405 results for Legal Operations jobs

Legal Operations Manager

Harvard, MA
onsite
Permanent
65000 - 85000 USD / Yearly
We are looking for a motivated and detail-oriented Legal Operations Manager to join a small, community-focused law firm in the greater Ayer, Massachusetts area. This role is pivotal to ensuring seamless office operations, supporting attorneys, and maintaining an organized and efficient environment. If you thrive in a dynamic setting and enjoy taking initiative, we encourage you to apply. Responsibilities:• Oversee daily operations and administrative tasks to ensure the office runs smoothly.• Assist with onboarding new clients, including preparing necessary documentation and facilitating their initial experience.• Review and edit legal documents for accuracy and formatting.• Draft initial versions of legal documents such as deeds and proposal letters.• Manage correspondence, including drafting letters and addressing envelopes.• Support attorneys with overflow tasks to prevent bottlenecks during busy periods.• Organize workflows and maintain operational efficiency within the office.• Perform receptionist duties, including greeting clients and handling inquiries.• Monitor and maintain office supplies, ensuring availability and proper inventory management.
2026-04-03T00:00:00Z

Legal Operations Specialist – Legal Support

Dallas, TX
onsite
Permanent
80000 - 100000 USD / Yearly
Operations Specialist – Law Firm (Social Security Disability Practice)Salary: $80,000–$100,000 (mid to lower tenure range)Location: Farmers Branch, Dallas TX (onsite, limited travel)Department: Operations About the FirmA high volume nationwide Social Security Disability (SSD) practice with offices across the U.S. delivering 90% of operations through outsourced teams, including an overseas call center workforce. The organization employs 500–600 individuals and is scaling rapidly. This role exists to support continued growth and relieve a maxed out Operations Manager while strengthening systems, communication, and execution across departments. Role OverviewThe Operations Specialist serves as a cornerstone of the firm’s day to day function—supporting leadership, coordinating with internal teams, building strong relationships with outsourced partners, and ensuring operational efficiency across a large, multi location SSD practice.This position works closely with ownership and senior leadership, supporting both strategic initiatives and daily operational needs, including mailroom oversight, process improvements, and cross team communication.Legal experience is not required.A fresh, non legal perspective is valued. The firm is seeking a high energy, flexible, organized professional who is not “too good” for the work and brings strong communication skills, directness, and a willingness to learn SSD subject matter. Key ResponsibilitiesEssential Functions Support operational leadership with daily workflow, coordination, and execution.Serve as a key liaison between the firm, clients, attorneys, government agencies (SSA, etc.), and outsourced teams.Maintain strong relationships with overseas teams, ensuring alignment, accountability, and efficient communication.Assist with onboarding, process updates, and system improvements across a nationwide practice.Oversee and support administrative functions, including mailroom processes.Monitor operational performance , while helping to enhance efficiency.Ensure punctuality, follow through, and consistency across operations.Represent the firm’s direct, fast moving, old school culture with professionalism and reliability. Other Responsibilities Support special projects for ownership and senior leadership.Help drive culture, communication, and standards within the firm.Engage directly with internal and external stakeholders as operational needs arise.Provide troubleshooting, problem solving, and process level support across departments. Skills & Attributes High energy, strong work ethic, and grounded professionalism.Organized, punctual, direct communicator.Able to take direction while working independently and knowing what should—and should not—be said.Comfortable engaging with overseas teams.Flexible, open minded, willing to learn the SSD space.Strong minded and capable of handling tough conversations.Respectful communicator who earns trust quickly.
2026-03-06T00:00:00Z

