<p>A respected institution in Encinitas is seeking an Administrative Support Assistant to help keep academic operations running smoothly. This is a fantastic opportunity for someone who thrives in a structured environment, enjoys supporting faculty and students, and values education as a cornerstone of community growth.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Provide clerical and administrative support to academic departments and staff.</li><li>Assist with scheduling, document preparation, and internal communications.</li><li>Maintain student records and help coordinate registration and enrollment processes.</li><li>Support event planning and departmental meetings.</li><li>Handle incoming inquiries and direct them appropriately.</li></ul>
We are looking for an experienced IT Service Desk Lead to manage and improve service desk operations within our organization. This contract position is based in Encinitas, California, and offers an opportunity to oversee IT processes, drive efficiency, and ensure exceptional support for end users. The ideal candidate will possess strong leadership skills and expertise in ITIL processes, along with a commitment to delivering high-quality service.<br><br>Responsibilities:<br>• Oversee ITIL processes, including incident, service, problem, and asset management, ensuring alignment with organizational standards.<br>• Identify opportunities for service desk process improvements, develop detailed documentation, and communicate updates to stakeholders.<br>• Collaborate with IT teams to ensure smooth implementation and support for changes to applications, infrastructure, and services.<br>• Supervise and develop service desk staff, ensuring adequate resources and skills to meet service level expectations.<br>• Monitor and manage incoming incidents, ensuring timely and effective resolution of end-user issues.<br>• Configure and maintain service desk tools to support ITIL processes and optimize workflow efficiency.<br>• Promote the creation and maintenance of knowledge documentation to empower users to resolve common issues independently.<br>• Conduct root cause analysis for problems, compile reports, and collaborate with stakeholders to prevent recurrence.<br>• Research emerging technologies, services, and standards to enhance IT service management practices.<br>• Analyze service desk data and create dashboards to evaluate process health and customer service levels.
<p>A growing lifestyle brand based in Encinitas is seeking a Staff Accountant to join their finance team. This company blends creativity with commerce, and they’re looking for someone who can bring structure to the numbers while supporting a vibrant, entrepreneurial culture. If you’re detail-oriented, love working with financial data, and want to be part of a brand that’s making waves, this could be your next great move.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Assist with month-end and year-end close processes, including journal entries and reconciliations.</li><li>Maintain general ledger accounts and support financial reporting.</li><li>Reconcile bank statements, credit card transactions, and vendor accounts.</li><li>Support inventory accounting and cost tracking.</li><li>Collaborate with operations and marketing teams to ensure accurate expense coding.</li><li>Assist with budgeting and forecasting efforts.</li></ul>
<p>A fast-growing consumer goods company in Encinitas is seeking an Accounts Receivable Clerk to help manage incoming payments and maintain accurate financial records. This role is perfect for someone who enjoys working with customers, solving problems, and keeping things organized behind the scenes.</p><p><br></p><p><strong><u>💼 What You’ll Be Responsible For:</u></strong></p><ul><li>Generate and send invoices based on sales orders and service agreements.</li><li>Monitor accounts receivable aging and follow up on outstanding balances.</li><li>Post payments and reconcile customer accounts.</li><li>Communicate with clients regarding billing questions and payment arrangements.</li><li>Assist with month-end reporting and financial documentation.</li><li>Maintain organized records and support internal audits.</li></ul>
We are looking for a skilled Project Accountant to join our team on a contract basis in Encinitas, California. In this role, you will play a key part in supporting project managers and directors by ensuring smooth financial operations throughout a project's lifecycle. This position requires someone with strong attention to detail who can handle diverse accounting tasks, streamline project billing, and maintain accurate financial reporting.<br><br>Responsibilities:<br>• Collaborate with project managers to oversee the financial lifecycle of projects, from initiation to completion.<br>• Set up and manage projects, amendments, and extra work orders in Deltek Vision according to contract terms.<br>• Assist in drafting and processing contracts while ensuring compliance with accounting requirements.<br>• Review contracts to identify and fulfill specialized billing needs in a timely manner.<br>• Monitor project labor and expenses to ensure accuracy in financial postings.<br>• Address billing-related issues and resolve them efficiently.<br>• Generate and distribute invoices to clients on a monthly basis.<br>• Respond promptly to inquiries from clients, vendors, or staff regarding financial matters.<br>• Prepare accounts receivable statements and follow up on overdue invoices.<br>• Conduct audits for projects as needed and handle any associated tasks.
