62 results for Back Office jobs

Billing Admin

Yuma, AZ
onsite
Temporary
17 - 21 USD / Hourly
Our client in the manufacturing industry is in need for a Billing Admin to join their team in Yuma! This is a 3-6 month contract position where you will play a key role in ensuring accurate and efficient billing processes for the organization. The ideal candidate will bring a strong background in billing operations, exceptional organizational skills, and a detail-oriented approach. Responsibilities:• Review and process monthly invoices to ensure accuracy and compliance with established procedures.• Verify contractual agreements and calculate appropriate pricing for billing purposes.-Ordering office supplies as needed, data entry, and assisting anywhere needed• Maintain organized records of billing activities and documentation.-Work in a fast paced and high volume environment - about 150 invoices per week• Collaborate with team members to address billing discrepancies and resolve issues promptly.• Generate and distribute billing statements using computerized systems.• Utilize Acumatica software to manage and track billing functions effectively.• Support other administrative tasks related to billing as required
2026-03-30T00:00:00Z

Front Desk/Customer Service

Mountain View, CA
onsite
Temporary
21 - 25 USD / Hourly
Customer Service / Front Desk Coordinator – Job DescriptionThe Customer Service / Front Desk Coordinator serves as the first point of contact for clients and visitors, providing friendly and professional service both in person and over the phone. This role handles a variety of administrative and customer support tasks to keep office operations running smoothly. Recent college graduates are encouraged to apply.Day-to-Day Responsibilities:<ul><li>Greet and assist guests, directing them to the appropriate staff or meeting areas</li><li>Answer incoming calls and respond to general inquiries</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain an organized, welcoming front desk and reception area</li><li>Schedule appointments and maintain office calendars</li><li>Support administrative projects such as data entry, filing, and ordering office supplies</li></ul>
2026-03-31T00:00:00Z

Front Desk/Customer Service

Los Altos, CA
onsite
Temporary
21 - 25 USD / Hourly
Customer Service / Front Desk Coordinator – Job DescriptionThe Customer Service / Front Desk Coordinator serves as the first point of contact for clients and visitors, providing friendly and professional service both in person and over the phone. This role handles a variety of administrative and customer support tasks to keep office operations running smoothly. Recent college graduates are encouraged to apply.Day-to-Day Responsibilities:<ul><li>Greet and assist guests, directing them to the appropriate staff or meeting areas</li><li>Answer incoming calls and respond to general inquiries</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Maintain an organized, welcoming front desk and reception area</li><li>Schedule appointments and maintain office calendars</li><li>Support administrative projects such as data entry, filing, and ordering office supplies</li></ul>
2026-03-31T00:00:00Z

Office Business Manager

Los Angeles, CA
onsite
Temporary
75000 - 85000 USD / Yearly
Client is seeking an highly entrepreneurial and results-driven Office Business Manager to serve as a key strategic partner to the CEO. This role goes far beyond traditional office management. The Office Business Manager will oversee cross-functional projects, support multiple divisions and programs, and help drive operational growth and revenue-generating initiatives that directly benefit the community.This individual will coordinate and manage projects across business lines — including but not limited to food delivery services, housing initiatives, and community programs — with a focus on scaling operations, improving efficiency, and identifying opportunities for expansion. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is passionate about building systems, fostering partnerships, and contributing to a mission-driven organization.Key ResponsibilitiesStrategic Project & Operations Management<ul><li>Lead and manage cross-division projects from planning through execution, ensuring alignment with organizational goals</li><li>Coordinate initiatives across programs such as food delivery services, housing support, and emerging community ventures</li><li>Develop systems and processes to improve operational efficiency and scalability</li><li>Track project milestones, budgets, and outcomes; provide regular updates to the CEO</li><li>Identify opportunities to expand services and scale successful programs</li></ul>Business Development & Growth<ul><li>Support the CEO in developing and executing growth strategies across divisions</li><li>Research and pursue partnerships, funding opportunities, and community collaborations</li><li>Assist with outreach efforts to local organizations, businesses, and stakeholders</li><li>Help design initiatives that generate revenue to reinvest back into the community</li><li>Contribute to building an entrepreneurial, performance-driven culture</li></ul>Organizational & Administrative Leadership<ul><li>Oversee daily office operations and administrative functions</li><li>Implement workflow improvements and organizational systems</li><li>Coordinate internal communications across teams and programs</li><li>Support budgeting, reporting, and compliance activities</li><li>Ensure smooth coordination between departments</li></ul>Community Outreach & Partnerships<ul><li>Represent meetings with community partners and stakeholders</li><li>Support outreach initiatives to expand program awareness and participation</li><li>Build and maintain strong relationships with local organizations and agencies</li></ul> Key Competencies<ul><li>Strategic thinking and execution</li><li>Initiative and ownership mindset</li><li>Adaptability in a dynamic environment</li><li>Collaboration and leadership</li><li>Financial and operational acumen</li><li>Community engagement and outreach skills</li></ul>What Success Looks Like in This Role<ul><li>Programs are efficiently managed and positioned for growth</li><li>New partnerships and revenue opportunities are developed</li><li>Cross-division coordination improves organizational impact</li><li>Systems are implemented that support long-term scalability</li><li>The organization strengthens its presence and service in the community</li></ul>
2026-03-13T00:00:00Z

