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1847 results for Admin jobs

Operations Specialist

Minneapolis, MN
remote
Temporary to Hire
22.00 - 23.00 USD / Hourly
We are looking for an Operations Specialist to support learners and program users by delivering responsive assistance across technical, administrative, and service-related needs. This is ideal for someone who enjoys helping people, managing details, and working in a fast-paced support environment. In this role, you will serve as an early point of contact for inquiries, help resolve platform-related concerns, and ensure requests are handled accurately and effectively. Responsibilities:• Assist students and platform users by troubleshooting access issues, answering service questions, and guiding them toward appropriate resources.• Manage incoming requests through phone, email, and case management systems while ensuring timely follow-up and clear documentation.• Review and complete administrative tasks tied to platform operations, including exception handling and support-related processing.• Evaluate inquiries to determine next steps, escalating more complex benefit, education, or technical matters to the appropriate teams when needed.• Maintain accurate records of interactions, updates, and resolutions within CRM and support tools such as Salesforce.• Deliver attentive customer service in high-volume situations while balancing multiple priorities and maintaining attention to detail.• Support operational consistency by following established procedures, meeting compliance expectations, and adapting to updated workflows as business needs change.
2026-08-11T16:13:39Z

Personal Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a highly polished and experienced Senior Personal Assistant to provide hands-on support to a high-level executive and help manage a wide range of personal, household, scheduling, travel, and administrative responsibilities. This position is ideal for someone who is exceptionally organized, proactive, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly. The successful candidate will be someone who anticipates needs, handles sensitive matters with professionalism, and takes ownership of ensuring day-to-day personal operations run seamlessly. Responsibilities<ul><li>Manage a complex personal calendar, including appointments, reservations, meetings, events, and recurring commitments.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute changes.</li><li>Handle personal appointments, dining reservations, entertainment plans, and special events.</li><li>Coordinate household-related needs, including vendors, service providers, repairs, deliveries, and maintenance appointments.</li><li>Manage personal correspondence, phone calls, emails, and time-sensitive requests.</li><li>Assist with personal shopping, gifting, returns, purchases, and special projects.</li><li>Coordinate family schedules, travel arrangements, and other personal logistics as needed.</li><li>Maintain confidential personal records, documents, contact information, and important household information.</li><li>Track deadlines, appointments, renewals, reservations, and other important commitments.</li><li>Assist with expense tracking, reimbursements, invoices, and personal administrative documentation.</li><li>Conduct research and provide recommendations related to travel, vendors, services, events, and personal needs.</li><li>Serve as a point of contact for household vendors, personal contacts, and outside service providers.</li><li>Handle errands and other time-sensitive personal requests when needed.</li><li>Anticipate upcoming needs and proactively resolve issues before they require the executive’s attention.</li><li>Maintain the highest level of discretion and confidentiality at all times.</li></ul>
2026-08-14T13:13:41Z

Customer Experience Specialist (Bilingual Spanish)

San Diego, CA
onsite
Temporary to Hire
20.00 - 21.00 USD / Hourly
Position OverviewA well-established nonprofit organization is seeking a Bilingual Spanish Customer Service Representative to join its team. This position is ideal for someone who enjoys helping others, building relationships, and providing compassionate and professional customer service in a mission-driven environment. The Customer Service Representative will serve as a primary point of contact for clients, community members, and internal teams, assisting with questions, providing information, resolving issues, and ensuring a positive experience. The ideal candidate is fluent in English and Spanish, highly dependable, empathetic, and comfortable working with individuals from diverse backgrounds. After successfully completing the first six months in the role, this position will transition to a hybrid schedule with three remote days and two onsite days per week.Key Responsibilities<ul><li>Provide professional, friendly, and compassionate customer service to clients and community members by phone, email, and in person.</li><li>Communicate with Spanish- and English-speaking individuals regarding programs, services, appointments, applications, and general inquiries.</li><li>Respond to customer questions and concerns, providing accurate information and resolving issues in a timely manner.</li><li>Assist individuals with completing forms, applications, registrations, and other required documentation.</li><li>Maintain accurate and up-to-date customer records and documentation.</li><li>Enter and update information in internal databases and systems with a high level of accuracy.</li><li>Follow up with customers regarding outstanding information, requests, or next steps.</li><li>Collaborate with internal departments and community partners to ensure customer needs are addressed.</li><li>Handle sensitive or confidential information with professionalism and discretion.</li><li>Help identify recurring customer concerns and communicate trends or issues to management.</li><li>Support general administrative tasks and special projects as needed.</li><li>Provide exceptional service while representing the organization's mission and values.</li></ul>
2026-08-07T22:48:46Z

