77 results for Boston Ma jobs

Part-Time Jr. Administrative Assistant

Boston, MA
onsite
Temporary
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented and proactive Jr. Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will support various administrative tasks and ensure smooth daily operations. This position is ideal for someone who thrives in a fast-paced environment and has strong organizational skills. Responsibilities: • Manage and maintain calendars, including scheduling meetings and appointments. • Provide administrative support to ensure efficient office operations. • Coordinate and book travel arrangements, including flights, accommodations, and itineraries. • Handle the preparation and export of documents, ensuring accuracy and compliance. • Facilitate conference calls by coordinating schedules and managing communication tools. • Maintain a system for organizing and tracking important files and records. • Assist in compiling reports and presentations for team meetings. • Act as a point of contact for internal and external communications. • Perform general office duties such as filing, scanning, and data entry.
2026-03-12T18:08:44Z

HR Generalist

Boston, MA
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a dedicated HR Generalist to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a key part in managing various human resources functions, including employee relations, onboarding, and benefits administration. This position offers an opportunity to contribute to a dynamic workplace while ensuring employees receive exceptional support. Responsibilities: • Foster positive employee relations by addressing concerns, resolving conflicts, and promoting an inclusive work environment. • Oversee onboarding processes to ensure new hires are seamlessly integrated into the organization. • Administer employee benefits programs, including enrollment and addressing inquiries. • Support HR administrative tasks such as maintaining accurate records and compliance with policies. • Utilize HRIS platforms to manage data, generate reports, and streamline workflows. • Collaborate with management to implement HR strategies and initiatives. • Provide guidance to employees on HR policies, benefits, and procedures. • Ensure compliance with employment laws and regulations in all HR activities. • Assist with performance management and development initiatives. • Serve as a point of contact for HR-related inquiries, ensuring timely responses.
2026-02-23T21:48:41Z

General Service

Boston, MA
onsite
Temporary
17.00 - 17.00 USD / Hourly
Job Responsibilities:<ul><li>Assist customers in selecting merchandise based on their needs and preferences.</li><li>Maintain a clean and organized store environment to enhance the shopping experience.</li><li>Operate cash registers and process transactions accurately and efficiently.</li><li>Provide product knowledge and answer inquiries to help customers make informed purchasing decisions.</li></ul>
2026-02-27T14:58:44Z

Payroll Specialist

Boston, MA
onsite
Contract / Temporary to Hire
28.00 - 35.00 USD / Hourly
We are looking for a dedicated Payroll Specialist to join our team in Boston, Massachusetts. This is a Contract position that requires onsite work. The ideal candidate will play a pivotal role in ensuring accurate and timely payroll processing for a large workforce while maintaining compliance with applicable laws and regulations. If you thrive in a fast-paced environment and have a keen eye for detail, we encourage you to apply. Responsibilities: • Process weekly payroll for approximately 1,200 employees, including hourly, union, and salaried staff, while adhering to federal and state regulations. • Serve as the back-up system administrator for the Human Resources Information System, handling payroll and time tracking functionalities. • Address employee inquiries and concerns regarding payroll matters with professionalism and efficiency. • Conduct audits and analyses of payroll data to ensure accuracy and compliance. • Prepare and distribute payroll-related communications to employees as needed. • Manage employee information, process new hires, terminations, promotions, and transfers, ensuring confidentiality and accuracy. • Collaborate with cross-functional teams, including Finance, IT, and Administration, to reconcile data and review impacts. • Assist in year-end preparation of W-2 forms and support quarterly and annual audits conducted by external firms. • Evaluate and recommend improvements to payroll processes to align with best practices. • Support the implementation of strategic HR plans and ensure adherence to organizational policies.
2026-03-12T18:14:20Z

