<p>We are seeking a detail-oriented and reliable <strong>Accounting Specialist</strong> to join our finance team. This role is responsible for managing key accounting functions, including general ledger maintenance, accounts payable and receivable processing, and financial reporting support. The <strong>Accounting Specialist</strong> will play a critical role in ensuring the accuracy and efficiency of our accounting operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and reconcile the general ledger accounts, ensuring accuracy and compliance with accounting standards.</li><li>Process accounts payable and accounts receivable transactions, including reviewing and verifying invoices, issuing payments, and recording receipts.</li><li>Prepare monthly financial reports, including balance sheets, income statements, and cash flow statements.</li><li>Assist in the preparation of month-end and year-end close processes, ensuring financial statements align with company policies and regulations.</li><li>Manage expense reports and employee reimbursements in compliance with organizational policies.</li><li>Monitor and analyze budget variances and provide actionable insights to management.</li><li>Support audits by gathering required documentation and responding to auditor requests.</li><li>Ensure compliance with local, state, and federal laws regarding financial reporting and tax filings.</li><li>Identify and implement process improvements to optimize accounting workflows and increase efficiency.</li><li>Provide accounting support and guidance to other departments as needed.</li></ul><p>If interested please call 786.801.5830 or email victoria/[email protected]</p><p><br></p>
<p>We are looking for an entry-level Accounting Specialist to join our team on a long-term contract basis in Phoenix, Arizona. You will play a key role within invoice processing and supporting the organization’s financial systems and workflows.</p><p><br></p><p>Responsibilities:</p><p>• Perform daily cash receipt processing and ensure accurate bank account reconciliations.</p><p>• Manage accounts receivable and accounts payable functions, including billing and three-way matching.</p><p>• Prepare and post journal entries to maintain the integrity of general ledger accounts.</p><p>• Assist with surplus lines tax tracking and other compliance-related activities.</p><p>• Utilize Oracle and QuickBooks software to manage accounting tasks efficiently.</p><p>• Conduct detailed reviews and updates in transfer trackers to ensure data accuracy.</p><p>• Collaborate with the team to complete small projects and ad-hoc assignments as needed.</p><p>• Participate in cross-training sessions to gain proficiency in multiple accounting functions.</p><p>• Support the organization with other financial tasks as required.</p><p>• Maintain organized documentation and records to facilitate audits and reporting.</p>
We are looking for an Accounting Specialist to join our team in Fort Worth, Texas. This is a Contract-to-permanent position where you will play a key role in managing various financial tasks and ensuring accurate accounting records. The ideal candidate will have a strong background in accounts receivable, billing, and account reconciliation, bringing both precision and efficiency to the role.<br><br>Responsibilities:<br>• Process and post cash transactions accurately and in a timely manner.<br>• Reconcile accounts on a regular basis to ensure all financial records are balanced.<br>• Prepare and review journal entries to maintain proper accounting documentation.<br>• Collaborate with the accounting team to leverage your expertise across different functions.<br>• Manage billing processes, ensuring invoices are generated and processed correctly.<br>• Assist in tracking and resolving discrepancies in financial records.<br>• Support overall accounting operations by maintaining compliance with company policies.<br>• Analyze data to identify trends and make recommendations for process improvements.<br>• Provide assistance during audits or financial reviews as needed.
We are looking for a detail-oriented Accounting Specialist to join our team in Austin, Texas. This Contract-to-Permanent position involves managing key financial processes, including payment collection, vendor approvals, and maintaining accounting records. The role offers an excellent opportunity to collaborate with both onshore and offshore teams while contributing to critical operational functions.<br><br>Responsibilities:<br>• Collect and process daily payments through accounting software, including remote deposits and manual bank deposits as required.<br>• Oversee the approval process for new vendors, ensuring compliance with company policies.<br>• Investigate and resolve accounts payable inquiries, addressing discrepancies and vendor payment issues in collaboration with the offshore team.<br>• Sort, open, and distribute incoming accounting correspondence to ensure timely processing.<br>• Maintain organized electronic and physical filing systems for payments and accounting-related documentation.<br>• Assist in the preparation and filing of annual 1099 reports alongside onshore and offshore teams.<br>• Provide administrative support by managing DocuSign requests, printing and mailing checks, and handling other assigned tasks.<br>• Facilitate technical support for Yardi software, including user onboarding, troubleshooting, and escalating issues as necessary.<br>• Collaborate with the Treasury department to establish new bank accounts, entities, and properties.<br>• Monitor and address invoices lacking workflows, ensuring smooth monthly roll-forward processes.
