524 Results for Entry Level Administrative Assistant Jobs

Add your latest resume to match with open positions.

Sr. Administrative Assistant

North Miami Beach, FL
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
2026-11-09T00:00:00Z

Sr. Administrative Assistant

Poway, CA
onsite
Temporary to Hire
24 - 28 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities. Responsibilities:• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.
2026-11-07T00:00:00Z

Sr. Administrative Assistant

Alpharetta, GA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a Sr. Administrative Assistant to provide dependable, high-level support to senior leadership in the energy and natural resources sector. This contract position has the potential to become a permanent role and is ideal for someone who thrives in a fast-moving setting, can balance business priorities with occasional personal support tasks, and remains composed when plans shift quickly. The role offers meaningful exposure to executive operations, along with opportunities to build new skills through company-sponsored training and licensing. Responsibilities:• Oversee busy executive schedules by organizing meetings, appointments, and shifting priorities to keep daily activities running smoothly.• Coordinate domestic and international travel arrangements, including air travel, lodging, transportation, and detailed itinerary preparation.• Respond quickly to schedule changes and travel disruptions, resolving urgent issues with sound judgment and efficiency.• Provide administrative and practical support for both business-related activities and occasional personal tasks as requested by leadership.• Serve as a reliable point of contact for internal teams and external partners, ensuring clear and timely communication on behalf of executives.• Handle sensitive information with a high level of discretion while maintaining accuracy across correspondence, scheduling, and documentation.• Assist with basic financial and administrative tasks using QuickBooks, with training and certification provided by the company.• Obtain and maintain a company-sponsored Notary license and support related documentation needs when applicable.• Use emerging technology and AI-based tools to improve productivity, streamline routine work, and adapt to changing administrative needs.• Support executive availability outside standard business hours when necessary, including early mornings, evenings, or occasional weekends.
2026-11-06T00:00:00Z

Sr. Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Sr. Administrative Assistant to support administrative and procurement-related operations for a university environment in Dayton, Ohio. This Long-term Contract position will focus on reducing workflow backlogs, coordinating with internal stakeholders and external vendors, and helping keep key processes organized and on schedule. The ideal candidate brings strong attention to detail, a service-minded approach, and the ability to manage multiple priorities in a structured, process-driven setting. Responsibilities:• Monitor active workflows and identify stalled items, then take appropriate follow-up actions to keep requests progressing.• Communicate with internal customers to gather missing details, clarify requests, and provide timely updates.• Coordinate with vendors to obtain quotes, invoices, and updated information needed to support purchasing activities.• Assist with procurement and renewal tasks by tracking documentation, routing items for review, and following established procedures.• Support physical inventory activities, including count preparation, verification, and record updates.• Maintain organized vendor files and related administrative records to ensure accuracy and accessibility.• Provide general administrative support such as scheduling meetings, managing calendars, coordinating conference calls, and arranging travel when needed.• Help improve day-to-day process efficiency by addressing backlogs, monitoring dashboards, and escalating issues that require additional review. For immediate consideration, call 937.224.8326.
2026-11-09T00:00:00Z

Sr. Administrative Assistant

Memphis, TN
onsite
Temporary to Hire
26.5 - 26.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support daily office operations in downtown Memphis, Tennessee. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-oriented front-office setting and can keep schedules, meetings, and administrative tasks running smoothly. The person in this role will provide high-level coordination for leadership while creating a welcoming and organized office environment. Responsibilities:• Oversee complex calendar scheduling in Outlook, ensuring appointments, meetings, and time-sensitive commitments are organized accurately.• Prepare and submit expense documentation with close attention to detail and timely follow-through.• Coordinate meeting logistics, including room arrangements, materials preparation, and conference call support.• Serve as the first point of contact at the front desk, greeting visitors and maintaining a welcoming office presence.• Manage office supply inventory and place orders to keep the workplace stocked and operating efficiently.• Assist with travel planning and related administrative coordination as needed for leadership or team members.• Create, edit, and format business documents, presentations, and spreadsheets using Microsoft Word, PowerPoint, and Excel.• Communicate clearly and effectively with executives, staff, and external contacts to support daily business operations.
2026-11-02T00:00:00Z