Programmer Analyst

Boston, MA
onsite
Temporary
38.00 - 44.00 USD / Hourly
We are looking for an IT Admin to join our client's team on contract to permanent basis in Boston, Massachusetts. In this role, you will be responsible for supporting and enhancing IT systems while providing hands-on assistance to employees. This position requires a proactive approach to problem-solving and the ability to deliver exceptional technical solutions in a dynamic environment. Responsibilities:• Deliver responsive and detail-oriented IT support to address user needs and business demands.• Administer and maintain back-office systems, including servers, storage, and networking solutions.• Manage and oversee SaaS-based applications such as Office 365, Slack, and Zoom.• Develop and document efficient processes for onboarding and offboarding employees.• Perform hardware inventory management to ensure timely availability for user needs.• Provide remote assistance for networking, storage, and systems administration tasks.• Foster strong relationships with internal stakeholders to enhance collaboration and support.• Independently resolve technical issues, conduct root cause analysis, and implement preventive measures.• Communicate effectively across teams and stakeholders to ensure clarity and alignment.• Author and share detailed documentation for both user education and IT operations.
2026-03-10T21:23:45Z

Legal Assistant

Boston, MA
onsite
Permanent
85000.00 - 100000.00 USD / Yearly
Our client, a full-service law firm, is seeking a Legal Assistant to join their Trusts & Estates practice group in Boston, MA. In this role, you will provide critical administrative and document support to attorneys and paralegals specializing in estate planning, probate, and estate administration. Location: Boston, MA Schedule: Hybrid (4 days in, 1 day remote)Salary: $85,000 - $100,000 (DOE) + bonuses + amazing benefits! Responsibilities:<ul><li>Prepare, assemble, and organize estate planning document binders (both physical and electronic)</li><li>Format, proofread, and finalize estate planning documents (e.g., wills, trusts, powers of attorney, health care directives)</li><li>Maintain and organize client files within the firm’s document management system</li><li>Upload, save, and properly profile documents according to firm protocols</li><li>Assist with client intake, scheduling, and follow-up communications</li><li>Coordinate document execution appointments and prepare signature packets</li><li>Scan, copy, and electronically file documents</li><li>Maintain templates and update standard forms as needed</li><li>Manage calendars, deadlines, and task lists for attorneys</li><li>Provide general administrative support to the Trusts & Estates team</li></ul>
2026-03-04T19:54:04Z

Legal Assistant/Paralegal

Boston, MA
onsite
Permanent
75000.00 - 85000.00 USD / Yearly
Our client, a successful national law firm, is seeking a highly skilled Legal Assistant to join their team in Boston, Massachusetts. This role requires a detail-oriented individual with extensive experience in litigation and strong organizational abilities. The ideal candidate will excel in managing administrative tasks, supporting legal teams, and ensuring the efficient operation of daily activities. Location: Boston, MA (Seaport)Schedule: In-Office M-F with a possibility of hybrid down the roadSalary: $75,000 - $85,000 (DOE) Responsibilities:<ul><li>Preparation and editing of pleadings, discovery, and trial materials for federal, state, and arbitration matters.</li><li>Arrange and prepare conference rooms for meetings and legal proceedings.</li><li>Welcome and assist guests with courtesy and attention to detail.</li><li>Manage incoming and outgoing mail, as well as handle deliveries efficiently.</li><li>Maintain and update docket calendars to ensure accuracy and compliance with deadlines.</li><li>Perform e-filing tasks at Massachusetts and Federal Courts.</li><li>Assist with discovery processes and create templates tailored to case requirements.</li><li>Coordinate with courts, process servers, and litigation vendors.</li><li>Draft cover letters and proofread legal materials for accuracy and consistency.</li><li>Assembling hearing/trial binders and deposition exhibits.</li><li>Conduct research using online resources and provide weekly updates on pleadings and documents.</li></ul>
2026-02-23T22:08:45Z