We are looking for an experienced Accounting Specialist to join our team in Tampa, Florida. This is a Contract-to-Permanent position within a dynamic company specializing in hotel renovation projects. The ideal candidate will manage both accounts payable and receivable processes, ensuring accuracy and efficiency in financial operations.<br><br>Responsibilities:<br>• Process accounts receivable transactions, handling approximately 10 per week.<br>• Manage accounts payable duties, processing up to 100 invoices weekly during peak times.<br>• Generate and distribute invoices for various projects.<br>• Communicate with clients to address past-due invoices and oversee collections.<br>• Enter payable invoices into QuickBooks with precision and timeliness.<br>• Conduct manual check runs and distribute payments via mail.<br>• Collaborate with project managers to input sales orders accurately.<br>• Perform bank reconciliations and ensure accounts are balanced.<br>• Handle sales tax collection and payments in compliance with regulations.<br>• Support general accounting functions, including coding invoices and maintaining records.
We are looking for a detail-oriented Accounting Specialist to join our team in Phoenix, Arizona. This position offers an excellent opportunity for individuals with a background in accounting or finance to grow their expertise in revenue reconciliation. The role focuses on ensuring accurate financial records and resolving discrepancies, contributing to the efficiency of our revenue cycle.<br><br>Responsibilities:<br>• Reconcile daily revenue recorded in the bank against patient and insurance payments using internal systems.<br>• Investigate and resolve discrepancies between bank deposits, patient accounts, and system records.<br>• Assist with preparing reconciliation reports to support month-end financial close processes.<br>• Collaborate with the Revenue Reconciliation Lead and other team members to maintain accurate records.<br>• Partner with cross-functional teams to collect missing information and address reconciliation issues.<br>• Organize and maintain reconciliation workpapers and documentation for compliance and audit purposes.<br>• Identify opportunities for process improvements and contribute to streamlining workflows.<br>• Support billing functions and ensure all transactions are accurately recorded.<br>• Utilize Microsoft Excel for data analysis, including pivot tables and lookups.<br>• Perform high-volume, detail-driven tasks with a focus on accuracy and efficiency.
We are looking for a detail-oriented Accounting Specialist to join our team in Louisville, Kentucky. In this role, you will play a key part in managing financial transactions, maintaining accurate records, and supporting overall accounting functions. This position requires excellent organizational skills and a strong ability to work with various accounting tools and systems.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with accuracy and efficiency.<br>• Perform data entry tasks to maintain up-to-date and organized financial records.<br>• Utilize QuickBooks to manage and reconcile financial accounts.<br>• Handle invoice processing, ensuring timely and accurate payments.<br>• Assist in preparing financial reports and identifying discrepancies.<br>• Maintain thorough and organized documentation for all accounting activities.<br>• Support month-end and year-end closing procedures.<br>• Collaborate with team members to improve accounting workflows and processes.<br>• Respond to inquiries related to financial transactions and provide resolutions as needed.
