1567 results for Admin jobs

Loan Operations Support Specialist

Midland, TX
onsite
Contract / Temporary to Hire
22.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Loan Operations Support Specialist to join our team in Midland, Texas. In this Contract to permanent role, you will assist with various loan processing tasks, ensuring accuracy and compliance in all documentation. This position offers the opportunity to utilize your knowledge of lending principles and contribute to the efficiency of loan operations. Responsibilities: • Provide administrative support to the consumer loan processing team, including updating loan data into the bank’s systems. • Compile and verify loan documentation to ensure completeness and compliance with company policies. • Confirm that loan files contain accurate signatures, dates, and essential data. • Assist in assembling and organizing documentation for consumer loans. • Ensure timely and accurate data entry for loan processing tasks. • Collaborate with team members to address changes in priorities and workflows. • Maintain a thorough understanding of lending principles and technologies to support operational tasks. • Conduct quality checks on loan files to identify and correct errors. • Handle inquiries and provide support to ensure smooth loan operations. • Adapt to evolving processes and contribute to continuous improvement initiatives.
2026-03-06T14:23:41Z

Medical Secretary

New Haven, CT
onsite
Temporary
21.85 - 25.30 USD / Hourly
Are you a customer-oriented professional with strong technology skills seeking a dynamic role in a clinical setting? We are seeking a Clinical Secretary to join our healthcare team, where you will play a key role in supporting daily patient and provider operations. This is an excellent opportunity for candidates with healthcare administrative experience, a knack for multitasking, and a passion for delivering excellent service.Key Responsibilities:<ul><li>Serve as the first point of contact for patients, providing warm, professional, and responsive customer service.</li><li>Schedule appointments and manage patient information using EPIC or similar EMR systems.</li><li>Answer and triage phone calls, using effective listening and professional telephone etiquette.</li><li>Accurately process and direct inquiries from patients, providers, and staff.</li><li>Coordinate administrative tasks, ensuring timeliness and accuracy in a fast-paced environment.</li><li>Uphold confidentiality and follow clinic protocols at all times.</li></ul>Required Skills and Abilities:<ul><li>Demonstrated ability to deliver exceptional customer service, with strong verbal and interpersonal communication.</li><li>Excellent organizational skills; able to prioritize and manage multiple tasks efficiently.</li><li>Proficiency with EPIC or similar Electronic Medical Record (EMR) systems in scheduling and information management.</li><li>Strong communication, effective listening, and sound judgment skills.</li><li>Ability to work independently, apply critical thinking, and resolve issues proactively.</li></ul>Preferred Skills and Abilities:<ul><li>Knowledge of medical terminology and previous experience in a medical office or high-volume call center.</li><li>Spanish-speaking (bilingual) skills are an advantage.</li><li>Familiarity with Microsoft Excel and experience with multi-line telephone systems.</li><li>Experience in specialty clinical environments such as oncology, cardiology, or dermatology, with exposure to specialized EPIC modules.</li><li>Demonstrated flexibility and ability to adapt to changing work demands.</li></ul>Top Must-Have Skills:<ol><li>Exceptional customer service.</li><li>EPIC or prior EMR experience (strongly preferred).</li><li>Effective communication skills—call center or customer service representative experience valued.</li><li>Spanish bilingual skills are a plus but not required.</li></ol>Personality Fit:<ul><li>Independent worker who takes initiative.</li><li>Tech-savvy and eager to learn new tools.</li><li>Flexible and adaptable, able to thrive in fast-changing clinical environments.</li></ul>
2026-03-23T14:28:39Z

Claims Assistant

Lakewood, NJ
onsite
Contract / Temporary to Hire
23.00 - 24.00 USD / Hourly
We are looking for a motivated and detail-oriented Claims Assistant to join our team in Lakewood, New Jersey. This role provides an excellent opportunity to showcase your organizational and administrative skills while supporting the claims department. As a Contract to potential long-term position, this role allows for evaluation and possible transition to a regular position based on performance. Responsibilities:• Compile and organize medical records using computer systems, ensuring accuracy and completeness.• Respond promptly to facility requests and inquiries within established timeframes.• Log claims and appeal requests in spreadsheets, adhering to department standards.• Submit records electronically or via physical mail, depending on requirements.• Retrieve medical records from Net Health and SharePoint, preparing them for review.• Maintain and update tracking systems for submissions, denials, appeals, and related processes.• Generate reports as requested to support departmental needs.• Ensure all documentation aligns with provided checklists and department guidelines
2026-03-30T12:28:43Z