Senior Client Service Representative

Boston, MA
remote
Temporary
25.00 - 26.00 USD / Hourly
We are looking for an experienced Senior Client Service Representative to join our team in Boston, Massachusetts. In this long-term contract position, you will play a key role in delivering exceptional service to clients by resolving inquiries promptly and accurately. This opportunity includes a hybrid schedule requiring a minimum of three in-office days per week, with Tuesdays and Wednesdays fixed and one floating day. Responsibilities: • Address client inquiries efficiently and ensure resolutions meet high service standards. • Calculate daily net asset values (NAVs) and prepare month-end and year-end financial reports. • Generate and manage various internal and external reports with accuracy. • Utilize internal technology platforms to support client service operations effectively. • Investigate and resolve accounting discrepancies or issues on a daily basis. • Collaborate with teams to ensure timely completion of deliverables and uphold service quality. • Apply analytical skills to assess data workflows and solve problems. • Stay informed about corporate actions, equity, fixed income, and derivative investments. • Leverage tools like Excel, Bloomberg, and Reuters to enhance reporting and analysis. • Maintain focus and accuracy while working under tight deadlines.
2026-03-12T19:48:42Z

Systems Engineer

Boston, MA
remote
Temporary
47.50 - 55.00 USD / Hourly
We are looking for a skilled Systems Engineer to join our team in Boston, Massachusetts. In this role, you will focus on managing and optimizing messaging and collaboration platforms, ensuring robust security measures, and providing technical expertise to support organizational goals. This is a long-term contract position within the banking industry, offering an excellent opportunity to work on cutting-edge solutions. Responsibilities: • Oversee the integration of Office 365 tenants to streamline collaboration and communication systems. • Manage migrations and updates related to hybrid Exchange infrastructure, ensuring seamless operations. • Perform administrative tasks for Microsoft Exchange and Cisco IronPort systems to optimize functionality. • Design, monitor, and enhance the performance of messaging and collaboration platforms. • Implement and refine security measures within Office 365 and Azure environments, including Conditional Access Policies and Data Loss Prevention strategies. • Coordinate with monitoring teams to achieve efficient oversight of messaging systems. • Collaborate with server, Azure, and help desk teams to resolve issues linked to Office 365 applications. • Develop and maintain documentation for system upgrades, integrations, and best practices. • Conduct capacity planning and performance tuning to ensure system reliability and scalability.
2026-03-13T13:38:41Z

Legal Assistant

Boston, MA
onsite
Permanent
60000.00 - 75000.00 USD / Yearly
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply. Responsibilities: • Conduct thorough legal research to support case preparations and ongoing litigation. • Manage and review legal documents, ensuring accuracy and compliance with court requirements. • Coordinate schedules and maintain calendars to ensure timely court filings and meetings. • Assist in drafting and filing court documents, including e-filing procedures. • Collaborate with attorneys to gather information and prepare for interviews. • Monitor and track deadlines for municipal cases and ensure timely submission of required documentation. • Provide administrative support, including managing correspondence and maintaining case files. • Communicate effectively with court personnel and other legal professionals to facilitate case progress. • Organize and maintain case timelines to ensure seamless case management. • Ensure adherence to legal procedures and standards within all assigned tasks.
2026-03-04T21:58:54Z

Operations Specialist

Boston, MA
remote
Temporary
23.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Ops Specialist for a Trade Processing Project to join our team in Boston, Massachusetts. This is a long-term contract position with the potential to transition into a permanent role. The role follows a hybrid schedule of three days in the office and two days working remotely, with a total of 40 hours per week. Responsibilities:• Process and monitor trade transactions to ensure accuracy and compliance with regulations.• Manage purchase and sales activities, including adjustments and deviations.• Review and reconcile cash activity, deposits, and payments on a daily basis.• Prepare reports related to trading, securities, and cash flow forecasts.• Collaborate with team members to address discrepancies and maintain operational efficiency.• Monitor and oversee expense accounts and pricing adjustments.• Support order management processes to ensure timely and accurate execution.• Utilize PC skills to manage data entry and reporting tasks.• Provide exceptional customer service to internal and external stakeholders.• Assist with human resources administration and related operations tasks as needed.
2026-03-12T15:28:44Z