Office Administrator

South San Francisco, CA
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
Robert Half is working with one of our top Biotech clients in South San Francisco. They are looking for an Office Administrator to help support their busy office. The ideal candidate will have experience working as a Workplace Coordinator (or a similar position). You must be able to work independently. Please find the details below and if interested, apply now. We are looking to submit profiles this week. Do not wait. Apply now! Job Description<ul><li>Serve as the first point of contact by greeting visitors, coordinating office tours, and delivering a professional and welcoming experience for guests and new hires.</li><li>Manage incoming and outgoing mail and packages; monitor and maintain inventory of office supplies, technology equipment, and kitchen/snack items.</li><li>Support scheduling and logistics for internal meetings, interviews, and company events, including monthly celebrations and larger quarterly gatherings.</li><li>Respond to calls and emails on behalf of the operations team, distribute internal communications, and liaise with vendors to ensure timely project completion.</li><li>Prepare workstations, materials, and communications for new employees; assist in delivering a smooth and engaging Day 1 onboarding experience.</li><li>Maintain internal calendars to support visibility and coordination across teams.</li><li>Configure and set up employee workstations, including hardware, desk equipment, and required software tools.</li><li>Provide additional operational and administrative support as needed to ensure smooth day-to-day office functionality</li></ul>
2026-04-06T00:00:00Z

Office Administrator

Los Angeles, CA
onsite
Permanent
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-03-06T00:00:00Z

Office Administrator

Minneapolis, MN
remote
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Office Administrator to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a pivotal role in supporting our operations within the financial services industry. The ideal candidate will assist in delivering exceptional service to donors, organizations, and financial professionals while ensuring seamless administrative processes. Responsibilities:• Provide prompt and accurate assistance to donors, financial professionals, and organizations regarding account inquiries, online access, and service offerings.• Collaborate with colleagues to complete operational tasks and adhere to established timelines.• Support core operational functions, such as account setup, gift routing, and record maintenance, while following company policies and procedures.• Respond to inquiries or appropriately escalate them to subject matter experts to ensure a positive client experience.• Maintain accurate and organized records for donors, organizations, and accounts to uphold operational standards.• Assist in troubleshooting issues related to administrative processes and implement solutions effectively.• Utilize software tools, including Microsoft Office Suite, to manage data entry, reporting, and document creation.• Contribute to the continuous improvement of procedures and workflows to enhance service quality.• Participate in training sessions and stay updated on organizational policies and practices.• Perform ad hoc financial tasks and support project implementation as needed.
2026-04-02T00:00:00Z