HR Coordinator — Contract‑to‑Hire with Growth Path

Rock Island, IL
onsite
Contract / Temporary to Hire
25.00 - 30.00 USD / Hourly
Robert Half is partnering with a mission‑driven organization to hire an HR Coordinator for a contract‑to‑hire opportunity intentionally designed for long‑term growth. This is not a short‑term administrative assignment. It’s a career‑track HR role for someone who enjoys ownership, professional communication, and being a trusted resource to employees and leadership. The organization is investing in this role as part of long‑term succession planning, with an expected path from HR Coordinator to expanded HR Specialist‑level responsibilities (and part of greater succession planning) over time. Why this opportunity stands out:<ul><li>Clear intent to convert and grow this role long‑term</li><li>Direct exposure to HR leadership and executive‑level initiatives</li><li>Ownership of real HR programs and processes – not just task support </li><li>Designed as a foundation role for someone building a long‑term HR career</li><li>Trusted, visible role within a close‑knit organization</li></ul>What You’ll Be DoingThis role serves as a key connector within the HR team and a front‑line resource for employees.Key responsibilities include:<ul><li>Acting as a point of contact for employee HR questions and system navigation</li><li>Drafting and distributing internal HR communications to the organization</li><li>Coordinating and owning HR programs such as employee recognition, training tracking, and reporting</li><li>Preparing recurring HR reports and administrative documentation</li><li>Supporting HR leadership with meeting coordination, materials preparation, and event logistics</li><li>Assisting with recruitment coordination (interview scheduling, candidate communication, onboarding logistics), with the expectation of growing into ownership of hourly recruitment</li><li>Managing relationships with temporary staffing agencies, including tracking assignments and billing</li><li>Supporting HR systems, documentation, and compliance tracking</li><li>Maintaining strict confidentiality when handling employee and payroll‑related information</li></ul>Robert Half provides advocacy, transparency, and support throughout the contract‑to‑hire process — ensuring alignment for both the candidate and the organization. If you’re looking for stability, growth, and a meaningful next step in HR, this is a strong opportunity to explore. Connect with our team today to learn more and discuss your short- and long-term goals! Reach us direct at (563) 359-7535.
2026-03-17T20:18:42Z

Claims Business Consultant (CBC) Technical Assistant

New Haven, CT
remote
Temporary
20.00 - 21.00 USD / Hourly
Position: Claims Business Technology Consultant – Assistant (Contract)Locations (Onsite Required – 5 Days/Week):• Philadelphia, PA• New Haven, CT• Chicago, IL• Troy, MISchedule: Monday–Friday, 8:00 AM – 4:30 PM, fully onsiteInterview Process: 1 virtual interview + 1 in‑person interview Position OverviewThe Claims Business Technology Consultant – Assistant provides high‑level administrative and technical support to the Claims Business Consultants (CBC) who manage Commercial Insurance accounts across multiple lines including Workers’ Compensation, Auto, and General Liability.This role is highly detail‑oriented and coordination‑heavy, requiring excellent organization, strong follow‑through, and the ability to support complex claim activities. You will collaborate closely with internal stakeholders, external clients, adjusters, and a team of four additional Technical Assistants. Key ResponsibilitiesMeeting Coordination• Review loss runs and Special Handling Instructions (SHI) to identify claims meeting CRM criteria• Distribute email requests to adjusters and maintain follow‑up diary to ensure 100% return• QA/review all CRM forms submitted• Generate CRM schedules and notify adjusters of times and call‑in details• Compile and distribute complete CRM meeting packagesReporting & Data Management• Create and distribute customer‑specific loss reports, vendor reports, and ad‑hoc customized reporting• Prepare activation forms using information from account profiles and policy lists• Maintain CBC database information at renewal (premium + program structure updates)Data Quality & Location Code Maintenance• Enter and update location codes• Monitor claims monthly for correct location coding• Research and correct inaccurate codes using internal claim systems• Ensure custom data fields for GL/Auto accounts remain accurateSpecial Handling Instruction (SHI) Administration• Enter new SHIs based on templates and CBC documentation• Update SHIs as changes arise• Convert renewal SHIs to current template standardsAdministrative & Client Support• Manage calendars, schedule meetings, and support multiple account deadlines• Handle heavy inbound email volume with timely and professional communication• Facilitate, navigate, and escalate client or internal inquiries as appropriate• Provide consistent follow‑up to ensure all outstanding items are completed• Collaborate closely with four Technical Assistants to support overall workflow
2026-02-25T21:58:43Z