Legal Administrator

Wilmington, DE
onsite
Permanent
0 - 0 USD / Yearly
Prominent, Wilmington Delaware client seeks a Legal Administrator with proven real estate law expertise, who can provide comprehensive administrative and operational support to attorneys and legal staff. This role ensures the smooth functioning of legal department activities such as financial management, human resources, account reconciliations, vendor management, oversight of office workflow, review of settlement statements, communication coordination, budgeting & forecasting, records maintenance, case management, and processing of accounts receivables. The ideal candidate should have operational/strategic planning expertise, payroll & benefits experience and know of federal state, and local employment laws. What you get to do everyday· Prepare, format, proofread, and file legal documents, correspondence, contracts, and court filings.· Maintain and organize physical and electronic legal files, ensuring accurate recordkeeping and document control.· Monitor deadlines, court dates, and regulatory filings; manage attorney calendars and schedule meetings.· Assist with contract management, including tracking renewals and maintaining agreement databases.· Support billing activities, including time entry, invoice preparation, and expense tracking.· Conduct basic legal research and gather case-related information as requested.· Ensure compliance with internal policies, regulatory requirements, and confidentiality standards.· Prepare reports, presentations, and summaries for legal and executive leadership.· Provide general administrative support to the legal team as needed.
2026-04-01T00:00:00Z

Legal Administrator

Houston, TX
onsite
Permanent
70000 - 85000 USD / Yearly
We are looking for a skilled Legal Administrator to join our team in Houston, Texas. This position plays a vital role in supporting the Legal Department, providing comprehensive administrative and operational assistance to attorneys and ensuring the efficient handling of legal and compliance activities. The ideal candidate will have extensive experience in legal processes, strong organizational skills, and a meticulous attention to detail. Responsibilities: • Deliver advanced administrative support to attorneys, including managing schedules, coordinating meetings, and handling correspondence. • Prepare, format, and oversee legal and contractual documents such as litigation holds, demand letters, and cease-and-desist communications. • Conduct legal and business research, including bankruptcy inquiries, and assist with drafting claims and related filings. • Track and coordinate compliance activities, ensuring timely completion of anti-corruption training for employees and vendors. • Maintain organized physical and digital filing systems to support efficient legal operations. • Manage vendor and third-party verification processes, including documentation reviews and reporting updates. • Process and monitor legal invoices using legal management tools, ensuring compliance with internal protocols. • Assist with insurance-related tasks, including reviewing documents and coordinating certificates of insurance. • Facilitate vendor onboarding and ensure adherence to required business procedures. • Monitor vendor compliance with service agreements and escalate issues when necessary.
2026-04-01T00:00:00Z

Legal Secretary

Annapolis, MD
onsite
Temporary
29.45 - 34.1 USD / Hourly
We are looking for a dedicated Legal Secretary to support the Managing Partner of a well-established firm in Annapolis, Maryland. This is a Contract position with the potential to transition into a long-term role, offering stability and growth for the right candidate. The ideal individual will excel in managing physical paperwork, dictation, and administrative tasks with precision and efficiency. Responsibilities: • Manage and organize the Managing Partner’s physical paperwork, ensuring all documents are filed and accessible. • Handle dictation and transcription tasks with accuracy and attention to detail. • Maintain and coordinate the Partner’s calendar, scheduling appointments and meetings as needed. • Facilitate court filings and e-filing processes to meet deadlines and legal requirements. • Execute administrative tasks efficiently, adhering to the Managing Partner’s preferred methods and timelines. • Provide timely updates to ensure tasks are completed according to established deadlines. • Collaborate with the Partner to prioritize daily responsibilities and address urgent matters. • Assist with general office duties, including correspondence and document preparation. • Support the Managing Partner in maintaining a structured workflow. • Uphold confidentiality and professionalism in handling sensitive information.
2026-04-02T00:00:00Z

Legal Secretary

Memphis, TN
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for an experienced Legal Secretary to join our team on a long-term contract basis in Memphis, Tennessee. In this role, you will provide essential support to legal professionals by managing administrative tasks, coordinating schedules, and ensuring timely completion of legal procedures. This position offers an excellent opportunity to work in a dynamic and fast-paced environment, contributing to the success of legal operations. Responsibilities: • Attend meetings and accurately take notes to ensure proper documentation. • Conduct legal research to assist attorneys in preparing cases. • Communicate effectively with clients, opposing counsel, and other stakeholders. • Manage e-filing processes and ensure timely submission of court documents. • Schedule depositions, hearings, and other legal proceedings, maintaining an organized calendar. • Prepare and transcribe legal documents with precision and attention to detail. • Create indexes and maintain records to facilitate easy access to case information. • Draft and edit legal correspondence to support communication needs. • Handle dictation tasks to assist attorneys in documenting important information.
2026-03-18T00:00:00Z