<p>We are looking for an attentive and meticulous Accounting Specialist to join our client on the eastside of Grand Rapids. In this Contract-to-Permanent position, you will play a vital role in managing accounts payable and receivable processes, ensuring accuracy and compliance. This is an excellent opportunity for someone with a strong background in accounting and proficiency in tools like Microsoft Excel.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices with precision, ensuring proper coding and review.</p><p>• Generate monthly accounts receivable invoices as needed.</p><p>• Perform accurate data entry for accounts payable and receivable transactions.</p><p>• Maintain organized records by filing vendor invoices and checks.</p><p>• Support the accounts payable closing process at the end of each month.</p><p>• Reconcile vendor statements and accounts, addressing discrepancies promptly.</p><p>• Respond to vendor inquiries in a timely and efficient manner.</p><p>• Prepare, track, and document pending lien waivers.</p><p><br></p>
<p>We are looking for a detail-oriented Part-Time (20-25 hours per weel) Accounting Specialist to join our team in San Francisco, California. This long-term contract position offers an opportunity to work in a dynamic environment that combines luxury retail and e-commerce operations. If you have a strong foundation in accounting principles, inventory management experience, and enjoy working with high-end products, this role might be the perfect fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage inventory data, ensuring accurate tracking and coding of items as they move in and out of the system.</p><p>• Perform inventory valuations and reconcile discrepancies to ensure financial accuracy.</p><p>• Handle accounts payable processes, including inputting credit card transactions, checks, and cash into accounting software.</p><p>• Utilize QuickBooks Pro to manage accounting and inventory operations effectively.</p><p>• Collaborate with the bookkeeper to support financial reporting, including profit and loss statements.</p><p>• Process billing functions and differentiate between expenses and billing entries for accurate records.</p><p>• Ensure consistent operational accounting practices across both brick-and-mortar and e-commerce platforms.</p><p>• Assist in maintaining a structured and organized accounting workflow for luxury retail operations.</p>
We are looking for a detail-oriented Accounting Specialist to join our team on a contract basis in Dallas, Texas. This role is an excellent opportunity for someone with a strong background in accounts payable, accounts receivable, and financial reconciliation. The ideal candidate will play a key role in ensuring our accounting processes are accurate, efficient, and compliant with industry standards.<br><br>Responsibilities:<br>• Reconcile revenue records between master files and Oracle, addressing any discrepancies through necessary adjustments.<br>• Prepare payment requests for suppliers and service providers, ensuring accuracy and timeliness.<br>• Enter payment details into the Scale System and maintain accurate records.<br>• Generate detailed reports and payment files for supplier transactions.<br>• Review accounts receivable variances, assign them to the appropriate team members, and follow up to ensure resolution.<br>• Manage billing functions, verifying data for accuracy and completeness.<br>• Collaborate with internal teams to address and resolve accounting issues effectively.<br>• Maintain organized and updated financial records to support audits and compliance.<br>• Identify opportunities for process improvements in accounting operations.<br>• Assist with additional accounting tasks as needed to support the department.
We are looking for a detail-oriented Accounting Specialist to join our team in Argyle, Texas. This is a Contract-to-permanent position, offering an excellent opportunity to contribute your expertise in accounts payable, accounts receivable, and general accounting functions. The ideal candidate will thrive in a fast-paced environment and demonstrate a strong commitment to accuracy and efficiency.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring timely and accurate payments to vendors.<br>• Oversee accounts receivable activities, including invoicing and payment collection.<br>• Manage billing processes, ensuring compliance with company policies and procedures.<br>• Reconcile accounts to ensure accuracy and resolve discrepancies promptly.<br>• Maintain accurate and up-to-date financial records and documentation.<br>• Assist in preparing financial reports and statements as required.<br>• Collaborate with other departments to ensure smooth financial operations.<br>• Provide support during audits by preparing necessary documentation and responding to inquiries.<br>• Identify opportunities for process improvement within accounting workflows.
We are looking for a detail-oriented Accounting Specialist to join our team in Washington, District of Columbia. This is a Contract position that offers the opportunity to work closely with financial operations and contribute to the smooth functioning of our accounting processes. The ideal candidate will have a strong aptitude for communication, curiosity to learn, and experience with accounting software.<br><br>Responsibilities:<br>• Manage billing and timekeeping processes to ensure accuracy and compliance.<br>• Process payments and invoices efficiently while maintaining records.<br>• Oversee account administration tasks, including reporting and recordkeeping.<br>• Conduct account reconciliations to identify and resolve discrepancies.<br>• Collaborate with partners and stakeholders to address inquiries and provide financial updates.<br>• Utilize accounting software to streamline operations and improve productivity.<br>• Ensure all financial documentation is organized and meets regulatory standards.<br>• Identify opportunities for process improvement and suggest actionable solutions.