Treasury Manager

Red Bank, NJ
onsite
Permanent
110000.00 - 130000.00 USD / Yearly
We are seeking a Treasury Manager with asset management experience to oversee daily treasury operations, banking relationships, and financial reporting. This role will play a critical part in cash management, bank reporting, NAV testing support, and process optimization, with a strong emphasis on advanced Excel skills and cross-functional collaboration with accounting, fund administration, and investment teams. Key Responsibilities<ul><li>Manage daily treasury operations, including cash positioning, liquidity management, and forecasting</li><li>Oversee and maintain banking relationships, including account management, fee reviews, credit facilities, and service optimization</li><li>Prepare, review, and analyze bank reporting, cash reports, and treasury-related schedules</li><li>Support and perform NAV testing, including cash, bank balances, and related reconciliations in coordination with fund accounting and external administrators</li><li>Review and approve wire transfers, ACH transactions, and other treasury disbursements, ensuring adherence to internal controls</li><li>Develop and maintain complex Excel models for cash flow analysis, forecasting, reconciliations, and management reporting</li><li>Partner with accounting and finance teams on month-end and quarter-end close processes related to cash and treasury activities</li><li>Assist with treasury policies, procedures, and internal control documentation</li><li>Support audits, regulatory requests, and ad-hoc reporting related to treasury and cash management</li><li>Identify opportunities to improve treasury processes, automation, and reporting efficiency</li></ul>
2026-03-17T18:38:42Z

Front Desk Coordinator

Franklin, MA
onsite
Contract / Temporary to Hire
18.00 - 20.00 USD / Hourly
Robert Half's client in Franklin MA is looking for long term coverage to help cover a leave. Responsibilities include: - Greetings - Incoming calls - Scheduling meetings - Data entry - Basic MS Word - Filing and other admin tasks Duration: April 1st to October 2nd Hours: 8am-5pm M-F Pay: $18+ depending on experience
2026-03-23T17:54:04Z

Accounting Manager/Supervisor

Burlington, NC
onsite
Permanent
70000.00 - 120000.00 USD / Yearly
Accounting Manager (Construction)(Onsite)Growing construction services company seeking a hands-on Accounting Manager to lead full-cycle accountingResponsibilities<ul><li>Full-cycle accounting (AP/AR, payroll, month-end close)</li><li>Job costing & project profitability tracking (required)</li><li>Cash flow, weekly AP, </li><li>Inventory & COGS in QuickBooks</li><li>Partner with CFO; support light HR/admin functions</li><li>Improve processes and internal controls</li></ul>
2026-03-25T16:13:44Z

