<p><strong>Accounts Payable Job Summary</strong></p><p>The Accounts Payable Associate supports accurate invoice processing and vendor management while helping mitigate vendor risk and fraud in a global environment. This role ensures the integrity of vendor and payment data and compliance with company policies and tax regulations.</p><p><br></p><p><strong>Accounts Payable Responsibilities</strong></p><ul><li>Maintain and update vendor records in compliance with company policies.</li><li>Review vendor change reports and ensure accuracy in SAP and vendor management systems.</li><li>Process and review invoices for accuracy, coding, and compliance.</li><li>Research and resolve invoice and vendor discrepancies.</li><li>Assist with vendor reconciliations, debit balance reporting, and IRS 1099 preparation.</li><li>Handle IRS B-Notices and TIN discrepancies.</li><li>Communicate with internal teams, foreign offices, and vendors as needed.</li><li>Provide backup support and assist with additional AP tasks as required.</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Costa Mesa, California. In this role, you will ensure the accurate and timely processing of invoices while maintaining compliance with company policies and procedures. This position requires strong organizational skills, excellent attention to detail, and proficiency in managing high-volume transactions.<br><br>Responsibilities:<br>• Process a large volume of invoices, including purchase order-based, non-purchase order, and recurring invoices, ensuring adherence to company policies and controls.<br>• Perform thorough three-way matching of purchase orders, receiving documentation, and invoices to verify pricing, quantities, and terms before approval.<br>• Review invoices for proper general ledger coding, cost center assignments, tax compliance, and appropriate routing for approval.<br>• Investigate and resolve discrepancies in invoices by collaborating with purchasing, receiving, inventory control teams, and vendors to reconcile issues.<br>• Regularly manage vendor statements to confirm all invoices are accounted for, processed, and paid within the required timeline.<br>• Support month-end accounts payable close processes by preparing accruals, reviewing aging reports, reconciling accounts, and reporting outstanding liabilities.<br>• Maintain organized and accurate digital records of invoices, purchase orders, receipts, and relevant documentation to comply with audit standards.<br>• Utilize Oracle systems to execute accounts payable functions efficiently and accurately.<br>• Assist in managing payment methods such as ACH transfers, check runs, and other disbursement processes.
We are looking for a dedicated Accounts Payable Clerk to join our team in Tallahassee, Florida. This is a long-term contract position that requires someone with strong attention to detail to manage invoice processing, coding, and reconciliation tasks efficiently. The role is fully on-site, offering an opportunity to work in a collaborative and supportive environment.<br><br>Responsibilities:<br>• Process invoices accurately and ensure proper coding in alignment with company procedures.<br>• Perform regular check runs and maintain timely payments to vendors.<br>• Reconcile accounts and address any discrepancies or errors identified during reviews.<br>• Review travel and reimbursement submissions, ensuring they align with credit card statements.<br>• Manage filing systems to maintain organized and accessible financial records.<br>• Utilize Sage 100 software and Excel to track and analyze invoices and expenses.<br>• Collaborate with team members to ensure budget compliance and proper expense tracking.<br>• Conduct assessments to identify and resolve issues within financial documentation.<br>• Provide support to the accounting team by taking over specific duties as needed.<br>• Maintain confidentiality while handling sensitive financial information.
<p>We are looking for an experienced Accounts Payable Specialist to join a local Oil and Gas company. In this role, you will handle the full accounts payable process, including invoice management, payment processing, and account reconciliation. This is a Contract to permanent position within the dynamic Oil & Gas industry, offering an opportunity to contribute to efficient financial operations while ensuring accuracy and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices and ensure timely and accurate entry into accounting systems.</p><p>• Verify and match invoices against purchase orders and receiving documents.</p><p>• Maintain general ledger expense accounts and inventory records through proper coding.</p><p>• Prepare and execute payments via checks, ACH transfers, wires, and other methods.</p><p>• Perform vendor statement reconciliations and resolve any discrepancies.</p><p>• Conduct daily and monthly reconciliations for bank accounts and credit cards.</p><p>• Post journal entries and update financial records as necessary.</p><p>• Support month-end and year-end close processes with accurate recordkeeping.</p><p>• Ensure compliance with tax regulations and prepare documentation for audits.</p><p>• Manage foreign currency transactions and maintain organized financial filing systems.</p>
We are looking for an experienced Accounts Payable Clerk to join our team in Blytheville, Arkansas. In this role, you will manage high-volume invoice processing and ensure the accuracy of payments through detailed reconciliations and coding. This position requires strong attention to detail and the ability to work efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of invoices accurately and efficiently, ensuring compliance with company policies.<br>• Perform detailed coding of invoices to the appropriate accounts.<br>• Execute check runs and ensure timely payment distribution.<br>• Conduct three-way matching to verify purchase orders, invoices, and receipts.<br>• Maintain organized records of accounts payable transactions for audit and reporting purposes.<br>• Collaborate with vendors and internal teams to resolve discrepancies in a timely manner.<br>• Utilize Accumatica software to manage and track accounts payable processes.<br>• Prepare periodic reports on accounts payable activity and performance metrics.<br>• Ensure all payments are processed in accordance with company standards and deadlines.
