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780 results for Administrative Assistant jobs

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-05-05T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-05-12T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant/Paralegal to support plaintiff-side consumer and financial class action matters in San Francisco, California. This hybrid position plays an important role in keeping litigation activities organized, deadlines on track, and case materials prepared for active matters. The ideal candidate is comfortable managing filings, coordinating discovery tasks, handling subpoenas, and maintaining accurate tracking tools in a fast-paced legal environment. Responsibilities: • Manage litigation calendars by tracking court deadlines, hearings, filing dates, and other case-related milestones to help attorneys stay prepared. • Prepare, review, and submit court documents through electronic filing systems while ensuring compliance with applicable procedural rules. • Support discovery efforts by organizing case materials, drafting responses and requests, and monitoring production timelines. • Coordinate subpoena-related work, including preparation, service support, and follow-up on requested records and documents. • Maintain organized spreadsheets and case trackers to monitor deadlines, document status, and key litigation activity across matters. • Assist attorneys with day-to-day case support for plaintiff-side consumer and financial class action litigation. • Organize and maintain electronic and physical case files so records remain current, accessible, and audit-ready as matters progress.
2026-05-19T00:00:00Z

Legal Assistant/Paralegal

Durham, NC
onsite
Permanent / Full Time
55000 - 78000 USD / Yearly
🌟 Administrative Assistant / Paralegal (Estate Planning) 🌟📍 Boutique Law Firm | High-Net-Worth Clientele | Fast-Paced Environment Are you a detail-oriented, proactive professional who thrives in a fast-moving environment and takes pride in staying three steps ahead? A highly respected boutique estate planning practice is seeking a polished Administrative Assistant / Paralegal to serve as a true right hand to a senior partner. This is a unique opportunity to support a high-performing attorney and gain invaluable exposure to sophisticated matters involving high-net-worth individuals and families. 🔑 What You’ll Do As An Administrative Assistant / Paralegal ✅ Manage complex scheduling, travel arrangements, and calendar coordination✅ Draft, edit, and finalize legal documents and client communications✅ Serve as a professional point of contact for clients and external partners✅ Track attorney time and maintain organized files and shared systems✅ Anticipate needs and deliver ahead of deadlines—before being asked✅ Handle day-to-day administrative functions including scanning, filing, and document management✅ Prepare spreadsheets and assist with data tracking/reporting
2026-05-20T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-05-13T00:00:00Z

Legal Assistant/Paralegal

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 82000 USD / Yearly
Our client, a respected and growing full-service law firm, is seeking an LAA/Paralegal to join its expanding litigation team. This is an ideal opportunity for someone with 3+ years of experience supporting substantive commercial or civil litigation matters who enjoys working closely with senior attorneys on complex cases. The firm offers a collaborative environment where support staff play a meaningful role in case strategy and execution, and where professionalism, teamwork, and camaraderie are highly valued. The firm's caseload includes employment litigation, government contracts disputes, and other complex civil litigation matters. This role offers exposure to a variety of cases rather than being limited to a single practice area. Responsibilities:<ul><li>Prepare, proofread, and file legal documents in state and federal courts</li><li>Manage case files, deadlines, and attorney calendars</li><li>Assist with discovery, document production, and case organization</li><li>Draft correspondence and other routine legal documents</li><li>Coordinate hearings, depositions, mediations, and client meetings</li><li>Communicate with clients, courts, opposing counsel, and vendors</li><li>Provide litigation and trial support as needed</li></ul>
2026-06-03T00:00:00Z

Part Time Administrator

Watervliet, NY
onsite
Permanent / Full Time
21 - 25 USD / Hourly
Administrative Coordinator (Part-Time)A community-based organization is seeking a detail-oriented Administrative Coordinator to provide day-to-day operational and administrative support. This role will work closely with leadership to help manage communications, scheduling, and general office functions. <ul><li>Coordinate internal and external communications, including email updates, correspondence, and digital platforms</li><li>Maintain calendars, assist with scheduling, and support event/logistics coordination</li><li>Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping</li><li>Assist with reporting, documentation, and administrative processes</li><li>Support financial tracking and coordination with external partners as needed</li><li>Part-time (approximately 20–25 hours/week)</li><li>On-site role</li></ul>
2026-05-19T00:00:00Z