Business Development / Office Business Manager

Los Angeles, CA
onsite
Permanent
75000 - 95000 USD / Yearly
Position Overview A well-established nonprofit organization in South Los Angeles is seeking a dynamic and entrepreneurial Business Development / Office Business Manager to help launch, organize, and scale multiple program initiatives. This individual will work closely with the executive leadership team to support the growth and operational management of approximately 15 program sectors serving the community.This role is ideal for a highly organized professional who thrives in a startup-style environment within a mission-driven organization. The right candidate will bring a strong ability to build structure, support new initiatives, and help scale programs that expand the nonprofit’s impact.Key Responsibilities<ul><li>Partner with executive leadership to support the launch and growth of multiple program initiatives and community services</li><li>Help develop operational plans, processes, and systems to support program expansion</li><li>Coordinate cross-functional activities across departments to ensure programs are implemented effectively</li><li>Track program performance, milestones, and operational metrics</li><li>Assist with business development initiatives, partnerships, and revenue-generating opportunities aligned with the nonprofit’s mission</li><li>Organize and manage project timelines, documentation, and reporting</li><li>Support grant initiatives, funding opportunities, and strategic partnerships when applicable</li><li>Help establish scalable systems and processes as new programs are introduced</li><li>Serve as a key operational point of contact for leadership and internal teams</li><li>Maintain strong organization and communication across multiple initiatives simultaneously</li></ul> Work Environment<ul><li>Onsite role based in South Los Angeles / Watts</li><li>Collaborative environment working directly with executive leadership</li><li>Opportunity to play a key role in expanding programs that serve the community</li></ul>
2026-03-16T00:00:00Z

Office Admin Support

Langhorne, PA
onsite
Permanent
0 - 0 USD / Yearly
Robert Half is currently working a client on their search for an Inventory Control Specialist/Office Admin Support with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Inventory Control Specialist/Office Admin Support for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. · Serve as the first point of contact for visitors, clients, and directing staff inquiries· Manage calendars, schedule meetings, and coordinate appointments· Answer and direct incoming calls· Process timely customer orders and request· Assist with inventory analysis· Process incoming mail and packages· Answer and direct incoming calls· Draft email and written correspondence· Assist with billing and bookkeeping activities
2026-03-18T00:00:00Z

Office Manager

Wayzata, MN
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to join our team in Wayzata, Minnesota. This is a long-term contract position, ideal for someone who thrives in a dynamic office environment and is passionate about ensuring smooth day-to-day operations. The role combines receptionist responsibilities with office management tasks, offering a diverse range of duties. Hours: M, T, W 8AM - 5PM Responsibilities:• Manage daily office operations, including organizing mail, scanning documents, and distributing them to appropriate team members.• Oversee inventory and coordinate orders for office supplies, breakroom essentials, and special equipment requests.• Handle reception duties three days a week, creating a welcoming environment for visitors and employees.• Coordinate catering for weekly lunches, as well as in-house and off-site events, meetings, and luncheons.• Act as the primary contact for landlords, property managers, and vendors to ensure effective office operations.• Assist with budget creation and ongoing management for office-related expenses.• Facilitate space planning and intra-office moves to optimize workspace utilization.
2026-04-02T00:00:00Z

Office Manager

Fort Worth, TX
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a dedicated and detail-oriented Office Manager to join our team in Fort Worth, Texas. This contract-to-permanent position requires someone who is highly organized, attentive to detail, and committed to creating a welcoming and efficient office environment. The ideal candidate will play a pivotal role in supporting daily operations, ensuring smooth interactions with both internal and external stakeholders, and providing essential administrative assistance to the team. Responsibilities: • Oversee daily office operations to maintain a clean and inviting reception area, ensuring a positive experience for visitors and staff. • Execute daily opening and closing procedures, including light cleaning and maintaining the overall tidiness of the workspace. • Manage inventory levels for office supplies and kitchen essentials, ensuring cost-effective procurement and organized storage. • Coordinate incoming and outgoing mail, including courier services, to ensure timely and accurate delivery. • Provide administrative support to team members and act as a liaison between offices to facilitate collaboration. • Prepare and update process documentation to enhance efficiency and support administrative team operations. • Partner with the technology services team to address office technology needs and coordinate on-site visits. • Assist in planning and executing company-wide and office-specific events, ensuring all logistical details are handled effectively. • Serve as the office community service coordinator, supporting local initiatives and promoting organizational values. • Contribute to various projects and initiatives with a positive and teamwork-focused approach.
2026-04-06T00:00:00Z

