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863 results for Assistant jobs

Senior Administrative Assistant

Atlanta, GA
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a highly organized and personable Senior Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia. Region. In this role, you will play a pivotal part in ensuring the smooth operation of office facilities and maintaining a welcoming environment for employees and visitors alike. This is an excellent opportunity for a Senior Administrative Assistant who is detail oriented and committed to delivering exceptional administrative and customer service support. Here’s how you’ll contribute each day: • Ensure the reception area and office facilities are consistently maintained to a high standard.• Welcome and direct clients, visitors, and employees with efficiency and warmth.• Manage inventory and restock supplies in shared spaces such as pantries and cafes.• Oversee visitor management systems to ensure compliance with company policies.• Respond promptly to inquiries from employees and external parties, providing clear information and resolving issues as needed.• Identify and report any safety concerns within office premises.• Offer administrative support to the Facilities Management team, including backup assistance as required.• Coordinate calendars, meetings, and conference calls to facilitate smooth scheduling.• Perform additional duties as assigned to support the overall operations of the office.
2026-03-26T18:08:41Z

Legal Assistant - Litigation

Bloomington, MN
onsite
Permanent
45000.00 - 50000.00 USD / Yearly
We are excited to partner with a leading personal injury law firm in the SW Metro to find a Legal Assistant to join their team! This position offers the opportunity to make a meaningful impact by supporting attorneys in personal injury cases while advocating for clients. 1 day/week remote after training. Key Responsibilities:<ul><li>Provide administrative support to paralegals and attorneys in personal injury cases</li><li>Maintain and organize client files, both electronic and paper</li><li>Communicate with courts regarding case filings and deadlines</li><li>Schedule client appointments, depositions, mediations, and court hearings</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, and opposing counsel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li><li>Assist with e-filing documents in state and federal courts</li></ul>
2026-04-03T15:18:45Z

Part time Administrative Assistant

Cincinnati, OH
onsite
Temporary
19.00 - 20.00 USD / Hourly
We are looking for a skilled Part time Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This position requires a proactive individual who can support day-to-day office operations and assist with a variety of administrative tasks. If you enjoy working in a dynamic environment and have strong organizational skills, we encourage you to apply. Responsibilities:• Manage incoming and outgoing mail, including processing payments, checks, and correspondence.• Maintain and oversee office inventory, including computers and supplies.• Ensure regular office presence to receive deliveries and address onsite responsibilities.• Follow up with team members to confirm task completion and resolve outstanding issues.• Assist in preparing welcome gifts for new employees and help coordinate semi-annual face-to-face meetings.• Organize travel arrangements, including booking accommodations and transportation for staff.• Support marketing efforts by sending client gifts and coordinating administrative activities.• Answer inbound calls and ensure effective communication with clients and team members.• Schedule appointments and manage calendars to streamline workflow.• Contribute to the planning and execution of special events as needed.
2026-03-26T17:05:10Z

HR Assistant

Mountain View, CA
onsite
Temporary
28.00 - 35.00 USD / Hourly
HR Assistant – Job DescriptionThe HR Assistant provides essential administrative support to the human resources department, helping facilitate HR processes and maintaining accurate employee records. This role supports hiring, onboarding, benefits, and general HR inquiries to ensure a positive employee experience.Day-to-Day Responsibilities:<ul><li>Assist with recruitment tasks, such as scheduling interviews and communicating with candidates</li><li>Maintain and update employee records and HR databases</li><li>Support the onboarding and offboarding process for employees</li><li>Respond to routine HR inquiries from staff and management</li><li>Help coordinate employee benefits, training, and events</li><li>Prepare HR documentation, reports, and correspondence as needed</li><li>Ensure confidentiality and accuracy of all HR-related information</li></ul>
2026-03-31T23:44:10Z