Administrative Coordinator

Taneytown, MD
onsite
Temporary / Contract
20 - 22 USD / Hourly
A corporate travel agency is seeking a Travel Coordinator to join their team and help manage a busy office. The ideal candidate must have outstanding customer service skills, strong attention to detail, excellent organizational and communication abilities, the ability to multitask and manage priorities in a busy office. Responsibilities: Assist clients with corporate travel arrangements Manage office operations and administrative tasks Provide exceptional service to customers and team members Coordinate schedules, reservations, and travel-related documentation. Must drive!
2026-06-02T00:00:00Z

Administrative Coordinator

Manchester, NH
onsite
Temporary / Contract
21 - 24 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for a home health environment. This Contract position requires a highly organized, detail-oriented individual who can manage inbound communication, coordinate schedules, and keep administrative activities running smoothly. The ideal candidate brings strong attention to detail, a service-focused mindset, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Manage incoming phone calls courteously, direct inquiries to the appropriate contacts, and provide timely assistance to callers. • Coordinate calendars, arrange appointments, and maintain accurate scheduling for team activities and client-related needs. • Provide day-to-day administrative support by preparing documents, organizing records, and assisting with routine office tasks. • Support operational workflows within a home health setting by helping ensure information is documented and communicated clearly. • Monitor scheduling changes, update relevant parties promptly, and help resolve conflicts to maintain efficient coverage. • Maintain organized files and administrative materials to support compliance, accessibility, and smooth office operations.
2026-06-03T00:00:00Z

Administrative Coordinator

Tampa, FL
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an Administrative Coordinator to join a growing company in Tampa, Florida and provide hands-on support across sales, marketing, and day-to-day administrative operations. This Long-term Contract position is best suited for someone who is organized, proactive, and comfortable managing multiple priorities in a fast-paced, in-office setting. The role works closely with leadership and the sales team to keep client information accurate, materials prepared, and internal workflows running smoothly. It offers an excellent opportunity for someone who wants to build experience and grow within a collaborative, team-focused environment. Responsibilities: • Coordinate sales collateral, client records, and supporting documents so materials remain accurate, organized, and easy to access • Prepare marketing packets and presentation materials for client outreach and business development efforts • Maintain and update client databases, contact lists, and related administrative records with strong attention to detail • Provide day-to-day administrative support to company leadership and assist the sales team with operational needs • Contribute to sales support activities by helping organize follow-up items, materials, and communication tasks • Assist with marketing projects and other business development initiatives as priorities evolve • Support a busy office environment by handling multiple assignments efficiently while meeting deadlines • Participate in future outbound client outreach efforts as needed, including introductory follow-up communication
2026-06-03T00:00:00Z

Administrative Coordinator

Cedar Rapids, IA
remote
Temporary / Contract
18 - 22 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations and ensure the smooth functioning of the office. This role serves as a key point of coordination across departments, helping manage administrative tasks, support leadership, and maintain efficient workflows. Key Responsibilities<ul><li>Coordinate and manage daily administrative operations, including scheduling, correspondence, and document management</li><li>Serve as a point of contact for internal teams, clients, and external vendors</li><li>Maintain calendars, schedule meetings, and coordinate logistics (conference rooms, materials, travel, etc.)</li><li>Prepare and edit reports, presentations, and internal communications</li><li>Track and manage office supplies, inventory, and vendor relationships</li><li>Assist with onboarding processes, including coordinating paperwork and new hire logistics</li><li>Support data entry, filing, and recordkeeping to ensure accuracy and compliance</li><li>Help streamline processes and improve administrative efficiencies across departments</li><li>Provide general administrative support to leadership and team members as needed</li></ul>
2026-06-03T00:00:00Z

