572 Results for Admin Assistant Jobs

Add your latest resume to match with open positions.

Executive Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
43 - 47 USD / Hourly
Robert Half is seeking a discreet, resourceful Executive Assistant to support the principal of a private investment and family office in Rancho Santa Fe! This unique opportunity is well suited for someone who enjoys working in a small, high-trust environment where organization, sound judgment, and attention to detail are essential. The position blends traditional executive support with private-office coordination. You'll help manage a demanding calendar, coordinate travel and appointments, maintain confidential records, and ensure personal and business commitments are handled seamlessly. The ideal candidate is adaptable, professional, and comfortable shifting between priorities while maintaining a high level of service. What You'll Be Doing:<ul><li>Manage the principal's calendar, appointments, meetings, and personal commitments.</li><li>Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Prepare correspondence, briefing materials, and confidential documents.</li><li>Coordinate meetings with investment partners, attorneys, accountants, advisors, and other external contacts.</li><li>Organize expense reports, receipts, invoices, and payment documentation.</li><li>Maintain confidential digital and physical filing systems.</li><li>Assist with property-related appointments, vendor scheduling, and service coordination as needed.</li><li>Track deadlines, renewals, appointments, and follow-up items across multiple commitments.</li><li>Coordinate special events, dinners, and business or personal engagements.</li><li>Handle incoming communications and prioritize requests appropriately.</li><li>Support administrative projects involving financial records, household documentation, or business operations.</li><li>Protect sensitive personal and financial information at all times.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
38 - 45 USD / Hourly
Robert Half is partnering with a respected professional services firm in Solana Beach to find a highly organized Executive Assistant who can keep senior leadership focused, prepared, and moving forward! This opportunity is ideal for someone who thrives in a fast-paced environment, understands the importance of discretion, and can confidently manage competing priorities without needing constant direction. Beyond calendar management, this person will serve as a trusted administrative partner, helping coordinate leadership initiatives, streamline communication, and ensure important projects stay on track. The ideal candidate is proactive, polished, and comfortable interacting with executives, clients, and external business partners. Key Responsibilities:<ul><li>Manage complex executive calendars, prioritize meeting requests, and resolve scheduling conflicts.</li><li>Coordinate domestic travel, hotel accommodations, transportation, and detailed itineraries.</li><li>Prepare meeting agendas, presentations, reports, and executive correspondence.</li><li>Track action items and deadlines following leadership meetings.</li><li>Review and organize confidential documents, contracts, and business records.</li><li>Coordinate client meetings, leadership events, and internal company gatherings.</li><li>Prepare expense reports and assist with budget tracking and invoice approvals.</li><li>Screen incoming communications and determine which matters require immediate attention.</li><li>Partner with department leaders to coordinate cross-functional projects.</li><li>Maintain organized electronic filing systems and executive documentation.</li><li>Assist with special projects, research, and presentation preparation.</li><li>Handle sensitive business information with professionalism and discretion.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Mountain View, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a trusted partner, managing complex calendars, coordinating meetings and travel, handling confidential information, and ensuring seamless day-to-day executive operations. Key Responsibilities<ul><li>Manage the CEO's calendar, meetings, and travel arrangements</li><li>Coordinate executive communications and correspondence</li><li>Prepare presentations, reports, agendas, and meeting materials</li><li>Support board meetings and executive leadership initiatives</li><li>Track priorities, deadlines, and follow-up items</li><li>Handle sensitive and confidential information with discretion</li><li>Partner with internal and external stakeholders on behalf of the CEO</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership in a fast-paced professional environment. Key Responsibilities<ul><li>Manage complex calendars, appointments, and meeting schedules for executives</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reports</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, deadlines, and follow-up items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Screen communications and help prioritize incoming requests</li><li>Support special projects and additional administrative duties as assigned</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Lake Oswego, OR
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives. Responsibilities:• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.• Handle sensitive company and personnel information with a high level of discretion and professionalism.• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130
2026-09-29T00:00:00Z

Executive Assistant

Union City, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We're seeking a highly organized, polished, and proactive Executive Assistant to provide high-level administrative support to senior leadership while supporting key organizational initiatives, committees, and communications efforts. This role is ideal for someone who enjoys wearing multiple hats, managing competing priorities, coordinating with vendors, and ensuring projects move forward seamlessly. Responsibilities:<ul><li>Manage complex executive calendars, scheduling meetings and coordinating priorities.</li><li>Coordinate internal and external meetings, committee meetings, and leadership conferences.</li><li>Prepare agendas, meeting materials, presentations, and follow-up documentation.</li><li>Screen and manage communications on behalf of leadership.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li><li>Prepare and process expense reports and administrative documentation.</li><li>Assist with website redesign initiatives and coordinate with external web partners.</li><li>Support brand and communications activities by preparing presentations, reports, and written materials.</li><li>Maintain records, files, and organizational documentation.</li><li>Provide administrative support for special projects and organizational initiatives as assigned.</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