Legal Secretary

Philadelphia, PA
onsite
Permanent
45000 - 55000 USD / Yearly
We are looking for a dedicated Legal Secretary to support attorneys in a fast-paced legal environment in Philadelphia, Pennsylvania. This role requires a detail-oriented individual who can efficiently manage administrative and legal tasks while maintaining high standards of confidentiality and organization. The ideal candidate will have a strong background in legal processes and excellent communication abilities. Responsibilities: • Prepare, format, and proofread legal documents and correspondence with meticulous attention to detail. • Manage attorney calendars, schedule appointments, and coordinate meetings effectively. • File court documents and maintain both physical and electronic case files in an organized manner. • Screen and direct incoming calls and correspondence, ensuring smooth communication with clients and external parties. • Handle sensitive information while ensuring compliance with legal standards and procedures. • Assist with billing tasks, including time entry and administrative support for invoicing processes. • Collaborate with attorneys and staff to ensure seamless workflow and task completion.
2026-03-11T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent
85000 - 115000 USD / Yearly
We are looking for an experienced Legal Secretary to provide comprehensive administrative support within a legal environment. This role requires someone with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will excel in document management, calendaring, and other administrative duties essential to maintaining smooth operations. Responsibilities: • Manage and organize legal documents using document management systems, such as NetDocuments. • Coordinate and maintain calendars, including scheduling deadlines and appointments through platforms like Deadlines on Demand. • Handle e-filing and court filings accurately and in a timely manner. • Conduct conflict checks and ensure proper documentation. • Provide administrative support, including dictation and correspondence preparation. • Utilize software tools like Microsoft Word and Outlook effectively to complete daily tasks. • Assist in maintaining smooth operations by performing non-billable administrative duties. • Collaborate with attorneys and other staff to ensure all deadlines and priorities are met. • Maintain confidentiality and professionalism in handling sensitive legal matters.
2026-03-10T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-04-01T00:00:00Z

Legal Secretary

Maynard, MA
onsite
Permanent
45000 - 65000 USD / Yearly
We are looking for a highly organized Legal Secretary/Legal Assistant to provide dedicated support to attorneys in a law firm based in Maynard, MA. This role involves assisting with general practice matters, particularly civil litigation, while ensuring the smooth operation of a fast-paced office environment. Location: Maynard, MASchedule: Fully In-OfficeHours: 9am - 5pm OR 8am - 4pmSalary: $45,000 - $65,000 (DOE) Responsibilities:<ul><li>Provide administrative and clerical support to two attorneys.</li><li>Prepare, type, and format legal documents and correspondence.</li><li>Edit and complete PDF forms accurately.</li><li>Manage email correspondence and electronic communications.</li><li>Answer and direct incoming phone calls in a professional manner.</li><li>Maintain and organize client files (electronic and paper).</li><li>Assist with general office tasks as needed.</li></ul>
2026-03-11T00:00:00Z

Legal Secretary

Southfield, MI
onsite
Permanent
60000 - 75000 USD / Yearly
We are looking for a dedicated Legal Secretary to join a well-established law firm in Southfield, Michigan. This position focuses on providing comprehensive administrative and legal support to attorneys specializing in litigation. The ideal candidate will have a strong background in federal court procedures, document preparation, and electronic filing systems, ensuring smooth and efficient case management. Responsibilities: • Draft, edit, and finalize legal documents such as pleadings, motions, briefs, and discovery materials. • Perform electronic filing in federal courts using CM/ECF and state court e-filing systems. • Ensure compliance with federal, state, and local court rules for all filings and documents. • Manage litigation calendars, monitor deadlines, and coordinate hearings, depositions, and meetings. • Organize and maintain case files, both in physical and electronic formats. • Facilitate service of process and file proof of service documents. • Support discovery processes by preparing responses, subpoenas, and document production. • Conduct basic legal research and retrieve necessary court filings. • Communicate effectively with attorneys, court staff, and external parties to ensure smooth operations.
2026-03-30T00:00:00Z