Administrative Coordinator

Minneapolis, MN
onsite
Temporary / Contract
21 - 27 USD / Hourly
We are looking for an Administrative Coordinator to join a manufacturing organization in Golden Valley, Minnesota on a Contract assignment lasting 6–8 weeks. This role will provide day-to-day coordination and administrative support to a busy global real estate and construction team managing a large portfolio of facilities. The position is well suited for someone who stays organized, communicates clearly, and can keep multiple requests moving in a fast-paced environment. You will work closely with internal partners and external vendors while helping maintain project visibility, documentation, and follow-through. Responsibilities:• Coordinate administrative activities that support ongoing real estate and construction projects across a global facilities portfolio.• Review and manage shared team communications, directing requests to the right contacts and ensuring timely follow-up on open items.• Track vendor invoices and payment-related updates, working with internal stakeholders and suppliers to help resolve outstanding issues.• Organize, update, and maintain project files and related records within SharePoint and other team collaboration tools.• Communicate with vendors and business partners regarding project documentation, status questions, and routine administrative matters.• Assist with project reporting, status tracking, scheduling, and documentation across several active initiatives at the same time.• Provide flexible day-to-day support that helps the team manage workload effectively during a period of growth and hiring.• Help keep meetings, action items, and project details organized so workstreams continue progressing efficiently.
2026-06-03T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a highly organized and proactive Administrative Coordinator to support daily office operations and ensure efficient workflow across departments. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Based on general knowledge.Key Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, correspondence, and other business documents. </li><li>Maintain office records, files, and supply inventory. </li><li>Serve as a point of contact for internal teams, clients, and vendors. </li><li>Assist with project coordination and support special initiatives as needed. </li><li>Handle incoming communications and direct inquiries appropriately. </li><li>Support onboarding, event planning, and other operational tasks. </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

La Jolla, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Position OverviewA reputable financial services organization is seeking an Administrative Coordinator to provide high-level administrative and operational support to ensure smooth day-to-day business functions. This role is well-suited for a detail-oriented, highly organized professional who excels at managing competing priorities, supporting multiple stakeholders, and maintaining a polished, service-oriented approach in a fast-paced corporate environment.The Administrative Coordinator will play a key role in supporting leadership and internal teams through scheduling, document management, communication coordination, and general office administration, while helping to improve overall operational efficiency. Key Responsibilities<ul><li>Provide comprehensive administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, coordinate logistics, and arrange conference calls and travel as needed</li><li>Prepare, format, and distribute internal and external correspondence, reports, and presentations</li><li>Maintain organized filing systems (digital and physical) ensuring accuracy and accessibility of records</li><li>Support document processing, contract routing, and basic compliance tracking</li><li>Assist with expense reporting, invoice submissions, and vendor coordination</li><li>Serve as a point of contact for internal inquiries and direct requests to appropriate departments</li><li>Coordinate office operations including supplies, mail distribution, and general office support needs</li><li>Assist with onboarding support for new hires, including workspace setup and system access coordination</li><li>Support special projects and ad hoc administrative initiatives as assigned </li></ul>
2026-05-15T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16 - 20 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-05-26T00:00:00Z