Scranton, PA
onsite
Temporary / Contract
32 - 37 USD / Hourly
Robert Half is seeking a highly organized, proactive Executive Assistant to support senior leadership. This is a great opportunity for an experienced administrative detail oriented who enjoys working in a fast-paced environment, managing multiple priorities, and helping leaders stay organized and effective. The ideal candidate is detail-oriented, adaptable, and confident handling complex schedules, executive communication, travel coordination, and confidential information. This person will be a trusted partner to leadership and an important point of connection across teams. What You’ll Do:<ul><li>Provide daily administrative support to senior leadership, helping manage schedules, priorities, and business commitments.</li><li>Maintain complex calendars, including meetings, appointments, and time-sensitive obligations.</li><li>Communicate with executives and internal teams to support follow-up, coordination, and smooth day-to-day operations.</li><li>Manage correspondence and help prioritize urgent matters.</li><li>Coordinate travel arrangements, accommodations, and itineraries for meetings and business trips.</li><li>Prepare expense reports, credit card reconciliations, and other administrative documents accurately and on time.</li><li>Assist with presentations, reports, meeting materials, and executive communications.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Provide occasional reception support, welcome guests, and assist with events or special projects as needed.</li><li>Support other teams or executives when priorities shift and work collaboratively with fellow administrative staff.</li></ul>
2026-10-28T00:00:00Z

Executive Assistant

the Woodlands, TX
onsite
Permanent / Full Time
85000 - 125000 USD / Yearly
Robert Half is looking for an executive assistant for an established Cincinnati based organization. The executive assistant is responsible for exceptional attention to detail, exemplary planning skills, as well as the ability to handle confidential information with the utmost discretion and professionalism. This role requires a highly resourceful individual with a strong work ethic and a laser-focused ability to anticipate the leaders needs. For immediate consideration please contact Jarrod Moon at (859)229-3603.Core Responsibilities:Responsibilities:• Calendar Management: Manage and maintain highly complex calendar, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize commitments.• Logistics Management: Manage all “360” details surrounding the day-to-day engagements-both internal and external . This will occasionally include support outside normal business hours.• Daily Executive care: Maintain and ensure seamless execution of all protocols for all operations, including wrap-around executive care to support the individual's day-to-day rigorous schedule.• Travel Arrangements: Coordinate all aspects of domestic and international travel, including booking flights, accommodations, ground transportation, and preparing detailed itineraries. Serve as on-call support when necessary.• Document Preparation: Prepare, edit, and proofread correspondence, reports, presentations, and other documents with accuracy and attention to detail.
2026-10-26T00:00:00Z

Executive Assistant

Raleigh, NC
onsite
Temporary to Hire
26 - 33 USD / Hourly
We are looking for an organized and resourceful Executive Assistant to support senior leadership. This contract position is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities moving efficiently. The person in this role will serve as a trusted administrative partner, ensuring meetings, travel, and day-to-day operations are handled with care and attention to detail. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and keeping leaders informed of upcoming priorities. • Coordinate domestic and/or international travel plans, including itineraries, reservations, and related logistics. • Prepare and organize executive meetings by arranging schedules, confirming attendees, and ensuring materials are ready in advance. • Support leadership with day-to-day administrative activities that improve efficiency and maintain smooth operations. • Track meeting details, follow-up items, and deadlines to help ensure timely completion of key actions. • Communicate with internal teams and external contacts in a clear and attentive manner on behalf of executives.
2026-10-23T00:00:00Z