File Clerk

San Francisco, CA
remote
Temporary / Contract
22.00 - 26.00 USD / Hourly
A well-established San Francisco–based law firm is seeking a File Clerk to support its administrative and legal operations. This is a contract-to-hire opportunity for a detail-oriented professional who thrives in an organized, fast-paced office environment. The File Clerk will be responsible for maintaining accurate physical and electronic filing systems and providing clerical support to attorneys and staff across multiple practice areas. Key Responsibilities<ul><li>Organize, maintain, and audit physical and electronic files</li><li>Scan, index, and upload documents into the document management system</li><li>Retrieve, file, and distribute legal documents and correspondence</li><li>Assist with incoming and outgoing mail, deliveries, and interoffice distribution</li><li>Support attorneys, paralegals, and administrative staff with filing and clerical tasks</li><li>Ensure confidentiality and compliance with file retention policies</li></ul>
2026-08-17T15:28:46Z

Litigation Legal Assistant

Baton Rouge, LA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Our client is a well-established law firm in Baton Rouge seeking an experienced Litigation Legal Assistant to support attorneys within their busy Commercial Litigation practice. This is an excellent opportunity for a detail-oriented legal detail oriented who is comfortable working in a fast-paced environment and has a strong understanding of litigation procedures and legal terminology. Responsibilities Transcribe dictation and prepare, type, proofread, and redline legal documents Maintain and manage attorney calendars, including scheduling meetings, deadlines, and appointments Prepare and file documents with various state and federal courts Organize and maintain electronic and paper case files Open and maintain new client and matter files Enter attorney time and assist with timekeeping requirements Review and edit client bills for accuracy Process check requests and expense reports Assist attorneys with day-to-day administrative and litigation support needs Communicate professionally with clients, attorneys, courts, and other legal professionals Utilize electronic document management systems to organize and retrieve case materials Perform additional administrative and legal support duties as needed Qualifications Previous experience as a legal assistant, preferably supporting a litigation practice Experience in commercial litigation or a similar complex litigation environment strongly preferred Knowledge of filing requirements and procedures for various courts Proficiency with legal terminology and standard legal procedures Strong transcription, typing, proofreading, and redlining skills Excellent verbal and written communication skills Strong organizational skills and attention to detail Ability to prioritize multiple deadlines and work effectively in a fast-paced environment Strong technology skills, including Microsoft Word, PowerPoint, and Outlook Comfortable working with electronic document management systems detail oriented, dependable, and able to work effectively as part of a legal team Compensation & Work Environment $50,000–$60,000 annual salary Fully on-site Monday–Friday Opportunity to join an established legal team and support a sophisticated commercial litigation practice detail oriented and collaborative work environment
2026-08-17T14:33:44Z

Executive Assistant

Des Moines, IA
onsite
Permanent / Full Time
75000.00 - 89000.00 USD / Yearly
Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!About the Role:As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.Key Responsibilities:<ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul>Why Join Us?This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.
2026-08-07T14:33:49Z