We are looking for an experienced Accounts Payable Specialist to join our team in Detroit, Michigan. This role involves managing the accounts payable process and contributing to additional accounting tasks, such as handling expense reports and performing reconciliations. This is a Contract to permanent position, offering a mix of in-office and remote work, with 2-3 days per week spent in the office.<br><br>Responsibilities:<br>• Oversee the accounts payable process, including coding and processing invoices.<br>• Manage expense reports by preparing, reviewing, and processing submissions.<br>• Perform reconciliations to ensure accurate accounting records.<br>• Handle Automated Clearing House (ACH) transactions and prepare check runs.<br>• Ensure proper account coding and allocation of expenses.<br>• Collaborate with internal teams to resolve discrepancies or issues related to invoices and payments.<br>• Maintain compliance with company policies and accounting standards.<br>• Assist with other accounting tasks as needed to support the department.<br>• Monitor payment schedules to ensure timely processing.<br>• Provide reports and updates on accounts payable activity as required.
Our client, an advertising company, is searching for an Accounts Payable Specialist with a shared services background for an immediate start. <br><br>As the Accounts Payable Specialist, you will be focused on processing invoices, ensuring account coding is accurate and providing exceptional customer service to vendors and internal customers. As a member of the accounts payable team, this position will also continue to build and develop the best practices in all policies and processes, implement continuous improvement efforts while also ensuring internal controls and compliance requirements are met. <br>Job Responsibilities: <br>• Process invoice exceptions, entering and verifying GL coding<br>• Reviews and prioritizes daily workload to ensure all vendors receive payment within stated terms<br>• Maintain and resolve all invoice exception queues, including duplicates, missing vendor and miscellaneous<br>• Properly research and handle utility past due and disconnect notices<br>• Manage interface batch files from front-end system to Workday Financials<br>• Manage pay cycles and disbursements<br>• Respond to inquiries from vendors and internal customers in a timely manner<br>• Reconcile vendor statements, research, and correct discrepancies<br>• Process AP in CenterViews <br>• Support P-card program, order new cards and manage credit limits<br>• Maintain vendor setup and vendor maintenance of key fields according to the established policies and procedures<br>• Support 1099 vendor reconciliation<br>• Assist in month-end close process<br>• Assists in special projects as assigned including completion of 1099 processing<br>• Performs other duties as assigned<br>Education and Certifications <br>• Associate’s degree (AA) or equivalent from two-year accredited university strongly preferred<br>Work Experience <br>• At least 3-5 years high volume accounts payable experience in a corporate or shared service center environment<br>• Experience with Workday Financials ERP system preferred<br>Skills<br>• Must have strong work ethic<br>• Detail oriented, professional attitude, reliable<br>• Ability to interact with employees and vendors in a professional manner<br>• Highly collaborative including ability to work effectively with cross functional teams<br>• Ability to multi-task and manage priorities effectively in a fast-paced environment<br>• Basic accounting principles knowledge and research and resolution skills<br>• Excellent written and verbal communication skills<br>• Proficient skills in Microsoft Excel and Word<br>• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness competencies<br>•establishes and maintains effective relationships with customers and gains their trust and respect.<br>• Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.<br> If you are extremely detail oriented, able to multitask and are looking to work in a fast-paced environment this position is for you! Apply online now for immediate consideration or call 210-696-8300.