Executive Assistant

Rockville, MD
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide dependable support to senior leadership in Rockville, Maryland. This contract-to-permanent opportunity is ideal for someone who excels at managing shifting priorities, maintaining organization, and ensuring executive operations run smoothly. The role offers a blend of administrative coordination, communication, and operational support in a fast-paced environment. Responsibilities: • Oversee demanding executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Arrange domestic and/or international travel, including itineraries, lodging, transportation, and related logistics. • Develop high-quality reports, slide presentations, agendas, and briefing materials to support meetings and leadership updates. • Organize meetings from start to finish, including scheduling, preparing materials, documenting key details, and following up on action items. • Support daily office administration by coordinating operational activities and helping maintain efficient internal workflows. • Act as a central point of contact between executives, staff members, and external partners to promote clear and timely communication. • Handle correspondence and incoming requests with discretion and strong attention to detail. • Contribute to priority initiatives and special assignments that support executive goals and broader business operations.
2026-10-26T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for an Executive Assistant to support daily operations and help keep projects, meetings, and communications running smoothly for a prestigious organization located in the Greater Philadelphia Region. This contract Executive Assistant opportunity with potential for a permanent role is ideal for someone who is highly organized, proactive, and comfortable managing a wide range of administrative and coordination tasks in a fast-paced real estate environment. The role will partner with internal teams and external contacts while ensuring materials, schedules, and reporting are handled accurately and efficiently. Here’s how you’ll contribute each day: • Arrange calendars, schedule meetings, and confirm logistics to ensure internal and external sessions run efficiently.• Provide day-to-day administrative assistance, including drafting correspondence, maintaining records, and supporting special projects.• Identify prospective vendors, participate in screening conversations, and help evaluate options based on business needs.• Coordinate event details such as materials, timelines, and onsite support for meetings and company functions.• Maintain productive relationships with vendors by managing communication, follow-ups, and service-related needs.• Oversee ordering of branded items, office materials, and event supplies while tracking requests and delivery timelines.• Prepare and organize documents, presentation materials, and supporting information for meetings and events.• Distribute surveys, compile responses, and summarize results for internal review and decision-making.• Create forms, update spreadsheets, and process expense reports using company tools, with training provided on designated systems.• Serve as a point of contact for internal staff and external partners, helping keep communication clear and tasks on schedule.
2026-10-27T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
32.3 - 34 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership located in the Greater Philadelphia Region. This long-term contract position is ideal for a highly organized individual who can manage competing priorities, maintain seamless executive operations, and foster strong coordination across teams. The Executive Assistant role combines executive-level administrative support with project coordination to help leadership stay focused, informed, and prepared. Here’s how you’ll contribute each day• Oversee complex executive calendars, aligning appointments, internal discussions, and external commitments to support effective time management.• Organize leadership and board meetings by preparing schedules, coordinating logistics, assembling materials, and tracking follow-up items.• Manage travel planning from start to finish, including itineraries, reservations, schedule adjustments, and related arrangements for executives.• Serve as a central point of communication by screening inquiries, drafting correspondence, and ensuring timely information flow between leadership and stakeholders.• Provide administrative and operational support for executive office activities to help maintain efficient day-to-day functions.• Coordinate strategic projects across departments, monitoring timelines, priorities, deliverables, and budgets to support successful execution.• Partner with internal staff and external contacts to keep initiatives moving forward and resolve issues that may affect progress.• Prepare reports, presentations, and briefing materials that equip executives for meetings, decisions, and organizational discussions.
2026-10-22T00:00:00Z

Executive Assistant

Washington, DC
onsite
Temporary to Hire
37.2115 - 43.087 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership in Washington, District of Columbia. This contract opportunity is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The person in this role will serve as a dependable partner by handling high-volume calendar activity, arranging travel, and helping executive meetings run smoothly. Responsibilities: • Manage dynamic executive calendars, prioritize competing requests, and ensure leaders are prepared for daily commitments. • Coordinate domestic and, when needed, broader travel logistics including itineraries, reservations, and schedule adjustments. • Organize executive meetings by securing schedules, confirming attendees, and preparing logistical details in advance. • Monitor changing priorities and resolve scheduling conflicts quickly to maintain alignment across leadership activities. • Support travel planning from initial booking through final coordination, ensuring timely and accurate arrangements. • Communicate with internal and external stakeholders to facilitate appointments, meetings, and executive availability.
2026-10-26T00:00:00Z

Executive Assistant

Arlington, VA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in Arlington, Virginia. This role is ideal for someone who thrives in a fast-paced environment, can manage shifting priorities with discretion, and brings strong organizational judgment to complex scheduling and coordination needs. The position will support leadership through calendar oversight, travel planning, document preparation, and follow-through on key actions and events. Responsibilities: • Oversee complex executive calendars, resolve scheduling conflicts, and adjust plans quickly as priorities change. • Arrange domestic and business travel details, including itineraries, logistics, and related coordination for leadership. • Prepare and review travel and whereabouts documentation to ensure information is complete, accurate, and consistently formatted. • Process and track expense reports while maintaining organized records and timely submission of documentation. • Maintain reliable data records and update information systems to support accurate reporting and administrative operations. • Draft clear and accurate correspondence such as invitations, letters, and event-related communications on behalf of leadership. • Attend meetings when needed, document action items, and help monitor progress on follow-up tasks. • Support the planning and execution of internal and external events, including coordination of logistics and materials. • Travel occasionally, approximately two to three times per year, to assist with organizational events and onsite support.
2026-10-21T00:00:00Z

