Add your latest resume to match with open positions.

13 results for Senior Administrative Assistant in Albany, NY

Administrative Assistant

Albany, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties. Responsibilities: • Manage day-to-day administrative tasks, including organizing files and handling correspondence. • Oversee office supply inventory and coordinate orders to ensure smooth operations. • Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments. • Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service. • Maintain accurate and up-to-date office documentation and records. • Assist with organizing meetings, preparing agendas, and taking minutes. • Coordinate with vendors and service providers to ensure timely delivery and resolution of issues. • Provide general support to the team, including scheduling and calendar management. • Monitor office procedures and recommend improvements to enhance efficiency. • Ensure compliance with company policies and maintain a high-quality office environment.
2026-04-10T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Albany, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative tasks in a fast-paced setting. The role will focus on document preparation, records management, correspondence handling, and accurate data processing while supporting collaboration across the team. Responsibilities: • Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities. • Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint. • Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity. • Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation. • Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed. • Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained. • Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.
2026-04-20T00:00:00Z

Administrative Assistant

Glenmont, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities. Responsibilities: • Support accounts payable and accounts receivable processes by managing invoices and payments. • Accurately input financial transactions, invoices, and receipts into accounting software. • Organize and maintain financial records, ensuring all documentation is up to date. • Create detailed reports, spreadsheets, and summaries to assist management in decision-making. • Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner. • Welcome visitors to the office, directing them to the appropriate personnel as needed. • Coordinate meetings, handle correspondence, and provide administrative support to office staff and management. • Perform data entry tasks to ensure the accuracy of financial and administrative records. • Assist with general office duties, including answering inbound calls and managing schedules.
2026-04-22T00:00:00Z

Administrative Assistant - Front Desk

Albany, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an organized and proactive Administrative Assistant - Front Desk to join our Higher Education team in Albany, New York. This Contract to permanent position offers the opportunity to contribute to the Office of Admissions by providing essential administrative support while ensuring smooth office operations. Ideal candidates will bring prior administrative experience, with a preference for backgrounds in higher education. Responsibilities:• Draft and manage clear and detail-oriented communications for internal and external stakeholders.• Collaborate with various administrative departments, faculty, and staff to ensure effective workflows.• Plan, coordinate, and execute events, including recruitment activities and logistics.• Order and maintain inventory supplies to support department operations.• Assist with social media updates and engagement to promote admissions activities.• Monitor, track, and analyze data, processes, and metrics to support decision-making.• Handle administrative workflows and provide guidance to student ambassadors.• Manage document organization and maintenance to ensure compliance and accessibility.• Coordinate shipments and materials for recruitment events.• Provide front desk support, including answering inbound calls and welcoming visitors.
2026-04-09T00:00:00Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent / Full Time
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-04-10T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-04-20T00:00:00Z

Senior Accountant

Saratoga Springs, NY
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for an experienced Senior Accountant to join our team in Saratoga Springs, New York. This role is ideal for someone who is detail-oriented, excels at maintaining accurate financial records, and ensures compliance with accounting standards. If you thrive in a dynamic environment and have a passion for managing financial operations, we encourage you to apply. Responsibilities: • Oversee the month-end close process to ensure timely and accurate reporting. • Maintain and reconcile the general ledger to uphold financial accuracy. • Prepare and post journal entries while adhering to established accounting procedures. • Conduct detailed account reconciliations to identify and resolve discrepancies. • Perform bank reconciliations to ensure proper alignment of internal records with external statements.
2026-03-30T00:00:00Z

Senior Accountant

Saratoga Springs, NY
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
Large rapidly growing company in Saratoga is seeking a Senior Accountant; this is a newly created position. Reporting to the Controller, job duties include: assist in preparing financial statements; journal entries; asst with budgeting and reporting; process and control improvements; streamlining; use technology to streamline processes and procedures; work closely with the Controller and other departments; special duties as assigned.
2026-03-30T00:00:00Z

Senior Accountant

Albany, NY
onsite
Temporary / Contract
38 - 46 USD / Hourly
The Senior Accountant will manage and oversee accounting operations, ensuring accurate financial reporting, compliance with GAAP, and timely month-end close activities. This role involves preparing financial statements, reconciling accounts, analyzing financial data, and supporting audits. The Senior Accountant will work closely with management to provide insights that drive business decisions.
2026-04-09T00:00:00Z

Senior Accountant

Troy, NY
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
Mid to large company in Troy is seeking a Senior Accountant. Responsibilities include preparing bank reconciliations, monthly financial statements, fulfilling reporting requirements and general accounting duties. This position reports to the Controller.
2026-04-03T00:00:00Z

Accounting Assistant

Albany, NY
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-04-24T00:00:00Z

Human Resources (HR) Assistant

Rensselaer, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support day-to-day HR operations in Rensselaer, New York. This is a Contract position suited for someone who can jump in to recruit for high volume manufacturing roles, coordinate hiring and onboarding activities, and provide dependable administrative support across HR functions. The ideal candidate brings a service-focused approach, strong discretion, and the ability to work effectively with HR systems and employee documentation. Responsibilities:• Support daily human resources activities by partnering with hiring managers to fill urgent and high-volume openings• Coordinate onboarding tasks for new hires, including collecting required paperwork, scheduling orientation steps, and helping ensure a smooth start.• Assist with background screening activities by tracking status, following up on outstanding items, and keeping hiring records current.• Enter and manage employee data within HRIS platforms while helping preserve data accuracy and confidentiality.• Respond to employee questions related to HR processes, policies, and general employment matters, escalating issues when appropriate.• Provide administrative support for employee relations matters by documenting concerns, preparing materials, and helping track follow-up actions.• Help schedule interviews, meetings, and other HR-related appointments while ensuring timely communication with candidates and staff.• Contribute to HR process updates and operational changes, including support for system-related transitions when needed.
2026-04-23T00:00:00Z

Senior Manager - Public Accounting

Gloversville, NY
onsite
Permanent / Full Time
140000 - 180000 USD / Yearly
Our client, a boutique CPA firm offering tax, audit, and full‑scope bookkeeping services, is seeking an accomplished Senior Manager to join their growing practice. This direct‑hire role is ideal for an accounting leader who enjoys a blend of technical work, client interaction, and team development. Candidates would need to be able to commute to Gloversville, NY on a flexible hybrid schedule. Key Responsibilities:<ul><li>Oversee daily accounting operations, including general ledger oversight, financial reporting, and month‑end close</li><li>Lead, coach, and review the work of staff accountants and bookkeepers</li><li>Review complex individual, corporate, and partnership tax returns and support tax planning strategies</li><li>Manage audit engagements from planning through fieldwork and final reporting</li><li>Serve as a primary point of contact for clients, offering guidance on financial performance and internal controls</li><li>Collaborate with firm leadership on workflow improvements, quality standards, and long‑term growth initiatives</li></ul> Salary Range: $140,000 - $180,000 with additional bonus potential. Includes full suite of benefits and a flexible hybrid schedule.
2026-04-03T00:00:00Z