We are looking for an experienced Accounts Payable Specialist to join our team in Van Nuys, California. This Contract to permanent position offers an excellent opportunity to contribute to critical financial operations and ensure smooth processing of accounts payable activities. The ideal candidate will bring strong attention to detail, organizational skills, and expertise in handling invoices and payments.<br><br>Responsibilities:<br>• Process and manage accounts payable transactions, ensuring accuracy and compliance with company policies.<br>• Accurately code invoices and verify account classifications to maintain precise financial records.<br>• Oversee payment methods, including Automated Clearing House (ACH) transactions and check runs.<br>• Collaborate with internal teams to resolve discrepancies and ensure timely invoice approvals.<br>• Maintain vendor accounts and address any inquiries or issues related to payments.<br>• Reconcile accounts payable reports and support month-end financial close activities.<br>• Implement and adhere to best practices for accounts payable processes.<br>• Monitor and enforce compliance with financial regulations and company procedures.<br>• Generate detailed reports to track payment status and account balances.<br>• Assist in identifying opportunities for process improvements within accounts payable operations.
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Charlestown, Massachusetts. This is a fully onsite, contract-to-permanent position offering opportunities for growth and advancement. The ideal candidate will excel in high-volume invoice processing and demonstrate strong attention to detail, accuracy, and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices efficiently and accurately, ensuring compliance with organizational standards.</p><p>• Review and verify vendor information, including addresses, and input data into the system as required.</p><p>• Handle high volumes of invoices monthly, managing up to 2,000 invoices with precision.</p><p>• Perform weekly check runs by matching checks with invoices and completing filing and shredding tasks.</p><p>• Manage utility and expense invoices while following specific organizational guidelines.</p><p>• Collaborate closely with team members to ensure smooth accounts payable operations.</p><p>• Maintain focus and attention to detail in a manual processing environment.</p><p>• Ensure timely follow-ups and communication using Microsoft Outlook.</p><p>• Prepare envelopes and labels for mailing purposes, ensuring accuracy in documentation.</p>
<p><strong>Position: Accounts Payable Coordinator — Monterey, CA (Contract, 1–3 Months)</strong></p><p><strong>Pay Rate:</strong> $20–$23/hr DOE</p><p><strong>Duration:</strong> 1–3 months</p><p><strong>Job Summary:</strong></p><p>Join a busy finance team as an Accounts Payable Coordinator for a short-term assignment in Monterey. This role will provide key support to the AP team with daily processing, review, and approval of accounts payable bills. Ideal for candidates with a detail-oriented approach, who thrive in a collaborative environment and can quickly adapt to established AP processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Support the Accounts Payable team with invoice processing and resolution of discrepancies</li><li>Review, verify, and approve AP bills accurately and in a timely manner</li><li>Assist in matching purchase orders, receipts, and invoices</li><li>Communicate with vendors regarding billing questions or payment status</li><li>Maintain organized records of all AP transactions</li><li>Assist with weekly check runs and ensuring adherence to company policies</li><li>Contribute to process improvement and team efficiency initiatives as needed</li></ul>
We are looking for an Accounts Payable Clerk to join our team in Cary, North Carolina. This is a Contract to permanent position that offers an excellent opportunity to develop your skills in accounts payable and gain valuable experience in a detail-focused environment. The ideal candidate will bring strong attention to detail, organizational skills, and the ability to work independently.<br><br>Responsibilities:<br>• Process daily remote deposits and accurately post payments into the accounts receivable system.<br>• Monitor payment discrepancies, investigate variances, and ensure timely reconciliation.<br>• Collaborate with the Credit Manager and Plant Administrators to resolve payment issues with customers.<br>• Support Accounts Payable Analysts by assisting with invoice processing and bill coding.<br>• Perform check runs, ensuring proper documentation and adherence to company procedures.<br>• Maintain accuracy in invoice processing and coding to ensure financial records are up-to-date.<br>• Utilize Google Suite, including Gmail, to communicate effectively and manage tasks efficiently.<br>• Demonstrate a detail-focused and positive attitude while working independently on assigned duties.<br>• Organize and prioritize tasks to meet deadlines and maintain workflow efficiency.
