We are looking for a meticulous and detail-oriented Payroll Specialist to join our team in Herndon, Virginia. This is a long-term contract position that offers the opportunity to manage full-cycle payroll processes and support benefits administration in a hybrid work environment. The role requires strong organizational skills and expertise in handling multi-state payroll, including California.<br><br>Responsibilities:<br>• Process bi-weekly payroll cycles for approximately 370 employees across multiple states, ensuring accuracy and compliance.<br>• Handle manual data entry tasks and maintain detailed records to support payroll operations.<br>• Manage payroll functions using ADP Workforce Now and other related systems.<br>• Oversee multi-state payroll compliance, including adhering to California-specific payroll regulations.<br>• Administer employee benefits by assisting with open enrollment, updating elections, and maintaining accurate records.<br>• Ensure benefits-related deadlines are met and effectively communicate changes to employees.<br>• Reconcile payroll data to ensure accuracy and resolve discrepancies.<br>• Collaborate with colleagues to address payroll and benefits-related inquiries and provide timely resolutions.<br>• Maintain a high level of confidentiality and professionalism when handling sensitive employee information.
<p>Robert Half has a new direct-hire opportunity for<strong> Payroll Specialist</strong> near Tracy's Landing, MD. This position will process certified payrolls in compliance with federal, state, and local regulations, including the Davis-Bacon Act and prevailing wage laws. This position sits fully on-site Monday-Friday. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process weekly certified payroll for employees.</li><li>Ensure compliance with prevailing wage laws, including the Davis-Bacon Act, state-specific requirements, and union agreements (if applicable).</li><li>Prepare and submit Certified Payroll Reports.</li><li>Maintain and update employee data, wage rates, job classifications, and worksite locations.</li><li>Monitor hours worked and job codes to ensure correct reporting and classification.</li><li>Coordinate with project managers, HR, and accounting to gather required job and labor data.</li><li>Respond to government agency or contractor requests for audits, documentation, or payroll clarifications.</li><li>Ensure proper retention of payroll records per federal and state guidelines.</li><li>Manage garnishments, deductions, and benefit contributions as required.</li><li>Assist with general payroll processing and reporting during non-certified cycles as needed.</li><li>Stay up to date with changes in wage determinations, labor compliance, and payroll legislation.</li></ul><p><br></p>
<p>Our client in Burke, Virginia is looking for a dependable <strong>Payroll Specialist</strong> to help ensure accurate and timely compensation for employees. If you enjoy managing timecards, resolving payroll issues, and working with sensitive data, this could be a great fit.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Enter and review payroll data, including timecard validation</li><li>Process payroll runs and distribute pay statements</li><li>Respond to employee questions and help resolve payroll discrepancies</li><li>Reconcile payroll sub-ledger to the general ledger</li><li>Assist with tax reporting and benefits-related tasks</li></ul>
We are looking for a detail-oriented Payroll Specialist to join our team on a contract basis in Washington, District of Columbia. In this role, you will manage payroll processes and ensure accurate and timely compensation for employees. The ideal candidate will bring expertise in multi-state payroll and proficiency with ADP Workforce Now.<br><br>Responsibilities:<br>• Process payroll for salaried employees across multiple states, ensuring accuracy and compliance.<br>• Utilize ADP Workforce Now to manage payroll operations and maintain employee records.<br>• Verify and reconcile payroll data to ensure adherence to company policies and regulations.<br>• Address and resolve payroll discrepancies, providing exceptional support to employees.<br>• Collaborate with HR and finance teams to ensure seamless payroll integration with other systems.<br>• Stay updated on federal, state, and local payroll laws to ensure compliance.<br>• Generate and distribute payroll reports for management review.<br>• Assist with payroll audits by preparing necessary documentation and data.