<p>We are looking for an experienced Accounting Specialist to join our team on a contract to hire basis in Coeur d Alene, Idaho. In this role, you will play a key part in managing day-to-day financial operations, including accounts payable, accounts receivable, and other essential accounting tasks. This is an excellent opportunity for someone who thrives in a detail-oriented environment and enjoys working with numbers.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including invoice verification and timely payments.</p><p>• Perform accounts receivable activities, ensuring accurate billing and prompt collections.</p><p>• Perform account reconciliations to maintain accurate financial records.</p><p>• Handle routine billing functions and resolve discrepancies as needed.</p><p>• Collaborate with team members to ensure compliance with company policies and accounting standards.</p><p>• Assist in maintaining organized and efficient financial documentation.</p><p>• Identify and implement process improvements to enhance accounting efficiency.</p>
<p>We are looking for an enthusiastic and detail-oriented Accounting Specialist to join our team and support our accounting operations on a part-time basis, up to 24 hours a week. This role primarily focuses on managing accounts receivable, accounts payable, building strong customer and vendor relationships, and maintaining accurate database systems. Additionally, the Accounting Specialist will contribute to audit preparation, execute special projects, and deliver exceptional customer service to stakeholders inside and outside the organization. The ideal candidate is highly organized, has excellent communication skills, and is adept at balancing multiple priorities to meet deadlines effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.</p><ul><li><strong>Accounts Receivable:</strong></li><li>Process, post, and record customer payments and transactions.</li><li>Update customer profiles and account information, including address modifications, mergers, or other changes.</li><li>Draft correspondence for overdue accounts and collections while identifying delinquent accounts through record reviews.</li><li>Liaise with customers to resolve past-due balances and discrepancies in payment statuses.</li><li>Produce reports summarizing the status of customer accounts upon request.</li><li>Assist in generating monthly billing statements using the organization’s general ledger.</li><li><strong>Accounts Payable:</strong></li><li>Review and process purchase order and non-purchase order invoices in the accounting system.</li><li>Organize vendor payments by validating federal ID numbers and addressing any issues related to purchase orders or billing records.</li><li>Reconcile transactions and monthly vendor statements to ensure accounting accuracy.</li><li><strong>Customer & Vendor Communication:</strong></li><li>Monitor and manage the accounts receivable and payable inboxes, ensuring prompt responses to inquiries.</li><li>Work collaboratively with clients to schedule timely payments and minimize outstanding balances exceeding 30 days.</li></ul><p><br></p><p><strong>Skills & Qualifications:</strong></p><ul><li>Strong organizational skills with attention to detail.</li><li>Excellent written and verbal communication abilities.</li><li>Proven capability to prioritize tasks, meet deadlines, and adapt to shifting priorities.</li><li>Customer-first mentality with great interpersonal skills for managing inquiries competently.</li></ul>
We are looking for a skilled Accounting Specialist to join our team in Milwaukee, Wisconsin. This position offers the potential for long-term employment and requires someone with a strong background in financial processes and an ability to handle multiple accounting functions efficiently. If you excel in managing accounts payable, accounts receivable, and other critical tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Process and manage accounts payable and accounts receivable with precision and timeliness.<br>• Oversee billing operations to ensure accuracy and compliance with company policies.<br>• Perform detailed account reconciliations to identify and resolve discrepancies.<br>• Maintain and update financial records in alignment with organizational standards.<br>• Collaborate with team members to ensure smooth financial operations and reporting.<br>• Utilize Microsoft Excel for data analysis and financial tracking.<br>• Assist in preparing reports and financial summaries as required.<br>• Support audits and ensure adherence to financial regulations.<br>• Identify opportunities for process improvement within accounting workflows.