Controller (CPA) - hybrid non profit

Boston, MA
onsite
Permanent
140000.00 - 155000.00 USD / Yearly
Are you a hands-on finance leader ready to make an impact? Our client, a mission-driven organization in Boston, is seeking a Financial Controller to oversee all accounting operations, drive financial integrity, and mentor a high-performing team. This is more than just a numbers role—it’s an opportunity to shape the financial strategy of an organization committed to meaningful, real-world impact. Why This Role Is Exciting:<ul><li>Lead and enhance accounting operations, audits, and compliance functions</li><li>Ensure accurate financial reporting and robust internal controls</li><li>Drive strategic financial decisions that support organizational growth</li><li>Mentor and develop a talented accounting team in a collaborative environment</li><li>Play a key role in a fast-growing, stable industry with meaningful impact</li></ul>
2026-03-04T20:08:43Z

IT Support Analyst

Boston, MA
onsite
Permanent
60000.00 - 90000.00 USD / Yearly
We are looking for an experienced IT Support Analyst to join our financial services client in Boston, Massachusetts. This role is focused on delivering white-glove technical support to end users while ensuring smooth and uninterrupted technology operations. The ideal candidate will have a strong background in resolving technical issues, providing hands-on and remote assistance, and maintaining a high standard of professionalism and customer service. This role is fully onsite in Boston. Responsibilities:• Respond promptly to technical support requests, delivering attentive and high-quality service to minimize disruptions.• Troubleshoot, resolve, and document software, hardware, and mobile device issues for end users.• Set up, configure, and upgrade systems and software to maintain secure and efficient operations.• Manage onboarding and offboarding processes, including account setup, hardware provisioning, and deactivation.• Coordinate office equipment installations, workstation setups, and hardware relocations with thorough testing and organization.• Provide support for conference room technology, ensuring smooth functionality for meetings and presentations.• Administer Active Directory and Microsoft Entra ID accounts, including security group management and permissions.• Develop user guides and documentation to enhance consistency and optimize IT support processes.• Collaborate with infrastructure teams to enhance desktop and mobile computing environments.• Maintain inventory of IT equipment and coordinate secure disposal of outdated hardware and e-waste.
2026-03-11T19:18:44Z

Bookkeeper

Boston, MA
onsite
Permanent
70000.00 - 80000.00 USD / Yearly
*Bookkeeper* Our client is looking for a meticulous and dedicated Bookkeeper to join our team in Boston, Massachusetts. This hybrid role offers flexible working hours and combines accounting expertise with administrative responsibilities. The ideal candidate will possess strong QuickBooks skills, excellent communication abilities, and a proactive approach to managing financial and organizational tasks. Responsibilities:• Process vendor bills, purchase orders, and client invoices efficiently, ensuring accuracy in managing approximately 100 invoices per month.• Handle accounts payable and receivable, including deposits and collections, while maintaining detailed records.• Monitor and track monthly license usage for clients, preparing accurate billing statements.• Prepare expense reports, payroll, sales tax returns, and contractor 1099s in compliance with regulations.• Coordinate HR-related tasks such as benefits administration and employee onboarding in collaboration with external partners.• Communicate effectively with clients, including addressing overdue payments with professionalism and patience.• Identify and resolve billing discrepancies promptly while providing support for administrative projects.• Collaborate with technical and engineering teams, developing a working knowledge of industry-specific terminology.• Maintain high standards of adaptability and teamwork, contributing to a dynamic and cooperative work environment.
2026-02-11T21:44:05Z

Human Resources Generalist

Boston, MA
remote
Contract / Temporary to Hire
30.00 - 33.00 USD / Hourly
We are looking for a dedicated HR Generalist to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a key part in managing various human resources functions, including employee relations, onboarding, and benefits administration. This position offers an opportunity to contribute to a dynamic workplace while ensuring employees receive exceptional support. Responsibilities:• Foster positive employee relations by addressing concerns, resolving conflicts, and promoting an inclusive work environment.• Oversee onboarding processes to ensure new hires are seamlessly integrated into the organization.• Administer employee benefits programs, including enrollment and addressing inquiries.• Support HR administrative tasks such as maintaining accurate records and compliance with policies.• Utilize HRIS platforms to manage data, generate reports, and streamline workflows.• Collaborate with management to implement HR strategies and initiatives.• Provide guidance to employees on HR policies, benefits, and procedures.• Ensure compliance with employment laws and regulations in all HR activities.• Assist with performance management and development initiatives.• Serve as a point of contact for HR-related inquiries, ensuring timely responses.
2026-03-04T13:48:39Z