Assistant Controller

Houston, TX
onsite
Permanent
140000.00 - 160000.00 USD / Yearly
Assistant Controller – ManufacturingLocation: Houston, TXPosition: New role due to growthA rapidly growing manufacturing subsidiary is seeking an Assistant Controller – Manufacturing to lead accounting operations in Houston. This is an exciting opportunity to join a small but high-potential organization with plans for significant expansion. The role reports to the Controller and CFO.What You’ll Do:<ul><li>Oversee all accounting functions for the Houston office, including:</li><li>Cost of Goods Sold (COGS) and revenue account reconciliations</li><li>Inventory accounting (WIP, finished goods)</li><li>Financial reporting</li><li>Manage monthly and quarterly financial reporting, ensuring accuracy and timeliness.</li><li>Maintain and strengthen internal controls; collaborate with auditors during reviews.</li><li>Implement and manage manufacturing processes in NetSuite, including standard costing and inventory setup.</li><li>Support SEC reporting requirements with understanding of public company reporting tables and manufacturing-specific terminology.</li></ul>
2026-03-30T20:34:04Z

Executive Assistant

Akron, OH
onsite
Permanent
50000.00 - 65000.00 USD / Yearly
Position OverviewOur client in Akron, Ohio is seeking a highly organized, proactive Executive Assistant to provide dedicated support to the company President. This role requires strong attention to detail, excellent communication skills, and the ability to anticipate needs while managing multiple priorities. The position involves significant travel coordination, event planning, and cross-functional collaboration with leadership, marketing, finance, and community partners. This is a direct hire position that is in office but can switch to hybrid after 90 days. Key ResponsibilitiesExecutive Support<ul><li>Provide high-level administrative support to the President, anticipating needs and ensuring seamless daily operations</li><li>Manage a complex calendar including meetings, events, travel, and recurring commitments</li><li>Prepare weekly planners and provide ongoing updates regarding schedule changes and priorities</li></ul>Travel & Event Coordination<ul><li>Coordinate frequent domestic travel (with occasional international travel), including itineraries, registrations, lodging, transportation, and conference logistics</li><li>Manage travel expenses and collaborate with Finance on expense reports and billing</li><li>Assist with planning annual conferences, often beginning preparations immediately after prior events conclude</li><li>Help organize team events, staff meetings, and company functions</li><li>Arrange catering, lunches, and logistics for meetings and internal gatherings</li></ul>Community & Marketing Support<ul><li>Assist with coordination of community events and sponsorships, including purchasing tables and managing related logistics</li><li>Collaborate with marketing teams on conferences, materials, and event preparation</li><li>Help prepare presentation materials for staff meetings and organizational communications</li><li>Maintain communication with various external organizations and partners</li></ul>Qualifications<ul><li>Prior Executive Assistant or senior administrative support experience preferred</li><li>Strong organizational, multitasking, and time management skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to work independently, take initiative, and anticipate executive needs</li><li>Proficiency with common office software and scheduling tools</li><li>Comfortable managing travel logistics, expenses, and event coordination</li></ul>They do offer a full benefits package; medical, dental, vision, PTO, paid holidays, 401K, life insurance, long/short term disability, profit sharing, and MORE! Apply TODAY if you are interested!
2026-03-24T18:34:23Z

Legal Practice Assistant

Los Angeles, CA
onsite
Permanent
90000.00 - 112000.00 USD / Yearly
A mid-sized regional law firm with multiple offices throughout California is looking for a Litigation Practice Assistant to join their heavy-hitting trial team. 5+ years of complex civil litigation experience in California is required. Responsibilities of Role: · eFiling pleadings in state and federal courts · preparing for trial substantively· generating TOAs/TOCs· formatting legal docs (firm uses CCC macros – this is a must have!) ^ The firm is unable to train on these fundamentals of running a litigation desk; please do not apply without the experience above. Perks of Firm:o Often named among the 2022 Most Admired Law Firms by the Los Angeles Business Journalo Very collegial environment and teamo Paid parking in the building o Team building events o RHL has placed numerous people in their NorCal and SoCal offices
2026-03-20T22:48:41Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000.00 - 75000.00 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T19:43:55Z

Legal Assistant

Rocklin,, CA
onsite
Permanent
50000.00 - 75000.00 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Rocklin, California. The ideal candidate will provide vital support to attorneys and ensure the smooth operation of legal processes. This role requires excellent organizational skills, attention to detail, and a proactive approach to managing tasks. Responsibilities: • Prepare and submit legal documents through e-filing systems with accuracy and timeliness. • Manage calendars, including scheduling appointments, court dates, and deadlines. • Coordinate and oversee administrative tasks to maintain a well-organized office environment. • Handle court filings and ensure compliance with civil litigation procedures. • Follow up on pending matters and ensure timely resolution of legal tasks. • Maintain detailed records and documentation to support legal proceedings. • Communicate effectively with clients, attorneys, and court personnel as needed. • Assist in drafting correspondence and legal forms for attorneys. • Monitor and prioritize workloads to meet deadlines efficiently.
2026-04-02T15:28:45Z

