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370 results for Administrative Coordinator jobs

Administrative Assistant

Waukesha, WI
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a growing organization in the New Berlin, Wisconsin area. This role is responsible for providing administrative support across departments, maintaining accurate records, coordinating schedules, and helping ensure efficient workflow throughout the office. The ideal candidate is professional, proactive, and capable of managing multiple priorities in a fast-paced environment while delivering excellent internal and external customer service.Responsibilities<ul><li>Provide day-to-day administrative support to leadership and department teams</li><li>Answer and direct phone calls, emails, and other correspondence in a timely and professional manner</li><li>Schedule meetings, manage calendars, and coordinate appointments and conference room usage</li><li>Prepare reports, presentations, spreadsheets, and other business documents</li><li>Maintain organized filing systems, both electronic and paper</li><li>Order and monitor office supplies, equipment, and vendor services</li><li>Assist with data entry, recordkeeping, and database updates</li><li>Greet visitors and help create a welcoming, professional office environment</li><li>Assist with special projects and process improvement initiatives</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to join a team in Baton Rouge, Louisiana in a contract capacity with the potential for a permanent role. This position supports daily office operations by welcoming visitors, coordinating communication, maintaining organized records, and assisting with a wide range of clerical tasks. The ideal candidate is detail-oriented, comfortable handling documentation and correspondence, and able to work effectively with employees, customers, and vendors. Responsibilities:• Welcome applicants and visitors at the front desk, provide basic guidance, and connect them with the appropriate HR contact for next steps.• Assist with onboarding coordination by preparing materials and keeping employee documentation accurate, current, and well organized.• Provide day-to-day administrative support across the office, including scheduling, correspondence, and general clerical assistance.• Organize and maintain both paper and electronic files for invoices, statements, tax records, and personnel documents, including scanning and indexing records for easy retrieval.• Enter and update customer and vendor details in company systems while ensuring information is complete and accurate.• Communicate with customers and vendors to respond to questions, resolve billing concerns, and obtain required documents such as W-9s and Certificates of Insurance.• Monitor document expiration timelines and follow up with external contacts to secure renewals before deadlines are missed.• Manage office and operational supply inventory by tracking needs and placing orders in a timely manner.• Sort, distribute, prepare, and send incoming and outgoing mail, including invoices, checks, financial paperwork, and business correspondence.
2026-06-04T00:00:00Z

Administrative Assistant

Saint Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-05-22T00:00:00Z

Administrative Assistant

Patterson, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes. Responsibilities: • Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel. • Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation. • Prepare and issue eligible over-the-counter permits while ensuring records are properly documented. • Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review. • Enter and update plan review details from various departments within the tracking system and produce reports as needed. • Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases. • Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met. • Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public. • Provide additional administrative and clerical support to the building division as assigned.
2026-06-05T00:00:00Z

Administrative Assistant

Littleton, CO
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our team in Denver, Colorado. This role requires strong organizational skills, a meticulous demeanor, and the ability to collaborate effectively within a small team. If you thrive on managing diverse tasks and enjoy contributing to a dynamic office environment, this position could be an excellent fit for you. Responsibilities:• Sort and distribute incoming mail to ensure timely delivery.• Prepare documents and items for overnight shipping, including addressing and adding postage.• Support office staff by handling correspondence, faxes, and mail as needed.• Track intercompany expenses and assist with reimbursement processes.• Manage office supply inventory and coordinate orders to maintain stock levels.• Provide document notarization services as required.• Facilitate the preparation and processing of bank deposits.• Organize and profile monthly and quarterly financial and investment statements by scanning or downloading relevant documents.
2026-05-31T00:00:00Z