Legal Secretary

Three Rivers, TX
onsite
Temporary
37 - 42 USD / Hourly
We are looking for a dedicated Legal Secretary to join our team in Austin, Texas. This long-term contract position offers the opportunity to support attorneys and the litigation group with a wide range of administrative and legal tasks. The ideal candidate will possess a strong understanding of legal processes, excellent organizational skills, and the ability to manage multiple priorities effectively. Responsibilities: • Provide administrative and legal support to assigned attorneys and the litigation team. • Prepare and edit legal documents, correspondence, charts, and reports by transcribing, formatting, and transmitting information. • Manage attorney schedules by organizing meetings, court appearances, deadlines, and travel arrangements. • Coordinate client conferences, attorney meetings, and special functions, including scheduling couriers, court reporters, and expert witnesses. • Ensure timely submission of billable hours and expenses, prepare invoices, and liaise with clients regarding billing matters. • Maintain confidentiality of client and attorney information to uphold high standards of accuracy and attention to detail. • Utilize electronic filing and retrieval systems efficiently while supervising file clerks. • Communicate with clients and other parties to obtain or relay information, ensuring delegated tasks are addressed appropriately. • Collaborate on special projects and explore opportunities to enhance departmental processes and outcomes. • Monitor deadlines and filing requirements to ensure compliance with court rules and procedures.
2026-04-01T00:00:00Z

Legal Secretary

Chicago, IL
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a detail-oriented and organized Legal Secretary to join our team on a contract basis in Chicago, Illinois. The ideal candidate will have a strong understanding of legal terminology, excellent communication skills, and the ability to manage a high volume of work efficiently. This role involves providing administrative and clerical support to multiple attorneys, ensuring the accuracy and timeliness of legal documents and correspondence. Responsibilities: • Prepare and manage legal documents, including drafting letters and form templates using Law Manager. • Review and proofread legal correspondence for accuracy, grammar, and formatting before sending out. • Coordinate the creation and distribution of legal documents, ensuring all materials meet required standards. • Support 3-4 attorneys simultaneously by managing schedules, correspondence, and document organization. • Maintain and organize legal files and records using NetDocs and other document management systems. • Collaborate with attorneys to draft special letters and ensure they are error-free and ready for dispatch. • Handle a high volume of administrative tasks with precision and efficiency. • Utilize Microsoft Office tools to create, edit, and manage documents and reports. • Ensure compliance with legal standards and deadlines for all assigned tasks.
2026-04-03T00:00:00Z

Legal Secretary

Manhattan Beach, CA
onsite
Permanent
65000 - 80000 USD / Yearly
We are looking for a dedicated Legal Secretary to join a reputable law firm in Manhattan Beach, California. This firm has built a strong reputation over decades, specializing in defense work. The role offers an opportunity to work in a collaborative and supportive environment, alongside a team that values longevity and camaraderie. Responsibilities:• Coordinate and manage scheduling activities, including maintaining and updating calendars for attorneys and court appearances.• Prepare and process electronic filings (e-filing) for court submissions with accuracy and efficiency.• Draft, edit, and organize legal documents, including formatting and creating tables of authorities.• Monitor deadlines and ensure timely submission of legal filings and court documents.• Communicate effectively with attorneys, support staff, and external contacts to facilitate seamless workflow.• Maintain confidentiality and ensure compliance with legal standards and firm policies.• Assist in organizing team activities and fostering a welcoming work environment.• Provide administrative support such as managing correspondence, tracking hours, and maintaining accurate records.• Collaborate with the team on various projects to support the firm’s growth and operations.
2026-03-17T00:00:00Z