Sales Support Specialist

Framingham, MA
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a Sales Support Specialist to provide dependable operational and administrative support for a fast-paced sales organization in the Framingham , Massachusetts area. This role works closely with sales representatives, customers, and manufacturer partners to keep programs organized, materials current, and communications flowing smoothly. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working across retail or consumer packaged goods environments. Responsibilities:• Act as the central point of coordination for the grocery sales team, ensuring day-to-day requests, updates, and administrative tasks are handled efficiently.• Organize recurring sales meetings and conference calls, including scheduling, materials preparation, and follow-up communication.• Manage product sample requests and maintain the timely distribution of supporting sales collateral such as item forms, reports, and presentation materials.• Prepare clear documents and reporting for customer meetings, business reviews, and seasonal selling initiatives.• Maintain shared sales resources and distribute routine updates, client information, and other communications to internal and external stakeholders.• Oversee promotional activity within manufacturer and customer portals, including offer setup, tracking, and related documentation.• Support forecasting, trade fund tracking, and deduction follow-up to help maintain accurate promotional and financial records.• Set up new items and promotional programs in retailer systems while keeping customer data, planogram files, and merchandising resources up to date.• Partner with internal teams across regional offices to resolve issues, improve workflows, and strengthen overall support for sales initiatives. **For immediate consideration please reach out to me directly ASAP. Eric Lebow 508-205-2127**
2026-08-11T13:18:41Z

Accounts Payable Rep

Enola, PA
onsite
Temporary / Contract
17.00 - 17.00 USD / Hourly
We are looking for an Accounts Payable Rep to support day-to-day invoice and payment processing. This onsite role is ideal for someone who is organized, detail-focused, and comfortable working with high-volume financial transactions. The person in this position will help keep accounts payable activities accurate, timely, and properly documented while collaborating with internal teams to move items through the approval process. Responsibilities:• Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing.• Assign account codes to payable items and enter financial data into the appropriate systems with a high level of accuracy.• Monitor invoices through the approval workflow and follow up with internal stakeholders to keep submissions moving in a timely manner.• Support billing and accounting-related activities connected to accounts payable operations.• Maintain organized records of invoices, approvals, and payment documentation for audit readiness and internal reference.• Investigate discrepancies in invoice details, coding, or approvals and work with the appropriate contacts to resolve issues.• Assist with routine administrative tasks tied to payable processing, including status tracking and documentation updates.
2026-08-03T12:28:46Z

Operations Manager | Investment Firm

Orinda, CA
remote
Permanent / Full Time
90000.00 - 130000.00 USD / Yearly
For additional information or questions about this opportunity, feel free to reach out to Jennifer Fukumae via email or LinkedIn. We are partnering with a rapidly growing investment firm in the San Francisco Bay Area seeking a Operations Associate to support the firm’s day-to-day business operations. This is a highly visible, hands-on role offering significant variety, autonomy, and the opportunity to take on increasingly complex responsibilities over time. Business & Operations <ul><li>Manage relationships and day-to-day coordination with external service providers and business partners.</li><li>Review, reconcile, and maintain operational files, reports, and documentation.</li><li>Coordinate wires and other financial transactions in accordance with established processes and controls.</li><li>Manage contracts, including key dates, renewals, and documentation.</li><li>Support recurring operational processes and identify opportunities to improve efficiency.</li><li>Partner with internal stakeholders and external providers to ensure projects are completed accurately and on time.</li><li>Take ownership of ad hoc projects and special initiatives across the firm.</li><li>Expand responsibilities over time based on experience, strengths, and interests.</li></ul>Office & Executive Support <ul><li>Help oversee the day-to-day operations of the firm’s East Bay office.</li><li>Coordinate office needs and serve as a point of contact for vendors and service providers.</li><li>Provide light administrative and executive support to firm leadership.</li><li>Assist the CFO with select administrative and coordination needs; this role will not be responsible for calendar management or day-to-day scheduling.</li></ul>
2026-08-13T15:28:39Z

