to retrieve • Provide general office support by handling routine clerical tasks and assisting with departmental needs • Monitor office supply levels and place orders to maintain uninterrupted workplace operations • Use Microsoft Word and Outlook to create correspondence, manage communications, and support scheduling activities • Deliver courteous customer service when interacting with internal staff, visitors, and external contacts
2026-05-13T00:00:00Z

Administrative Assistant

Asbury Park, NJ
onsite
Temporary to Hire
33 - 35 USD / Hourly
We are looking for an Administrative Assistant to join an on-site team in Tinton Falls, New Jersey in a contract capacity with the potential for a permanent role. This position supports recruitment activities, daily office coordination, and operational tasks in a fast-paced manufacturing and warehouse setting. The ideal candidate brings strong administrative experience, works well with limited direction, and can quickly adapt to shifting priorities while keeping work organized and on schedule. Responsibilities: • Coordinate the full recruitment process by posting openings, reviewing candidates, arranging interviews, and assisting with offer preparation. • Partner with supervisors and department leaders to keep recruiting efforts moving efficiently and help reduce time to fill open positions. • Manage onboarding and separation activities, including documentation, scheduling, and readiness for employee start dates and departures. • Provide day-to-day administrative support such as data entry, call handling, document organization, and general front-office assistance. • Maintain accurate records related to office operations and support inventory-related administrative tasks within company systems. • Help track equipment and materials information while assisting with operational workflows tied to inventory processes. • Communicate professionally with internal teams and external contacts to ensure tasks are completed accurately and on time.
2026-05-13T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office. • Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy. • Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination. • Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness. • Organize correspondence, office documents, and operational information so materials remain accessible and up to date. • Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
2026-05-08T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-05-06T00:00:00Z

Administrative Assistant

Denver, CO
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This is a Contract position suited for someone who communicates clearly, manages routine administrative tasks efficiently, and helps maintain a smooth front-office experience. The ideal candidate is comfortable handling phone inquiries, completing accurate records, and providing dependable administrative support in a busy office setting. Responsibilities: • Manage front-desk and general office support activities to keep daily operations running efficiently • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers • Enter, update, and maintain information in office records and databases with strong attention to accuracy • Welcome visitors and handle receptionist-related duties in a detail-oriented and service-oriented manner • Prepare, organize, and route administrative documents, correspondence, and routine office materials • Support team members with scheduling, coordination, and other day-to-day administrative tasks as needed
2026-05-13T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to join a financial services team on a contract-to-permanent basis. This position supports advisors through a blend of client-facing service, office coordination, and administrative execution, helping ensure daily operations run smoothly and professionally. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach while handling a wide range of account, meeting, and communication tasks. Responsibilities: • Build strong day-to-day connections with clients and business partners while supporting advisors in ongoing service and relationship management activities. • Coordinate administrative steps related to new and existing accounts, including collecting documents, organizing statements, and preparing materials needed for client meetings. • Assist with account and relationship reviews by compiling accurate information and creating performance-related reports in a timely manner. • Process operational requests such as account setup, fund movement, and trade-related documentation with close attention to accuracy and deadlines. • Support compliance and risk-related activities by maintaining records, completing required forms, and helping address account reviews and inquiries. • Identify opportunities to improve client service and contribute ideas that may support business growth or product awareness. • Help organize client and prospect events, including scheduling, logistics, and follow-up communication. • Use approved digital and social channels to help increase visibility and encourage engagement with prospective clients. • Provide general administrative office support, including handling inbound calls, data entry, and front-desk style coordination as needed.
2026-05-13T00:00:00Z

Administrative Assistant

Durham, NH
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Durham, New Hampshire. This is a Contract position for an organized individual who can manage front-desk activities, maintain accurate records, and provide dependable administrative support. The ideal candidate will communicate effectively, handle a steady flow of inbound calls, and help keep office processes organized and efficient. Responsibilities: • Greet visitors and serve as the first point of contact for incoming phone calls, directing inquiries to the appropriate team members. • Provide day-to-day administrative support by organizing files, preparing documents, and maintaining orderly office records. • Enter, update, and verify information in databases and tracking systems with a high level of accuracy. • Coordinate routine office activities such as scheduling, correspondence, and general clerical tasks to support smooth operations. • Monitor shared administrative inboxes and phone lines, ensuring messages are relayed promptly and efficiently. • Assist with reception coverage and maintain a welcoming, organized office environment for staff and guests.
2026-05-13T00:00:00Z

Administrative Assistant

Bethlehem, PA
onsite
Temporary / Contract
16 - 19 USD / Hourly
Robert Half is partnering with a local healthcare organization to identify a reliable and detail-oriented Administrative Assistant to support daily administrative and intake operations within a fast-paced outpatient setting. This role is ideal for someone with healthcare clerical experience who enjoys patient interaction, multitasking, and contributing to a collaborative care environment. Key Responsibilities<ul><li>Answer and direct all incoming phone calls and greet visitors promptly and professionally.</li><li>Log into and manage the outpatient intake phone queue daily.</li><li>Provide clerical and administrative support to the Program Manager and clinical staff.</li><li>Serve as a frontline resource for individuals seeking or engaged in treatment, providing information and appropriate referrals.</li><li>Complete patient intakes both over the phone and in person.</li><li>Schedule assessments, send appointment reminders, and follow up with no-show patients.</li><li>Complete admissions by gathering required information, securing signed documentation, and accurately entering data into the EMR.</li><li>Verify patient insurance coverage and document all required eligibility and benefit information.</li><li>Educate patients on financial responsibilities, collect and record copayments, and assist with setting up payment plans.</li><li>Perform insurance benefit re-verifications twice monthly and maintain documentation.</li><li>Track patients with deductible or benefit renewals and notify patients and counselors accordingly.</li><li>Scan unfiled documents into the EMR and maintain accurate electronic records.</li><li>Adhere to all organizational policies and procedures and perform other related duties as assigned.</li></ul>
2026-05-13T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support program operations and client service activities in Salem, Oregon. This Long-term Contract position will play an important role in keeping records accurate, coordinating appointments and class participation, and helping staff deliver a smooth experience for clients. The ideal candidate is organized, attentive to detail, and comfortable managing administrative tasks, documentation, and database updates in a fast-paced environment. Responsibilities:• Deliver day-to-day administrative support that helps program staff and clients stay organized and informed• Review, collect, and process intake forms and other required client paperwork with a high degree of accuracy• Coordinate client enrollment for classes and arrange appointments with counselors based on program needs• Update and maintain client information in databases to ensure records remain complete and current• Record interactions and follow-up activity so communication histories are clear, consistent, and easy to reference• Organize digital and physical files in accordance with documentation standards and compliance expectations• Complete office support tasks such as data entry, document formatting, scanning, uploading, and records management• Help maintain office readiness by tracking supply levels and assisting with general coordination needs• Work with internal teams and external partners to keep program information accurate and support related initiatives as needed
2026-05-13T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul>
2026-04-17T00:00:00Z

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