Office Manager

Lubbock, TX
onsite
Permanent
100000 - 110000 USD / Yearly
We are looking for an experienced Office Manager to oversee and streamline financial operations for our organization in Lubbock, Texas. This role is integral to ensuring accurate accounting, compliance with regulations, and effective management of receivables and collections. The ideal candidate will bring expertise in financial reporting, internal controls, and system integrity. Responsibilities: • Oversee daily financial operations, including accounts payable, accounts receivable, general ledger, and bank reconciliations. • Prepare and analyze monthly, quarterly, and annual financial statements to ensure accuracy and compliance. • Manage dealership cash flow by supervising floor plans and reserve accounts, while monitoring overall financial performance. • Process payroll and oversee health and retirement benefit administration. • Collaborate with ownership on budgeting, forecasting, and strategic financial planning. • Monitor customer receivables, loan portfolios, charge-offs, and recoveries to ensure proper handling and reconciliation. • Track delinquencies, repossessions, and write-offs, adhering to company policies. • Ensure accurate data entry and system functionality across accounting, sales, and collections platforms. • Generate financial, compliance, and portfolio reports using dealership software. • Maintain documentation and audit trails while enforcing internal controls to safeguard assets.
2026-04-06T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Temporary
18 - 23 USD / Hourly
Our client in Shadyside, PA is hiring for an Administrative Assistant for a contract opportunity to cover a temporary leave starting May 4th - middle of August. We are seeking a reliable, detail oriented Administrative Assistant / Front Desk Coordinator to support daily office operations and create a welcoming, well organized front office environment. This role ensures our workspace is fully stocked, tidy, and running smoothly, while also providing light support to managers and staff as needed. Hours will be 10AM - 4PM, Monday - Friday. Pay depending on experience: $18-23 Key ResponsibilitiesFront Desk & Office Support• Serve as the first point of contact for visitors; greet and check in guests with a friendly, professional demeanor.• Maintain a clean, organized front office and common areas.• Assist managers with basic administrative tasks and office walk throughs to ensure cleanliness, organization, and preparedness.Supplies Management• Monitor inventory and order office supplies, snacks, and café items regularly.• Restock the café area daily, including beverages, snacks, and paper products.• Manage supply purchases through the company Amazon account and other approved vendors.Café & Office Stocking• Keep the café and kitchen areas clean, stocked, and guest ready.• Refill coffee, snacks, utensils, and other consumables as needed.Food & Vendor Coordination• Coordinate and place lunch orders for meetings and team events.• Assist with vendor deliveries and ensure items are received and put away promptly.General Office Operations• Conduct regular walk throughs to ensure meeting rooms, common spaces, and reception areas are tidy and fully supplied.• Provide support similar to expense tracking platforms like Concur/Emburse (no direct expense reporting required).Qualifications• Strong organizational skills with the ability to multitask and prioritize.• Friendly, professional communication style and customer service mindset.• Comfortable managing supplies, vendors, and frequent small purchases.• Experience in an office or front desk setting preferred.
2026-04-06T00:00:00Z

Office Manager

Gaithersburg, MD
onsite
Temporary
23 - 27 USD / Hourly
Are you an organized, detail-oriented professional with exceptional leadership and communication skills? Our company is seeking an experienced Office Manager to oversee daily administrative operations and ensure an efficient, productive work environment. This role requires leadership, organization, and business acumen. Responsibilities: • Manage office operations, including budgeting, supplies, and vendor contracts. • Supervise administrative staff and delegate responsibilities. • Maintain records, reports, and office systems. • Support HR functions such as onboarding and timesheet approval. • Coordinate meetings, events, and communication between departments.
2026-04-01T00:00:00Z