<p>Robert Half is supporting the recruiting efforts of a company in the healthcare industry to find an Accounting Specialist. This is a full time, permanent position in Downtown Denver. It is hybrid, and is paying $60-70k. Additional information and job requirements are below. For a full job description with company information, and for immediate consideration, please email your resume to Morgan.Racicot(at symbol) roberthalf (dotcom) today … or your Robert Half recruiter if you have one!! </p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable, ensuring timely and accurate payments.</p><p>• Oversee expense reimbursements, including tracking, processing, and setting up new employees in relevant systems.</p><p>• Support the implementation and integration of financial software, such as NetSuite, into daily operations.</p><p>• Prepare and manage prepaid expenses and accruals to maintain accurate financial reporting.</p><p>• Collaborate with team members to ensure compliance with internal financial policies and procedures.</p><p>• Handle invoice processing and data entry to maintain up-to-date and accurate records.</p><p>• Utilize tools such as bill.com and Expensify for efficient financial management.</p><p>• Address and resolve discrepancies in financial records promptly and effectively.</p><p>• Assist in maintaining organized and accessible financial documentation.</p>
<p>We are looking for a detail-oriented Accounting Specialist to join our team in Nottingham, Maryland. This Contract-to-Permanent position is ideal for someone with expertise in accounts payable, accounts receivable, payroll processing, and general accounting support. The role requires strong organizational skills and the ability to handle multiple financial tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Review invoices for accuracy, attach supporting documents, and ensure proper coding before entering them into the accounting system.</p><p>• Obtain necessary approvals for payments and process them, including positive pay submissions and filing documentation.</p><p>• Manage accounts receivable by matching incoming payments to invoices, depositing funds, and applying payments accurately to customer accounts.</p><p>• Send notices for overdue accounts, scan bank deposit slips, and prepare membership and reimbursement invoices.</p><p>• Process weekly payrolls, including deductions, garnishments, and tax status updates, while ensuring compliance with all regulations.</p><p>• Handle annual payroll tasks such as holiday pay, W-2 processing, and container royalty payroll.</p><p>• Provide support for unemployment claims and payroll system inquiries from member employers.</p><p>• Order office supplies and manage administrative tasks as needed.</p><p>• Assist with additional accounting and administrative duties as assigned.</p>
<p>We are seeking a highly skilled and detail-oriented <strong>Accounting Specialist</strong> to join our growing team. This role is vital to our organization, managing critical Payroll, Accounts Receivable (AR), and Accounts Payable (AP) functions across a dynamic field team. Candidates with experience in <strong>union payroll</strong>, <strong>client billing</strong> and <strong>construction-related accounting</strong> will be strongly preferred.</p><p>The ideal candidate excels in multi-tasking, thrives on attention to detail, and has a solid understanding of progress billing, job costing, and compliance. If you’re looking for a collaborative environment where you can make an immediate impact, we’d love for you to apply!</p><p><strong>Key Responsibilities:</strong></p><p> </p><p><strong>Payroll (Union Payroll Experience Preferred):</strong></p><ul><li>Process payroll accurately and efficiently for a 25-person field workforce, ensuring compliance with union policies and agreements.</li><li>Manage payroll reporting, deductions, and tax filings while adhering to all federal, state, and local labor regulations.</li><li>Respond to payroll inquiries from employees, resolving issues promptly and professionally.</li></ul><p><strong>Accounts Receivable (AR):</strong></p><ul><li>Handle client billing processes with expertise in accounting software.</li><li>Generate and manage various types of billing, including <strong>progress billing</strong>, <strong>lump sum</strong>, and <strong>time and materials billing</strong>.</li><li>Complete <strong>702/703 billing forms</strong> with precision, typically processing 5-10 forms per day.</li><li>Monitor and follow up on outstanding invoices while maintaining positive client relationships.</li></ul><p><strong>Accounts Payable (AP):</strong></p><ul><li>Analyze and process incoming invoices with accuracy and efficiency, typically processing 10-15 invoices per day.</li><li>Reconcile vendor statements and resolve billing discrepancies promptly.</li><li>Ensure timely and accurate payments, maintaining compliance with company policy and legal regulations.</li></ul>