Marketing Content Coordinator

Boston, MA
remote
Permanent
55000.00 - 63000.00 USD / Yearly
Exciting opportunity for a Marketing Content Coordinator with 1-3+ years of experience. This is a fully remote position requiring the person to be based in eastern or central time zones. This is an ideal role for a strong writer and coordinator who enjoys working cross-functionally. Experience in financial services or insurance is preferred. Salary is 55-63K. What You'll Do:<ul><li>Draft, edit, and proof marketing content: blogs, emails, social copy, presentations, case studies, video scripts, and more</li><li>Coordinate content workflows from concept through launch, keeping teams and timelines on track</li><li>Build and manage editorial calendars, recommending fresh topics and creative content formats</li><li>Support content deployment, publishing, and reporting, tracking key performance metrics and optimizing results</li><li>Distill complex industry research into concise, engaging content for diverse audiences</li><li>Ensure accuracy, member focus, and brand consistency in everything you create</li></ul>
2026-03-02T20:33:43Z

Senior Accountant - Public Company

Boston, MA
onsite
Permanent
95000.00 - 110000.00 USD / Yearly
My client, a reputable Publicly Traded Company in Boston is hiring a Senior Accountant to join their team. The Senior Accountant will report to the Director of Financial Reporting and be involved in all things accounting including financial reporting and some SEC reporting. Compensation for this position is $95-110K + Bonus + FREE Healthcare Benefits. This company is very stable, is nearing close to $1 billion in revenue, offers tons of growth potential, has excellent benefits, a great office space and location, hires very smart people and has an excellent culture and work life balance. Hybrid Working arrangement. If interested in hearing more, please email your resume to matthew.katz@roberthal or message me on Linkedin ASAP. Thank you.
2026-03-06T16:28:44Z

Sr. Associate, Portfolio Support

Boston, MA
onsite
Permanent
160000.00 - 180000.00 USD / Yearly
We are looking for a Senior Associate to join our client's Portfolio Support Group in their Boston, MA office. This group collaborates with internal deal teams, leadership groups within portfolio operations, and external advisors to support value‑enhancement initiatives, drive operational efficiencies, strengthen governance processes, and optimize resource utilization. As the team continues to expand, the Associate will partner closely with senior leadership to help develop and refine scalable processes that support future growth.
2026-03-10T14:58:45Z

Property Accountant

Boston, MA
onsite
Permanent
100000.00 - 110000.00 USD / Yearly
We are looking for a skilled Property Accountant to join our team in Boston, Massachusetts. As part of our organization, you will manage financial operations related to property accounting, ensuring accurate reporting and compliance. This role offers an excellent opportunity to utilize your expertise in accounting software and financial processes. Responsibilities: • Prepare and maintain accurate financial records for property portfolios, including journal entries and reconciliations. • Manage month-end close processes to ensure timely and correct financial reporting. • Oversee accrual accounting and ensure compliance with established standards. • Utilize Yardi software to perform financial analysis and reporting tasks. • Monitor and maintain the general ledger, ensuring entries are properly recorded. • Collaborate with property managers to address accounting inquiries and provide financial insights. • Conduct regular audits to verify the accuracy of property-related financial information. • Assist in preparing financial statements and reports for internal and external stakeholders. • Identify and implement process improvements to enhance accounting efficiency. • Ensure adherence to all relevant laws, regulations, and company policies.
2026-03-13T21:18:42Z