<p>We are looking for a detail-oriented Senior Payroll Specialist to oversee payroll operations for a mid-sized organization in Northern, VA area. This role requires expertise in full-cycle payroll processing and multi-state and Canada and Mexico payroll compliance, ensuring timely and accurate payments for employees. If you thrive in fast-paced environments and possess strong knowledge of Workday systems, this position offers an excellent opportunity to contribute to a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll processes, including data entry, calculation, and distribution, for employees across multiple states.</p><p>• Ensure compliance with state and federal payroll laws and regulations, including tax filings and reporting.</p><p>• Handle payroll for a workforce of 4500 employees with precision and attention to detail.</p><p>• Utilize Workday systems to streamline payroll operations and maintain accurate employee records.</p><p>• Address payroll-related inquiries and resolve discrepancies in a timely manner.</p><p>• Support audits by preparing required documentation and ensuring payroll records are complete and accurate.</p><p>• Collaborate with HR and finance teams to integrate payroll processes with broader organizational systems.</p><p>• Identify opportunities for process improvements and implement solutions to enhance efficiency.</p><p>• Stay updated on changes in payroll regulations and adapt practices accordingly.</p><p><br></p><p>All interested candidates in this Senior Payroll Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p>
<p>We are looking for a skilled Payroll Specialist to join our team in Baltimore, Maryland. This position offers the unique opportunity to make a meaningful impact while contributing to accurate and efficient payroll operations. </p><p><br></p><p>Responsibilities:</p><p>• Process and review payroll to ensure accuracy and compliance.</p><p>• Handle payment requests and investigate discrepancies.</p><p>• Perform reconciliations and address escalated payroll issues promptly.</p><p>• Maintain and update payroll data, employee timesheets, and records.</p><p>• Participate in payroll-related meetings and provide valuable insights for process improvements.</p><p>• Resolve employee payroll concerns with professionalism and efficiency.</p><p>• Train both new and existing staff on payroll procedures and systems.</p><p>• Research payroll information within and ensure compliance with payroll laws.</p><p>• Recommend updates to payroll processes to align with current regulations and best practices.</p>
<p><u>Position Overview</u></p><p>The Accounting & Operations Manager will support the CFO in overseeing accounting functions and daily operations for a luxury residential design-build firm specializing in custom homes. This is a hands-on role with a strong emphasis on accounting, billing, project administration, and overall organizational efficiency. The ideal candidate is detail-oriented, technologically savvy, and confident in communicating with clients, vendors, and team members.</p><p><br></p><p><u>Key Responsibilities</u></p><ul><li>Prepare and process client invoices for new construction projects</li><li>Prepare and process client invoices for service work</li><li>Manage AR reports and follow up on overdue balances</li><li>Set up vendors and maintain compliance documents on file</li><li>Enter and process accounts payable according to payment schedules</li><li>Track job costs</li><li>Process bi-weekly payroll data entry through ADP</li><li>Maintain payroll records</li><li>Track government/tax filings in partnership with a senior manager (ADP files reports)</li><li>Draft, review, and manage contracts and change orders</li><li>Organize and maintain project files</li><li>Manage vendor files and compliance documents</li><li>Support team members with permitting and inspection scheduling</li><li>Maintain accurate general ledger records in QuickBooks</li><li>Generate regular financial reports</li><li>Assist with phones, scheduling, office administration, and management communication</li><li>Communicate directly with clients regarding billing, contracts, and scheduling</li></ul>