Marketing Assistant

Latham, NY
onsite
Permanent
50000.00 - 60000.00 USD / Yearly
We are looking for a Marketing Assistant to join our team in Latham, New York. In this role, you will bring creativity and organizational skills to support property marketing, digital content creation, and other activities. This position offers a dynamic mix of marketing and administrative responsibilities, providing opportunities to work on diverse projects. Responsibilities:• Design and edit marketing materials such as flyers, proposals, and presentations to effectively showcase product.• Manage regular website updates to ensure content remains current and engaging.• Support the planning and execution of marketing events, ensuring all logistics are handled seamlessly.• Coordinate signage projects to align with property branding and marketing strategies.• Provide administrative support to sales brokers, including tracking deals, leads, and pipeline activity.• Organize property tours, showings, and internal communications to streamline operations.• Prepare and distribute materials required for client meetings and showings.• Conduct market research to gather data and compile relevant insights.• Assist in creating social media content and monitoring platform activity to enhance digital presence.
2026-03-28T14:58:47Z

Administrative Assistant

Bakersfield, CA
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We have an immediate open opportunity for an Administrative Assistant in Bakersfield. Apply today for immediate consideration! • Greet and welcome guests as soon as they arrive at the office.• Direct visitors to the appropriate person and office.• Screen, answer, and forward incoming phone calls.• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)• Provide basic and accurate information in-person and via phone/email.• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)• Order front office supplies and keep an inventory of stock.• Update calendars and schedule meetings.• Arrange travel and accommodations and prepare vouchers.• Keep updated records of office expenses and costs.• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
2026-03-25T17:08:42Z

Executive Assistant

Newark, NJ
onsite
Contract / Temporary to Hire
28.50 - 33.00 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-03-23T20:04:52Z

Assistant Controller

Kaneohe, HI
onsite
Permanent
130000.00 - 145000.00 USD / Yearly
We are looking for a detail-oriented Assistant Controller to oversee accounting operations for our real estate portfolio in Kaneohe, Hawaii. The ideal candidate will excel in financial analysis, reporting, and collaboration with property management teams to ensure accurate and efficient processes. This role requires a proactive approach to managing audits, reconciliations, and budgeting cycles while driving improvements across various workflows. To apply for this role, please call Melissa Tree at 808.452.0254. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Responsibilities:• Act as the primary accounting liaison for the real estate portfolio, fostering clear communication and collaboration with third-party property managers.• Manage month-end close activities, including importing trial balances into Sage Intacct, reviewing financial reports, and resolving discrepancies.• Analyze portfolio-wide financial data and prepare comprehensive reports to highlight operating results and performance drivers.• Assist in compiling accurate monthly internal financial statements through effective coordination with internal teams.• Lead the annual budgeting process, working closely with finance teams and property management partners to ensure timely completion.• Oversee Common Area Maintenance (CAM) reconciliations, ensuring compliance with lease agreements and accuracy.• Coordinate the annual financial audit, providing necessary documentation and addressing auditor inquiries efficiently.• Collaborate with cross-departmental teams to streamline workflows, such as reconciliation processes and project reporting.• Handle additional responsibilities, including ad hoc reporting, board meeting preparations, and maintaining accounting policies.
2026-03-19T02:14:03Z

Legal Assistant

Boston, MA
onsite
Temporary
23.75 - 30.00 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a key part in supporting litigation efforts by managing important documentation, coordinating filings, and ensuring timely case preparation. This position offers an excellent opportunity to contribute to a dynamic legal team and gain valuable experience in civil litigation. Responsibilities: • Assist with preparing and organizing legal documents for use in litigation cases. • Manage e-filings in state and federal courts, ensuring accuracy and timeliness. • Coordinate discovery processes, including document production, subpoenas, and deposition preparation. • Maintain and update case calendars, deadlines, and docket entries to ensure effective case management. • Organize case files and provide support in trial preparation, including creating exhibits and trial materials.
2026-03-17T12:53:44Z