Director of Accounting

Boston, MA
onsite
Permanent
130000.00 - 150000.00 USD / Yearly
We are looking for a skilled and motivated Director of Accounting to join our team in Boston, Massachusetts. This leadership role is integral to overseeing the financial operations and reporting for our commercial real estate portfolio. The ideal candidate will bring expertise in accounting, team management, and process improvement to support our organization's continued growth. This role is full time in office and paying from $140 - 150K + discretionary bonus. Please message me on linkedin or email me at john.holtman@roberthalf Responsibilities:• Manage and oversee all accounting operations for a diverse portfolio of commercial real estate properties, ensuring accurate and timely financial reporting.• Lead and develop the accounting team through effective mentorship, performance evaluations, and workload management.• Establish and refine accounting policies and procedures to align with business goals and industry standards.• Prepare detailed financial statements on a monthly, quarterly, and annual basis, while coordinating audit processes and ensuring compliance.• Collaborate with property management, asset management, and executive teams to deliver financial insights and support strategic decision-making.• Supervise day-to-day accounting activities, including accounts payable and receivable, general ledger maintenance, and bank reconciliations.• Administer and optimize the Yardi system, ensuring data accuracy and operational efficiency.• Drive initiatives to enhance accounting processes and scalability in a fast-paced, growth-oriented environment.
2026-03-10T13:28:43Z

Sr. Accountant

Boston, MA
onsite
Permanent
110000.00 - 150000.00 USD / Yearly
We are looking for a skilled and proactive Senior Accountant to manage essential financial operations in our client's Boston, MA office. This role will focus on day-to-day accounting, financial reporting, and cross-border coordination with global teams. The ideal candidate is hands-on, organized, and eager to grow within a fast-scaling international environment. Fluency in English/Mandarin is a must. Key Responsibilities:<ul><li>Manage daily accounting operations, including journal entries, accruals, and account reconciliations.</li><li>Support month-end and year-end close processes to ensure timely and accurate financial reporting in compliance with US GAAP.</li><li>Maintain general ledger integrity and prepare supporting schedules for balance sheet accounts.</li><li>Assist with financial consolidation processes, including intercompany transactions and foreign currency translation.</li><li>Support accounts payable and accounts receivable processes as needed.</li><li>Assist in preparing financial statements and internal management reports.</li><li>Coordinate with external auditors and tax advisors during annual audits and tax filings.</li><li>Monitor cash flow and assist with treasury-related activities, including payment processing and cash forecasting.</li><li>Help maintain and improve internal controls and accounting processes to support company growth.</li><li>Collaborate with cross-functional teams to ensure accurate financial data and reporting.</li></ul>
2026-03-10T14:38:47Z

Director Finance & Administration

Boston, MA
onsite
Permanent
130000.00 - 150000.00 USD / Yearly
We are looking for an experienced Director of Finance & Administration to oversee financial operations, strategy, and administrative processes within our organization. This role is pivotal in managing financial reporting, cash flow, and benefits administration, ensuring the company's stability and growth. Based in Boston, Massachusetts, this position requires a dynamic leader capable of fostering efficiency and compliance while driving strategic initiatives. This positions pays in the range of $130 - 150K + discretionary bonus. They are working on a hybrid schedule 3 days a week in office. Please message me on LinkedIn or email me at john.holtman@roberthalf Responsibilities:• Supervise bookkeeping, financial reporting, and planning processes to maintain accuracy and timeliness.• Develop and implement policies to improve operational efficiency and ensure compliance with reporting requirements.• Lead budgeting, expense forecasting, and financial analysis to provide actionable insights to senior leadership.• Manage relationships with external bookkeeping and accounting firms to ensure seamless collaboration.• Oversee accounts payable and receivable processes, including client invoicing and financial report generation.• Monitor and control cash flow to ensure liquidity and effective capital management.• Administer company insurance programs, collaborating with brokers to secure adequate and cost-effective coverage.• Manage employee benefits programs, including sourcing, negotiations, and compliance with client requirements.• Oversee payroll, onboarding, offboarding, and performance review processes to ensure adherence to company policies.
2026-03-06T16:28:44Z