<p>Our client in Lynnwood, WA is seeking an <strong>Accounting Specialist</strong> skilled in accounts payable and receivable operations. This contract role provides exciting opportunities to work with a supportive and collaborative finance team.</p><p><strong>Responsibilities</strong>:</p><ul><li>Manage accounts payable and accounts receivable functions with accuracy.</li><li>Process vendor invoices and payments on a regular schedule.</li><li>Perform monthly reconciliations for general ledger accounts.</li><li>Communicate with vendors to resolve discrepancies.</li><li>Generate financial reports and provide analysis for team use.</li></ul><p><br></p>
<p>Charlie Gilmur with Robert Half is looking for a detail-oriented Accounting Specialist to join our team in Portland, Oregon. As part of a nonprofit organization dedicated to supporting research and educational initiatives, this role involves managing financial transactions and ensuring compliance with accounting policies. This is an excellent opportunity to contribute to impactful projects that advance biomedical science and support the well-being of U.S. Veterans.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable and receivable transactions while ensuring adherence to established policies and procedures.</p><p>• Generate and submit accurate invoices to funding agencies within set deadlines.</p><p>• Investigate and resolve discrepancies in payroll and financial accounts.</p><p>• Audit purchase orders and invoices to ensure accuracy and compliance.</p><p>• Prepare and deposit funds into organizational bank accounts.</p><p>• Maintain organized financial records, including journals, ledgers, receipts, and invoices.</p><p>• Collaborate on month-end and year-end closing activities, as well as annual audits.</p><p>• Verify and review orders to ensure proper invoicing procedures are followed.</p><p>• Support the organization in delivering efficient and accurate financial reporting.</p><p><br></p><p>Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013289457</p><p><br></p>
We are looking for a skilled Accounting Specialist to join our team in Jenkintown, Pennsylvania. This long-term contract role requires a detail-oriented individual to manage financial processes and support organizational goals. The ideal candidate will bring expertise in accounting principles and software systems, ensuring the accuracy of financial records and reports.<br><br>Responsibilities:<br>• Utilize Applied Microsoft Systems effectively to manage financial and accounting operations.<br>• Oversee accounts payable and receivable functions, including invoicing, payment processing, and tracking incoming receivables.<br>• Perform regular bank reconciliations to maintain accurate financial records.<br>• Prepare and post journal entries to ensure the general ledger is up-to-date.<br>• Reconcile accounts and assist in creating trial balances for accountant review.<br>• Generate detailed financial reports for both internal and external stakeholders.<br>• Collaborate on budget preparation, aligning financial plans with organizational objectives.<br>• Ensure all documentation and financial operations are ready for final accountant review.
<p>We are seeking a detail-oriented <strong>Accounting Specialist</strong> to join our dynamic team in Baltimore, Maryland. This <strong>contract-to-permanent role</strong> presents a fantastic opportunity for a talented professional to contribute to key accounting operations, including cash receipts, escrow management, and accounts payable processes. The ideal candidate is a team player who is organized, collaborative, and dedicated to maintaining accuracy and delivering high-quality results in financial operations.</p><p>Key Responsibilities:</p><ul><li>Accurately record and manage incoming cash receipts, including checks, lockbox payments, credit card transactions, wire transfers, and internal company transfers.</li><li>Investigate and resolve unidentified or misallocated cash receipts to ensure precise financial records.</li><li>Respond to payment-related inquiries from clients and attorneys, providing detailed account updates and resolutions to any payment issues.</li><li>Reverse and reallocate cash receipts when necessary, process minor write-offs in compliance with company policies, and assist in balancing unapplied cash and escrow accounts.</li><li>Collaborate with attorneys on tasks such as coordinating refunds, applying client funds, and supporting annual unclaimed property reporting.</li><li>Review and verify the accuracy of disbursement coding, working closely with legal administrative assistants to confirm proper client and matter numbers.</li><li>Provide backup support for escrow transactions, including handling deposits and issuing disbursement checks.</li><li>Assist with accounts payable tasks, including invoice data entry, check processing, and monthly credit card reconciliations.</li><li>Support special projects and tasks as needed within the accounting department, as assigned by the Controller or Director of Finance.</li><li>Commit to occasional overtime to meet deadlines and departmental objectives.</li></ul><p><br></p>