Legal Secretary

Encino, CA
onsite
Temporary
32 - 38 USD / Hourly
We are looking for a skilled Legal Secretary to join a boutique Workers' Compensation defense firm in Encino, California. This contract position requires someone familiar with EAMS, strong typing abilities, and proficiency with legal case management systems. The role is onsite, supporting the firm's operations during a contract period (est. 3-4 weeks). Responsibilities:• Prepare and format legal documents, including correspondence, pleadings, and motions, with accuracy and attention to detail.• Manage e-filing and court filings in compliance with legal protocols and deadlines.• Utilize case management software, such as MerusCase, to organize and update case information.• Coordinate with attorneys and staff to ensure seamless workflow and communication.• Assist in managing workers' compensation cases and related documentation.
2026-03-27T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent
75000 - 85000 USD / Yearly
Our client, a well-respected and established firm in Orange County, is seeking a Legal Secretary to support its Labor & Employment team. This is a great opportunity to work alongside experienced attorneys in a supportive environment where teamwork and professionalism are highly valued. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in the Labor & Employment practice group</li><li>Prepare, format, and proofread pleadings, motions, and correspondence</li><li>Manage court filings (state and federal)</li><li>Maintain calendaring and deadlines, including hearings, depositions, and key case milestones</li><li>Coordinate meetings, depositions, and client communications</li><li>Handle document management, redlining, and e-filing</li></ul>Qualifications:<ul><li>5+ years of legal secretary experience, ideally within labor & employment or litigation</li><li>Strong knowledge of state and federal court procedures</li><li>Advanced proficiency in Microsoft Word (formatting, TOAs/TOCs)</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication skills and ability to work in a collaborative, team-oriented environment</li></ul>What’s Offered:<ul><li>Competitive compensation </li><li>Medical, dental, and vision benefits</li><li>Paid time off (PTO)</li><li>Stable, established firm with a strong reputation in Orange County</li><li>Supportive, team-oriented culture</li></ul> If you’re looking to join a firm where you can build a long-term career within a respected Labor & Employment practice, we’d love to connect.To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-02T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent
85000 - 95000 USD / Yearly
Join a firm where people stay—and genuinely enjoy where they work. Our client, a well-established defense firm in Downtown Los Angeles, is seeking a Legal Secretary to support a team of friendly, down-to-earth attorneys. We’ve successfully placed legal secretaries with this firm who have remained long-term and are happy, supported, and thriving—a true testament to the firm’s culture. Responsibilities:<ul><li>Provide administrative and legal support to attorneys in a defense litigation practice</li><li>Prepare, format, and proofread pleadings, correspondence, and legal documents</li><li>Manage court filings (state and federal)</li><li>Maintain calendaring and deadlines (court rules, hearings, depositions)</li><li>Coordinate meetings, depositions, and travel arrangements</li><li>Handle document management, redlining, and e-filing</li></ul> Qualifications:<ul><li>3+ years of legal secretary experience (defense litigation preferred)</li><li>Strong knowledge of state and federal court procedures</li><li>Proficiency with Microsoft Office (Word formatting, TOAs/TOCs)</li><li>Excellent organizational and communication skills</li><li>Ability to manage multiple priorities in a collaborative environment</li></ul>What’s Offered:<ul><li>Competitive compensation </li><li>Hybrid work schedule</li><li>Medical, dental, and vision benefits</li><li>Paid time off (PTO)</li><li>Transportation stipend</li><li>Supportive, friendly team with excellent retention and long-term growth</li></ul>To apply submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-02T00:00:00Z