Office Manager

Greenville, SC
onsite
Permanent
60000 - 80000 USD / Yearly
We are seeking an experienced Office Manager to join a growing financial services firm in the Greater Greenville, South Carolina area. In this role, you will oversee office operations and provide critical support to financial advisors and staff in a detail-oriented and fast-paced environment. This position is ideal for someone who excels at balancing administrative responsibilities with client-focused tasks while maintaining high standards of organization and confidentiality. Responsibilities:• Manage daily office operations, including supplies, mail handling, and vendor relationships.• Coordinate schedules and appointments, ensuring smooth meeting logistics.• Organize and support events such as client workshops, seminars, and team meetings.• Maintain accurate and confidential documentation of office procedures and records.• Assist with technology tools and ensure efficient use of office systems.• Provide administrative support to financial advisors for client meetings and communications.• Prepare meeting materials, correspondence, and follow-up documentation for client interactions.• Facilitate client onboarding processes and ensure timely completion of reporting and record-keeping.• Oversee HR-related tasks, including onboarding and benefits coordination.• Collaborate with leadership to promote a productive and supportive work environment.
2026-03-27T00:00:00Z

Office Manager

Miami, FL
onsite
Permanent
65000 - 80000 USD / Yearly
Seeking an experience Office Manager/Administrator for a fast growing office. Ideal Office Manager will developing and implementing initiatives and solutions to improve productivity and enhance profitabilitySkills needed are • Understanding and implementing policies and procedures, including risk management skills• Building strong professional partnerships with both internal and external constituencies • Gathering data and creating general and management reports • Be included in Hiring, supervising, evaluating and training employees to meet the goals of the department • Monitoring production and quality statistics to ensure standards are met and maintained • Ensuring all Licenses are up to date and the office is operating smoothlyMonitor staff to ensure customer service for all clients are satisfactory and handle all escalation cases Office is growing and would like someone who likes to take on challenges and create great place to work culture that will continue the success of the firm!
2026-03-16T00:00:00Z

Office Manager

Colorado Springs, CO
onsite
Temporary
28 - 32 USD / Hourly
We’re partnering with a growing organization that is seeking a skilled Office Manager to oversee daily operations and support both administrative and light accounting functions. This is an excellent opportunity for a seasoned professional who enjoys a varied workload and thrives in a fast‑paced, collaborative environment.<ul><li>Oversee daily office operations, including supplies, facilities coordination, vendor management, and equipment needs</li><li>Serve as a central point of contact for staff, visitors, vendors, and leadership</li><li>Manage calendars, schedule meetings, coordinate travel arrangements, and support company events</li><li>Maintain organized filing systems—digital and physical</li><li>Assist with HR‑related tasks such as onboarding documentation and employee communication (as needed)</li><li>Process accounts payable: invoice entry, vendor payments, and expense tracking</li><li>Process accounts receivable: invoice generation, payment posting, and collections follow‑up</li><li>Support bank reconciliations, credit card reconciliations, and basic month‑end accounting tasks</li><li>Draft and distribute internal communications and maintain office policies</li><li>Identify and recommend improvements to office procedures and workflows</li><li>Provide administrative support to leadership and assist with special projects as assigned</li></ul>
2026-03-31T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-03-27T00:00:00Z

Office Manager

Saint Louis, MO
onsite
Temporary
0 - 0 USD / Yearly
Office ManagerAre you a proactive leader with a knack for organization and operational efficiency? Our company is seeking an Office Manager to ensure the smooth day-to-day functioning of our workspace and support our growing team.Key Responsibilities:· Oversee office operations, procedures, and administrative staff· Maintain a well-organized, productive, and welcoming office environment· Manage vendor relationships and supervise office supply inventory· Coordinate meetings, events, travel, and facility arrangements· Support budgeting, expense reporting, and invoice processing· Implement and refine office policies and procedures· Serve as primary point of contact for internal communication and problem-solving· Assist with onboarding, training, and personnel management tasksWhy Join Us?· Competitive compensation and benefits· Opportunity to impact organizational effectiveness· Supportive, collaborative team culture· Career development and growth potentialIf you’re ready to lead operational excellence and drive team success, we encourage you to apply today. Take the next step in your career and become a valued member of our company!Please apply online or through our Robert Half app
2026-03-20T00:00:00Z

