6 results for Office Manager in Aliquippa, PA

Office Manager

Pittsburgh, PA
onsite
Temporary
18 - 23 USD / Hourly
Our client in Shadyside, PA is hiring for an Administrative Assistant for a contract opportunity to cover a temporary leave starting May 4th - middle of August. We are seeking a reliable, detail oriented Administrative Assistant / Front Desk Coordinator to support daily office operations and create a welcoming, well organized front office environment. This role ensures our workspace is fully stocked, tidy, and running smoothly, while also providing light support to managers and staff as needed. Hours will be 10AM - 4PM, Monday - Friday. Pay depending on experience: $18-23 Key ResponsibilitiesFront Desk & Office Support• Serve as the first point of contact for visitors; greet and check in guests with a friendly, professional demeanor.• Maintain a clean, organized front office and common areas.• Assist managers with basic administrative tasks and office walk throughs to ensure cleanliness, organization, and preparedness.Supplies Management• Monitor inventory and order office supplies, snacks, and café items regularly.• Restock the café area daily, including beverages, snacks, and paper products.• Manage supply purchases through the company Amazon account and other approved vendors.Café & Office Stocking• Keep the café and kitchen areas clean, stocked, and guest ready.• Refill coffee, snacks, utensils, and other consumables as needed.Food & Vendor Coordination• Coordinate and place lunch orders for meetings and team events.• Assist with vendor deliveries and ensure items are received and put away promptly.General Office Operations• Conduct regular walk throughs to ensure meeting rooms, common spaces, and reception areas are tidy and fully supplied.• Provide support similar to expense tracking platforms like Concur/Emburse (no direct expense reporting required).Qualifications• Strong organizational skills with the ability to multitask and prioritize.• Friendly, professional communication style and customer service mindset.• Comfortable managing supplies, vendors, and frequent small purchases.• Experience in an office or front desk setting preferred.
2026-04-02T00:00:00Z

Office Manager

Pittsburgh, PA
onsite
Permanent
70000 - 80000 USD / Yearly
We are looking for a highly organized and detail-oriented Office Manager to oversee daily office operations and ensure smooth administrative functions. Based in Pittsburgh, Pennsylvania, this role involves managing billing processes, vendor coordination, and maintaining compliance with company procedures. The ideal candidate will contribute to a meticulous and efficient office environment while supporting financial operations and customer relations. Responsibilities: • Manage and enforce office policies while ensuring compliance with company procedures. • Coordinate with vendors, order office supplies, and arrange services to maintain operational efficiency. • Provide administrative support to management and collaborate with cross-functional teams. • Process credit and debit memos for pricing adjustments, returns, and billing corrections. • Handle accounts payable and receivable tasks, including data entry, coding, and reconciliation. • Assist in month-end processes by organizing receipts, statements, and other necessary documentation. • Collaborate with the accounting team to ensure accurate financial records are maintained. • Prepare, generate, and distribute customer invoices with precision and timeliness. • Verify billing details for accuracy, correct pricing, and ensure all necessary documentation is attached. • Address customer inquiries regarding invoices, account status, and payment-related questions.
2026-03-25T00:00:00Z

Office Services Associate

Wheeling, WV
onsite
Temporary
17 - 18 USD / Hourly
Position summary The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. Job qualifications - High school diploma or equivalent. - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. - Skilled in the use of mail phone email digital reprographics and mail equipment. - Familiar with general back office procedures to meet and maintain client satisfaction. - Proven customer service skills are required in order to create maintain and enhance customer relationships. - Good written and verbal communication skills including detail oriented telephone and email etiquette. - Attention to detail with good organizational skills. - Must be able to meet deadlines and complete all projects in a timely manner. - Ability to handle sensitive and/or confidential documents and information. - Able to make independent decisions that conform to business needs and policy. - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. - Must work well in a team environment. - Must be able to interact effectively with multi-functional and diverse backgrounds. - Ability to work in a fast-paced environment. - Must be self-motivated with positive can-do attitude. Supervision - Number and titles of direct reports if any: n/a - Received: Lead Office Services Associate Supervisor Manager Director Job relationships - Internal: This position works closely with the Office Services team - External: Clients
2026-04-02T00:00:00Z