Administrative Assistant

Green Bay, WI
onsite
Temporary / Contract
19 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position suited for someone who can manage competing priorities, communicate effectively with customers and internal teams, and keep administrative processes running smoothly. The role combines calendar coordination, document preparation, reporting, and customer support activities while contributing to both routine operations and special projects. Responsibilities:• Coordinate calendars, travel arrangements, meetings, and department events while ensuring schedules and logistics are organized efficiently.• Maintain accurate customer and departmental records, update information in the CRM system, and retrieve documentation as needed.• Prepare clear correspondence, reports, spreadsheets, charts, and presentation materials, reviewing content carefully for accuracy and readability.• Support service-related administrative work by assisting with quotes, invoicing, and tracking activity within the service sales pipeline.• Serve as a point of contact for callers, visitors, customers, and internal partners, responding appropriately and routing inquiries as needed.• Assist with special assignments and ongoing initiatives, including organizing presentations, monitoring deadlines, and coordinating deliverables across teams.• Partner with the marketing function and other departments to collect, distribute, and follow up on important business information.• Process expense documentation, help coordinate training-related administration, and produce customer-focused sales and statistical reports.• Provide administrative support tied to production coordination and customer-specific requests to help maintain efficient day-to-day operations.
2026-05-18T00:00:00Z

Administrative Assistant

Anaheim, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism. Responsibilities: • Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges. • Prepare and organize account details and supporting documentation for default notices and legal review when needed. • Review, code, and process vendor invoices accurately to support timely payment and recordkeeping. • Compile and draft assigned portions of recurring monthly property reports with close attention to detail. • Keep service agreement files current and ensure contracts for all assigned properties are properly maintained. • Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible. • Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership. • Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.
2026-06-04T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-06-04T00:00:00Z

Administrative Assistant

Arcadia, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-06-02T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-06-04T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement. Role and Responsibilities: <ul><li>Manage and maintain schedules and calendars for senior staff. </li><li>Assist in planning and organizing meetings and events. </li><li>Produce and distribute correspondence memos, letters, faxes, and forms. </li><li>Handle incoming calls and other communications. </li><li>Maintain electronic and hard copy filing system. </li><li>Provide general support to visitors. </li><li>Document expenses and hand in reports. </li><li>Stay updated on office policies and procedures. </li><li>Complete additional assigned tasks. </li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-05T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 25 USD / Hourly
A busy healthcare organization in Honolulu is seeking an experienced Administrative Assistant to support daily office operations, coordinate communications, and help ensure efficient administrative workflows. This role requires strong phone etiquette, prior administrative experience, and the ability to work onsite and attend in-person interviews. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Schedule appointments, meetings, and office activities</li><li>Maintain records, files, and administrative documents</li><li>Prepare correspondence, reports, and general office materials</li><li>Support staff with clerical and operational tasks</li><li>Greet visitors and assist with front office coordination</li></ul>
2026-05-22T00:00:00Z

Administrative Assistant

Kailua, HI
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for a Administrative Assistant to support operations and day-to-day administrative activities in Kailua, Hawaii. This contract opportunity with potential for a permanent role is ideal for someone who is organized, responsive, and comfortable balancing tenant communication, vendor coordination, and office support in a fast-paced real estate environment. The person in this role will help keep property operations running smoothly by managing documentation, assisting with compliance-related tasks, and partnering with internal teams to address operational needs. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply, please call us at 808-531-0800. Responsibilities:• Prepare access documentation, vendor service paperwork, and supporting records for review, signature routing, invoice processing, and lien release follow-up.• Respond to tenant and customer questions promptly while serving as a reliable point of contact for routine property-related inquiries.• Monitor tenant insurance compliance and coordinate with the appropriate parties to resolve missing or incomplete coverage documentation.• Organize meeting room calendars and arrange required approvals, insurance documents, and related access needs for scheduled use.• Coordinate meetings, conference calls, travel logistics, expense reporting, and other core administrative activities that support the property management team.• Support daily office operations by maintaining supplies, overseeing mail and courier activity, organizing files, coordinating equipment or facility needs, and helping keep the workspace orderly.• Assist property managers by maintaining regular communication with vendors, service providers, tour operators, and site visitors across assigned properties.• Track recurring inspection deadlines, schedule required testing or certifications, and help coordinate operational tasks such as meter readings and utility billing support.• Help address maintenance requests and building issues by coordinating timely follow-up for items such as leaks, plumbing concerns, and other operational matters.• Create and manage service agreement records, collect certificates of insurance, update status tracking, and assist with document uploads in property management platforms.
2026-06-06T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 24 USD / Hourly
A Honolulu construction company is hiring an experienced Administrative Assistant to provide office support for project teams and daily business operations. The ideal candidate will have previous administrative experience, strong communication skills, and comfort handling incoming phone calls in a fast-paced onsite environment. Preference will be given to Hawaii residents due to onsite work and interview requirements. To apply please call Kenji Nakano at 808.452.0265. Responsibilities:<ul><li>Answer phones and route calls to appropriate departments</li><li>Assist with document preparation, filing, and data entry</li><li>Support scheduling for meetings, vendors, and internal staff</li><li>Maintain office records and administrative supplies</li><li>Help coordinate project-related paperwork and communications</li><li>Provide general clerical support to management and field teams</li></ul>
2026-05-28T00:00:00Z