Administrative Coordinator

Azusa, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are seeking a detail-oriented and organized Temporary Fleet Coordinator to support daily fleet operations for a busy organization in Azusa, CA. The Fleet Coordinator will assist with vehicle scheduling, maintenance tracking, vendor coordination, recordkeeping, and ensuring compliance with company and safety standards. This role requires strong administrative skills, communication abilities, and the ability to thrive in a fast-paced environment. Key Responsibilities<ul><li>Coordinate daily fleet activities including vehicle assignments, scheduling, and usage tracking</li><li>Maintain accurate records for inspections, registrations, insurance, fuel logs, and maintenance schedules</li><li>Schedule preventative maintenance and repairs with vendors and service providers</li><li>Monitor fleet compliance with company policies and safety regulations</li><li>Track vehicle downtime and assist with resolving operational issues efficiently</li><li>Communicate with drivers, departments, and vendors regarding fleet needs and updates</li><li>Process invoices, purchase orders, and related fleet documentation</li><li>Prepare reports and maintain spreadsheets related to fleet operations and expenses</li><li>Assist with inventory management of fleet-related supplies and equipment</li><li>Provide general administrative support to operations and transportation teams</li></ul>
2026-06-03T00:00:00Z

Administrative Coordinator

Hyattsville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities:<ul><li>Coordinate day-to-day administrative activities and office operations. </li><li>Manage calendars, schedule meetings and assist with travel arrangements. </li><li>Prepare correspondence, reports, presentations and other documents. </li><li>Maintain filing systems, records and office supplies. </li><li>Serve as a point of contact for internal staff, clients and vendors. </li><li>Support special projects and help improve administrative workflows. </li><li>Assist with data entry, expense reporting and other clerical tasks as needed.</li></ul>
2026-05-20T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly for our client based in Gaithersburg . The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-05-20T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-05-20T00:00:00Z

Administrative Coordinator

New Orleans, LA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support outreach efforts and strengthen relationships with partner organizations and participating companies in New Orleans, Louisiana. This short-term contract position with potential for a permanent role focuses on coordinating events, managing communications, and guiding businesses toward programs and services that align with their needs. The ideal candidate is highly organized, confident engaging with stakeholders, and comfortable balancing event logistics, customer service, and follow-up activities in a fast-paced environment. Responsibilities:• Partner with state agriculture agencies and related stakeholders to arrange educational sessions, meetings, and engagement activities that expand program visibility.• Organize all aspects of outreach events, including scheduling, venue coordination, session format, speaker arrangements, and on-site support to ensure a smooth experience.• Build engagement plans that increase participation, secure outreach opportunities for member organizations, and encourage stronger ongoing involvement.• Represent the organization at trade shows and similar events, introduce available programs to prospective companies, and identify businesses that may qualify for participation.• Conduct follow-up outreach after events and consultations, gather attendee feedback, and maintain contact strategies that help sustain interest and participation.• Speak with new company contacts to explain available support for international marketing efforts and direct questions to the appropriate internal teams when needed.• Maintain accurate documentation of company interactions, referrals, event participation, and communication history within the CRM or back-office platform.• Execute targeted outreach campaigns designed to promote specific programs, connect companies with relevant opportunities, and increase response to key initiatives and deadlines.
2026-05-26T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently. Responsibilities: • Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines. • Review and process rosters, attendance details, and certification documents submitted by employees and field personnel. • Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities. • Prepare standard reports from internal platforms and provide status updates to team members as needed. • Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations. • Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions. • Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review. • Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries. • Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.
2026-06-02T00:00:00Z

Administrative Coordinator

Lexington, KY
onsite
Temporary / Contract
18 - 20 USD / Hourly
Robert Half is looking for a dependable Administrative Coordinator to support daily office functions and deliver responsive service in a Contract position based in Lexington, Kentucky. This role is ideal for someone who enjoys keeping information organized, assisting internal workflows, and helping ensure smooth communication across administrative processes. The successful candidate will bring strong attention to detail, solid coordination skills, and a detail-oriented approach to handling multiple priorities in a busy office setting. Responsibilities:• Manage the preparation, sorting, and distribution of policy documents and carrier communications to keep materials accessible and up to date.• Enter information into internal records accurately and promptly while maintaining organized documentation for day-to-day operations.• Review policy files and related paperwork to confirm completeness, identify discrepancies, and support document quality standards.• Provide administrative support for office activities, including maintaining supply levels and assisting with routine operational needs.• Coordinate general workflow across the office to help teams stay organized, informed, and on schedule.• Respond to customer and internal inquiries with a service-focused approach, ensuring timely communication and a positive service experience.• Assist with scheduling, calendar-related tasks, and other coordination duties that support efficient office coverage.• Help maintain an orderly administrative environment by tracking tasks, following up on outstanding items, and supporting team priorities.
2026-05-27T00:00:00Z

