<p>We are actively hiring for our upcoming <strong>October 22nd training class</strong>, and offers will be extended within days. If you thrive in a fast-paced, customer-focused environment and are ready to make an impact, we want to speak with you <strong>ASAP</strong>.</p><p><br></p><p>As a Call Center and Sales Specialist, you will play a critical role in driving vendor engagement and supporting client campaigns. You will initiate outreach to strategic vendors not yet enrolled in our program, manage call queues, and ensure campaign timelines are met. This is a strategic, high-volume calling role that blends customer service, sales support, and data accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Initiate outbound calls to vendors to encourage program participation.</li><li>Maintain and prioritize the vendor queue; retire vendors who decline participation.</li><li>Accurately input vendor/client data into internal databases, including contact and agreement details.</li><li>Communicate enrollment metrics to clients, sales teams, and project managers.</li><li>Serve as a liaison to resolve payment issues and negotiate terms.</li><li>Overcome objections by offering alternative payment solutions.</li><li>Handle a high volume of inbound and outbound calls with professionalism.</li><li>Use multiple systems to assist customers quickly and efficiently.</li><li>Cross-sell additional services where appropriate.</li><li>Multitask effectively while maintaining a high level of customer satisfaction.</li><li>Perform additional duties as assigned based on business needs.</li></ul><p><br></p>
We are looking for a dynamic and detail-oriented Executive Assistant to join our team in Neptune, New Jersey. As a key support to senior leadership, this role involves managing administrative tasks with precision, acting as a liaison to the Board of Trustees, and contributing to organizational efficiency. This is a Contract-to-permanent position within the non-profit sector, offering the opportunity to make a meaningful impact while working closely with the President and Vice President of Finance and Administration.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, including scheduling appointments, arranging travel, and preparing briefing materials for meetings.<br>• Serve as the primary liaison to the Board of Trustees, overseeing portal management, meeting logistics, documentation tracking, and expense processing.<br>• Prepare meeting agendas, create PowerPoint presentations, take minutes, and follow up on action items to ensure seamless execution.<br>• Organize offsite events such as staff training sessions, appreciation activities, and fundraising functions in collaboration with senior leadership.<br>• Handle travel arrangements for leadership conferences and events, and manage monthly reconciliation of corporate credit card and travel expenses.<br>• Provide administrative support for HR functions, including recruitment, onboarding, and offboarding processes.<br>• Assist in coordinating monthly Town Hall presentations and maintaining organized digital files to streamline office operations.<br>• Conduct research assignments, manage special projects, and ensure timely completion of tasks as directed by senior leadership.<br>• Support IT and administrative transitions, including integrating legacy systems into modern platforms like Microsoft Teams.<br>• Facilitate communication across departments to ensure smooth day-to-day operations.
<p>We are looking for an Executive Assistant who will provide comprehensive administrative support to our small executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
<p>We are looking for a Workplace Experience Coordinator to join our team in San Francisco, CA. This Contract position requires a hands-on individual who excels at providing exceptional customer service and managing the daily operations of a well-organized workspace. You will play a key role in ensuring smooth administrative support, coordinating events, and maintaining workplace services.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, including preparation and timely distribution of documents.</p><p>• Assist employees with inquiries by providing administrative support and resolving routine concerns.</p><p>• Issue visitor passes, parking permits, and follow established security protocols.</p><p>• Coordinate dining, recreational, and business activities as requested.</p><p>• Manage janitorial and maintenance work orders while ensuring workplace services such as mail and office supplies are executed efficiently.</p><p>• Organize and oversee on-site events, including room setup, teardown, and supply delivery.</p><p>• Respond to employee and guest complaints or inquiries in a thoughtful, customer-focused manner.</p><p>• Collaborate with vendors to ensure seamless delivery of goods and services to the workplace.</p><p>• Follow security and emergency procedures specific to the property, notifying appropriate parties as needed.</p><p>• Present information clearly to team members and adhere to detailed instructions provided by management.</p>