<p>We are looking for an experienced Part-Time Accounting Specialist to join our team in SLC, Utah. This is a Contract position where you will play a key role in managing essential accounting processes and ensuring financial accuracy. If you excel in using accounting software and handling complex financial tasks, this opportunity is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable (AP) and accounts receivable (AR) transactions to ensure timely and accurate financial operations.</p><p>• Utilize accounting software systems to maintain and update financial records.</p><p>• Conduct audits to verify the accuracy of financial data and compliance with regulations.</p><p>• Handle billing functions, including invoice generation and payment tracking.</p><p>• Collaborate with team members to optimize ERP systems for financial reporting.</p><p>• Monitor and reconcile financial discrepancies to maintain account accuracy.</p><p>• Support month-end and year-end financial closing activities.</p><p>• Ensure compliance with company policies and financial standards.</p><p>• Prepare detailed financial reports for management review.</p><p>• Assist with the integration and use of tools such as Ceridian and Concur for streamlined financial processes. </p>
We are looking for an experienced Accounting Specialist to join our team in Portage, Wisconsin. This role involves managing various accounting functions, preparing detailed financial reports, and ensuring accuracy in reconciliations and billing processes. The ideal candidate should be highly organized, detail-oriented, and proficient in accounting systems and software.<br><br>Responsibilities:<br>• Perform a variety of accounting tasks, including managing purchase orders, vouchers, journal entries, receipts, and timesheets.<br>• Assist in creating and reviewing accounting reports, schedules, and analyses for departmental operations.<br>• Reconcile accounts and grants to ensure accuracy and compliance.<br>• Prepare and transmit billing for units of service using applicable state systems.<br>• Manage client billing processes, including monthly reconciliations and audit trail generation.<br>• Maintain and update cost centers for various programs and units.<br>• Operate accounting systems such as JD Edwards and input statistical data for state reporting.<br>• Compile and review grant claims while ensuring proper documentation.<br>• Utilize Microsoft Excel and other Office applications extensively for data analysis and reporting.<br>• Collaborate with Medicaid and insurance companies as needed to resolve billing issues.
<p><strong>Job Title: Accounting Specialist – AP & Payroll (Direct Hire)</strong></p><p> <strong>Location:</strong> Farmington, CT (Onsite)</p><p> <strong>Compensation:</strong> Up to $65,000 annually, DOE</p><p> <strong>Benefits:</strong> Excellent benefits package | Generous PTO | Collaborative team environment</p><p><br></p><p><strong>About the Role:</strong></p><p> We are seeking an experienced and detail-oriented <strong>Accounting Specialist</strong> to join our client’s professional services firm in <strong>Farmington, CT</strong>. This <strong>direct hire</strong> position will focus primarily on <strong>Accounts Payable (AP)</strong> and <strong>Payroll</strong>, supporting the finance team with day-to-day accounting operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage <strong>full cycle Accounts Payable</strong>, including invoice processing, coding, approvals, and payments</li><li>Perform <strong>account and bank reconciliations</strong> and maintain accurate financial records</li><li>Process and audit <strong>employee expense reports</strong> in compliance with company policies</li><li>Support <strong>monthly close</strong> processes through reconciliations and journal entries</li><li>Coordinate with a 3rd party payroll provider to process <strong>bi-weekly payroll</strong> for approximately <strong>50 employees</strong></li><li>Collaborate with internal teams and external vendors to resolve discrepancies</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>5+ years</strong> of recent, steady experience in an <strong>AP-focused accounting role</strong></li><li>Proficiency with <strong>accounting software</strong> and strong <strong>Excel skills</strong></li><li>Experience processing or assisting with <strong>payroll</strong> (<u>preferred but not required)</u></li><li>Prior experience in a <strong>professional services environment</strong><u> is a plus, not a must</u></li><li>High level of accuracy, attention to detail, and organizational skills</li><li>Ability to manage multiple priorities and meet deadlines</li></ul><p><br></p><p><strong>To Apply:</strong></p><p> Please submit your resume here or apply directly to Daniele.Zavarella@roberthalf com!</p>