<p>An outstanding company that we are partnering with in the healthcare industry in Encinitas, CA is looking for a Billing Coordinator who can bring accuracy, empathy, and efficiency to their patient billing operations. This role is perfect for someone who understands the importance of clear communication and timely billing in a healthcare setting.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Prepare and submit patient billing statements and insurance claims.</li><li>Verify insurance coverage and ensure proper coding of services.</li><li>Follow up on unpaid claims and patient balances.</li><li>Maintain billing records and assist with reporting and audits.</li><li>Communicate with patients and insurance providers to resolve billing inquiries.</li></ul>
<p>A respected real estate firm in Encinitas is seeking a proactive and detail-oriented HR Generalist to join their team. This role is ideal for someone who enjoys balancing compliance, employee engagement, and operational support. You’ll be the go-to person for day-to-day HR functions, helping to create a smooth and supportive experience for employees across the organization.</p><p><br></p><p><strong><u>💼 What You’ll Be Responsible For:</u></strong></p><p><strong><em>Timekeeping & Payroll Support</em></strong></p><ul><li>Review and audit employee timecards daily using Paychex or similar platforms.</li><li>Ensure compliance with wage and hour laws, including meal and rest break requirements.</li><li>Confirm correct job codes and locations are assigned for accurate payroll processing.</li><li>Set up and maintain employee access to timekeeping systems.</li></ul><p><strong><em>Employee Records & Compensation</em></strong></p><ul><li>Maintain organized digital and physical employee files.</li><li>Ensure housing allowances, bonuses, and other compensation items are properly documented and coded.</li><li>Assist with payroll audits and ensure proper classification of taxable income.</li></ul><p><strong><em>Onboarding & Offboarding</em></strong></p><ul><li>Coordinate new hire setup including email accounts, system access, and welcome materials.</li><li>Manage offboarding tasks such as exit interviews, final audits, and file closure.</li></ul><p><strong><em>Benefits & Compliance</em></strong></p><ul><li>Support benefits enrollment and employee communications.</li><li>Intake and report workers’ compensation claims.</li><li>Track safety training and uniform distribution.</li><li>Help implement and enforce company policies and procedures.</li></ul>
<p>Our client in the hospitality industry in Fallbrook, CA is seeking an Accounts Receivable Specialist to help manage incoming payments and maintain strong client relationships. This role is ideal for someone who enjoys working in a service-oriented environment and has a knack for keeping financial records clean and current.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Generate invoices and ensure timely distribution to clients and guests.</li><li>Monitor accounts receivable aging and follow up on outstanding balances.</li><li>Reconcile payments and maintain accurate records in the accounting system.</li><li>Communicate with clients regarding billing questions and payment arrangements.</li><li>Assist with month-end reporting and financial documentation.</li></ul>
<p>We are looking for a dedicated HR Generalist to join our team in Encinitas. In this role, you will play a key part in supporting human resources operations, including recruitment, benefits administration, and employee relations. This position offers an opportunity to work closely with leadership to ensure organizational goals are met and high standards of service are maintained.</p><p><br></p><p>Responsibilities:</p><p>• Lead the recruitment process from start to finish, including sourcing, interviewing, onboarding, and ensuring a seamless transition for new team members.</p><p>• Coordinate and facilitate orientation programs for new employees, including scheduling, preparing materials, and conducting workplace tours.</p><p>• Manage benefit enrollment processes for new employees, qualifying events, and terminations, while providing ongoing support for employee benefit inquiries.</p><p>• Ensure compliance with leave of absence policies, including workers’ compensation and various regulatory requirements.</p><p>• Maintain accurate and organized records of employment-related documents, adhering to all legal and organizational standards.</p><p>• Assist with salary surveys and provide data support as requested by leadership.</p><p>• Oversee the tracking and administration of employee certifications, ensuring timely renewals and compliance with job requirements.</p><p>• Facilitate performance evaluation processes, ensuring adherence to policies and procedures for probationary and routine reviews.</p><p>• Conduct exit interviews and manage the paperwork associated with employee departures.</p><p>• Support investigations and employee relations initiatives, collaborating with leadership to address workplace matters.</p>