Customer Service Representative

Henrico, VA
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for a Customer Service Representative to support daily operations for a team in Virginia. This Long-term Contract opportunity, with potential to move permanent, is well suited for someone who enjoys structured, process-driven work and takes pride in completing recurring tasks with consistency and accuracy. The position will focus on administrative support, inbound communication, and scheduling activities while adapting to changing call volumes as the role develops. Responsibilities:<ul><li>Make outbound calls to customers to schedule delivery appointments for incoming shipments</li><li>Coordinate delivery timing between customers and terminals</li><li>Confirm delivery details and update appointment information in the scheduling system</li><li>Send follow-up emails when needed to confirm scheduling or provide delivery updates</li><li>Follow a structured scheduling process and workflow for each delivery</li><li>Maintain accurate documentation of customer communication and scheduling updates</li></ul>
2026-08-13T15:04:18Z

Customer Service Specialist

Waterford, CT
onsite
Permanent / Full Time
45000.00 - 52000.00 USD / Yearly
Customer Service Specialist (FULL TIME, PERMANENT)Location: Local to Waterford, CT, fully ONSITECompensation: $23–$26/hour, with yearly raises, and bonus potential! A busy, family-owned, service-based company local to Waterford is looking for a Customer Service Specialist to join their team. This is an excellent opportunity for someone who enjoys working with people, is comfortable in an office environment, and can confidently use technology to manage customer needs and information. We are looking for someone with office experience who takes a consultative approach to customer service. The ideal candidate is organized, computer-savvy, professional, and able to listen to customers, understand what they need, and guide them toward the right solution.Some day to day tasks:<ul><li>Serve as a primary point of contact for customers by phone and email</li><li>Listen carefully to customer needs and provide knowledgeable, solutions-focused assistance</li><li>Use computer systems and office technology to enter, update, and manage customer information</li><li>Schedule and coordinate services</li><li>Follow up with customers and ensure a positive experience from start to finish</li><li>Communicate effectively with customers and internal team members</li><li>Administrative tasks relating to contracts and agreements, and general support for the office</li><li>Handle multiple priorities in a busy, fast-paced office environment</li></ul>Requirements:<ul><li>Previous office experience is strongly preferred</li><li>Excellent computer skills and comfort learning new software and systems</li><li>Strong communication and customer service skills</li><li>A consultative, problem-solving approach rather than a transactional sales approach</li><li>Professional, organized, dependable, and detail-oriented</li></ul>This is an office-based customer service position. We are specifically seeking candidates with office/administrative or service-based office experience rather than a retail background. Additional benefits!<ul><li>Opportunities for raises and bonus potential</li><li>Great medical, dental, and vision plans</li><li>Stable, team-oriented work environment</li><li>Opportunity to grow with an established local business</li></ul>Please apply today to Daniele.Zavarella@roberthalf(com)
2026-08-12T16:23:39Z

Venture Capital Operations Associate

Orinda, CA
remote
Permanent / Full Time
90000.00 - 130000.00 USD / Yearly
We are partnering with a rapidly growing Venture Capital firm in the San Francisco Bay Area seeking an Operations Associate to support the firm’s day-to-day business operations. This is a highly visible, hands-on role offering significant variety, autonomy, and the opportunity to take on increasingly complex responsibilities over time. Business & Operations <ul><li>Manage relationships and day-to-day coordination with external service providers and business partners.</li><li>Review, reconcile, and maintain operational files, reports, and documentation.</li><li>Coordinate wires and other financial transactions in accordance with established processes and controls.</li><li>Manage contracts, including key dates, renewals, and documentation.</li><li>Support recurring operational processes and identify opportunities to improve efficiency.</li><li>Partner with internal stakeholders and external providers to ensure projects are completed accurately and on time.</li><li>Take ownership of ad hoc projects and special initiatives across the firm.</li><li>Expand responsibilities over time based on experience, strengths, and interests.</li></ul>Office & Executive Support <ul><li>Help oversee the day-to-day operations of the firm’s East Bay office.</li><li>Coordinate office needs and serve as a point of contact for vendors and service providers.</li><li>Provide light administrative and executive support to firm leadership.</li><li>Assist the CFO with select administrative and coordination needs; this role will not be responsible for calendar management or day-to-day scheduling.</li></ul>
2026-08-13T17:48:46Z