Mailroom Clerk

Wheeling, WV
onsite
Temporary
15 - 16 USD / Hourly
We are looking for a dedicated Mailroom Clerk to join our team on a contract basis in Wheeling, West Virginia. In this role, you will handle a variety of mail-related tasks, ensuring accuracy, timeliness, and efficient delivery of correspondence throughout the organization. This position requires strong organizational skills and attention to detail to maintain smooth operations in a fast-paced environment. Responsibilities:• Receive and log all incoming mail and packages, including shipments from external carriers such as FedEx.• Sort incoming mail and packages by department or recipient, ensuring proper categorization for delivery.• Scan and document mail following established procedures, ensuring accurate records for tracking purposes.• Process outgoing mail, including inter-office correspondence, bulk mailings, and shipments requiring tracking.• Manage inventory logs for mail and shipments, ensuring detailed documentation for each office location.• Verify and track outgoing shipments, resolving delays or issues to ensure timely delivery.• Deliver checks and critical mail to designated offices, maintaining confidentiality and accuracy.• Prepare and pack outgoing pouches and boxes, ensuring contents are correctly labeled and documented.• Conduct periodic mail runs throughout the building, checking for outgoing mail and received faxes.• Securely deliver outgoing shipments to designated pickup locations and perform end-of-day procedures.
2026-04-01T00:00:00Z

Administrative Assistant

Sewickley, PA
remote
Contract / Temporary to Hire
23 - 25 USD / Hourly
Our client is seeking a proactive and detail-oriented Administrative Assistant to join their team. This role is ideal for a self-starter who can establish and optimize policies and procedures to enhance customer satisfaction and streamline sales order processes. You will collaborate closely with our sales team and customers to ensure smooth and efficient order management. This is contract to permanent, fully remote (candidate has to be local to Pittsburgh as hiring manager resides in Pittsburgh.) Pay is $23-$25, depending on experience. Key Responsibilities: • Develop and Implement Policies & Procedures – Establish clear guidelines for customer service operations, ensuring consistency and efficiency in handling inquiries, orders, and issues. • Optimize the Sales Order Process – Evaluate and improve the current sales order workflow to increase efficiency, accuracy, and customer satisfaction. • Collaborate with Sales Team & Customers – Act as a liaison between the sales team and customers to ensure seamless order processing and address any issues that arise. • Ensure Customer Satisfaction – Proactively address customer concerns, resolve order discrepancies, and provide excellent service to maintain strong client relationships. • Monitor & Report on Performance – Track key performance indicators (KPIs) and suggest improvements based on data-driven insights. Company Offers: • Fully remote work flexibility (based in locally in the Pittsburgh area) • Competitive salary and benefits package • Opportunities for detail oriented growth and development with a growing organization
2026-03-31T00:00:00Z

Administrative Assistant

Pittsburgh, PA
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Pittsburgh, Pennsylvania. This Contract to permanent position provides an excellent opportunity to contribute to the efficient operation of the office while supporting key processes such as employee onboarding, benefits administration, and compliance tasks. The role is 100% onsite, Monday through Friday, with flexible start times, offering a pay rate of $24-$28 per hour based on experience. Responsibilities: • Coordinate employee onboarding and offboarding processes, ensuring all documentation is completed accurately and on time. • Assist with mortgage banking re-certifications, maintaining compliance with industry standards and regulations. • Manage and organize digital and physical filing systems to ensure efficient record-keeping and accessibility. • Monitor and track deadlines, ensuring timely submission of required documents and compliance-related tasks. • Support daily administrative operations to maintain a smooth and efficient office environment. • Handle inbound calls and inquiries, providing attentive and courteous assistance. • Perform data entry tasks with precision and attention to detail. • Identify opportunities to improve administrative processes and implement solutions to enhance efficiency. • Provide receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
2026-04-03T00:00:00Z