1,991 Results for Admin Jobs

Add your latest resume to match with open positions.

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a commercial real estate firm. This fully onsite opportunity is a Long-term Contract position that begins with an initial three-month engagement and has the potential to continue on an open-ended basis. The role is ideal for someone who works independently, communicates clearly, and takes pride in producing accurate, high-quality administrative work in a fast-paced office setting. Responsibilities: • Prepare and assemble proposal materials by organizing property information, images, and supporting notes into client-facing documents with strong attention to detail. • Draft, format, and refine Word and Excel files to ensure business documents are clear, accurate, and presentation-ready. • Review written materials carefully to catch errors, improve consistency, and maintain a high standard of detail. • Monitor and reconcile expense and mileage records for leadership, keeping information current and well documented. • Maintain office supply levels and coordinate purchasing so the workplace remains stocked and operational. • Build and update spreadsheets that track financial information and other key administrative records. • Handle online purchasing activity, including placing orders and managing returns as needed. • Provide general administrative and office support for daily operations while working closely with leadership in an onsite environment.
2026-10-15T18:38:38Z

Administrative Assistant

Liberty, TX
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for an Administrative Assistant to provide dependable day-to-day support to the accounting team in Liberty, Texas. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping information organized, handling administrative tasks with accuracy, and contributing to a productive office environment. The position will involve working with internal staff as well as outside contacts while helping maintain smooth office and accounting support operations. Responsibilities: • Maintain organized physical and digital records so documents are easy to retrieve and update when needed. • Enter information into company systems with a high level of accuracy and help keep business records current. • Communicate professionally with clients and vendors to relay information, respond to routine questions, and support follow-up activities. • Assist the accounting team with administrative tasks that improve daily workflow and keep priorities on track. • Provide front-office and general office support, including handling inbound calls and helping with routine receptionist-related duties. • Prepare, sort, and manage paperwork to support office efficiency and proper record retention. • Learn payroll-related processes over time and provide additional support as responsibilities expand.
2026-10-16T17:08:42Z

Administrative Assistant

Salem, NH
onsite
Temporary / Contract
20.00 - 23.10 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys keeping records accurate, handling administrative tasks efficiently, and providing detail-oriented front-office support. The role requires strong attention to detail, confidence with data processing, and the ability to manage multiple priorities in a busy work environment. Responsibilities: • Maintain and update office records, databases, and administrative files with a high level of accuracy. • Enter, review, and reconcile data to ensure information is complete, consistent, and properly documented. • Provide front-desk and general office support, including greeting visitors and directing inquiries appropriately. • Answer incoming calls courteously, respond to routine questions, and route messages to the correct team members. • Assist with day-to-day administrative activities such as organizing documents, preparing reports, and supporting office workflows. • Monitor information for errors or discrepancies and take appropriate steps to correct records when needed. • Support records management processes by organizing, retrieving, and filing both digital and physical documents. • Use standard office software and computer systems to complete clerical assignments and maintain operational efficiency.
2026-10-16T16:57:28Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who communicates clearly, manages routine administrative tasks efficiently, and keeps information accurate and up to date. The role will serve as a key point of contact for incoming calls and front-office activity while helping maintain smooth internal workflows. Responsibilities: • Manage front-desk and general office support activities to ensure day-to-day operations run smoothly. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts. • Enter, update, and maintain records with a high level of accuracy across administrative documents and databases. • Provide clerical assistance such as preparing correspondence, organizing files, and supporting routine office needs. • Welcome visitors and handle receptionist-related tasks while maintaining a detail-focused office environment. • Coordinate administrative details, track information, and assist team members with general operational support.
2026-10-20T13:28:46Z