Accounting Clerk

Birmingham, MI
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Construction Admin to join our team in Birmingham, Michigan. This role involves supporting construction and real estate operations, ensuring accurate reporting, and maintaining critical documentation. The ideal candidate will have strong organizational skills and the ability to multitask in a dynamic environment. Responsibilities:• Compile and distribute various reports, including roof leak summaries, construction status updates, and electric demand logs.• Manage and maintain certificates of insurance for tenants, contractors, and vendors across multiple properties, liaising with insurance agents when necessary.• Submit incident liability and building damage reports, providing photos and additional information to insurance representatives.• Coordinate with architects to distribute field reports and update punch lists for construction projects.• Oversee tenant construction closeout processes, including collecting required documentation and issuing reimbursements for allowances and security deposits.• Handle the preparation and submission of building permit applications and address assignment requests.• Organize and maintain construction room plans, including scanning and saving as-built documents.• Distribute weekly reports from operations managers and security updates.• Send bid packages to contractors and manage documentation for preconstruction and tenant construction processes.• Update procedural handbooks for tenants and contractors as needed.
2026-03-25T23:08:42Z

Staff Accountant

San Jose, CA
onsite
Permanent
70000.00 - 85000.00 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS 2 OPEN POSITIONS: PROJECT ACCOUNTANT & PROJECT ADMIN Well established and stable general contractor company with over 700 employees is seeking 2 Project Accountants to join their growing accounting team. This is an excellent opportunity with a family-oriented culture. POSITION SUMMARY A Project Accountant is responsible for managing the financial aspects of individual projects, including tracking costs, preparing project budgets, analyzing variances, generating financial reports, and ensuring positive cashflow through timely invoice submission, and collection of receivables. This position will provide critical financial data to guide project decision-making. ESSENTIAL FUNCTIONS/RESPONSIBILITIES -Manage all accounting related functions for multiple projects throughout the project’s lifecycle. -Review project contracts to identify and ensure adherence to all job requirements, including invoicing, payment terms, insurance, labor compliance, etc. -Process job documentation including change orders, insurance certificates, preliminary lien notices, warranties, and owner manuals. -Work closely with operations team to ensure accurate and timely submission of client invoices and collection of receivables. -Overseeing and entering accurate and timely job costs against budget, including payroll, material, subcontractor, and other miscellaneous expenses. -Correspond with vendors and subcontractors on issues including invoicing, issue resolutions, waiver collection, etc. -Foster and promote working relationships with suppliers and subcontractors. -Generate reports related to Accounts Payable, Accounts Receivable, Contract Status, Job Costs, etc. -Providing support during month, quarter, and year-end close. -Complete other related duties as assigned or as needed.
2026-03-16T22:23:42Z

Sr. Accountant

Reno, NV
onsite
Permanent
87500.00 - 100000.00 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill a Senior Accountant role for an operational accounting team in Reno. This international, publicly traded company has robust assets, and the candidate in this role will work with large data sets in fixed assets and intercompany transactions. They will also work closely with non-accounting professionals in operations and other departments to understand and account for assets in multiple US and foreign entities. An ability to work autonomously and think through the accounting transactions related to assets and business operations in a sophisticated operational environment is a must. Other responsibilities include: -Responsible for preparation and review of flux analyses, lead, and roll-forward schedules for assigned entities as they pertain to the quarter-end reviews and year-end audits. -Maintains general ledger in accordance with GAAP guidelines for all US entities and through consolidation. -Assist in the review/preparation of financial statements for all necessary entities. -Analyze financial statements for discrepancies and other issues that should be brought to the US Controller's attention. -Reconciles intercompany balances, where applicable, for all entities. -Maintains contact and positive interaction with accountants/admin at the foreign and domestic plants. -Maintains SOX controls as stated in internal procedures. -Reconciles subsidiary ledgers in SAP (i.e. AP, AR, Cash modules). To be considered for this role candidates must have a BS Degree in Accounting from a respected institution and have at least 5 years of related work experience (large company a significant preference). Intermediate Excel skills are a must (pivot tables and Look Ups). Experience in public accounting or a Masters in Accounting is a plus. The company offers flexibility, and the opportunity to work from home one day per week. They have a strong benefits package, and a tenured team that has enjoyed the opportunity to grow in their roles, into other positions in the organization and to participate in interesting projects. Interested in knowing more? Please contact me!
2026-03-03T16:29:05Z

Community Manager (PM)