<p><strong><em><u>NO C2C FOR THIS ROLE AT THIS TIME</u></em></strong></p><p><br></p><p>Assignment Length: 6 to 12 months (contract)</p><p>100% REMOTE</p><p><strong><em>Must-Have Certifications (All 3 Required and Must Be Active):</em></strong></p><ul><li><strong><em>MS-102: Microsoft 365 Certified: Enterprise Administrator Expert</em></strong></li><li><strong><em>MS-700: Microsoft 365 Certified: Teams Administrator Associate</em></strong></li><li><strong><em>MS-203: Microsoft 365 Certified: SharePoint Administrator</em></strong></li></ul><p><strong>Day-to-Day Responsibilities:</strong></p><ul><li>Administer and maintain the existing <strong>SharePoint 2010</strong> environment.</li><li>Support the <strong>development staff</strong> with the integration of Microsoft Teams into their workflows.</li><li>Post-migration, assist with administration of <strong>SharePoint Online</strong> (migration will be executed by internal team, you will be administering).</li><li>Provide general Microsoft 365 administrative support as needed.</li></ul><p><br></p>
<p>Financial Services company seeks an Executive Assistant with prior experience working within a financial institution supporting executives. This Executive Assistant will provide a high-level of administrative support while preparing correspondence/reports/presentations, maintaining executive schedules, screening and prioritizing emails/calls/requests, managing expense reports, coordinating logistics for meetings/events/conferences, and supporting project management efforts by tracking deadlines, deliverables, and progress. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications.</p><p> </p><p>What you get to do daily</p><p>· Coordinate executive communications</p><p>· Prepare internal and external corporate documents</p><p>· Calendar Management</p><p>· Prepare weekly reports</p><p>· Draft meeting agendas</p><p>· Distribute incoming mail/packages</p><p>· Travel Arrangements</p><p>· Order and maintain inventory of office supplies</p><p>· Assist with property management activities</p><p>· Benefit Administration</p><p>· Assist with accounts payable/receivable transactions</p><p>· Special errands as needed</p>
<p>This Prominet downtown Dallas Law Firm is looking for someone with strong administrative support skills and IP docketing experience using (PATTSY, CPI). Are you familiar with the general process of patent applications? This position has your name all over it!</p><p><br></p><p>ESSENTIAL DUTIES & RESPONSIBILITIES:</p><p>• Monitors filing deadlines noted on docket reports for all US and foreign patent applications; assists with review/clearing of docketing and communicates details to Docketing.</p><p>• Assists with the preparation and filing of patent applications, responses to office actions and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with the firm’s quality control requirements and USPTO regulations and deadlines.</p><p>• Assists with the preparation and filing of Post Grant proceedings, including inter partes review, covered business method, ex parte re-examination, post-grant review and other documents in ongoing post-grant proceedings, in a timely and efficient manner complying with the firm’s quality control requirements and USPTO regulations and deadlines.</p><p>• Assists in the preparation of PCT applications and correspondence to foreign associates.</p><p>• Prepares routine correspondence for attorney/paralegal; creates reporting letters and legal documents utilizing in-house software/database tool.</p><p>• Creates, maintains and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications; provides support to and maintains internal client information site.</p><p>• Assists with coordination of incoming and outgoing file transfers.</p><p>• Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team’s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require.</p><p>• Composes routine and non-routine correspondence for attorney review as requested and also has strong proofreading skills. Becomes expert at the firm’s policies and all applicable administrative procedures.</p><p>• Provides administrative support to assigned legal team by ensuring the organization of workflow, maintain files in firm application, process timesheets, client bills and expense vouchers.</p><p>• Assists in organizing work schedules by maintaining calendar and contacts, scheduling appointments and coordinating travel arrangements.</p><p>• Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams.</p><p>The best time to begin your job search is now. E-mail your resume directly to --</p><p>rosemarie.jones< at >roberthalf.< com > </p><p><br></p>