Sr. Administrative Assistant

Madison, NJ
onsite
Temporary to Hire
30 - 40 USD / Hourly
We are looking for an experienced and highly organized Sr. Administrative Assistant to support senior leadership in a fast-moving pharmaceutical environment based in Madison, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who can manage shifting priorities, communicate with confidence, and keep executive operations running smoothly in a hybrid setting. The successful candidate will bring strong judgment, discretion, and a proactive approach to coordinating schedules, travel, meetings, and key administrative activities. Responsibilities:• Oversee complex executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and related expense documentation.• Create, format, and refine presentations, reports, correspondence, and other materials used by senior leadership.• Coordinate leadership meetings, internal events, and corporate gatherings by managing logistics, materials, and follow-up communication.• Process expense reports, invoices, and purchase requests while maintaining alignment with company policies and approval procedures.• Anticipate administrative needs, respond quickly to urgent requests, and help executives stay focused on high-priority business matters.• Handle sensitive business information with a high degree of confidentiality, professionalism, and sound judgment.• Support special initiatives by tracking milestones, monitoring action items, and following through on deadlines with internal stakeholders.• Work across departments to improve administrative workflows and strengthen day-to-day operational efficiency.
2026-10-30T00:00:00Z

Communications Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
36.1 - 41.8 USD / Hourly
We are seeking a creative and detail-oriented Administrative Assistant to support our Communications Team with departmental communications, public information, community engagement and transportation-related initiatives.This individual will respond to inquiries, compose correspondence, develop written content and visual materials that communicate departmental programs, projects, services and initiatives to residents, businesses, community organizations, City leadership and other stakeholders.The ideal candidate combines strong writing and editing skills with the ability to translate technical information, research and updates from team members into clear, engaging and accessible communications.Key Responsibilities<ul><li>Develop, write and edit content for departmental communications and public-facing materials.</li><li>Create verbiage for flyers, brochures, presentations, newsletters, fact sheets and informational graphics.</li><li>Translate technical transportation and infrastructure information into clear, easy-to-understand messaging.</li><li>Put together agendas and materials for community meetings, public outreach events and stakeholder presentations.</li><li>Coordinate with internal departments and subject matter experts to gather information and develop content.</li><li>Ensure communications are accurate, consistent and aligned with departmental messaging.</li><li>Proofread and edit written materials for grammar, clarity, accuracy and tone.</li><li>Maintain content calendars and track communications deadlines.</li><li>Support public education campaigns and community engagement initiatives.</li></ul>
2026-11-09T00:00:00Z

Accounting and Administrative Assistant

Windsor, MI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Job Title: Accounting AssistantJob SummaryWe are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes. Key ResponsibilitiesAccounting Duties:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul>Administrative Duties:<ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul>Qualifications<ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul>Why Temporary Professionals May Be InterestedTemporary professionals working through our company may be eligible for a range of benefits, which can include:<ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul>
2026-11-03T00:00:00Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-24T00:00:00Z

Senior Legal Administrative Assistant

Phoenix, AZ
onsite
Temporary / Contract
25 - 30 USD / Hourly
Nonprofit Legal Advocacy Organization | Supporting Abused and Neglected ChildrenOur client, a respected nonprofit legal advocacy organization dedicated to protecting and advocating for abused and neglected children, is seeking an experienced Senior Legal Administrative Assistant to support a team of attorneys in a fast-paced, mission-driven environment.Key Responsibilities:<ul><li>Manage complex attorney calendars, scheduling court appearances, client meetings, and internal meetings.</li><li>Coordinate and maintain attorney Outlook calendars, ensuring efficient time management and deadline tracking.</li><li>Participate in pre- and post-case meetings, capturing notes and assisting with follow-up action items.</li><li>Enter, maintain, and update case information, notes, and documentation within CLIO case management software.</li><li>Prepare, file, and track legal documents with the Arizona Superior Court and other applicable courts.</li><li>Support attorneys with case management, document preparation, correspondence, and administrative tasks.</li><li>Maintain organized electronic and physical case files while ensuring confidentiality and accuracy.</li><li>Coordinate communication with clients, court personnel, opposing counsel, and community stakeholders.</li></ul>
2026-11-05T00:00:00Z

Receptionist/Administrative Assistant

Wheat Ridge, CO
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly. Responsibilities:• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.• Enter financial and client-related information into internal systems with a high level of speed and accuracy.• Organize documents, manage administrative workflows, and keep office files current and accessible.• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks This role is 100% in office.
2026-10-21T00:00:00Z