Office Manager

Edina, MN
remote
Permanent
50000 - 60000 USD / Yearly
We are looking for an experienced Office Manager to oversee financial operations, human resources, information systems, and facilities management in Edina, Minnesota. This role requires a dynamic individual with strong organizational and leadership skills to manage key functions such as bookkeeping, payroll, and employee development. The ideal candidate will play a pivotal role in ensuring smooth day-to-day office operations and long-term strategic planning. Responsibilities:• Manage multi-state payroll processes, including handling commissions and benefit deferrals.• Oversee accounts receivable and accounts payable operations, including manual check processing.• Monitor cash flow, execute bank transfers, and perform reconciliations for accounts and general ledgers.• Prepare annual budgets and develop recommendations for technology investments.• Ensure compliance with trust accounting practices across multiple accounts.• Lead recruiting, hiring, onboarding, and training initiatives to support employee development.• Administer employee benefits programs and oversee renewals, vendor evaluations, and compliance testing.• Research, purchase, and maintain computer hardware and software, coordinating with external IT providers as needed.• Manage office operations, including space planning, vendor relationships, and facility maintenance.• Document meeting minutes, prepare agendas, and support leadership with special projects.
2026-04-01T00:00:00Z

Office Manager

Santa Barbara, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Manager to oversee daily administrative operations for our Finance department in Santa Barbara, California. This is a long-term contract position offering a dynamic and collaborative work environment. The ideal candidate will bring strong organizational skills and a proactive approach to ensuring office efficiency. Responsibilities: • Manage administrative functions, ensuring smooth day-to-day office operations. • Monitor and maintain inventory of office supplies, placing orders as needed to avoid shortages. • Oversee accounts payable processes, including invoice management and timely vendor payments. • Perform receptionist duties such as answering calls, greeting visitors, and managing correspondence. • Coordinate with department staff to facilitate efficient workflows and resolve operational challenges. • Ensure compliance with office policies and procedures while fostering a positive workplace environment. • Organize and schedule meetings, appointments, and events as required. • Maintain accurate records and documentation for financial and administrative activities. • Collaborate with vendors and service providers to address office needs. • Identify opportunities for process improvements to enhance overall office efficiency.
2026-04-06T00:00:00Z

Office Manager

Tatamy, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-04-06T00:00:00Z

Office Manager

Cleveland, OH
onsite
Permanent
55000 - 65000 USD / Yearly
Position OverviewOur client, a professional services organization located in Independence, Ohio, is seeking a highly organized, professional, and reliable Office Manager to oversee daily office operations and administrative functions. This individual will serve as a key point of contact across accounting, payroll, vendors, benefits, CRM management, and internal coordination. The ideal candidate is detail‑oriented, proactive, and comfortable managing multiple systems and priorities in a fast‑paced office environment. Key Responsibilities<ul><li>Manage day‑to‑day office operations and internal platforms to ensure smooth business functionality</li><li>Navigate and maintain client lists within the CRM, including client call lists and contact databases</li><li>Process full-cycle Accounts Payable and Accounts Receivable </li><li>Manage and maintain relationships with vendors, including coordination and communication</li><li>Process payroll through ADP / DSM, ensuring accuracy and compliance</li><li>Coordinate benefits administration processes by interfacing with an external benefits consultant</li><li>Serve as the primary liaison with the company’s technology partner </li><li>Maintain and update survey contact databases and client resource consumption data</li><li>Support recruiting efforts as needed</li><li>Assist with organizing and managing the company’s annual virtual conference</li><li>Ensure data accuracy and consistency across systems including DSM, Ascend, and CRM platforms</li></ul> Qualifications<ul><li>Proven experience as an Office Manager, Administrative Manager, or similar role</li><li>Strong understanding of AP/AR processing and payroll administration</li><li>Experience working with CRM systems and managing client data</li><li>Highly organized with strong attention to detail and follow‑through</li><li>Professional communication skills and ability to interface with vendors and external partners</li><li>Reliable, self‑motivated, and comfortable working fully in‑office</li><li>Proficiency with accounting and business software; QuickBooks and ADP experience preferred</li></ul>What They’re Looking For<ul><li>An individual who is organized, dependable, and professional</li><li>Someone comfortable owning office operations and wearing multiple hats</li><li>A detail‑oriented communicator who can manage processes, vendors, and systems with confidence</li></ul> They do offer a full benefits package; medical, dental, vision, paid holidays, PTO, flexibility, and TREMENDOUS GROWTH! If this is a position that you are interested in, apply today!
2026-03-25T00:00:00Z