<p>Are you ready for a position where precision, leadership, and continuous improvement pave the way for meaningful contributions? We are seeking a detail-oriented and experienced <strong>Supervisor, Accounting Operations & Payroll</strong> to join our finance and accounting team. This critical role not only offers the chance to manage complex payroll and general ledger processes but also provides opportunities to enhance operational efficiencies and drive process improvements. In this role, you’ll oversee the <strong>general ledger, payroll, and AP functions</strong>, including month-end close activities, reconciliations, and regulatory reporting. You’ll also assist with budget and forecast preparation, play a key role in audits, and ensure compliance with federal, state, and company-specific policies. If you're someone who thrives on accuracy, collaboration, and forward-thinking solutions, this is an excellent opportunity to make an impact. My client has a phenomenal no drama environment where there is collaboration, open communication, and respect for one another. They are a forward thinking organization looking for more efficient and effective ways to operate while reducing potential for errors. They have a very comprehensive and attractive benefit package including bonus compensation plans.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and supervise the <strong>monthly, quarterly, and year-end close</strong> processes, ensuring timely reconciliation of balance sheet accounts.</li><li>Oversee the accurate <strong>processing of semi-monthly and unscheduled payrolls</strong>, ensuring compliance with federal and state wage and tax laws.</li><li>Supervise the weekly processing and review of accounts payable, maintaining alignment with divisional budgets.</li><li>Prepare and assist in the development of <strong>quarterly and annual financial statements</strong>.</li><li>Manage <strong>monthly, quarterly, and year-end accruals</strong>, as well as fixed asset reconciliations and depreciation reporting.</li><li>Handle payroll-related reporting, including W-2s, 940, 941, and ensure all benefit and travel policies are applied correctly.</li><li>Safeguard financial and confidential payroll information by maintaining accurate records and ensuring compliance with regulatory guidelines.</li><li>Support annual budget, forecast processes, and variance analysis to meet organizational goals.</li><li>Coordinate with internal and external auditors and prepare supporting documentation for audits.</li><li>Maintain updated policies for Accounting Operations and Payroll procedures, ensuring compliance and ongoing improvement.</li><li>Assist with regulatory reporting and tasks, such as 1099, 1042, Board of Director reporting, and ad hoc reporting.</li><li>Actively participate in vendor maintenance, confirming tax and financial data accuracy while supporting vendor management controls.</li><li>Identify, analyze, and implement process improvements and internal control measures across operations, accounting, payroll, and reporting.</li><li>Conduct accounting research, draft technical memorandums, and deliver recommendations as needed.</li><li>Support the team with cross-training, ensuring operational contingencies are effectively addressed.</li><li>Contribute to the annual Risk Control Self-Assessment process to meet compliance goals.</li></ul>
<p>We are looking for a dedicated bilingual Human Resources (HR) Manager to oversee and enhance our employee relations, benefits administration, and overall HR functions. Based in Middleburg, Virginia, this role is ideal for an experienced individual who is passionate about fostering a positive workplace culture while managing HR operations effectively. </p><p><br></p><p>Responsibilities:</p><p>• Develop and implement HR policies and procedures to ensure compliance with organizational and legal standards.</p><p>• Manage employee relations by addressing concerns, resolving conflicts, and promoting a supportive work environment.</p><p>• Oversee benefits administration, including enrollment, updates, and communication of available programs to employees.</p><p>• Utilize HRIS platforms, such as ADP Workforce Now, to maintain accurate employee records and generate reports.</p><p>• Lead full-cycle recruiting efforts, including sourcing candidates, conducting interviews, and onboarding new hires.</p><p>• Administer payroll processes and ensure accurate timekeeping using systems like ADP HRB.</p><p>• Coordinate and facilitate onboarding programs to ensure smooth integration of new employees into the organization.</p><p>• Provide guidance to management and staff on HR best practices and policy adherence.</p><p>• Analyze HR metrics and data to drive improvements in workforce planning and operational efficiency.</p><p><br></p><p>All interested candidates in this bilingual Hunan Resource Manager role and other fulltime permanent opportunities across the Washington, D.C. area please send your resumes to Justin Decker via LinkedIN.</p><p><br></p>