Administrative Assistant

Sanford, FL
onsite
Temporary to Hire
30 - 36 USD / Hourly
We are looking for a highly organized Administrative Assistant to join a team in Sanford, Florida in a contract-to-permanent capacity. This position supports daily customer interactions, sales coordination, and office administration while helping ensure timely and accurate follow-through on requests and orders. The ideal candidate brings strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-moving environment. Responsibilities: • Manage incoming customer calls, address questions, and deliver attentive support that strengthens client relationships. • Create pricing quotes, process sales orders, issue order confirmations, and monitor order progress for accuracy and timeliness. • Investigate service concerns, coordinate resolutions, and provide updates related to product questions, returns, and order status. • Support sales initiatives by preparing proposal materials, organizing product information, coordinating samples, and assisting with trade show readiness. • Maintain organized files, update records, and complete a variety of administrative tasks to support daily operations. • Enter data accurately into internal documents and spreadsheets while helping keep reporting information current. • Provide general front-office assistance, including receptionist-style support and coordination of routine office activities.
2026-06-04T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support daily office operations for a growing organization in Miami, Florida. This role requires strong communication skills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced detail oriented environment.
2026-05-21T00:00:00Z

Administrative Assistant

Oriskany, NY
onsite
Temporary to Hire
21 - 24 USD / Hourly
We are looking for an Administrative Assistant to support insurance-related operations in Oriskany, New York. This contract opportunity with potential for a permanent role is ideal for someone who is organized, detail-oriented, and comfortable handling office tasks while communicating clearly with internal teams and external contacts. The role involves reviewing claim and policy documentation, preparing written summaries, and helping maintain efficient daily administrative workflows. Responsibilities: • Review workers’ compensation claim files and policy records to gather relevant details for investigative follow-up. • Prepare clear written documentation covering claim findings, settlement activity, denials, and evaluations of involved individuals. • Perform a range of administrative support duties to keep office operations organized and efficient. • Enter, update, and maintain information accurately across office systems and records. • Answer inbound calls professionally and route inquiries to the appropriate contacts or departments. • Assist with correspondence, document preparation, and general clerical tasks using standard office software. • Organize files, reports, and supporting materials so information is accessible and up to date.
2026-06-05T00:00:00Z