<p>We are looking for an experienced Accounts Payable Specialist to join a team in New Richmond, Wisconsin. This is a long-term contract position offering an excellent opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will have a strong background in accounts payable processes and general accounting, ensuring accuracy and efficiency in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify accounts payable invoices and credit memos, ensuring proper approvals and timely posting.</p><p>• Apply sales and use tax accurately on vendor invoices and manage tax-related documents, including W-9s and 1099s.</p><p>• Investigate and resolve discrepancies in invoices and payments, working collaboratively with vendors and internal teams.</p><p>• Handle inquiries from vendors and internal departments professionally and promptly.</p><p>• Review vendor statements to identify and resolve outstanding issues, including recovering refunds where applicable.</p><p>• Reconcile accounts payable general ledger accounts and analyze sub-ledger data to address aging items.</p><p>• Coordinate with affiliate companies to reconcile balances and support intercompany settlements.</p><p>• Provide guidance to third-party AP clerks, ensuring smooth operations and adherence to processes.</p><p>• Prepare audit and tax support schedules and assist with documentation during audits.</p><p>• Maintain vendor master data in compliance with company standards and identify opportunities for process improvement.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>We are looking for an experienced Accounts Payable Specialist for a Brookfield, Wisconsin area organization. In this role, you will handle various aspects of the accounts payable process, ensuring accurate and timely processing of invoices and payments. The ideal candidate is detail-oriented, highly organized, and capable of maintaining compliance with financial regulations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and efficiently, ensuring proper coding and compliance with company policies.</p><p>• Conduct regular check runs to ensure timely payments to vendors and suppliers.</p><p>• Review and verify invoice details, including amounts and account codes, for accuracy.</p><p>• Collaborate with internal departments to resolve invoice discrepancies and payment issues.</p><p>• Maintain organized and up-to-date records of all accounts payable transactions.</p><p>• Prepare and analyze accounts payable reports for management review.</p><p>• Assist in month-end closing activities by reconciling accounts payable balances.</p><p>• Ensure adherence to financial regulations and company procedures.</p><p>• Support audit processes by providing necessary documentation and explanations.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Plano, Texas. In this role, you will manage high-volume invoice processing and ensure accuracy in financial transactions across multiple locations. The ideal candidate will bring strong critical thinking skills, advanced Excel proficiency, and the ability to take initiative in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Process a high volume of invoices monthly, ensuring accuracy and coding to the correct general ledger accounts.<br>• Manage financial transactions across multiple locations, including purchase order processing and invoice approvals.<br>• Handle vendor communications, resolve inquiries, and maintain updates in the accounts payable inbox.<br>• Set up new vendors and ensure compliance with company policies and procedures.<br>• Utilize advanced Excel functions such as pivot tables, VLOOKUPs, and SUMIFs to create detailed spreadsheets and reports for senior leadership.<br>• Export and analyze data from accounts payable systems, breaking down information into meaningful insights.<br>• Contribute to the implementation and optimization of accounts payable software, including handling ad hoc projects.<br>• Take ownership of assigned tasks and proactively identify areas for improvement in processes.<br>• Collaborate with a small accounts payable team to ensure timely and accurate completion of workflows.
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Jacksonville, Florida. In this role, you will play a critical part in ensuring timely and accurate processing of physician billing and vendor payments while maintaining compliance with established procedures. This is a long-term contract position ideal for professionals with expertise in accounts payable/receivable and proficiency in Great Plains software. The position is fully in-office, offering a collaborative environment to enhance efficiency and contribute to organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify invoices accurately to ensure timely payment to vendors.</p><p>• Manage weekly check runs, ensuring all checks are appropriately distributed and mailed.</p><p>• Update and maintain vendor files, including collecting W-9 forms and resolving payment discrepancies.</p><p>• Upload vendor invoices into Great Plains software to track expenses effectively at the patient level.</p><p>• Ensure compliance with Medicare regulations and contractual agreements during payment processing.</p><p>• Investigate and resolve any issues related to vendor payments or accounts payable discrepancies.</p><p>• Monitor and manage recurring payables to maintain consistency and accuracy.</p><p>• Collaborate with internal teams to ensure payments align with contract pricing and care-related expenses.</p><p>• Identify opportunities for process improvements and implement technology to streamline accounts payable operations.</p><p>• Maintain accurate financial records and ensure all payments are properly coded to general ledger accounts.</p>
We are looking for a dedicated Accounts Payable Clerk to join our team in Coraopolis, Pennsylvania. This is a long-term contract position, lasting approximately six months, with the potential for contributing to critical financial operations. The ideal candidate will have a detail-oriented mindset and a strong understanding of accounting principles, ensuring smooth and efficient processing across accounts payable functions.<br><br>Responsibilities:<br>• Process and manage accounts payable workflows, including invoice approvals, payments, and reconciliations.<br>• Review and handle travel and expense reports in Concur, providing user support and ensuring compliance with company policies.<br>• Coordinate intercompany transactions by managing payments and performing accurate reconciliations.<br>• Allocate tariffs and landed costs to imported goods, ensuring proper accounting and reporting.<br>• Issue credit notes and manage claims related to accounts receivable processes.<br>• Maintain accurate records and ensure timely execution of check runs and invoice processing.<br>• Collaborate with internal teams to resolve invoice discrepancies and ensure smooth financial operations.<br>• Utilize Excel for data management and reporting purposes.<br>• Support audits and compliance reviews by providing necessary documentation and insights.<br>• Contribute to process improvements within the accounts payable department to enhance efficiency.