Marlborough, MA
onsite
Temporary
19.00 - 24.00 USD / Hourly
Position OverviewWe are seeking an energetic and hospitality‑driven Community Manager to create, manage, and elevate the tenant and visitor experience at a premier office property. This role focuses on community programming, event planning, social media management, and concierge services, with a strong emphasis on fostering engagement within a life‑sciences–focused tenant community.The ideal candidate is creative, organized, tech‑savvy, and service‑oriented—comfortable managing events ranging from small meetings to large‑scale activations while serving as a visible ambassador for the property. Key ResponsibilitiesCommunity & Tenant Engagement<ul><li>Design and execute engaging property‑wide programming that fosters inclusion and community</li><li>Plan and manage professional conferences, networking events, and social activations (up to 3,000 attendees)</li><li>Coordinate external use of amenity spaces and oversee conference/event areas</li><li>Actively network within the life sciences industry to support relevant programming</li><li>Assist property management with welcome events and materials for new tenants</li></ul>Event Planning & Operations<ul><li>Manage scheduling and use of building amenities (conference rooms, rooftop terrace, tenant lounges, etc.)</li><li>Maintain and manage the property programming budget</li><li>Negotiate contracts with vendors to secure best pricing and services</li><li>Build and manage a local Preferred Vendor list</li><li>Provide detailed reporting for tenant requests and service billing</li></ul>Marketing, Social Media & Communications<ul><li>Manage the property app admin portal and keep content aligned with luxury brand standards</li><li>Promote app usage among tenants, guests, and visitors</li><li>Manage and post to property social media accounts</li><li>Design and write internal marketing materials for events and programming (digital and print)</li></ul>Concierge & Client Services<ul><li>Serve as an on‑site concierge and informational resource for tenants</li><li>Respond promptly to in‑person, phone, and email requests</li><li>Arrange meetings, services, gifts, reservations, and other tenant needs</li><li>Stay current on local dining, entertainment, and cultural offerings</li></ul>
2026-03-04T14:28:47Z

Help Desk Analyst I

Oklahoma City, OK
onsite
Temporary
19.00 - 22.00 USD / Hourly
Oklahoma City, OK – Ongoing Project** Position Overview We are seeking a reliable and customer‑focused Helpdesk Support Technician (Level 1–2) to provide onsite technical assistance for an ongoing project in Oklahoma City. The ideal candidate will have hands-on experience supporting end users in a Windows-based environment, managing service requests through a ticketing system, and delivering prompt, detail oriented customer service. Key Responsibilities Provide onsite technical support for desktops, laptops, printers, and peripheral devices. Troubleshoot and resolve issues related to: Windows OS (Windows 10/11) Microsoft 365 applications Network connectivity Hardware performance User account and access management (Active Directory) Log, track, and resolve support tickets using an internal IT ticketing system (ServiceNow, Jira, Freshservice, or similar). Assist with new user onboarding, workstation setup, and device configurations. Support end users with software installations, updates, and general technical guidance. Escalate complex issues to Level 3/System Admin teams when required. Maintain documentation for troubleshooting steps, technical procedures, and asset records. Deliver excellent customer service with strong communication skills for in‑person support.
2026-02-27T17:23:47Z