<p>Our client is looking for a friendly and professional Receptionist to serve as the welcoming face of our organization. In this role, you will greet visitors, handle incoming calls, provide administrative support, and maintain an organized and efficient front desk. The ideal candidate is personable, diligent, and enthusiastic about creating positive experiences for clients, vendors, and staff.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors warmly, ensuring they feel welcome while directing them to appropriate staff members or meeting areas </li><li>Answer and route incoming phone calls promptly and professionally, taking accurate messages when necessary.</li><li>Keep the reception area clean, organized, and well-stocked, maintaining a professional atmosphere.</li><li>Handle incoming and outgoing correspondence, including mail, packages, and courier deliveries.</li><li>Provide general administrative support, such as data entry, filing, and document preparation.</li><li>Assist with scheduling appointments, coordinating meeting spaces, and managing visitor logs.</li><li>Ensure the proper functioning of office equipment and provide basic troubleshooting assistance.</li><li>Communicate effectively with internal teams, vendors, and stakeholders.</li></ul><p><br></p>
<p>We are looking for a meticulous and organized File Clerk to join our team in Santa Barbara, California. In this role, you will play a key part in ensuring the efficient management of contract-related documentation, both in physical and digital formats. This is a long-term contract position ideal for individuals who thrive in administrative roles and have a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Scan and digitize physical contracts and related documents for secure storage in the company’s document management system.</p><p>• Maintain accurate and accessible filing systems for both electronic and physical records.</p><p>• Conduct data entry tasks to update contract logs, databases, and other tracking systems.</p><p>• Monitor the flow of contracts to ensure proper version control and tracking.</p><p>• Assist in preparing, formatting, and proofreading basic contract documents and templates.</p><p>• Uphold compliance with company standards for document confidentiality and handling procedures.</p><p>• Respond promptly to requests for contract files and assist in retrieving and organizing records.</p><p>• Perform general administrative tasks such as photocopying, sorting, and organizing files.</p><p>• Provide support for ad-hoc projects or tasks as directed by the Contracts Manager </p>
We are looking for a detail-oriented and proactive Receptionist to join our team on a contract basis in New York, New York. This role is ideal for someone who thrives in a dynamic office environment and can seamlessly handle administrative, reception, and maintenance tasks. As the first point of contact for visitors and staff, you will play a key role in ensuring the office operates smoothly and efficiently.<br><br>Responsibilities:<br>• Manage reception duties, including answering inbound calls and greeting visitors professionally.<br>• Maintain office cleanliness and organization by tidying spaces, stocking supplies, and loading/unloading the dishwasher.<br>• Set up and maintain conference rooms by ensuring supplies are available and managing calendars for meetings and events.<br>• Handle physical tasks such as moving items between floors, breaking down boxes, and packing for office moves.<br>• Coordinate office supply tracking, placing orders, and keeping detailed logs.<br>• Assist with event planning by ordering food, setting up spaces, and managing snack inventories.<br>• Support shipping and receiving tasks, including organizing mail and packages.<br>• Utilize Microsoft Office Suite tools such as Excel, Outlook, Teams, and OneNote to perform administrative duties effectively.
We are looking for a detail-oriented Receptionist for a contract position in Phoenix, Arizona. In this role, you will serve as the first point of contact for guests and vendors, ensuring a welcoming and secure environment. This position is ideal for someone with strong interpersonal skills and a commitment to delivering excellent customer service.<br><br>Responsibilities:<br>• Greet and welcome visitors, ensuring a positive and detail-oriented first impression.<br>• Manage access to the secured front desk area, including badging in guests and vendors.<br>• Maintain accurate records by signing in guests and ensuring proper documentation.<br>• Notify staff of visitor arrivals promptly and efficiently.<br>• Coordinate with internal teams to ensure seamless visitor management.<br>• Provide general administrative support and assist with inquiries as needed.<br>• Uphold security protocols and maintain a safe environment for all.<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Assist with scheduling and other front desk responsibilities during contract coverage.