<p>Are you a Tax Manager looking for your next home? Would you like to be part of a fast growing/great culture company? Do you like doing a variety of tax work including lots of fun projects? If so, we are working with one of our biopharma clients in Montgomery County on a fantastic Tax Manager role. This is a wonderful opportunity to be part of a growing tax department where you can be value added. This role is crucial in managing a wide range of areas related to tax compliance and planning projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage US federal and state income and quarterly estimate process, ensuring accuracy and regulatory adherence.</p><p>• Manage the computation of the global tax provision for income taxes pursuant to ASC 740 for domestic and foreign subsidiaries.</p><p>• Manage a wide array of federal, state, and international tax special projects, including transfer pricing and research tax credit studies, analyzing tax planning alternatives, evaluating business and operational impacts, and determining compliance requirements</p><p>• Manage the Company’s tax compliance and planning related to employee benefits and executive compensation, including for equity-based compensation and for state-by-state sourcing and reporting</p><p>• Oversee the sales tax exemption certificate process to ensure proper management and compliance.</p><p>• Manage foreign income tax provisions for local statutory financial statements and corporate income tax filings.</p><p>• Manage the Company’s tax compliance and planning related to employee benefits and executive compensation.</p><p>• Manage fixed asset tax analysis and reporting.</p><p>• Develop and maintain a detailed understanding of the company’s operations for purposes of preparing analysis, memos, and other documentation necessary to support the Company’s federal, state, and local income tax compliance, provision, and planning.</p><p>• Evaluate state and local tax opportunities, incentives, and risks by developing an in-depth understanding of the company’s operations.</p><p>• Provide tax compliance and planning support for employee benefits and executive compensation, including equity-based compensation and payroll sourcing.</p><p>• Coordinate outsourced federal, state, and local income tax compliance processes.</p><p>• Assist in preparing and reviewing annual income tax provision calculations and financial statement disclosures in accordance with ASC 740.</p><p>• Prepare and present tax considerations and conclusions to senior leadership, ensuring clear communication and strategic alignment.</p><p><br></p><p>The ideal candidate for this Tax Manager role will have 6+ years of tax experience in corporate or partnership if you have your CPA or MS/MBA or 8+ years if you have your BS in Accounting, as well as 2+ years of supervisory experience and ASC 740 experience. The comp range for this position is 130K-160K + bonus + equity and full benefits. To apply to this Tax Manager role please do so through this posting or reach out to Caren Bromberg Bach on LinkedIn or call Caren Bach at 301.965.9035.</p><p><br></p><p><br></p>
<p>Robert Half has a new direct-hire opportunity for a Medical Accounts Receivable and Billing Specialist. This role will support a growing department. Our client offers great work-life balance and ability to work in a fast-paced environment where your work will make a big impact. This position sits on-site full-time Monday-Friday.</p><p><br></p><ul><li>Responsible for billing and coding</li><li>Collecting on past due balances</li><li>Insurance company follow-up</li><li>Maintain up to date information from insurance companies and customers</li><li>Reduce AR aging</li><li>Special project as assigned</li><li>Provide and obtain necessary documentation as needed</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join our team in Baltimore, Maryland. In this pivotal role, you will handle a wide array of accounts payable tasks, ensuring accurate processing and compliance with established guidelines. This is a Contract position. </p><p><br></p><p>Responsibilities:</p><p>• Accurately process vendor invoices and input data into the accounting system in a timely manner.</p><p>• Scan and organize invoices.</p><p>• Apply basic general ledger knowledge to code payables.</p><p>• Address and resolve vendor inquiries and discrepancies related to payments.</p><p>• Reconcile vendor statements to maintain accurate account records.</p><p>• Assist with weekly check distribution and ensure timely disbursement.</p><p>• Manage incoming mail by sorting and distributing it appropriately.</p><p>• Collaborate with the team to meet month-end and year-end deadlines.</p><p>• Contribute to a positive and respectful work environment while upholding agency policies and accounting principles.</p>
<p>A large company in Bethesda is seeking an Accounts Payable specialist to work in their corporate office.</p><p>Duties include:</p><ul><li>Coding, matching, batching, and entering invoices into SAP</li><li>Cutting checks</li><li>Handling vendor inquiries</li><li>Processing 1099’s</li><li>Reconciliations</li></ul><p>.</p>