Executive Assistant

Greenville, SC
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support in a Contract position based in Greenville, South Carolina. This opportunity is ideal for someone who thrives in a fast-paced legal environment and can keep senior leadership organized, focused, and prepared. The right candidate will bring sound judgment, strong initiative, and the ability to manage sensitive priorities with professionalism and discretion. Responsibilities: • Manage complex calendars and coordinate shifting priorities to keep executive schedules efficient and aligned with business needs. • Arrange domestic and international travel, prepare itineraries, and handle related logistics to support seamless business trips. • Organize executive meetings by preparing agendas, confirming details, and ensuring follow-up items are tracked to completion. • Anticipate upcoming needs, identify potential conflicts in advance, and take proactive steps to maintain momentum for leadership. • Serve as a dependable point of coordination for time-sensitive matters, helping executives stay informed and prepared for key commitments. • Monitor outstanding tasks, follow through on open items, and ensure important deadlines and decisions receive timely attention. • Exercise independent judgment when resolving administrative issues, escalating matters only when appropriate. • Adapt quickly to changing direction and translate broad ideas into clear action steps and organized next priorities.
2026-10-27T00:00:00Z

Executive Assistant

Whitehall, PA
onsite
Temporary / Contract
30 - 32 USD / Hourly
Robert Half is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of professionalism and confidentiality. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents. </li><li>Serve as a liaison between executives, internal teams, and external stakeholders. </li><li>Coordinate meetings, including agendas, materials, minutes, and follow-up items.</li><li>Handle confidential information with discretion and professionalism. </li><li>Monitor and prioritize incoming communications and respond on behalf of executives when appropriate. </li><li>Assist with special projects, event planning, and operational tasks as needed. </li><li>Maintain organized filing systems and ensure accurate recordkeeping. </li></ul>
2026-10-23T00:00:00Z

Executive Assistant

Olathe, KS
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for a proactive Executive Assistant to support a financial planner in Olathe, Kansas. This contract opportunity has the potential to become permanent and is ideal for someone with experience in wealth management and familiarity with broker-dealer environments who can keep executive priorities organized and moving forward. The right candidate brings strong numerical confidence, sound judgment, and the initiative to manage schedules, travel, and meeting coordination with accuracy and professionalism. Responsibilities: • Manage the financial planner’s calendar, prioritize appointments, and keep daily commitments organized and on schedule. • Arrange business travel from start to finish, including itineraries, bookings, and related logistics. • Coordinate meetings by preparing schedules, confirming participants, and helping ensure each session runs smoothly. • Provide day-to-day administrative support that helps executive activities stay efficient and well aligned. • Assist with tasks tied to wealth management operations while maintaining attention to detail and confidentiality. • Work within broker-dealer related processes and systems to help support business needs and documentation. • Take initiative in identifying scheduling conflicts, administrative gaps, and opportunities to improve follow-through. • Handle details that require accuracy with numbers and financial information in support of the planner’s workflow.
2026-10-27T00:00:00Z