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p>We are seeking a detail-oriented and proactive <strong>Sales Support Specialist</strong> to join our team in Streetsboro, Ohio. In this long-term contract position, you will play a pivotal role in ensuring the smooth operation of our sales department. Your role will involve managing administrative tasks, maintaining accurate data records, and fostering clear communication between the sales team and other departments. This position is critical to sustaining efficiency and supporting the overall success of sales operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately enter and update data in internal systems and Excel spreadsheets to ensure data integrity and accessibility.</li><li>Provide essential administrative support to the sales team as they manage client accounts and pursue new business opportunities.</li><li>Assist with order entry tasks to guarantee timely processing, tracking, and fulfillment.</li><li>Collaborate with the sales team to prepare necessary documentation for client meetings, proposals, and other interactions.</li><li>Monitor and update sales records, ensuring accuracy and compliance with internal policies.</li><li>Serve as a liaison between the sales department and other internal teams, facilitating efficient communication and workflow.</li><li>Generate reports and summaries using sales data for internal evaluation and decision-making purposes.</li><li>Address client inquiries and deliver exceptional post-sales support to maintain high customer satisfaction.</li><li>Utilize tools such as SAP and other relevant software to streamline sales processes and enhance operational efficiency.</li></ul>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p><strong>Job Description: Legal Assistant/Paralegal</strong></p><p><strong>Position Overview</strong></p><p>We are seeking an organized and adaptable <strong>Legal Assistant/Paralegal</strong> to support up to eight attorneys across diverse practice areas. This role emphasizes administrative and paralegal responsibilities based on workload, with no billable hour requirements, enabling focus on delivering high-quality team support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and paralegal support to attorneys as needed across various practice areas.</li><li>Collaborate on matters involving:</li><li><strong>Probate Litigation</strong>: Assist with document preparation, discovery, and case management.</li><li><strong>Estate Planning</strong>: Draft wills, trusts, powers of attorney, and related documents.</li><li><strong>Trust Administration</strong>: Manage trusts, distributions, and compliance documentation.</li><li><strong>Real Estate</strong>: Prepare deeds, closing documents, and conduct title reviews.</li><li><strong>Business Law</strong>: Support entity formation, contract drafting, and regulatory compliance.</li><li><strong>Banking</strong>: Handle loan documents, banking agreements, and filings.</li><li><strong>City Administration/Zoning</strong>: Assist with permit applications, zoning reviews, and municipal matters.</li><li>Maintain organized physical and electronic filing systems.</li><li>Coordinate schedules, meetings, hearings, and appointments for attorneys.</li><li>Draft, proofread, and edit correspondence, legal documents, and reports.</li><li>Manage client communication to resolve inquiries efficiently.</li><li>Perform clerical duties like preparing invoices, expense reports, and managing mail distribution.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Education</strong>: Associate's/Bachelor's degree preferred; paralegal certification desirable.</li><li><strong>Experience</strong>: 2–3 years of legal assistant or paralegal experience in relevant practice areas.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite and legal document management software; experience with trust and real estate platforms is a plus.</li><li><strong>Organization</strong>: Strong multitasking abilities with attention to detail.</li><li><strong>Communication</strong>: Excellent verbal and written skills for interacting with attorneys and clients.</li><li><strong>Adaptability</strong>: Flexibility to shift between practice areas as assignments fluctuate.</li></ul><p><br></p><p><strong>Why Join Us?</strong></p><ul><li>Competitive salary and benefits.</li><li>Opportunity to work across diverse legal disciplines.</li><li>No billable hour requirement.</li><li>Collaborative and supportive team environment emphasizing professional growth.</li></ul><p>If you're proactive and detail-oriented with a passion for legal administrative support, apply today to join our team!</p>
<p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area to ensure it is organized, presentable, and stocked with necessary materials.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Provide administrative support to various departments as needed, including data entry, filing, and document preparation.</li><li>Assist with onboarding new employees by preparing badges, materials, or welcoming them on their first day.</li><li><br></li></ul><p><br></p>