Accounting Assistant

New Orleans, LA
onsite
Permanent
50000.00 - 52000.00 USD / Yearly
We are looking for a meticulous Accounting Assistant to join our manufacturing team in New Orleans, Louisiana. In this role, you will play a vital part in ensuring the accuracy of financial transactions and maintaining efficient accounting practices. Working closely with the Office Manager and production team, you will contribute to the seamless operation of our financial processes. Responsibilities:• Process accounts payable and receivable transactions promptly and accurately.• Match invoices with corresponding purchase orders and receiving documents to ensure proper documentation.• Assist in executing weekly check runs and managing vendor payments.• Reconcile bank and credit card statements to maintain financial accuracy.• Maintain detailed records of inventory purchases and job-related costs.• Support payroll preparation by tracking employee hours and ensuring timely processing.• Create basic financial reports and contribute to month-end closing activities.• Provide administrative assistance to the accounting and operations teams as needed. For consideration, please contact Mary Wood @ Robert Half 504-383-0743
2026-03-13T17:28:47Z

Administrative Assistant

Avondale, PA
onsite
Permanent
- USD / Yearly
We have partnered with a non-profit organization on their search for an Administrative Assistant with prior experience with software implementations and audit preparation. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Coordinate conference calls· Calendar Management· Benefits Administration· Draft internal/external correspondence· Point of contact for outside vendors· Provide research as needed
2026-04-15T15:28:45Z

Administrative Assistant

Norristown, PA
onsite
Permanent
45000.00 - 50000.00 USD / Yearly
Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact<ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul>
2026-03-27T15:48:45Z

Administrative Assistant

Hillsboro, OR
remote
Temporary
23.00 - 27.00 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-04-02T00:18:45Z

Executive Assistant

Avondale, PA
onsite
Permanent
45000.00 - 65000.00 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-04-06T18:18:44Z

Human Resources Assistant

Honolulu, HI
remote
Temporary
25.00 - 26.00 USD / Hourly
Our team is actively seeking a Human Resources Assistant to support the HR department in a dynamic and innovative technology company. This role is ideal for detail-oriented professionals interested in HR functions, employee engagement, and organizational growth. The right candidate will have excellent multitasking skills, be comfortable answering phones, and consistently deliver superior customer service to employees and candidates. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and route all incoming HR-related calls professionally; provide timely and friendly assistance to employees, job candidates, and hiring managers.</li><li>Support the employee onboarding and offboarding process; ensure all new hire documents and files are complete and compliant.</li><li>Assist with scheduling interviews, coordinating meetings, and maintaining HR calendars.</li><li>Maintain digital and physical personnel records and uphold strict confidentiality.</li><li>Respond to employee inquiries regarding policies, benefits, and procedures, escalating as necessary.</li><li>Post job openings, screen resumes, and help coordinate the recruiting process.</li><li>Support the administration of benefits, leave tracking, and performance review documentation.</li><li>Perform general office duties such as filing, copying, scanning, and mail distribution related to HR activities.</li></ul>
2026-04-01T01:18:44Z

Executive Assistant

Philadelphia, PA
onsite
Temporary
28.50 - 30.00 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This contract position is located in the Greater Philadelphia Region and requires a proactive individual with exceptional organizational and communication skills. The ideal Executive Assistant candidate will excel in managing schedules, coordinating travel arrangements, and supporting executive meetings. What you get to do every single day:• Manage and maintain complex executive calendars, ensuring all appointments and meetings are accurately scheduled.• Arrange and coordinate comprehensive travel itineraries, including flights, accommodations, and transportation.• Support the planning and execution of executive meetings, ensuring all logistics are handled efficiently.• Serve as a point of contact for executives, managing communications and prioritizing tasks as needed.• Prepare and organize materials for presentations, reports, and meetings.• Monitor and handle incoming correspondence, ensuring timely responses and follow-ups.• Maintain confidentiality and handle sensitive information with discretion.• Collaborate with other team members to ensure seamless administrative operations.• Track and organize expense reports and reimbursements for executives.• Continuously identify and implement improvements to administrative processes.
2026-04-02T20:28:45Z