On-Site Administrative Assistant

Winston-salem, NC
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a company is Winston-Salem, North Carolina. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is handled accurately. The ideal candidate will be comfortable managing communications, coordinating schedules, and assisting with routine office tasks that help the team operate efficiently. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate team members with professionalism and efficiency.• Maintain accurate records by entering, updating, and organizing administrative data in company systems and files.• Coordinate calendars, appointments, and meeting schedules to support smooth day-to-day operations.• Welcome visitors and provide front-desk coverage while creating a welcoming office experience.• Prepare, sort, and distribute routine correspondence, documents, and office communications as needed.• Support general office administration by tracking paperwork, maintaining files, and assisting with clerical tasks.• Work closely with internal staff to ensure administrative requests are completed in a timely manner.
2026-11-05T00:00:00Z

Corporate Paralegal/Legal Administrative Assistant

Plymouth, MN
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
We are excited to be partnering with an organization in the NW Metro looking to add a Corporate Paralegal/Legal Administrative Assistant to their team. This role offers a blend of legal support, compliance administration, licensing coordination, and project management responsibilities, providing the opportunity to make a direct impact while working alongside an experienced and collaborative leadership team. The ideal candidate will bring 1-2+ years of experience in a law firm or corporate legal environment, along with strong organizational skills and a proactive approach. Experience supporting corporate, transactional, compliance, or regulatory matters is preferred. Overview of Responsibilities:<ul><li>Provide administrative and organizational support to the legal and compliance team, including coordinating meetings, maintaining records, preparing correspondence, and managing confidential documentation.</li><li>Assist with compliance, regulatory, and licensing activities, including audits, monitoring efforts, reporting processes, renewals, registrations, and tracking legislative or regulatory updates.</li><li>Support privacy, risk management, and quality assurance initiatives, including records requests, incident reporting, and compliance-related follow-up.</li><li>Partner with internal teams to support recruiting efforts through interview coordination, career fair support, and other hiring-related activities.</li><li>Other administrative duties as assigned.</li></ul>
2026-10-20T00:00:00Z

AP Administrative Assistant

Eugene, OR
onsite
Permanent / Full Time
25 - 30 USD / Hourly
Are you someone who enjoys being the go-to support person in a fast-paced office? Bridget Killen with Robert Half is partnering with a growing construction company seeking an Accounts Payable Administrative Assistant who thrives in a team-oriented environment and enjoys balancing accounting responsibilities with front office support. This is a great opportunity for someone who is comfortable sitting at the front desk, interacting with field employees and management, and serving as a key administrative resource for the organization. What You'll Do<ul><li>Process and enter accounts payable invoices accurately and timely</li><li>Match invoices, code expenses, and assist with payment processing</li><li>Support job costing and project-related accounting activities</li><li>Serve as the first point of contact at the front desk, greeting visitors and answering phones</li><li>Provide administrative support to field crews, project managers, and leadership</li><li>Assist with filing, document management, and general office operations</li><li>Coordinate communication between the office and field personnel</li><li>Support special projects and other administrative duties as needed</li></ul>Why This Opportunity?<ul><li>Diverse role combining accounting and administrative responsibilities</li><li>Highly visible position with exposure to leadership and operations teams</li><li>Stable and growing construction organization</li><li>Opportunity to become a valued member of a collaborative team</li></ul>Interested in learning more? Contact Bridget Killen with Robert Half.
2026-10-26T00:00:00Z

Entry Level Accountant

Covington, LA
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Our client is expanding their team due to growth for an entry level Staff Accountant to join this well-tenured group in a very stable company. The ideal candidate will be responsible for timely and accurate preparation of accounts payabale and financial accounting data in a variety of areas. It is essential that this candidate brings analytical and organizational skills in order to best support the accounting team. Responsibilities<ul><li>Work closely with the department head to understand and ensure accuracy of all Accounts Payable and financial reporting activity</li><li>Assist in preparation and distribution of financial statements</li><li>Prepare financial statements and supporting schedules according to monthly close schedule</li></ul>Qualifications<ul><li>Bachelor's degree or equivalent in accounting</li><li>0 - 2 years' experience in accounting</li><li>Proficient in Microsoft Excel</li></ul>Our client is interviewing immediately and hopes to hire before the end of the month. If you have a 4-year accounting degree, a strong internship or some public accounting or corporate accounting experience, this is a great role on the Northshore! Please apply directly and call Carrie Lewis to discuss it at 504-383-0612. Thank you for your interest in Robert Half!
2026-10-15T00:00:00Z