Customer Service Representative

Rosedale, MD
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are seeking a professional and customer-focused Customer Service Representative to serve as a primary point of contact for customers and provide timely, accurate, and friendly assistance. The ideal candidate will have excellent communication and problem-solving skills, strong attention to detail, and the ability to manage multiple customer inquiries in a fast-paced environment.Key Responsibilities<ul><li>Serve as a primary point of contact for customers via phone, email, and in-person communication.</li><li>Respond to customer questions, requests, and concerns in a professional and timely manner.</li><li>Provide accurate information regarding products, services, policies, procedures, and account information.</li><li>Research customer inquiries and work to resolve issues efficiently and effectively.</li><li>Process customer orders, requests, account updates, and other transactions as needed.</li><li>Enter and maintain accurate customer information in databases and internal systems.</li><li>Document customer interactions, inquiries, and resolutions to ensure accurate records.</li><li>Follow up with customers regarding outstanding requests, issues, or required information.</li><li>Escalate complex or unresolved issues to the appropriate department or supervisor.</li><li>Collaborate with internal departments to resolve customer concerns and ensure a positive customer experience.</li><li>Assist with preparing reports, spreadsheets, correspondence, and other administrative documentation.</li><li>Maintain confidentiality of customer and company information.</li><li>Meet established customer service, productivity, accuracy, and response-time goals.</li><li>Assist with other administrative and customer service duties as assigned.</li></ul>
2026-08-04T12:54:10Z

Bilingual Spanish Entry-Level Office Clerk

Miami, FL
remote
Temporary / Contract
- USD / Hourly
Robert Half is currently hiring an Entry-Level Office Clerk to support a nonprofit organization. This is a great opportunity for someone looking to build administrative experience in a professional office environment. Day-to-day responsibilities:• Answering phones and assisting with basic front desk needs• Filing, scanning, copying, and organizing documents• Entering information into internal systems• Assisting with mail and general office correspondence• Maintaining organized records and files• Helping staff with basic administrative tasks• Communicating with clients and visitors in both English and Spanish• Supporting the office with other duties as needed
2026-08-07T22:18:47Z

Executive Assistant

Davenport, IA
onsite
Permanent / Full Time
72000.00 - 100000.00 USD / Yearly
Your Opportunity to Shine in a Leadership Role at a Thriving, Family-Owned Company!Are you an experienced administrative professional looking for a dynamic role where you can make a significant impact? We are partnering with a well-established company in the Davenport area that is fueled by collaboration, innovation, and success! We’re on the hunt for a proactive and organized Executive Assistant to directly support our President so they can focus on driving the business forward.As an integral member of our team, you’ll enjoy a collaborative, close-knit work environment where ideas and solutions flow freely. We also know the value of connecting outside the office—join us for annual company events, team-building activities, and celebrations that help you feel at home while developing rewarding relationships across the organization. Why You’ll Love It Here:<ul><li>Family-Owned Legacy: Be part of a company that has deep roots in the community and values integrity, tradition, and results.</li><li>Collaborative and Supportive Team: Work alongside talented professionals in an energetic, fast-paced office. </li><li>Company Activities: From community involvement to celebrating milestones, this company is not shy about appreciating their employees.</li><li>Opportunities for Impact: Assist the President directly and play a key role in organizational decision-making and outcomes.</li></ul>Responsibilities:In this role, you’ll act as an extension of the President and help drive productivity by managing schedules, tasks, communication, and relationships. Key duties include:<ul><li>Proactively managing the President’s calendar, meetings, travel, and events.</li><li>Organizing digital files and tracking tasks, action items, and priorities so nothing slips through the cracks.</li><li>Drafting, editing, and sending professional communications on behalf of the President.</li><li>Helping maintain key relationships across the company by tracking and recognizing milestones such as birthdays and work anniversaries.</li><li>Coordinating internal and company-wide meetings and events, including preparing agendas, tracking follow-ups, and managing logistics.</li><li>Utilizing productivity tools like Google Workspace, AI assistants, and workflow automation to drive efficiencies.</li></ul>
2026-08-07T14:38:48Z