Office Assistant

Walnut Creek, CA
onsite
Temporary
22.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Walnut Creek, California. In this role, you will be responsible for supporting daily operations through a variety of clerical and administrative tasks. This is an excellent opportunity for individuals with strong organizational skills and a commitment to providing exceptional service. Office Assistant Responsibilities:• Welcome and assist clients as they arrive, ensuring a positive experience.• Manage incoming and outgoing mail, including sorting, distributing, and preparing bulk mailings.• Perform filing tasks to maintain organized and accessible records.• Handle document scanning and ensure files are properly stored and labeled.• Answer inbound calls professionally and route them to the appropriate departments.• Assist with general clerical duties to support office operations.• Maintain the mailbox and ensure timely handling of correspondence. If you are interested in this Office Assistant position, please submit your resume today.
2026-04-14T00:08:43Z

Executive Assistant

Walnut Creek, CA
onsite
Contract / Temporary to Hire
35.00 - 40.00 USD / Hourly
Our non-profit client is seeking a contract to hire Executive Assistant to provide high-level administrative support to the CEO. This is a fully on-site role. The ideal candidate is detail-oriented, tech saavy, anticipates needs, and is comfortable working in a dynamic, fast-paced environment. Executive Assistant Key Responsibilities:<ul><li>Manage and coordinate the CEO’s complex calendar, scheduling meetings and prioritizing inquiries and requests.</li><li>Assist with donor meetings, including preparation, logistics, and follow-up communication.</li><li>Serve as a liaison and primary point of contact for both internal and external stakeholders.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Microsoft Teams with a high level of proficiency.</li><li>Order, set up, and coordinate lunches for meetings and on-site events.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Support the CEO proactively by thinking ahead, identifying potential needs, and resolving issues before they arise.</li><li>Ensure the CEO’s day-to-day needs are met, handling personal and business tasks with confidentiality and discretion.</li><li>Maintain a positive and professional demeanor; be easy to work with and adaptable.</li><li>Handle additional administrative tasks as assigned.</li></ul>Qualifications:<ul><li>Minimum 3 years’ experience as an Executive Assistant, ideally supporting C-level executives.</li><li>Excellent MS Office and MS Teams skills; comfortable with technology and quickly learning new platforms.</li><li>Strong organization skills, attention to detail, and an ability to prioritize effectively.</li><li>Excellent written and verbal communication skills.</li><li>Proactive attitude with demonstrated ability to anticipate needs and take initiative.</li><li>Professional demeanor and strong customer service orientation.</li></ul>If you are interested in the Executive Assistant role, please apply today.
2026-04-14T00:08:43Z

Executive Assistant

Honolulu, HI
onsite
Temporary
25.00 - 27.00 USD / Hourly
We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners.</li><li>Manage executive calendars, schedule meetings, and coordinate internal/external appointments.</li><li>Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality.</li><li>Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping.</li><li>Facilitate communication between attorneys, clients, and staff members.</li><li>Arrange travel, process expense reports, and support logistics for conferences or court-related travel.</li><li>Assist in client onboarding, collect relevant information, and process documentation as required.</li><li>Monitor deadlines and assist with case management tasks as assigned.</li></ul>
2026-03-27T21:54:08Z

Legal Assistant

Plantation, FL
onsite
Permanent
50000.00 - 55000.00 USD / Yearly
Legal Assistant – Litigation (Plantation, FL)Well-established litigation practice in South Florida is seeking an experienced Legal Assistant to support a specialized litigation team in its Plantation office. This role is a priority hire and suited for someone with a strong, stable background supporting complex matters in a professional law firm environment.Key Responsibilities:<ul><li>Preparing summaries and case-related documentation</li><li>Assist with litigation filings and manage pleadings within the document management system</li><li>Organize and maintain electronic case files</li><li>Supporting record, billing, and lien-related coordination</li><li>Provide general litigation and administrative support as needed</li></ul>Qualifications:<ul><li>5+ years of experience as a Legal Assistant in litigation</li><li>Strong attention to detail and organizational skills</li><li>Comfortable handling substantive litigation support tasks independently</li></ul>Position Details:<ul><li>Compensation: $24–$26/hour, depending on experience</li><li>Fully on-site position in Plantation, FL</li><li>Open to full-time or part-time candidates</li><li>Full benefits package available for full‑time employees</li></ul>This is an excellent opportunity for a legal assistant seeking long-term stability and meaningful work within a collaborative litigation team. If interested, please forward your resume to Amanda Carrazana on Linkedin.
2026-04-07T17:14:30Z