Entry Level Accountant

Oakland, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
We are seeking a detail-oriented Entry-Level Accountant for a contract opportunity with our client. This role is ideal for a recent accounting graduate or an early-career professional looking to build hands-on experience in a fast-paced finance environment. The Entry-Level Accountant will support day-to-day accounting operations, help maintain accurate financial records, and assist with reporting and reconciliations.Key Responsibilities:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare journal entries and maintain general ledger records</li><li>Support month-end and year-end close activities</li><li>Reconcile bank statements and account balances</li><li>Review financial data for accuracy and completeness</li><li>Help maintain accounting controls and compliance with company procedures</li><li>Assist with payroll-related accounting support, as needed</li><li>Generate reports and support the accounting team with special projects</li></ul>
2026-10-29T00:00:00Z

Tax Administrative Assistant

Omaha, NE
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
Key Responsibilities<ul><li>Data Entry & Client Information Management: Accurately enter, update, and maintain client records and information within internal databases and workflow systems.</li><li>Document Review: Review financial, tax, and client documentation to ensure completeness, accuracy, and compliance with internal procedures before processing.</li><li>Document Management: Manage the intake, organization, scanning, filing, and electronic storage of client documents. Ensure documentation is complete, secure, and readily accessible when needed.</li><li>Client Research & Issue Resolution: Retrieve client information upon request and assist with resolving client questions related to digital platforms, document submissions, and electronic processes.</li><li>Return Processing & Filing Support: Prepare completed returns and related documents for electronic submission and distribution while adhering to established procedures and deadlines.</li><li>Workflow Monitoring: Monitor processing statuses, identify exceptions or errors, and perform follow-up activities to ensure timely completion of work and adherence to service expectations.</li><li>Client Communication & Support: Assist clients with document requests, onboarding activities, electronic signatures, secure document exchange, and return delivery processes.</li><li>Shared Mailbox & Request Management: Manage incoming requests through shared communication channels, route inquiries appropriately, process routine requests, and follow up as needed.</li><li>Quality Assurance: Conduct reviews to ensure compliance with company policies, regulatory requirements, and established procedures. Verify the accuracy and consistency of information prior to final processing.</li></ul>
2026-11-10T00:00:00Z

Facilities Administrative Assistant

Tinton Falls, NJ
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for an Administrative Assistant to provide hands-on support for workplace operations in Tinton Falls, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, responsive, and comfortable balancing office coordination, vendor follow-up, and employee support in a fast-paced environment. The person in this role will partner closely with facilities leadership to help keep daily operations running smoothly while delivering a detail-oriented experience for staff and visitors. Responsibilities: • Coordinate day-to-day office and workplace activities to help maintain an efficient and well-supported environment. • Process and monitor purchase orders, invoices, and vendor-related records while keeping administrative documentation accurate and up to date. • Arrange maintenance visits, repair appointments, and preventative service work, and follow through on open items until completion. • Serve as a point of contact for employee workplace needs, including badges, keys, access requests, supplies, and general office support. • Maintain organized files for service history, vendor details, facilities documentation, and ongoing office projects. • Assist with internal meetings by reserving space, organizing room schedules, and coordinating food and beverage arrangements when needed. • Support office moves, workspace adjustments, and smaller improvement projects across the site. • Share facilities-related notices and updates with employees as needed to keep the office informed. • Contribute to workplace safety and emergency preparedness activities under the direction of the Facilities Manager. • Provide additional administrative and reception support, including handling calls, data entry, and front-office tasks as assigned.
2026-11-06T00:00:00Z

Legal Billing Administrative Assistant

Latham, NY
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to handle Billing to support a permanent role in New York. This position is ideal for someone who can manage invoicing with precision, communicate effectively with legal and administrative teams, and maintain high standards of confidentiality. The successful candidate will help keep billing operations organized, accurate, and aligned with client expectations while contributing to overall process efficiency. Responsibilities:• Oversee the billing process from initial draft preparation through final invoice delivery, ensuring each step is completed accurately and on schedule.• Examine time entries and reimbursable expenses submitted by attorneys and paralegals to confirm completeness, accuracy, and proper billing treatment.• Partner with legal staff and firm leadership to implement invoice revisions, special client arrangements, and matter-specific billing instructions.• Prepare and transmit invoices through electronic billing portals when client submissions require online processing.• Review invoices against client billing rules and outside counsel guidelines to help reduce rejections and payment delays.• Apply approved edits, reductions, and corrections to billing records while maintaining clear documentation of changes.• Address billing-related questions from clients and internal stakeholders in a timely, thorough, and service-focused manner.• Maintain current and accurate client and matter data within billing and practice management systems.• Produce recurring billing summaries and reports to support leadership visibility into billing activity and performance.• Identify and recommend practical improvements that enhance billing accuracy, workflow consistency, and operational efficiency.
2026-10-30T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-11-06T00:00:00Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-04T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-10-31T00:00:00Z