Administrative Assistant

Florence, SC
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in South Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing attentive front-desk support, and handling document processing with accuracy. The person in this role will contribute to a busy office environment by managing incoming calls, entering information carefully, and assisting with tax-related document scanning during the season. Responsibilities: • Organize, scan, and file tax returns and related documentation with a strong focus on accuracy and confidentiality. • Provide front-desk and general office support to help maintain efficient day-to-day operations. • Answer inbound calls courteously, direct inquiries appropriately, and relay messages in a timely manner. • Enter and update information in office systems while ensuring records remain complete and accurate. • Support administrative workflows by preparing, sorting, and managing documents as needed. • Assist team members with clerical tasks during high-volume periods, especially throughout tax season.
2026-10-13T20:38:48Z

Administrative Assistant

Northbrook, IL
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
On behalf of our client we are looking for an organized Administrative Assistant to support a financial services practice in Northbrook, Illinois. This role serves as a central point of coordination for incoming requests, follow-up items, and day-to-day administrative needs so work moves forward efficiently. The position offers broad exposure to client service, practice operations, and marketing support while helping the team stay focused on planning and relationship management. Compensation: $60k-$70kMonday-Friday 9:00am-5:00pm onsiteMedical 65% paid by employer, dental & vision paid by employee, 401k Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Coordinate incoming requests, questions, and action items, directing each one to the appropriate team member and monitoring progress to ensure timely completion.• Maintain practice records and meeting documentation, capturing key details, organizing follow-up tasks, and using technology tools to summarize client information when appropriate.• Prepare and distribute reports related to calls, outstanding tasks, team activity, and sales performance to support visibility across the practice.• Keep opportunity and pipeline information accurate by updating sales tracking details such as potential value, expected timing, and next steps.• Assist with the creation of marketing support materials, including AI-assisted concept pages, and submit content through required compliance review channels.• Research prospective and existing individual and business clients to provide background information that supports outreach and relationship development.• Provide backup support for assembling meeting packets, presentation materials, and other documents needed for client appointments.• Handle general administrative duties such as inbound communication, email correspondence, data entry, and office coordination to maintain smooth daily operations.
2026-10-01T14:23:45Z

Administrative Assistant

Hartford, CT
onsite
Temporary / Contract
19.79 - 21.91 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Hartford, Connecticut. This Long-term Contract opportunity is ideal for someone who enjoys working in a fast-paced public-facing environment and can balance administrative coordination with front desk support. The role requires strong organization, clear communication, and the ability to assist a diverse community, including Spanish-speaking visitors. Success in this position will come from staying attentive to detail, managing multiple priorities, and helping keep office functions running smoothly. Responsibilities:• Welcome visitors and provide attentive front desk support, including assisting a high volume of Spanish-speaking walk-in guests.• Answer incoming calls, respond to routine inquiries, and direct questions or messages to the appropriate staff members.• Handle incoming and outgoing mail, ensuring documents and correspondence are sorted and distributed accurately.• Perform data entry and maintain office records with a high level of accuracy and confidentiality.• Support accounts payable and accounts receivable activities by organizing documentation and assisting with administrative processing.• Prepare, edit, and format routine correspondence and office documents using Microsoft Word.• Coordinate day-to-day administrative tasks while managing several priorities in a busy office setting.• Help maintain an orderly office environment by supporting general clerical and receptionist functions as needed. Why Temporary Professionals May Be InterestedTemporary professionals working through our company may be eligible for a range of benefits, which can include:<ul><li>Medical, dental, and vision coverage. </li><li>Enrollment in a retirement savings plan. </li><li>Holiday pay eligibility, depending on assignment terms. </li><li>Employee discounts and wellness offerings. </li><li>Access to professional development resources and training. </li></ul>
2026-10-14T16:28:45Z