Sr. Infrastructure Engineer

Carrollton, TX
onsite
Temporary
55.41 - 64.16 USD / Hourly
Our Client is seeking a highly skilled and proactive Senior Systems Engineer to join their IT Infrastructure team. This role is a cornerstone of technical operations, responsible for architecting, maintaining, and securing the mission-critical systems that power their financial services.As a Senior Engineer, you will bridge the gap between high-level architectural design and hands-on technical execution. You will lead complex projects, mentor junior staff, and ensure a hybrid environment—spanning on-premises Cisco networking, VMware/Horizon VDI, and Azure cloud services—operates at peak performance and security. Title: Systems Engineer Location: Carrollton, Tx Duration: 6 month extensions possible Pay: $50-65 per hour Key Responsibilities<ul><li>Infrastructure Architecture & Leadership: Lead the design, testing, and implementation of complex technical projects. Research and architect infrastructure and security solutions in collaboration with the Security team.</li><li>Systems Administration: Install, configure, and maintain technical infrastructure, ensuring high availability and performance of Enterprise systems.</li><li>VDI & Virtualization Management: Serve as a Subject Matter Expert in Horizon VDI and VMware environments (7+ years of experience required).</li><li>Cloud Operations: Manage and optimize the Azure platform, including virtual machines, block storage, Entra ID (Active Directory), virtual networks, and VPN gateways.</li><li>Network & Hardware Support: Perform mid-to-advanced network administration, including the configuration of Cisco switches and routers.</li><li>Disaster Recovery & Data Protection: Oversee backup procedures and Disaster Recovery (DR) protocols, utilizing Pure Storage for on-premises backup solutions.</li><li>Automation & Efficiency: Identify and lead efforts to automate repetitive IT processes to improve departmental scaling.</li><li>Security & Compliance: Monitor system and software security in cooperation with security administrators, ensuring all actions meet organizational confidentiality policies and values.</li><li>Collaboration & Mentorship: Supervise and mentor junior engineers. Coordinate with outside vendors and cross-functional teams to solve complex problems.</li><li>Documentation & Support: Prepare and maintain rigorous system documentation. Participate in a 24x7 on-call rotation to support mission-critical operations.</li></ul>
2026-03-12T20:23:42Z

Receptionist

Dallas, TX
onsite
Temporary
19.00 - 20.00 USD / Hourly
Our client is seeking a polished and professional Receptionist for a long-term contract assignment in Dallas, Texas 75225. The ideal candidate will be the first point of contact for visitors, clients, and staff, providing exceptional customer service and ensuring smooth operations at the front desk. Candidates must demonstrate strong communication skills, reliability, and an ability to thrive in a fast-paced industrial environment. Responsibilities:• Welcome and assist visitors, clients, and employees with courtesy and warmth.• Manage incoming and outgoing mail, packages, and delivery coordination.• Handle conference room bookings and scheduling to support office activities.• Perform light administrative duties, including data entry, document preparation, and filing.• Keep the front desk and lobby area clean, organized, and presentable.• Operate and manage a multi-line phone system effectively.• Respond to inbound calls and provide information or direct them appropriately.• Support back-office operations with basic administrative tasks.• Utilize office equipment efficiently to facilitate daily operations.
2026-03-30T13:54:04Z

Sr. Financial Analyst

Los Altos, CA
onsite
Temporary
52.25 - 60.50 USD / Hourly
We are looking for an experienced Senior Financial Analyst to join our team in Los Altos, California. In this long-term contract position, you will play a pivotal role in leading budget development and administration while ensuring compliance with fiscal management principles, organizational policies, and relevant state regulations. This position offers the opportunity to collaborate with various stakeholders, analyze complex financial data, and provide valuable insights to support decision-making. Responsibilities: • Act as a key advisor to administrators and staff regarding budget development processes, policies, and procedures. • Conduct detailed financial analyses, including variance analysis and financial modeling, to review, audit, and reconcile budgets. • Prepare comprehensive reports featuring narratives, financial interpretations, and actionable recommendations. • Research and analyze financial and statistical data to identify trends and provide insights to management. • Create and present financial documentation, including reports for Board of Trustees meetings. • Process budget adjustments, journal entries, and accruals, ensuring compliance with financial standards. • Monitor expenditures and fiscal activities, addressing potential issues and recommending corrective actions. • Provide technical expertise to program managers and staff on budget-related matters, including changes and transfers. • Maintain and ensure the accuracy of data management systems, generating specialized reports as needed. • Identify and resolve complex budgetary and financial challenges through thorough analysis and forecasting.
2026-03-18T01:28:42Z