Medical Customer Service

Indianapolis, IN
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
Our client is seeking a compassionate and detail-oriented Medical Customer Service Representative to support patients and healthcare staff by providing outstanding service in a fast-paced medical environment. This role is responsible for handling patient inquiries, scheduling appointments, verifying information, and ensuring a positive experience for every patient interaction. Hours: Monday - Friday 8am -5pm Key Responsibilities<ul><li>Answer incoming calls and respond to patient questions in a professional and courteous manner</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Verify patient demographic and insurance information</li><li>Assist patients with intake forms, referrals, and general office procedures</li><li>Route calls and messages to appropriate clinical or administrative staff</li><li>Maintain accurate patient records in electronic medical record systems</li><li>Resolve patient concerns and escalate complex issues when needed</li><li>Support front desk and administrative operations as required</li><li>Follow HIPAA guidelines and maintain patient confidentiality at all times</li></ul>
2026-08-05T14:58:11Z

Sr. Accountant

Milford, CT
onsite
Permanent / Full Time
75000.00 - 100000.00 USD / Yearly
Senior AccountantPosition Type: Full Time/Permanent PositionRecruiter Contact: Sal Fiorillo - Sal.Fiorillo@RoberthalfReference: SF0013433679 A long-standing, family-owned Connecticut company in the construction industry is seeking a hands-on accounting professional to join its growing team. This is a highly visible opportunity supporting leadership directly within a stable business that has built a strong reputation for many years! Why This Opportunity Stands Out<ul><li>High visibility role working closely with an experienced CPA with strong public accounting and finance leadership background</li><li>Opportunity to grow into broader leadership responsibilities over time</li><li>Stable, family-oriented culture with strong employee tenure</li><li>Broad exposure across accounting, operations, payroll, job costing, and process improvement</li></ul>Key Responsibilities<ul><li>Support month-end close activities including journal entries, reconciliations, accruals, and financial reporting support</li><li>Oversee accounts receivable processes including billing, collections, and job-cost coordination</li><li>Assist with accounts payable oversight, vendor management, and cash flow coordination</li><li>Manage payroll review and processing activities through ADP</li><li>Partner with project managers and operations teams to improve billing accuracy and reporting</li><li>Assist with sales tax filings, 1099 processing, and compliance-related activities</li><li>Help document and improve accounting and administrative processes</li><li>Provide operational and administrative support during peak workloads</li><li>Supervise and mentor accounting support staff</li></ul>Qualifications<ul><li>3+ years of progressive accounting experience within construction, contracting, or related industries</li><li>Strong understanding of debits/credits and core accounting fundamentals</li><li>Experience with construction billing and job costing (AIA billing experience strongly preferred)</li><li>Comfortable wearing multiple hats in a hands-on environment</li><li>Strong Excel skills</li></ul>If you meet the minimum requirements and want to learn more about this opportunity, please email your resume to the email listed above and reference SF0013433679All inquiries are confidential. Please note at Robert Half we never present your background to a client company without your permission.
2026-07-17T13:48:37Z

Front Desk Coordinator

Del Mar, CA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
Our client in the nonprofit industry is seeking a Spanish-Speaking Front Desk Coordinator to serve as the first point of contact for visitors, clients, and community members. This role is ideal for a friendly, organized professional who is passionate about providing excellent service in a mission-driven environment. The Front Desk Coordinator will support daily front office operations while assisting both Spanish- and English-speaking individuals. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a professional and welcoming manner</li><li>Answer and route incoming phone calls in both Spanish and English</li><li>Respond to general inquiries regarding programs, services, and office information</li><li>Manage front desk coverage and maintain a clean, organized reception area</li><li>Schedule appointments, meetings, and intake visits as needed</li><li>Perform data entry, filing, scanning, and other administrative support tasks</li><li>Receive and distribute mail, packages, and office communications</li><li>Maintain accurate records and update internal systems</li><li>Escalate sensitive or complex issues to the appropriate team members</li><li>Support special projects and general office operations as assigned</li></ul>
2026-08-04T17:48:48Z