Paralegal

Boston, MA
onsite
Permanent
110000.00 - 135000.00 USD / Yearly
Our client, a successful full-service law firm, is seeking a Trusts & Estates Paralegal to join their team in Boston, Massachusetts. In this role, you will collaborate with attorneys to ensure the efficient administration of estate and probate matters. The position requires expertise in managing probate cases and a strong ability to handle complex legal documentation and processes. Location: Boston, MASchedule: Hybrid (4 days in, 1 day remote)Salary: $110,000 - $135,000 (DOE) Responsibilities:<ul><li>Draft and file probate petitions and related court pleadings</li><li>Prepare notices, inventories, accountings, and other required probate filings</li><li>E-file and manage documents in Probate Court</li><li>Monitor court deadlines and ensure compliance with statutory requirements</li><li>Assist estate administrators and executors with all phases of estate administration</li><li>Coordinate the collection and valuation of estate assets</li><li>Prepare and organize financial documentation, including income and estate-related documents</li><li>Assist with preparation of estate accountings and settlement documentation</li><li>Coordinate distribution of estate assets to beneficiaries</li><li>Communicate with clients, beneficiaries, financial institutions, and court personnel</li><li>Maintain detailed case management records and organize electronic and physical files</li><li>Support attorneys with research related to probate procedures and requirements</li></ul>
2026-03-04T20:43:42Z

Legal Billing Specialist

Boston, MA
onsite
Permanent
80000.00 - 105000.00 USD / Yearly
Our client, a successful civil litigation law firm, is seeking an experienced Legal Billing Specialist to join their team in Boston, Massachusetts. In this role, you will play a crucial part in managing all aspects of legal billing and invoice processing, ensuring compliance and accuracy across various client platforms. Location: Boston, MASchedule: Hybrid (3 or 4 days in office, other days remote)Salary: $80,000 - $105,000 (depending on experience) Responsibilities:<ul><li>Prepare, generate, and manage attorney pre-bills for review and submission</li><li>Maintain and manage attorney time entries and billing data</li><li>Must be conversant in LEDES (Legal Electronic Data Exchange Standard)</li><li>Submit invoices and manage billing through client e-billing platforms, including but not limited to: TimeSlips, Tymetrix, Legal Tracker, Legal X, SimpleLegal, TeamConnect, Acuity, and Brightflag. </li><li>Ensure compliance with client billing guidelines and resolve billing rejections or issues</li><li>Track billing status and follow up on outstanding invoices</li><li>Coordinate vendor payments and ensure expenses are properly invoiced and billed</li><li>Work closely with the firm’s external bookkeeper during monthly visits</li><li>Assist with check requests and internal financial coordination</li><li>Interface with outsourced payroll and HR vendors as needed</li><li>Provide general administrative and billing support to attorneys and managing partners</li></ul>
2026-03-02T15:18:42Z

Litigation Paralegal / EA

Boston, MA
onsite
Temporary
28.00 - 34.00 USD / Hourly
We are looking for a skilled Litigation Paralegal / Executive Assistant to provide comprehensive support to a managing partner in Boston, Massachusetts. This contract position requires someone with strong attention to detail, expertise in litigation processes, and exceptional organizational abilities. You will play a vital role in ensuring smooth operations and effective communication within the legal team. Responsibilities: • Manage and maintain the managing partner’s calendar by scheduling appointments, organizing court appearances, and ensuring thorough preparation for all engagements. • Oversee incoming and outgoing correspondence, including emails, letters, invoices, and court filings, ensuring timely handling and prioritization. • Coordinate travel arrangements by booking flights, accommodations, and transportation, ensuring all logistics are handled seamlessly. • Prepare and distribute agendas for meetings, record minutes, and track follow-up actions to facilitate collaboration among team members. • Maintain and organize confidential files and legal documents, ensuring accessibility and proper handling of sensitive information. • Conduct research and provide administrative support to aid the managing partner in decision-making processes. • Monitor and refine operating practices, implementing improvements as necessary to enhance efficiency. • Apply knowledge of state and federal court procedures to support litigation processes effectively. • Assist with budget management and financial tracking to support operational needs.
2026-03-12T15:03:41Z