Administrative Assistant

Malden, MA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a personable and organized Administrative Assistant to support leasing and office operations for a real estate and property team in Malden, Massachusetts. This Long-term Contract position focuses on maintaining strong communication with prospective tenants, coordinating appointments, and helping keep daily administrative activities running smoothly. The ideal candidate brings a service-minded approach, strong follow-through, and the ability to manage documentation and prospect activity with accuracy. Responsibilities: • Connect with prospective tenants or clients to introduce available opportunities and arrange appointments in a timely, thorough manner. • Coordinate and manage property showing schedules while ensuring a welcoming and informative experience for visitors. • Maintain consistent follow-up with prospects to answer questions, encourage engagement, and move opportunities through the pipeline. • Track prospect interactions and status updates in CRM and related systems so records remain current and actionable. • Organize, file, and maintain paper and digital documents, ensuring required information is accurately entered into Yardi. • Provide day-to-day administrative support to the team by handling routine communications, scheduling needs, and record management. • Assist with operational tasks that may involve accounting-related documentation, billing support, or coordination with internal business systems as needed.
2026-10-05T14:08:37Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-09-16T15:12:10Z

Administrative Coordinator

Deer Park, NY
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help keep client-related activities. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and can manage multiple administrative priorities with accuracy. The role will focus on coordinating schedules, maintaining organized records, preparing printed materials, and supporting digital marketing client activities through efficient administrative execution. Responsibilities:• Coordinate calendars and appointment scheduling for digital marketing clients to ensure timelines and meetings stay on track.• Maintain accurate tracking logs, records, and administrative documentation for ongoing projects and routine office activities.• Provide day-to-day administrative support by managing correspondence, organizing information, and assisting with general office coordination.• Use Microsoft Office applications to prepare documents, update spreadsheets, and create detailed materials as needed.• Handle inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Prepare, print, and organize client or internal documents to support meetings, projects, and operational needs.• Support workflow within internal software systems by entering information accurately and monitoring task progress.• Help ensure smooth Monday through Friday office operations by prioritizing assignments and following through on deadlines.
2026-10-01T14:18:43Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000.00 - 65000.00 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-09-17T19:54:06Z

Administrative Assistant

Grapevine, TX
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep projects, customer records, and service scheduling organized in Grapevine, Texas. This Long-term Contract position is ideal for someone who is detail-oriented, responsive, and comfortable balancing administrative coordination with customer communication. The role will work closely with internal teams and clients to maintain accurate information, assist with service requests, and provide dependable support to project activities. Responsibilities: • Coordinate calendars, service appointments, and project-related schedules to ensure timely follow-up and smooth daily operations. • Enter and maintain customer profiles, contract details, and other business records with a high level of accuracy. • Process and track purchase order information while supporting administrative workflow requirements tied to ongoing projects. • Create and update service tickets based on client needs, ensuring requests are documented clearly and routed appropriately. • Answer incoming calls professionally, address routine inquiries, and direct issues to the appropriate team members when needed. • Make outbound calls to confirm appointments, arrange services, and maintain clear communication with customers. • Provide day-to-day administrative support to the Project Manager, including status updates, documentation, and coordination tasks. • Use the Sedona system and related business tools to manage project information, customer data, and service activity records.
2026-10-20T16:38:46Z

Administrative Assistant

Berlin, VT
onsite
Temporary / Contract
22.30 - 25.20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing front-desk communication, and keeping administrative records organized. The role requires strong attention to detail, effective communication skills, and the ability to handle a variety of clerical tasks with efficiency and care. Responsibilities: • Welcome clients, visitors, family members, vendors, and community contacts in a courteous and helpful manner while serving as the first point of contact for the office. • Manage incoming phone calls efficiently, direct inquiries to the appropriate staff, and provide clear and helpful information to callers. • Maintain both digital and paper-based records to ensure documents remain accurate, up to date, and accessible to authorized personnel. • Perform routine data entry tasks with a high level of accuracy to support administrative workflows and reporting needs. • Assist with general office coordination, including organizing documents, tracking information, and supporting day-to-day clerical functions. • Monitor front office activity and help ensure a smooth, welcoming experience for internal staff and external guests.
2026-10-02T18:48:44Z