Office Manager

Indianapolis, IN
onsite
Permanent
48000 - 52000 USD / Yearly
We are looking for a detail-oriented Office Manager to join our client's team in Indianapolis, Indiana. This role requires a proactive individual who excels in managing financial records, processing payroll, and overseeing accounts payable and receivable tasks. The ideal candidate will also assist with human resources functions and ensure the smooth operation of office activities. Responsibilities:• Manage accounts receivable by documenting remittances, processing homeowner and builder checks, and running weekly reports to ensure timely collections.• Handle accounts payable, including tracking purchase orders, processing invoices, and maintaining an organized filing system for audits.• Process daily work orders and invoices using company-specific software to maintain accurate financial records.• Conduct month-end audits by running aging reports, following up on overdue accounts, and reporting any issues to the Branch Manager.• Support human resources tasks such as onboarding new hires, managing benefit updates, and maintaining accurate employee records.• Oversee payroll processing by verifying daily timecards, updating employee pay spreadsheets, and ensuring timely submission of payroll data.• Coordinate fleet management by tracking vehicle inspections, scheduling maintenance, and managing payment for services.• Order office and safety supplies as needed, ensuring cost-effective purchasing practices.• Assist with incoming calls to support the operations team and ensure excellent customer service.
2026-04-06T00:00:00Z

Office Manager

Londonderry, NH
onsite
Permanent
0 - 0 USD / Yearly
Position OverviewWe are partnering with a growing organization to identify an experienced Organizational Manager to provide high‑level administrative, operational, and coordination support to the Executive Team. This role is critical to ensuring accountability, structure, and execution across the organization.The ideal candidate is a highly organized, proactive professional who thrives in a fast‑moving environment, anticipates needs before they arise, and ensures initiatives are completed accurately and on time. Success in this role directly impacts the effectiveness and pace of the entire organization.This position requires a strong sense of ownership, exceptional attention to detail, and the ability to work closely with senior leadership to keep priorities aligned and moving forward. Key ResponsibilitiesExecutive & Organizational Support<ul><li>Provide comprehensive administrative support to the Executive Team, ensuring priorities, deadlines, and communications are managed proactively</li><li>Serve as the central point of coordination to track the status, progress, and flow of all organizational projects</li><li>Monitor accountability across teams, working with managers and stakeholders to resolve issues and keep initiatives on schedule</li><li>Maintain clarity and follow‑through on open action items, deadlines, and commitments</li></ul>Communication & Coordination<ul><li>Manage and streamline executive communications, including email, phone calls, and internal correspondence</li><li>Collect, organize, and synthesize information across the organization to support executive decision‑making</li><li>Ensure consistent, accurate, and timely communication across all stakeholders</li></ul>Administrative & Operational Management<ul><li>Coordinate executive calendars, meetings, and scheduling</li><li>Organize and manage travel arrangements and accommodations for work‑related trips throughout the year</li><li>Act as the primary point of contact for executive inquiries, internal requests, and visitors to the headquarters</li><li>Manage office operations, including supplies, stationery, and internal events</li></ul>HR & People Operations<ul><li>Oversee HR‑related functions including benefits administration, hiring coordination, employee tryouts, and onboarding</li><li>Support leadership with employee documentation, organization, and process adherence</li></ul>Problem Solving & Continuous Improvement<ul><li>Proactively identify challenges, bottlenecks, or inefficiencies and drive resolution</li><li>Support continuous learning by engaging in weekly professional development and learning pathways</li><li>Perform additional duties and special projects as assigned</li></ul>
2026-04-06T00:00:00Z