<p>Our client in McLean, Virginia is seeking a detail-oriented <strong>Accounts Payable Specialist</strong> to join their team. This role is a great fit for someone who enjoys keeping things organized, catching discrepancies, and staying on top of the numbers.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Match, batch, code, and enter invoices for processing</li><li>Post and reconcile AP batches accurately</li><li>Investigate and resolve vendor inquiries and discrepancies</li><li>Reconcile sub-ledger activity to the general ledger</li><li>Assist with account reconciliations, chargebacks, and cash applications</li></ul>
<p>We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our finance team. In this role, you will manage cash and credit posting, account reconciliations, and collections to maintain accurate financial records and support timely cash flow. The ideal candidate is highly organized, analytical, and possesses strong communication skills to effectively interact with both internal teams and customers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and post manual and electronic cash receipts, credits, and account adjustments to customer accounts.</li><li>Monitor and apply daily payments accurately in accordance with customer remittance details.</li><li>Maintain and reconcile daily deposit records with bank statements.</li><li>Identify and resolve discrepancies in account postings, escalating issues when necessary.</li><li>Review lockbox reports and bank images to ensure proper posting and reconciliation.</li><li>Communicate with customers to resolve payment disputes, collect outstanding balances, and enforce credit policies.</li><li>Assess account balances for risk, recommending actions such as credit holds or escalations.</li><li>Post account adjustments within authorized limits and ensure all financial transactions are completed before month-end close.</li><li>Prioritize accounts for collections based on aging and outstanding balances, using effective communication strategies.</li><li>Support audits and prepare reports as needed to ensure compliance with internal controls.</li></ul><p><br></p>
<p>A respected firm in Gaithersburg is seeking an Accounts Receivable Specialist for an interim position.</p><p><br></p><p>Duties include:</p><p>· Calculating, recording, inputting or processing financial data</p><p>· Preparing customer invoices based on accounting procedures</p><p>· Researching and investigating discrepancies in invoices to determine the accuracy of charges</p><p>· Matching payments to invoice numbers or sales orders</p><p>· Handling customer inquiries regarding billing issues</p><p>· Managing an Accounts Receivable ledger and Accounts Receivable files</p><p>· Submitting daily reports to management on accounts receivable operations</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Alexandria, Virginia. In this role, you will play a key part in supporting the financial operations of our growing nonprofit organization. This position offers an excellent opportunity for career growth while contributing to the mission-driven work of our organization.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and review daily accounts receivable reports, ensuring timely collection of payments and addressing any credit-related issues with the operations team.</p><p>• Process cash receipts, including checks and other payments, ensuring accurate bank deposits and application to appropriate accounts.</p><p>• Collaborate with the operations team to prepare financial reports and provide necessary data as requested.</p><p>• Maintain and update employee records with accurate documentation to ensure compliance and accuracy.</p><p>• Oversee the timely submission of weekly time tickets, prepare payroll batches, and coordinate with the Director of Finance for processing.</p><p>• Verify the proper approval of invoices and purchase orders before entering them into the system for payment.</p><p>• Serve as a backup for accounts payable, assisting with the review and processing of vendor payments as needed.</p><p>• Support various operational accounting tasks to maintain smooth financial processes for the organization.</p><p><br></p><p> </p><p> All interested candidates in this Account Receivables Specialist opportunity and other fulltime opportunities in Accounting Operations please send resume to Justin Decker via LinkedIn.</p>
<p>Our client in Fairfax, Virginia is seeking a reliable <strong>Accounts Receivable Specialist</strong> to join their team. If you enjoy invoice tracking, solving payment issues, and maintaining positive client relationships, this could be a great match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and send invoices in a timely manner</li><li>Monitor accounts for overdue payments and follow up as needed</li><li>Resolve billing discrepancies and customer payment issues</li><li>Process incoming payments and update records</li><li>Reconcile AR activity and assist with aging reports</li></ul>