<p>We are looking for a success-driven Human Resources (HR) Assistant to join a dynamic team ONSITE in Utica, Michigan. This contract position offers an exciting opportunity for individuals eager to contribute to a fast-paced manufacturing environment while gaining valuable hands-on experience in HR operations. Ideal for recent graduates or entry-level professionals, this role involves supporting key recruiting and onboarding activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate onboarding processes, including preparing offer letters and conducting background checks.</p><p>• Maintain HR records and ensure accurate data entry in HRIS systems.</p><p>• Assist in organizing recruitment activities, such as scheduling interviews and communicating with candidates.</p><p>• Support the preparation and distribution of HR-related documents, including contracts and policy updates.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p><p>• Provide administrative support for various HR functions, including employee relations and training initiatives.</p><p>• Utilize Microsoft Office tools to create reports, communications, and other documentation.</p><p>• Respond to employee inquiries regarding HR programs and procedures.</p><p>• Monitor and follow up on pending tasks to ensure timely completion.</p><p>• Participate in special HR projects as assigned.</p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p><strong>HR Generalist</strong></p><p>Springfield, MA (Corporate Office)</p><p>Work Arrangements: Hybrid - 2 days remote, 3 days in office</p><p>Hours: Flexible; 30-40 hours/week (please indicate your preference when applying)</p><p>Compensation: $70,000-$75,000/year + performance-based bonus</p><p><br></p><p>We are partnering with a well known organization with a local footprint that is seeking a dedicated and proactive HR Generalist to provide comprehensive human resources support and high-level executive assistance/office management for the President/CEO of a growing professional service organization This is a uniquely blended role, split evenly between HR functions and office management, requiring exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism and discretion.</p><p> </p><p><strong>Position Responsibilities</strong></p><p> </p><p><strong>Human Resources</strong></p><ul><li>Maintain all employee records,</li><li>Process payroll through payroll software for up to 50 employees</li><li>Oversee talent acquisition efforts and managing pre-employment processes.</li><li>Conduct detailed new hire orientations, provide benefits explanations, and ensure smooth onboarding procedures.</li><li>Monitor and ensure complete compliance with federal, state, and local employment laws, as well as specific credit union policies.</li><li>Update and maintain HR policies, the employee handbook, and procedures in line with current regulations.</li></ul><p><strong>Executive Assistant/ Office Management Responsibilities</strong></p><ul><li>Provide confidential, high-level administrative support to the President/CEO, managing sensitive communications and projects with discretion.</li><li>Prepare and coordinate meetings including executive travel and related logistics </li><li>Liaise with senior management to track updates on projects and strategic initiatives.</li><li>Maintain corporate records, contracts, and key documents in line with regulatory compliance.</li><li>Plan office events, milestones, parties, and other employee recognition programs</li></ul><p><strong>What Sets This Role Apart</strong></p><ul><li>Outstanding Benefits- one of the best healthcare plans in the area and a 401k match up to 6%</li><li>Collaborative Environment, Flexibility on hours, HYBRID 2 days/week work from home</li></ul><p><strong>Required Qualifications</strong></p><ul><li>Proven experience in human resources</li><li>Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.</li><li>Ability to work independently and maintain confidentiality with sensitive information.</li></ul><p><strong>Let’s Connect!</strong></p><p>If you are passionate about being the go-to for all human resources/ office administration in a tight knit, great company culture, this could be the perfect role for you!</p><p>Please reach out to <strong>Kelsey Ryan at Robert Half</strong> with your resume at Kelsey.Ryan@roberthalf(.com) or apply here!</p>
<p>We are looking for a detail-oriented Administrative Maintenance Coordinator to join our client's team in Toledo, Ohio. In this role, you will play a vital part in ensuring smooth administrative operations within the real estate and facilities management industry. The <strong>Administrative Maintenance Coordinator</strong> is responsible for overseeing maintenance projects and administrative tasks across a designated portfolio of properties. Key duties include serving as the main contact for property-related issues, managing and tracking work orders, scheduling and coordinating vendor services, and conducting inspections. Additionally, the role involves handling tenant communications, utility tracking and invoicing, organizing spreadsheets, managing vendor contracts, coordinating tenant walk-out appointments, and preparing documents and correspondence. This position requires strong organizational, multitasking, and problem-solving skills to ensure tasks are completed efficiently and effectively.</p>
<p>We are seeking an organized and personable Receptionist to be the welcoming face and voice of our company. As the first point of contact for clients, guests, and employees, the Receptionist plays a pivotal role in creating a positive and professional impression. This position requires excellent communication skills, strong organizational abilities, and a commitment to delivering outstanding customer service.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Front Desk Management</strong>:</p><ul><li>Greet and welcome clients, visitors, and employees with a warm and professional demeanor.</li><li>Manage incoming and outgoing calls, direct inquiries to the appropriate department, and take messages as needed.</li><li>Ensure the front desk area is tidy, organized, and equipped with necessary materials (brochures, business cards, etc.).</li></ul><p><strong>Visitor Coordination</strong>:</p><ul><li>Maintain a visitor log and coordinate visitor access, including issuing visitor badges as needed.</li><li>Provide directions, assistance, and information to guests visiting the office.</li></ul><p><strong>Administrative Support</strong>:</p><ul><li>Assist with scheduling appointments, meetings, and conference room reservations.</li><li>Perform basic administrative tasks, including data entry, scanning, copying, and filing documents.</li><li>Distribute incoming mail and coordinate outgoing mail and courier services.</li></ul><p><strong>Communication Management</strong>:</p><ul><li>Serve as the first point of contact for general inquiries via phone or email, ensuring efficient communication and resolution.</li><li>Relay important messages to employees in a timely and accurate manner.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with inventory management and ordering of office supplies.</li><li>Support the organization of office events or meetings as needed.</li><li>Act as a liaison between office management and guests or clients.</li></ul><p><br></p>