<p><strong>Position Overview</strong></p><p>The Accounts Payable Clerk supports the finance and accounting team by processing vendor invoices, expense reports, and payments in a high-volume environment. This role requires strong attention to detail, solid Excel skills, and the ability to work independently while collaborating with internal teams and external vendors. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced accounts payable setting.</p><p><strong> </strong></p><p><strong>Key Responsibilities</strong></p><ul><li>Process trade invoices, including supplier invoices, freight invoices, coded invoices (general ledger), and non-three-way match transactions</li><li>Enter and process transactions in electronic accounts payable and billing systems</li><li>Verify invoice accuracy, approvals, coding, and matching of invoices and receipts</li><li>Prepare billing information and validate changes to support accurate financial close</li><li>Assist with payment processing, bill tracking, and reconciliation of discrepancies</li><li>Verify and process employee expense reports (Concur experience required)</li><li>Log check batches and assist with computerized check runs</li><li>Perform timely account reconciliations by verifying entries and comparing balances</li><li>Resolve invoice, purchase order, contract, and payment discrepancies with vendors and internal teams</li><li>Maintain accurate and organized accounts payable records and daily invoice filing</li><li>Reconcile monthly vendor statements and related transactions</li><li>Ensure correct general ledger coding on all invoices</li><li>Provide excellent customer service to internal stakeholders, vendors, and suppliers</li><li>Follow established procedures and take direction from senior accounting staff</li><li>Perform additional accounting or administrative duties as assigned</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Southfield, Michigan. This part-time position offers a flexible schedule, requiring 24 hours per week, and is structured as a Contract to permanent employment opportunity. The ideal candidate will have previous experience in accounts payable processes and be proficient in handling vendor invoices, expense reports, and financial documentation.<br><br>Responsibilities:<br>• Audit and process expense reimbursement requests with precision and accuracy.<br>• Review and post freight billing invoices, including those from FedEx and other shipping providers.<br>• Validate imported vendor invoices by cross-checking them against original documentation.<br>• Assist with accounts payable check runs and ensure timely disbursement of payments.<br>• Maintain organized records of accounts payable transactions and payment documentation.<br>• Retrieve and compile documentation for audits and compliance purposes.<br>• Provide accounting support to managers and financial staff as needed.<br>• Collaborate with other accounts payable team members to ensure smooth operations.<br>• Utilize Concur and SAP systems effectively to manage accounts payable tasks.
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Alexandria, Virginia. In this long-term contract position, you will play a vital role in managing vendor invoices, maintaining accurate records, and ensuring smooth financial operations. This opportunity is ideal for professionals with strong organizational skills and a passion for precision in accounting processes.<br><br>Responsibilities:<br>• Process vendor invoices and employee reimbursements with accuracy and attention to detail.<br>• Communicate effectively with vendors to resolve discrepancies and ensure timely payments.<br>• Maintain and monitor accounts payable balances within the general ledger system.<br>• Review and reconcile credit card transactions for staff and departments.<br>• Support month-end closing activities by preparing necessary documentation and reports.<br>• Assist in the development and posting of journal entries.<br>• Perform account reconciliations to ensure accuracy and compliance.<br>• Collaborate with team members on financial reporting and operational improvements.<br>• Identify and address any issues related to accounts payable processes.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Essington, Pennsylvania. In this role, you will be responsible for managing the accounts payable process, including processing invoices, reconciling transactions, and ensuring accurate and timely payments. This position plays a key role in maintaining financial accuracy and supporting vendor relationships.<br><br>Responsibilities:<br>• Review, verify, and process vendor invoices and employee expense reports for timely payment.<br>• Match invoices to corresponding purchase orders and receiving documents.<br>• Ensure all payments are processed in compliance with company policies and approval guidelines.<br>• Prepare and execute payment runs, including checks, electronic transfers, and wire payments.<br>• Investigate and resolve invoice discrepancies, communicating effectively with vendors as necessary.<br>• Reconcile accounts payable transactions and support month-end closing procedures.<br>• Maintain accurate and up-to-date vendor records and documentation.<br>• Assist with audits by providing necessary documentation and information.