Bookkeeper

Lancaster, PA
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are looking for an Executive Assistant/Bookkeeper to join a growing team in Lancaster, Pennsylvania. This role combines core accounting support with purchasing coordination, inventory oversight, and general administrative assistance. The ideal candidate is comfortable managing financial records in a fast-paced environment while staying organized across multiple operational priorities. Responsibilities:• Maintain daily financial activity in QuickBooks, including invoice processing, receivables, payables, and account balancing.• Keep accounting data current and organized by preparing spreadsheets and supporting documentation for routine reporting.• Monitor purchasing needs, communicate with suppliers, and follow orders through to completion.• Assist with tracking stock levels and updating inventory records to support accurate planning.• Provide administrative support to company leadership by managing schedules, handling correspondence, and completing office-related tasks.• Work with overseas vendors and help coordinate shipment-related communication when required.• Produce basic financial summaries and contribute information used for budgeting and expense review.• Support general office functions and take on additional projects as business needs evolv
2026-07-24T12:04:36Z

Legal Assistant

Columbia, SC
onsite
Temporary / Contract
- USD / Hourly
Our client is seeking a detail-oriented Legal Assistant to support attorneys and legal staff handling a wide range of corporate and transactional matters. This role is ideal for a polished professional with strong organizational skills, excellent judgment, and experience managing legal documentation, deadlines, and communications in a fast-paced environment. Based on general knowledge. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys focused on corporate and transactional work.</li><li>Prepare, revise, format, and proofread legal documents, including contracts, corporate formation documents, resolutions, closing checklists, and related correspondence. </li><li>Assist with entity formation, corporate governance documents, annual filings, and maintenance of corporate records.</li><li>Support mergers, acquisitions, financing, and other transactional matters by organizing due diligence materials, signature packets, and closing binders.</li><li>Manage calendars, schedule meetings, coordinate calls, and track critical deadlines. </li><li>Maintain electronic and physical files, ensuring accuracy and confidentiality of sensitive legal documents. </li><li>Communicate professionally with clients, outside counsel, and internal stakeholders. </li><li>Assist with billing, expense reports, and other administrative tasks as needed. </li></ul>
2026-08-05T12:28:44Z

Data Entry Clerk

the Woodlands, TX
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
Our client in The Woodlands is seeking a detail-oriented Data Entry Clerk to support their Supply Chain team. This role will focus on entering Bill of Lading information into Excel, assisting with invoicing, and providing general administrative support. Responsibilities:<ul><li>Enter data from hard-copy Bills of Lading into Excel. </li><li>Support invoicing and Supply Chain activities. </li><li>Assist with light administrative and office support tasks. </li></ul>Schedule: Full-time, temp-to-hire, in office 5 days/week.
2026-08-14T20:53:40Z

Accountant

Sarasota, FL
onsite
Permanent / Full Time
65000.00 - 85000.00 USD / Yearly
We are looking for an experienced Accountant to join our team in Sarasota, Florida. This position plays a central role in payroll, billing, payables, reconciliations, and financial reporting while helping maintain accurate documentation across accounting and operational activities. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment. Responsibilities:• Oversee weekly and biweekly payroll processing to ensure employees are paid accurately and on schedule.• Maintain organized contract files, confirming executed agreements are complete and available to support client invoicing.• Create customer invoices, review aging balances, and communicate with clients to support timely collection of outstanding payments.• Administer accounts payable by reviewing vendor invoices, coding expenses appropriately, and ensuring payments are issued by required deadlines.• Monitor project change orders, keeping documentation current and coordinating accurate billing updates tied to approved changes.• Manage insurance-related administrative work, including renewal coordination and fulfillment of certificate of insurance requests.• Complete monthly bank account reconciliations and research variances to resolve discrepancies efficiently.• Prepare quarterly income statements and contribute to routine financial reporting and record maintenance.• Assist company leadership with special projects and additional accounting or administrative tasks as business needs evolve. This is a permanent position. If you are interested, please reach out to Zoe Slater.
2026-07-21T14:53:43Z

Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client, a well-established and collegial downtown Minneapolis law firm, is seeking a Litigation Legal Assistant to support attorneys with a practice focused primarily on evictions litigation. This position offers a competitive compensation and benefits package, a collaborative work environment, and excellent opportunities for professional growth and development. It is an ideal opportunity for someone with one or more years of legal assistant or law firm experience who is organized, detail-oriented, enjoys supporting a busy legal practice, and is looking to build a long-term career in a supportive, team-oriented firm. Responsibilities:<ul><li>Provide administrative support to attorneys, including managing calendars, scheduling meetings, answering phones, and handling mail.</li><li>Maintain and organize electronic and physical client files.</li><li>Prepare, proofread, and format legal documents, correspondence, and court filings.</li><li>Assist with eviction matters by preparing complaints and related documents for attorney review.</li><li>File and track cases through the Minnesota Courts e-Filing system.</li><li>Communicate with clients, courts, opposing counsel, and other parties regarding case matters.</li><li>Conduct basic legal and public records research, including court and business record searches.</li><li>Monitor deadlines, court dates, and case activity.</li><li>Provide general litigation and administrative support to attorneys and the legal team.</li></ul>
2026-08-14T13:13:41Z

Practice Administrator

Eatontown, NJ
onsite
Permanent / Full Time
110000.00 - 120000.00 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>401k</li><li>paid time off</li></ul> Our client in the Long Island area is seeking an experienced Practice Administrator (Manager) to oversee the daily operations of a busy, patient-focused medical office. This is an excellent opportunity for a hands-on healthcare leader who thrives in a fast-paced environment and is passionate about driving operational excellence while supporting both patients and staff. Depending on experience, this role is paying between $110,000-120,000 base. This role is in office Monday-Friday 8-5pm. Responsibilities<ul><li>Oversee the day-to-day operations of a busy practice seeing approximately 75–100 patients daily</li><li>Manage, coach, and develop a team of approximately 35 administrative and clinical support staff</li><li>Partner closely with the Operations Director to ensure efficient practice operations and continuous process improvement</li><li>Handle employee relations matters, performance management, coaching, and staff development</li><li>Lead onboarding and ongoing training initiatives</li><li>Assist with billing, accounting, and other administrative functions as needed</li><li>Monitor workflows, staffing, and office procedures to maximize efficiency and enhance the patient experience</li><li>Foster a collaborative, positive, and accountable team environment</li><li>Ensure compliance with organizational policies and healthcare regulations </li></ul>
2026-07-20T14:08:40Z

Part Time Advisor - Manufacturing Industry

Rochester, NY
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
<ul><li>Deliver presentations and educational workshops to members of the local business community on available programs, services, and business resources.</li><li>Serve as a knowledgeable resource by advising and guiding business owners and entrepreneurs on relevant opportunities and support services.</li><li>Build and maintain strong relationships with community organizations, local businesses, and stakeholders to promote engagement and collaboration.</li><li>Coordinate outreach activities, meetings, and events while providing administrative support for community engagement initiatives.</li><li>Prepare presentations, correspondence, reports, and other materials to support outreach and educational efforts.</li><li>Maintain accurate records of community contacts, presentations, and follow-up activities, ensuring timely communication and documentation.</li><li>Respond to inquiries from business owners and community members, providing exceptional customer service and connecting individuals with appropriate resources.</li><li>Support day-to-day administrative operations, including scheduling, data entry, and coordination of community programs and initiatives.</li></ul>
2026-07-31T21:04:18Z

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