Executive Assistant

Pittsburgh, PA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in Pittsburgh. This contract to permanent position is ideal for a highly organized individual who can manage complex schedules, coordinate travel logistics, and keep executive priorities moving efficiently. The role requires strong attention to detail, sound judgment, and the ability to handle multiple responsibilities in a fast-paced environment. This is a fully on-site Monday - Friday 9AM - 5PM. Responsibilities: • Manage executive calendars by organizing meetings, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary details, while adapting quickly to schedule changes. • Coordinate travel logistics from start to finish and provide timely updates regarding reservations and trip adjustments. • Support executive meetings by scheduling sessions, confirming attendees, preparing logistics, and helping maintain an efficient meeting flow.• Monitor shifting priorities and align appointments, travel, and meeting needs to help executives stay focused on key business objectives.• Maintain accurate records of schedules, travel plans, and meeting arrangements while handling sensitive information with discretion.
2026-10-27T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is working with one of our top client to identify a interim EA We are seeking a polished and detail-oriented Executive Assistant to support the Teaching & Learning Department. This is an excellent opportunity for an experienced administrative professional to work closely with district leadership, support educational initiatives, and help ensure the department operates efficiently. The ideal candidate is proactive, resourceful, and comfortable managing competing priorities while handling confidential information with professionalism and discretion. Strong calendar management, communication, and organizational skills are essential, along with proficiency in Microsoft Office and collaboration tools. Key Responsibilities<ul><li>Provide high-level administrative and executive support to department leadership within the Teaching & Learning Department.</li><li>Manage complex calendars, coordinate meetings, and organize appointments, ensuring schedules remain accurate and up to date.</li><li>Coordinate meetings with district administrators, school site leaders, staff, and other stakeholders.</li><li>Prepare, format, proofread, and maintain correspondence, reports, presentations, meeting agendas, and other departmental documents.</li><li>Support virtual and in-person meetings through scheduling, invitations, materials preparation, and follow-up communications.</li><li>Maintain organized electronic files, records, and documentation while ensuring confidentiality and accuracy.</li><li>Monitor incoming communications, prioritize requests, and facilitate timely follow-up on important matters.</li><li>Assist with departmental projects, special assignments, and administrative initiatives related to teaching, learning, and educational programs.</li><li>Troubleshoot scheduling conflicts and technology-related calendar issues, including Outlook and Zoom, to maintain seamless coordination.</li><li>Track deadlines, action items, and deliverables to help ensure projects and departmental priorities remain on schedule.</li><li>Serve as a professional point of contact for internal staff and external partners, providing responsive and courteous administrative support.</li><li>Perform additional administrative duties as needed to support the overall effectiveness of the department.</li></ul>
2026-10-14T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-21T00:00:00Z

Executive Assistant

Sandy, UT
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Executive Assistant to support daily operations for our company in Sandy, Utah. This role is ideal for someone who brings strong organizational judgment, effective communication, and the ability to keep multiple priorities moving smoothly. The position plays a key part in coordinating executive activities, managing administrative workflows, and ensuring members and stakeholders receive responsive, high-quality support. Responsibilities:• Manage administrative and clerical activities that support association operations, maintaining organized records and clear communication across day-to-day functions.• Coordinate executive and committee meetings by scheduling sessions, preparing agendas and supporting materials, documenting minutes, and tracking follow-up actions.• Arrange webinars and virtual meetings through platforms such as Zoom, ensuring logistics, materials, and participant communication are handled effectively.• Oversee calendar commitments and organize travel plans, including itineraries and related arrangements, to support leadership and business needs.• Respond to member questions and public inquiries in a timely and helpful manner, providing useful information and directing issues appropriately.• Support accounts payable processing and complete assigned tasks connected to the organization’s Canvas platform with accuracy and attention to detail.• Maintain confidentiality when handling sensitive documents and communications, applying sound judgment and secure recordkeeping practices.
2026-10-05T00:00:00Z

Executive Assistant

Lehi, UT
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment. Responsibilities: • Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs. • Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules. • Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays. • Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions. • Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule. • Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives. • Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness. • Assist with special projects, leadership meetings, board-related activities, and company events as needed. • Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
2026-10-05T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 55 USD / Hourly
We're looking for a highly proactive, resourceful Executive Assistant to partner directly with the CEO in a fast-paced startup environment. This role goes beyond calendar management. You'll be a trusted thought partner, helping the CEO stay focused on strategic priorities while keeping day-to-day operations running seamlessly. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and enjoys rolling up their sleeves to solve problems.Key Responsibilities<ul><li>Manage the CEO's complex calendar, scheduling, travel, and meeting logistics</li><li>Prioritize competing demands and ensure the CEO is focused on the highest-impact initiatives</li><li>Prepare presentations, meeting materials, investor updates, and executive communications</li><li>Track key action items, follow-ups, and cross-functional projects</li><li>Facilitate communication between the CEO, leadership team, investors, clients, and external partners</li><li>Coordinate board meetings, leadership meetings, and company events</li><li>Handle confidential information with the highest level of discretion</li><li>Support special projects and operational initiatives as the company grows</li></ul>
2026-10-16T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership in San Jose, California. This Long-term Contract position focuses on keeping executive schedules organized, coordinating complex travel plans, and ensuring meetings run smoothly. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities: • Manage executive calendars by scheduling appointments, adjusting priorities, and resolving conflicts to support daily operations. • Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation. • Coordinate travel logistics and update plans quickly when schedules, meetings, or reservations change. • Organize executive meetings by preparing agendas, confirming attendance, reserving meeting space, and handling related logistics. • Serve as a key administrative partner to leadership by anticipating needs and helping maintain efficient workflows. • Track important dates, appointments, and follow-up items to ensure commitments are completed on time.
2026-10-23T00:00:00Z

9 11

572 results for Admin Assistant jobs