<p>Robert Half is searching for a Litigation Legal Assistant to join a wonderful firm in Milwaukee, Wisconsin. This role is key in providing comprehensive legal administrative support, including preparing and proofreading legal documents, maintaining electronic files, and managing client relations. The Legal Assistant will also be responsible for managing the calendar schedules of attorneys and assisting in various administrative duties within the law firm.</p><p><br></p><p>Responsibilities:</p><p><br></p><ul><li>Accurately preparing and proofreading legal documents to ensure their readiness for client use.</li><li>Taking charge of electronic file maintenance to ensure easy access and retrieval of documents.</li><li>Managing the intake process of clients, ensuring all necessary paperwork and information are collected.</li><li>Handling the calendar management for attorneys, scheduling meetings, appointments, and court appearances as required.</li><li>Providing comprehensive administrative support to timekeepers to assist in their daily tasks.</li><li>Utilizing Case Management Software effectively for efficient case handling.</li><li>Performing billing functions as needed, ensuring accuracy and timeliness.</li><li>Ensuring smooth communication and maintaining good relations with clients.</li><li>Coordinating schedules within the team to ensure efficient workflow.</li></ul><p><br></p>
<p>Our client is looking for a detail-oriented and highly organized Executive Administrator to support senior leadership in Byhalia, Mississippi. This role is critical in ensuring seamless coordination of daily operations, communications, and strategic initiatives. The ideal candidate will possess strong administrative skills and demonstrate professionalism while handling confidential matters.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar, ensuring proper scheduling of meetings, events, and travel arrangements.</p><p>• Prepare and manage documents, reports, and presentations, ensuring accuracy and attention to detail.</p><p>• Act as a point of contact between the executive and stakeholders, managing communications with discretion and professionalism.</p><p>• Coordinate and schedule executive meetings, including board sessions, team retreats, and other key events.</p><p>• Develop agendas, distribute materials, and handle logistics, such as catering and audiovisual setup, for meetings.</p><p>• Attend meetings to record minutes, track tasks, and ensure timely follow-up on deliverables.</p><p>• Anticipate and address the executive’s needs, proactively identifying and resolving potential issues.</p><p>• Manage sensitive information and communications while upholding confidentiality.</p><p>• Facilitate seamless coordination between the executive and internal teams to ensure alignment on priorities and deadlines.</p>
<p>We are seeking a highly adaptable and resourceful Executive Assistant to support the Executive Director of purpose-driven non-profit organization. This role requires someone who thrives in a fast-paced and ever-evolving environment, excels at balancing competing priorities, and has a talent for creating order amidst the chaos. The Executive Assistant will play a pivotal role in ensuring the Executive Director’s day-to-day operations run seamlessly and efficiently while contributing to the broader success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Administrative Support:</strong></p><ul><li>Manage the Executive Director's complex and fluid calendar, including scheduling meetings, appointments, and travel arrangements.</li><li>Draft, proofread, and edit correspondence, reports, and presentations on behalf of the Executive Director.</li><li>Anticipate the Executive Director’s needs and proactively prepare materials, information, and resources to support decision-making.</li></ul><p><strong>Operational Coordination:</strong></p><ul><li>Act as a central point of contact for internal teams and external stakeholders, ensuring clear and timely communication in all directions.</li><li>Monitor deadlines, evolving priorities, and competing demands, ensuring nothing falls through the cracks in a fast-paced environment.</li><li>Quickly troubleshoot unforeseen challenges, demonstrating resourcefulness and creative thinking under pressure.</li></ul><p><strong>Project and Event Support:</strong></p><ul><li>Support planning and execution of events, fundraisers, and organizational initiatives, managing multiple moving parts with precision.</li><li>Track the progress of projects and follow up with team members to keep deliverables on schedule.</li></ul><p><strong>Adaptability in Chaos:</strong></p><ul><li>Maintain composure and a positive, solution-focused attitude when shifting priorities or last-minute changes arise.</li><li>Create structure and processes to bring clarity to ambiguous situations often encountered in a high-energy, mission-driven environment.</li></ul><p><strong>Discretion and Confidentiality:</strong></p><ul><li>Handle sensitive organizational information with the utmost professionalism and discretion.</li></ul><p><br></p>