Legal Secretary

Ypsilanti, MI
onsite
Contract / Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Legal Secretary to join our team in Ypsilanti, Michigan. This contract-to-permanent role offers the opportunity to support a municipal transactional attorney with a variety of legal and administrative tasks. The position provides a hybrid schedule, allowing for flexibility while fostering a meticulous and collaborative environment. Responsibilities: • Assist with drafting, editing, and finalizing legal documents, including those related to labor contracts and real estate transactions. • Manage electronic filing systems and ensure timely submission of court filings. • Coordinate and maintain the attorney’s calendar, scheduling meetings, deadlines, and appointments. • Handle heavy dictation tasks, transcribing legal and administrative notes with accuracy. • Prepare and organize files for municipal transactions and related legal matters. • Conduct thorough reviews of documents to ensure compliance with legal standards. • Provide administrative support during hybrid work schedules, maintaining communication and productivity. • Act as the point of contact for coordinating with external clients and stakeholders. • Ensure all documentation is properly formatted and filed according to legal requirements.
2026-03-05T00:00:00Z

Legal Secretary

Butler, PA
onsite
Permanent
40000 - 60000 USD / Yearly
We are looking for a dedicated Legal Secretary to join our team in Butler, Pennsylvania. This permanent position supports a boutique Personal Injury Law Firm and requires onsite work five days a week. The ideal candidate will play a crucial role in providing efficient administrative and legal support to attorneys while ensuring seamless office operations. Responsibilities: • Provide comprehensive administrative assistance to attorneys to maintain smooth office workflows. • Conduct initial client intake and assist with the screening process. • Transcribe legal correspondence and documents accurately from dictation. • Organize and maintain legal files and filing systems in adherence to firm protocols. • Prepare, draft, and file various legal documents, including motions, petitions, and appeals. • Gain proficiency in the firm’s case management and legal technology systems to support record-keeping and workflow. • Manage attorney schedules by coordinating calendars, organizing agendas, and providing timely reminders of deadlines.
2026-03-31T00:00:00Z

Legal Secretary

Oklahoma City, OK
onsite
Contract / Temporary to Hire
22.8 - 28 USD / Hourly
Job Title: Legal SecretaryLocation: Northwest Oklahoma City, OKPay: $24–$28/hour (DOE)Schedule: Monday–Friday | 9:00 AM – 5:00 PMPosition Type: Temp-to-HireWork Environment: 100% On-Site Position Overview:A reputable organization in NW Oklahoma City is seeking a detail-oriented Legal Secretary to support legal and administrative operations. This role is ideal for someone with a strong administrative background who thrives in a structured, detail-driven environment and is comfortable handling a high volume of documentation and compliance-related tasks. Key Responsibilities:<ul><li>Assist with drafting, reviewing, and processing contracts, leases, and legal documents</li><li>Manage change requests and maintain accurate tracking systems</li><li>Perform document imaging, filing, and organization</li><li>Prepare and assist with legal filings and memoranda</li><li>Conduct ongoing audits to ensure accuracy and compliance</li><li>Maintain detailed records and documentation logs</li><li>Communicate with vendors and internal teams regarding documentation and updates</li><li>Utilize Excel to track data, generate reports, and support documentation processes</li></ul>
2026-04-03T00:00:00Z

Legal Secretary

Shawnee Mission, KS
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support attorneys in a fast-paced legal environment. This is a contract position based in Overland Park, Kansas, offering an excellent opportunity to demonstrate your organizational and administrative expertise. The ideal candidate will play a key role in managing daily tasks such as drafting legal documents, handling correspondence, and maintaining schedules. Responsibilities: • Provide comprehensive administrative support to attorneys, ensuring smooth daily operations. • Draft legal documents using provided templates, ensuring accuracy and compliance. • Manage attorneys' calendars, scheduling appointments and coordinating meetings efficiently. • Handle inbound calls professionally, addressing inquiries and directing calls appropriately. • Prepare and manage legal correspondence with precision and attention to detail. • Utilize Practice Master software to track and organize case-related information. • Maintain confidentiality and uphold the standards of the legal profession. • Assist with general office duties, including file management and document organization. • Coordinate with clients and other stakeholders as needed to support case preparation.
2026-04-03T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent
85000 - 95000 USD / Yearly
San Francisco law firm looking for Litigation Legal Assistant / Legal Secretary with at least 3-5 years of experience to join a thriving legal practice. Responsibilities: · Provide secretarial support to litigation attorneys. · Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials. · Manage and organize case files. · Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements. · Electronic filing (e-filing) procedures in state and federal courts. · Perform other administrative to support the team.
2026-03-24T00:00:00Z