Administrative Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a Part-Time Event and Research Coordinator to join a non-profit organization in Indianapolis, Indiana in a fully on-site, part-time role scheduled for 32 hours per week. This contract opportunity is ideal for someone who enjoys balancing administrative support, event coordination, and research-focused work in an organized environment. The position plays a key role in organizing educational programs, meetings, and conventions while helping ensure each initiative is well planned and effectively executed. Candidates who are highly organized, adaptable, and comfortable traveling for events will thrive in this role. Responsibilities:• Coordinate the planning and delivery of meetings, educational programs, and special events from initial preparation through post-event follow-up.• Partner with physicians and internal stakeholders to collect program details, clarify objectives, and assemble materials for course participants.• Prepare, organize, and distribute educational packets and supporting documentation for members enrolled in learning sessions.• Research venues, vendors, and service providers, and support the selection process based on event needs, budget considerations, and quality standards.• Assist with managing event logistics, including lodging, catering, transportation, audiovisual arrangements, and on-site scheduling.• Travel to out-of-state event locations as needed to provide hands-on coordination and resolve issues during program execution.• Monitor exhibitor records to confirm required licenses and insurance documentation remain current and properly tracked.• Provide administrative support for committees and research-related activities, including scheduling, calendar coordination, and communication tasks.• Help review event outcomes by gathering feedback, documenting results, and identifying opportunities to improve future programs.
2026-05-07T00:00:00Z

Administrative Coordinator

Oceanside, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing property management company in Oceanside is seeking an Administrative Coordinator to support office operations, tenant communication, and administrative workflows during a high-volume operational period. This role requires someone who is proactive, organized, and comfortable balancing customer support with administrative coordination responsibilities. The ideal candidate thrives in fast-paced environments and enjoys supporting both internal teams and external clients. ResponsibilitiesAdministrative & Office Support<ul><li>Coordinate office operations and daily administrative workflows</li><li>Assist with tenant communication and service request coordination</li><li>Maintain organized property records and documentation</li><li>Support scheduling, reporting, and operational tracking tasks</li><li>Answer incoming calls and respond to inquiries professionally</li></ul>Coordination & Customer Support<ul><li>Communicate with vendors, residents, and internal departments</li><li>Assist with lease documentation and administrative processing</li><li>Support special projects and operational initiatives as assigned</li></ul>
2026-05-22T00:00:00Z

Administrative Coordinator

Sunnyvale, CA
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for an Administrative Coordinator to support a housing-based food resource program in Sunnyvale, California. This Contract position will focus on organizing food service operations, maintaining community partnerships, and keeping daily administrative activities on track through mid-August. The ideal candidate brings strong coordination skills, sound judgment, and the ability to manage schedules, communications, and reporting in a fast-paced service environment. Responsibilities: • Build and maintain productive working relationships with community food vendors and partner organizations to support consistent service delivery. • Identify and help establish additional local partnerships that expand food access across multiple housing locations. • Monitor site practices to help ensure food handling, storage, and distribution align with partner guidelines and safety expectations. • Organize delivery and pickup timing with on-site teams, including transportation support when needed to move food resources between locations. • Track program information, review records for accuracy, and prepare routine reports related to food resource activity. • Provide administrative support through scheduling, calendar coordination, and communication management for program operations. • Respond to inbound calls and inquiries professionally, directing requests and sharing updates with relevant staff and partners. • Represent the program in meetings and training sessions focused on safe, reliable, and effective food service operations. • Collaborate with colleagues across sites and assist with additional coordination tasks as business needs evolve.
2026-06-01T00:00:00Z

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