We are looking for an experienced Accounts Payable Specialist to join a leading manufacturing company in Austin, Texas. In this contract position, you will play a crucial role in managing vendor relations, processing payments, and ensuring seamless financial operations. This opportunity is perfect for someone who is detail-oriented, excels in meeting deadlines, and handles high-volume transactions with precision.<br><br>Responsibilities:<br>• Collaborate with the Accounts Payable Manager to complete month-end and closing tasks efficiently.<br>• Analyze and reconcile vendor statements to identify and resolve discrepancies.<br>• Process weekly check runs, installer payments, and online transactions promptly.<br>• Ensure timely bill payments while addressing expedited issues when necessary.<br>• Maintain accurate records and assist in account set-up for vendors.<br>• Build and nurture strong vendor relationships to support business operations.<br>• Handle high-volume transaction processing with exceptional accuracy.<br>• Conduct end-of-month audits of profit and loss reports and other assigned tasks.<br>• Process employee reimbursements and manage weekly per diems for new hires.<br>• Review and audit financial transactions to ensure compliance and accuracy.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis in Saint Louis, Missouri. In this role, you will play a crucial part in maintaining efficient financial operations, ensuring accuracy in invoice processing, payment preparation, and vendor management. This position offers an excellent opportunity to contribute to a well-organized accounting team while developing your expertise in accounts payable functions.<br><br>Responsibilities:<br>• Accurately review, code, and process vendor invoices in compliance with company policies.<br>• Perform three-way matching by verifying invoices against purchase orders and receiving documents, resolving discrepancies as needed.<br>• Prepare and execute weekly payment runs, including checks, wire transfers, and other methods, adhering to authorization guidelines.<br>• Reconcile vendor statements with internal records, identifying and correcting any discrepancies.<br>• Assist with month-end closing tasks such as generating accounts payable aging reports, accruals, and reconciliations.<br>• Process payroll and reconcile bi-weekly payroll data, including payroll tax information.<br>• Recommend and implement improvements to accounts payable workflows to enhance efficiency.<br>• Support audit processes by providing documentation and addressing auditor inquiries.<br>• Manage vendor profiles, ensuring accurate setup and maintenance of payment terms, tax IDs, and W-9 forms.<br>• Collaborate with vendors to evaluate performance and maintain strong supplier relationships.
St Paul client seeking an accounts payable administrator. Job will be responsible for managing 2000+ invoices a month. Experience in PO and Non-PO Invoicing a must. Also, any experience with freight AP is highly sought after experience. Candidates must have 5+ years of AP experience and be able to hit the ground running. For prompt consideration, please apply with your most recent resume.
We are looking for an experienced Accounts Payable Specialist to join our team in Taylor, Texas. This contract-to-permanent position offers an excellent opportunity to contribute to financial operations, focusing on vendor management, procurement, and invoice processing. The ideal candidate will thrive in a dynamic environment and bring expertise in accounts payable processes, particularly within the commercial construction industry.<br><br>Responsibilities:<br>• Process and code invoices accurately while adhering to company policies.<br>• Manage purchase orders, ensuring they are created and tracked effectively.<br>• Oversee the accounts payable inbox, responding to inquiries and resolving issues promptly.<br>• Establish and maintain strong relationships with vendors, handling communications and resolving discrepancies.<br>• Perform data entry tasks to maintain accurate financial records and reports.<br>• Coordinate procurement activities, ensuring timely and cost-effective purchases.<br>• Execute ACH transactions and check runs efficiently and in compliance with regulations.<br>• Provide backup administrative support when needed to ensure smooth operations.<br>• Utilize tools such as Smartsheet and ProContractor to manage workflows and projects effectively.
We are looking for a dedicated Accounts Payable Specialist to join our team on a contract basis in Salinas, California. This position involves managing high-volume invoice processing and ensuring accurate payments within a fast-paced agricultural environment. Ideal candidates will bring prior accounts payable experience, adaptability to new systems, and a commitment to maintaining organized financial records.<br><br>Responsibilities:<br>• Process and manage large volumes of invoices, including matching, batching, and coding for timely payment.<br>• Ensure accurate payments to vendors and trucking companies while adhering to company policies.<br>• Utilize Microsoft Dynamics 365 (D365) Finance system efficiently for accounts payable tasks.<br>• Collaborate with internal teams to resolve discrepancies and support smooth workflow operations.<br>• Maintain detailed and organized financial records to support audits and compliance.<br>• Assist with reconciling accounts and identifying any payment issues.<br>• Communicate effectively with vendors and internal departments to address inquiries.<br>• Follow established processes to ensure the accuracy of financial transactions.<br>• Support additional accounting tasks as needed within the department.