Executive Assistant

East Lansing, MI
onsite
Permanent / Full Time
52000 - 54080 USD / Yearly
We are looking for an experienced and resourceful Executive Assistant to support senior leadership. This position is central to keeping executive priorities organized, ensuring smooth communication across teams, and maintaining momentum on important business activities. The ideal candidate is highly organized, exercises sound judgment, and can manage competing demands with professionalism and discretion. Responsibilities:• Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and organizing travel plans and related logistics.• Prepare for meetings by assembling background materials, creating agendas, recording key discussion points, and tracking follow-up actions.• Act as a point of contact between senior leadership and internal or external partners, helping information move efficiently and professionally.• Anticipate upcoming needs by ensuring executives have the documents, updates, and resources required before appointments and events.• Provide administrative assistance to additional leadership team members and help align activities tied to shared priorities.• Monitor progress on projects, audits, and operational deliverables, and follow up with stakeholders to keep deadlines on track.• Support the broader administrative function by sharing guidance, assisting with coordination, and helping onboard new team members or interns.• Help maintain office operations by overseeing supplies, vendor communication, facilities-related coordination, and internal administrative communications.
2026-10-27T00:00:00Z

Executive Assistant

Norway, ME
onsite
Permanent / Full Time
58000 - 62000 USD / Yearly
We are looking for an organized and discreet Executive Assistant to support senior leadership. This role is central to keeping executive operations running smoothly by coordinating schedules, preparing key materials, and ensuring meetings and communications are handled with precision. The ideal candidate is comfortable managing confidential information, balancing multiple priorities, and providing strong administrative support across leadership and board-level activities. Responsibilities:• Coordinate executive calendars, manage correspondence, arrange travel logistics, and prepare presentations and other high-level administrative materials.• Support senior leadership by organizing meetings, scheduling attendees, capturing detailed notes, and using digital tools to host, record, and archive meeting documentation.• Provide administrative assistance to the Board of Directors, including planning meeting logistics, organizing catering, distributing reports and board packets, recording minutes, and processing quarterly reimbursement requests.• Maintain corporate records, governance documents, and recurring reports while ensuring required annual filings are completed accurately and on time.• Assist with strategic planning materials, leadership initiatives, and special projects led by the executive team.• Compile monthly reports and deliver day-to-day administrative support for multiple departments.• Serve as a key administrator for internal technology platforms used for board management, intranet content, shipping coordination, and scheduling.• Handle highly sensitive information with sound judgment, professionalism, and a strong commitment to confidentiality.
2026-10-19T00:00:00Z

Executive Assistant

Grand Rapids, MI
onsite
Temporary / Contract
23.75 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and coordination support in Grand Rapids, Michigan. This Contract position will work closely with senior leadership to keep schedules, meetings, communications, and key initiatives running smoothly. The ideal candidate brings sound judgment, strong organization, and the ability to manage sensitive information while supporting board activity, internal communications, and community-facing efforts. Responsibilities:• Oversee complex calendars for executive leaders, arranging meetings, resolving scheduling conflicts, and coordinating travel plans and related logistics.• Create clear and well-organized meeting materials, including agendas, presentations, briefing documents, and follow-up summaries for leadership discussions and external engagements.• Act as the administrative point of contact for the Board of Directors by organizing board and committee meetings, preparing materials, and maintaining accurate records and minutes.• Facilitate communication between senior leadership and board members to ensure timely responses, clear updates, and well-coordinated meeting preparation.• Support internal messaging efforts by helping plan leadership meetings, staff gatherings, and engagement activities while aligning communications with executive priorities.• Prepare correspondence and communication materials on behalf of executives, including talking points, updates, and stakeholder-facing documents.• Compile background information, record follow-up actions, and assist with meeting preparation tied to relationship-building activities.• Coordinate advocacy meetings, community events, speaking appearances, and other external engagements involving elected officials, partners, and public audiences.• Track action items from executive and board meetings, safeguard confidential information, and maintain orderly digital and physical filing systems.• Contribute to special projects and cross-functional initiatives that support organizational goals and strengthen community engagement efforts.
2026-10-22T00:00:00Z

7 9

524 results for Entry Level Administrative Assistant jobs