Legal Secretary

Fresno, CA
onsite
Permanent
52000 - 62400 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Fresno, California. The ideal candidate will support attorneys in civil litigation and personal injury cases, ensuring smooth operations and high-quality legal documentation. This role requires someone who thrives in a fast-paced environment and has a strong understanding of legal procedures. Responsibilities: • Prepare and draft legal documents, including motions and pleadings, with precision and attention to detail. • Organize and maintain case files to ensure accessibility and compliance with legal standards. • Assist attorneys with depositions, ensuring all necessary materials and arrangements are in place. • Conduct research to support civil litigation and personal injury cases. • Facilitate communication between attorneys, clients, and other parties involved in legal processes. • Manage scheduling and deadlines for court appearances and other legal proceedings. • Review and proofread legal documents to ensure accuracy and adherence to regulations. • Provide administrative support to attorneys, including handling correspondence and managing calendars. • Stay updated on changes in civil litigation and personal injury law to enhance case preparation. • Coordinate with licensed attorneys to ensure compliance with legal requirements.
2026-03-31T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary
35 - 45 USD / Hourly
Our client, a plaintiff-side personal injury law firm located in Oakland, is seeking an experienced Legal Secretary to join their team on a contract-to-hire basis. This opportunity is best suited for someone with substantial, hands-on personal injury experience who is looking for a long-term role and the opportunity to grow with a collaborative and fast-paced plaintiff-side practice. Responsibilities:<ul><li>Provide high-level administrative and litigation support to plaintiff personal injury attorneys</li><li>Draft, revise, proofread, and format legal correspondence, pleadings, discovery, and other litigation documents</li><li>Prepare and file documents in California state courts, including e-filing and service processing</li><li>Manage attorney calendars, court deadlines, statutes of limitations, hearings, depositions, and trial dates</li><li>Coordinate and track discovery, including Form Interrogatories, Special Interrogatories, Requests for Production, and Requests for Admission</li><li>Request, follow up on, organize, and maintain medical records, billing, and lien documentation</li><li>Manage case files throughout the full personal injury lifecycle—from pre-litigation through litigation, settlement, or trial</li><li>Assist with deposition and trial preparation, including scheduling, exhibit organization, and trial binders</li><li>Support settlement-related tasks, including drafting demand packages, tracking liens, preparing release documentation, and coordinating disbursements</li><li>Serve as a professional point of contact with clients, courts, experts, medical providers, and opposing counsel</li></ul>
2026-04-01T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Temporary
30 - 42 USD / Hourly
Our client, a civil litigation firm in Lafayette, is seeking an experienced Legal Secretary to step in and provide on-site support while a team member is out on medical leave. This is an immediate contract opportunity, with the need to start as early as this coming week. The role will support active litigation matters, including trial preparation with an upcoming trial date already on calendar. While the initial need is contract coverage, the firm is open to the possibility of ongoing support depending on business needs and fit. Responsibilities<ul><li>Serve as sole legal secretarial support in the office</li><li>Draft and revise pleadings, discovery, and legal correspondence</li><li>Prepare TOCs, TOAs, subpoenas, and assist with service and filings</li><li>Handle state and federal e-filing</li><li>Manage calendaring, deadlines, scheduling, and attorney support</li><li>Assist with trial preparation, including assembling trial materials, binders, and exhibits</li><li>Process incoming and outgoing mail</li><li>Create, organize, and maintain electronic case files and document management systems</li><li>Provide light phone coverage as needed</li><li>Assist with time entry and billing support (no minimum billing requirements)</li></ul>
2026-04-02T00:00:00Z