Administrative Assistant

Honolulu, HI
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for an organized Administrative Assistant to support day-to-day property management operations in Honolulu, Hawaii. This role serves as a key point of coordination for tenants, vendors, and internal teams, helping keep communication, records, and administrative processes running smoothly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call Noe at 808.452.0264. Responsibilities:• Serve as the first point of contact for tenant inquiries, maintenance concerns, and service-related requests, ensuring each matter is directed to the appropriate team or vendor for timely follow-up.• Coordinate and track work orders, including assisting with approvals and maintaining accurate status updates from request through completion.• Help deliver a positive tenant experience by supporting occupancy changes, preparing communications, assisting with tenant events, and explaining building guidelines to new occupants.• Prepare and organize administrative documents such as vendor agreements, lease summary updates, and bid materials for property-related projects and services.• Provide financial and operational support by assisting with rent-related administration, invoice review and coding, purchase order processing, vendor onboarding paperwork, account reconciliations, and recurring reports.• Maintain property records and operational documentation, including access credential information, emergency preparedness materials, training logs, and retained files.• Assist with coordination of building safety activities and related administrative tasks to help ensure compliance with site procedures and documentation standards.
2026-09-23T22:18:44Z

Administrative Assistant

Northwood, OH
onsite
Temporary to Hire
16.00 - 18.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations while serving as a dependable point of contact for customers and internal teams. This contract-to-permanent position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and clear communication in a service-focused environment. The role requires a hands-on, detail-oriented individual who can stay organized, handle questions confidently, and help others understand processes with patience and accuracy. Responsibilities: • Welcome callers and visitors, respond to routine questions, and provide helpful guidance on forms, documents, and general office procedures. • Perform data entry and maintain organized records so information remains accurate, current, and easy to retrieve. • Support day-to-day administrative activities such as preparing paperwork, monitoring correspondence, and assisting with office follow-up tasks. • Use maps and routing information to help explain service details and answer location-related questions clearly. • Coordinate communication between office staff, drivers, and customers to help keep daily operations running smoothly. • Assist with reception coverage and remain flexible with scheduling when additional support is needed later in the day. • Prepare and review documents in Word, Excel, and Outlook to support reporting, communication, and administrative tracking. • Build an understanding of the organization’s services from the ground up in order to explain processes effectively and address customer concerns with empathy.
2026-10-13T13:58:43Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
28.00 - 31.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T21:13:46Z

Administrative Assistant

Laurel, MD
onsite
Temporary to Hire
21.38 - 24.75 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring smooth communication across the office. The person in this role will manage a variety of clerical and coordination tasks while helping maintain an efficient and welcoming work environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and accurately. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay messages promptly. • Welcome visitors and provide front-desk support while maintaining a courteous and organized reception area. • Perform data entry tasks with a strong focus on accuracy, completeness, and timely record updates. • Coordinate schedules, arrange meetings, and maintain calendars for staff as needed. • Prepare, organize, and file documents to support smooth administrative workflow and record management. • Assist with general office support duties, including handling correspondence and routine clerical requests.
2026-10-08T16:04:11Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.50 - 30.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-05T13:43:43Z

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for a highly organized Administrative Coordinator to join a busy construction-related team in Atlanta, Georgia. This Contract position focuses on supporting compliance and project documentation activities so vendor and subcontractor records stay accurate, current, and ready for timely payment processing. The role is well suited for someone who can balance competing priorities, communicate effectively with internal teams and external partners, and maintain order in a high-volume administrative environment. You will play an important part in keeping project records organized across numerous active jobs while providing day-to-day administrative support. Responsibilities: • Manage compliance files for numerous active projects, ensuring required records are gathered, updated, and stored accurately. • Communicate with subcontractors, vendors, and suppliers to secure outstanding paperwork such as waivers, signatures, insurance certificates, and related documentation. • Examine submitted documents for completeness, correct dates, approvals, and other required details before processing. • Track insurance-related records, including Certificates of Insurance, workers' compensation, and auto coverage, to help maintain ongoing compliance. • Partner with project accounting staff to address missing items that may interrupt invoice handling or payment timelines. • Maintain spreadsheets, logs, and tracking tools to provide visibility into documentation status and project-related compliance tasks. • Organize digital and paper records by scanning, filing, and maintaining structured project documentation systems. • Provide general administrative assistance through document distribution, mail handling, and other office support activities. • Assist accounts payable support functions by preparing backup materials and handling routine document-copying tasks as needed. • Take on additional compliance and administrative assignments to support team priorities and operational deadlines.
2026-10-20T20:58:47Z