Controller

Kenmore, WA
onsite
Permanent
130000.00 - 190000.00 USD / Yearly
We are looking for an experienced Controller to join our team in Kenmore, Washington. This role will oversee financial operations, ensure compliance with fiscal policies, and provide strategic support to key stakeholders. The ideal candidate will bring expertise in accounting systems and leadership skills to drive financial success. Responsibilities:• Supervise the Finance Office and Student Accounts team, ensuring efficient and effective operations.• Develop, implement, and maintain fiscal systems and procedures to enhance financial management.• Collaborate with managers and staff to coordinate fiscal accounting activities and ensure alignment with organizational goals.• Provide guidance to administrators on fiscal policies and practices to support informed decision-making.• Oversee financial accounting systems, including the implementation of new technologies to improve processes.• Prepare and present monthly, quarterly, and annual financial statements for internal and external stakeholders, analyzing reports and addressing any financial concerns.• Manage cash flow and banking operations, including short- and long-term cash management plans.• Direct fiscal administration of financial aid programs, including student loan collections and compliance with financial aid regulations.• Project revenues, expenditures, and cash flow to ensure adherence to debt covenant obligations.• Coordinate annual financial audits and prepare reports for federal and state agencies, including overseeing special accounts such as grants and endowments. The salary range for this position is $130,000 to $200,000. Benefits:Medical/Dental/VisionLife and AD& D insuranceLong/short term disability401k with match15 days PTO7 paid holidays + 1 personal holiday + closed 12/24-1/196 hours sick time
2026-03-13T15:04:30Z

Office Manager

Morristown, NJ
onsite
Contract / Temporary to Hire
25.34 - 29.34 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in Madison, New Jersey. As part of a dynamic environment, this role offers the opportunity to oversee daily office operations, coordinate events, and support various departments. This is a contract position with the potential for a long-term opportunity, ideal for someone who thrives in multitasking and enjoys collaborating across teams. Responsibilities:• Welcome and assist vendors, clients, and visitors, ensuring they are guided appropriately within the office.• Manage incoming and outgoing mail, including reducing junk mail and coordinating timely deliveries.• Oversee scheduling and preparation of conference rooms, ensuring readiness between meetings.• Maintain office supply inventory, placing orders and distributing across multiple locations as needed.• Support end-of-day office maintenance and closing procedures.• Coordinate staff meetings, lunch-and-learn sessions, and seasonal company events.• Assist HR with onboarding processes, office orientations, and employee milestone announcements.• Provide administrative support to the Finance team, including filing, invoice processing, and report generation.• Execute ad hoc errands, internal correspondence, and other administrative tasks as requested.• Monitor and update employee attendance boards and other office tracking systems.
2026-03-27T18:03:43Z

Office Coordinator

Dallas, TX
remote
Temporary
23.00 - 25.00 USD / Hourly
We are seeking an organized and proactive Office Administrator to support our Dallas, TX office. The Office Administrator plays a key role in ensuring smooth day-to-day operations, managing administrative tasks, and providing support across various departments.
2026-03-24T19:28:42Z

Data Entry Clerk

Boca Raton, FL
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract to hire basis in Boca Raton, Florida. In this role, you will be responsible for accurately inputting data from various sources into computer systems while maintaining efficiency and precision. This position offers an excellent opportunity for individuals who thrive in administrative and data-focused environments. Responsibilities:• Accurately input data from multiple sources into computer databases, ensuring completeness and accuracy.• Process customer orders and record them in the tracking system promptly.• Perform title research and verify information before entering it into the system.• Maintain organized records and documentation for easy retrieval and reference.• Collaborate with team members to ensure data integrity and resolve discrepancies.• Follow established procedures and guidelines to meet data entry standards.• Assist with administrative tasks related to data entry and order management.• Maintain confidentiality when handling sensitive information.• Utilize Word and other tools to create and update documents as needed.
2026-03-30T13:24:03Z

Accounting Clerk/Office Manager

Memphis, TN
onsite
Permanent
65000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Accounting Clerk/Office Manager to support our client's accounting and management team in Memphis, Tennessee. In this role, you will be responsible for ensuring smooth office operations while managing critical accounting tasks such as invoicing, data entry, and record keeping. This position is ideal for someone with strong organizational skills and a passion for maintaining efficiency in both administrative and financial processes. Responsibilities:• Organize and maintain filing systems, ensuring accuracy in data entry and database updates.• Handle administrative tasks such as scanning, copying, sorting mail, and supporting team members.• Monitor office inventory levels and coordinate the replenishment of supplies.• Provide general administrative assistance to management and staff as needed.• Maintain accurate records and documentation for the trucking department.• Accurately code invoices and enter them into the company’s accounting system.• Review, verify, and process vendor invoices while resolving any discrepancies.• Reconcile vendor statements and address billing issues promptly.• Ensure compliance with company standards during invoice processing and data management.• Take on additional duties as assigned by management to support office operations.
2026-03-16T15:13:45Z