Administrative Assistant

Marietta, GA
onsite
Temporary / Contract
17 - 23 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant with healthcare industry experience to support daily operations in a fast-paced medical environment. This role requires strong administrative skills, professionalism, and the ability to handle sensitive patient information with confidentiality.Key Responsibilities<ul><li>Provide administrative support to healthcare providers, office managers, and clinical staff</li><li>Schedule patient appointments, manage calendars, and coordinate follow-ups</li><li>Answer and route incoming calls, respond to inquiries, and greet patients professionally</li><li>Maintain and update electronic health records (EHR/EMR) accurately</li><li>Verify patient information, insurance details, and authorizations</li><li>Prepare, scan, and file patient documentation and medical records</li><li>Assist with billing coordination, referrals, and documentation requests</li><li>Ensure compliance with HIPAA and confidentiality standards</li><li>Order office supplies and assist with general office organization</li><li>Support special projects and reporting as needed</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who excels at organization, communication, and maintaining accurate documentation in a fast-paced office setting. The person in this role will work closely with internal teams and clients to keep administrative processes moving efficiently while handling sensitive information with professionalism. Responsibilities:• Maintain organized and up-to-date records for equipment financing requests, agreements, and client information within internal databases and company systems.• Assist with loan and lease application processing by gathering documents, checking files for completeness, and routing materials to the appropriate teams.• Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and documentation in advance.• Perform day-to-day office administration, including drafting routine correspondence, sorting incoming and outgoing mail, filing records, and monitoring supply levels.• Provide support to the sales team by assembling proposal materials, following up on active opportunities, and producing status reports and performance updates.• Handle confidential customer and financial data in accordance with established policies, privacy standards, and compliance requirements.• Contribute to special assignments such as audit preparation, training support, and administrative process improvement initiatives.• Manage shipping and courier tasks, including coordinating outgoing packages through carriers such as UPS and FedEx.
2026-06-05T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a textile manufacturing business in New York, New York. This Contract position will coordinate order activity, maintain accurate pricing and contract records, and serve as a key point of contact across customers and internal teams. The role is well suited to someone who is highly organized, comfortable working with spreadsheets, and able to manage multiple administrative priorities with care and accuracy. Responsibilities: • Coordinate purchase orders with mills and production facilities, ensuring requests are entered accurately and processed on time. • Track orders throughout manufacturing and delivery, providing timely updates on status, shipping milestones, and any changes that arise. • Communicate with customers regarding production schedules, shipment timing, and related order details to maintain strong service and follow-through. • Obtain fabric testing documentation and organize reports so records remain complete and accessible. • Review invoice pricing for accuracy and provide approval based on established rates and order details. • Prepare sales agreements and maintain supporting documentation for customer orders and pricing terms. • Partner with accounting to help manage credit clearances, shipment coordination, and additional administrative support when needed. • Collaborate with design teams to enter fabric and pattern information accurately into internal records and reporting tools. • Produce weekly open-order summaries and maintain current pricing, including increases, reductions, and fabric cost calculations.
2026-05-12T00:00:00Z

Administrative Assistant

Gainesville, GA
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are seeking a dependable and highly organized Temporary Administrative Assistant to support daily office operations. This role plays a key part in maintaining a smooth and efficient workplace environment by assisting with a variety of administrative and coordination tasks.Key Responsibilities<ul><li>Manage and coordinate incoming and outgoing mail deliveries</li><li>Assist with catering coordination for meetings and office events</li><li>Support calendar management and scheduling for meetings and appointments</li><li>Help maintain overall office organization and coordination</li><li>Order and track office supplies as needed</li><li>Provide general administrative support to staff and leadership</li><li>Assist with special projects and additional office duties as assigned</li></ul>Qualifications<ul><li>Previous experience in an administrative or office support role preferred</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work independently and manage priorities effectively</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel)</li><li>Reliable, punctual, and detail-oriented</li></ul>
2026-05-21T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support the HR office. This role is ideal for someone who is organized, detail-oriented, and comfortable handling clerical tasks in an office setting. The position currently follows a part-time schedule on Tuesdays and Thursdays from 10:00 a.m. to 2:00 p.m., with the potential to add a third day based on business needs. Responsibilities:• Support daily office operations within the HR department by managing routine administrative tasks and maintaining organized records.• Digitize personnel documents by scanning paper files and ensuring electronic copies are clear, complete, and properly stored.• Review former employee files, combine and streamline records, and prepare boxed documents for offsite storage.• Maintain filing systems by sorting, labeling, and placing documents in the appropriate locations for easy retrieval.• Answer incoming calls in a courteous and efficient manner and direct inquiries to the appropriate contacts.• Enter and update information accurately in office records and administrative tracking documents.• Move and handle file storage boxes as needed, including light lifting of materials weighing approximately 10 to 15 pounds.
2026-06-05T00:00:00Z

Administrative Assistant

Amherst, MA
onsite
Temporary / Contract
16.15 - 18.7 USD / Hourly
Our client in Amherst, Massachusetts is seeking a dependable and organized Administrative Assistant for a contract opportunity. This role is ideal for someone who thrives in a fast-paced office environment and enjoys providing day-to-day administrative support to help keep operations running smoothly. Based on general knowledge.Key Responsibilities:<ul><li>Provide general administrative support to office staff and leadership</li><li>Answer phones, respond to emails, and direct inquiries appropriately</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare correspondence, reports, and other documents</li><li>Perform data entry, filing, and recordkeeping tasks</li><li>Manage incoming and outgoing mail and office communications</li><li>Order office supplies and help maintain an organized workspace</li><li>Assist with additional administrative projects and support duties as needed</li></ul>
2026-06-02T00:00:00Z

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