Administrative Assistant

Harrison, NY
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T15:18:50Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T18:28:47Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
19.79 - 26.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and keeps administrative processes organized. The role will involve front-desk coordination, phone support, record maintenance, and assistance with office events and supplies. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized administrative presence. • Respond to incoming calls promptly, route messages accurately, and provide helpful support to internal and external contacts. • Perform a range of clerical tasks such as preparing documents, organizing files, and maintaining office records. • Enter and update information in company systems with a strong focus on accuracy and completeness. • Monitor workplace supply levels, place replenishment requests, and help keep the office stocked for daily operations. • Assist with scheduling and logistical planning for meetings, events, and other coordinated office activities. • Support general receptionist functions to help ensure smooth day-to-day workflow across the office.
2026-09-30T18:03:51Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
25.65 - 29.70 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide dedicated support to two physicians within the New Haven, Connecticut area. This Contract position is ideal for someone who is detail-focused and comfortable managing complex administrative needs in a fast-paced university-affiliated healthcare environment. The right candidate will bring strong technical proficiency, excellent communication skills, and the ability to coordinate priorities with accuracy and discretion. Responsibilities:• Coordinate and maintain busy calendars for two physicians, ensuring appointments, meetings, and schedule changes are managed efficiently.• Arrange conference calls, departmental meetings, and related logistics while keeping participants informed of updates and timing.• Prepare, format, and manage correspondence, reports, presentations, and other administrative documents using Microsoft Office applications.• Support daily office operations by organizing records, handling routine administrative tasks, and maintaining orderly workflows.• Use Epic and other technology tools to assist with administrative processes, documentation support, and information tracking as needed.• Communicate effectively with faculty, staff, patients, and external contacts to facilitate smooth coordination across activities.• Monitor details across multiple assignments and follow through on deliverables to ensure timely and accurate completion.• Provide administrative support within a healthcare setting while maintaining confidentiality at all time
2026-10-05T14:08:37Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-10-15T16:28:47Z

Administrative Assistant

Dublin, OH
onsite
Temporary to Hire
19.00 - 24.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping schedules organized, communicating with clients, and maintaining accurate records in an office setting. The person in this role will contribute to smooth administrative workflows while assisting with documentation, spreadsheet tracking, and basic financial recordkeeping. Success in this position requires strong organizational skills, sound judgment, and the ability to manage multiple tasks with care. Responsibilities: • Welcome and guide clients through the intake process, ensuring information is collected accurately and communications are handled appropriately. • Coordinate calendars and arrange appointments to keep meetings, deadlines, and follow-up activities on track. • Digitize, organize, and maintain client documents so files remain accurate, accessible, and up to date. • Provide administrative support for probate-related matters by preparing materials, tracking documents, and assisting with case-related office tasks. • Build and update simple Excel trackers and other records to support reporting, follow-up, and day-to-day office needs. • Handle routine bookkeeping support, including recording payments, updating check logs, and assisting with straightforward account balancing activities. • Answer incoming calls, respond to general inquiries, and provide dependable front-office assistance as needed. • Perform additional clerical and administrative duties that help maintain an efficient and well-organized office environment.
2026-10-20T18:43:44Z

6 8

1991 results for Admin jobs