Front Desk Coordinator

Bellingham, WA
onsite
Temporary
21.00 - 25.00 USD / Hourly
We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Bellingham, Washington. In this short-term contract position, you will play a key role in ensuring smooth daily operations, providing exceptional service to guests, and managing administrative tasks with efficiency. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the first point of contact for visitors and clients. Responsibilities:• Greet and assist visitors with a welcoming and detail-oriented demeanor.• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.• Provide concierge-level services, addressing inquiries and ensuring guest satisfaction.• Handle inbound calls efficiently, offering accurate information and solutions.• Perform administrative tasks, including scheduling, data entry, and document management.• Coordinate office facilities to maintain a clean and organized environment.• Support team members with various clerical and operational needs.• Ensure compliance with company policies and procedures in all front desk activities.• Collaborate with other departments to streamline communication and operations.
2026-03-28T00:33:47Z

Receptionist

Indianapolis, IN
onsite
Temporary
18.00 - 18.00 USD / Hourly
We are looking for an organized and detail-oriented Receptionist to join our team in Indianapolis, Indiana. In this long-term contract role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support to ensure efficient front office operations. The role requires strong communication skills, attention to detail, and proficiency with Microsoft Word and Excel. Responsibilities:<ul><li>Greet visitors, answer and direct incoming phone calls in a professional manner.</li><li>Maintain the front desk area, keeping it neat and organized.</li><li>Schedule and manage appointments, meetings, and conference room bookings.</li><li>Assist with general administrative tasks, such as filing, copying, and scanning documents.</li><li>Prepare and edit correspondence, memos, and other documents using Microsoft Word.</li><li>Maintain and update spreadsheets for reports, logs, and contact lists using Microsoft Excel.</li><li>Handle mail distribution and courier services.</li><li>Support other team members with administrative tasks as needed.</li><li>Perform data entry and manage basic records.</li><li>Provide excellent customer and client service.</li></ul>
2026-03-17T12:33:45Z

Accounting Clerk

New York, NY
onsite
Permanent
50000.00 - 70000.00 USD / Yearly
Established New York City firm is currently seeking an Accounting Clerk to join their team in New York, New York. In this role, you will assist with a variety of financial and administrative tasks, including managing accounts payable and receivable. This position offers hands-on training and support to ensure your success. Responsibilities:• Process accounts payable transactions, including verifying invoices and issuing payments.• Manage accounts receivable by tracking incoming payments and ensuring accurate records.• Perform accurate data entry to update and organize financial records.• Assist with invoice preparation and processing for both vendors and clients.• Maintain organized filing systems for financial documentation and administrative records.• Provide general administrative support to enhance office efficiency.
2026-03-11T18:18:41Z

Executive Assistant

Pasadena, CA
onsite
Temporary
29.00 - 34.00 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to executives in Pasadena, California. This is a Contract position ideal for someone who thrives in fast-paced environments and can maintain professionalism while handling sensitive and confidential information. The role requires strong organizational skills and the ability to coordinate various tasks seamlessly. Responsibilities: • Manage executive calendars, including scheduling meetings and appointments. • Organize and arrange travel plans, including booking flights, accommodations, and transportation. • Coordinate and oversee travel itineraries to ensure seamless logistical execution. • Prepare and handle confidential documents with discretion and accuracy. • Assist in planning and executing executive meetings, ensuring all necessary materials are prepared. • Act as the primary point of contact for internal and external inquiries directed to executives. • Maintain clear communication with stakeholders to relay information efficiently. • Monitor deadlines and ensure timely completion of executive-related tasks. • Support executives with administrative duties as needed, fostering productivity and efficiency.
2026-03-27T21:33:42Z

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