<p>We are in search of an Office Manager/Bookkeeper to become a part of our dynamic team. This role is based in Manassas, Virginia, and involves overseeing a range of administrative and financial tasks, including the management of accounts payable and receivable, payroll, and fiscal reporting. You will also supervise supply activities and maintain personnel records.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and efficiently process customer credit applications</p><p>• Maintain precise records of all accounting activities</p><p>• Prepare and administer payrolls and various employee benefit programs</p><p>• Oversee the preparation of monthly operations reports, financial statements, schedules, and statistical data</p><p>• Supervise supply activities, as well as the repair, maintenance, or alteration of buildings and equipment</p><p>• Process requisitions for supplies, materials, and equipment</p><p>• Work in collaboration with the CPA for tax completion</p><p>• Co-sign checks and vouchers concerning purchase orders, travel expenses, vendor claims, and other expenditures</p><p>• Analyze expenditures and other financial data to inform business decisions</p><p>• Establish and maintain accounting procedures, fiscal reporting requirements, and budget work programs</p><p><br></p><p>If interested, please message Ian Gainor via LinkedIn</p>
<p>We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations. </p><p><br></p><p> Responsibilities: </p><p>• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management. </p><p>• Prepare, analyze, and present monthly financial statements, budgets, and forecasts. </p><p>• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping. </p><p>• Handle invoicing, bill payments, and expense reporting in a timely manner. </p><p>• Collaborate with external accountants for tax preparation and annual audits. </p><p>• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing. </p><p>• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files. </p><p>• Maintain employee records, including attendance, benefits, and performance evaluations. </p><p>• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies. </p><p>• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships. </p><p>• Develop and implement office policies and procedures to improve efficiency. </p><p>• Coordinate meetings, events, and travel arrangements for staff. </p><p>• Provide administrative support to the leadership team as needed. </p><p><br></p><p> Please reach out to Ian Gainor via LinkedIn if interested.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Nottingham, Maryland. This role is integral to maintaining accurate financial records while supporting accounts payable, accounts receivable, and payroll functions. The ideal candidate will have strong organizational skills and a commitment to ensuring compliance with financial policies and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify invoices for accuracy, ensuring all necessary documentation is attached and properly coded.</p><p>• Enter invoices into the accounting system after obtaining appropriate approvals and process payments accordingly.</p><p>• Manage accounts receivable by matching payments to invoices, depositing funds, and applying payments to customer accounts.</p><p>• Prepare and distribute late notices for overdue accounts and scan deposit slips and check copies into the system.</p><p>• Process weekly payrolls, including deductions, tax updates, garnishments, and direct deposit changes.</p><p>• Generate annual W-2 forms, quarterly vacation payrolls, holiday payrolls, and other specialized payroll processes.</p><p>• Assist in ordering office supplies to maintain efficiency in day-to-day operations.</p><p>• Provide payroll-related support, such as handling unemployment claims.</p><p><br></p>
We are looking for a dedicated and detail-driven Full Charge Bookkeeper to join our team in Columbia, Maryland. This long-term contract role will involve managing financial records, performing reconciliations, and assisting with payroll and tax preparation tasks for small business clients. The ideal candidate will possess a positive attitude, strong organizational skills, and a willingness to learn and adapt.<br><br>Responsibilities:<br>• Manage comprehensive bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.<br>• Prepare accurate financial reports using Xero or similar accounting software.<br>• Assist with payroll processing to ensure timely and error-free payments.<br>• Support tax preparation processes for small business clients, ensuring compliance with relevant regulations.<br>• Maintain precise financial records and ensure timely data entry for all transactions.<br>• Utilize Excel for financial reporting, analysis, and data management.<br>• Collaborate with team members to streamline accounting processes and improve efficiency.<br>• Ensure adherence to accounting standards and practices in all tasks performed.
