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5 results for Receptionist in Albany, NY

Receptionist 5

Cohoes, NY
onsite
Temporary / Contract
20.5 - 20.5 USD / Hourly
We are looking for a service-oriented Receptionist to support daily front desk operations in New York. This is a Contract position suited for someone who enjoys working in a client-facing environment, creates a welcoming first impression, and communicates with confidence and clarity. The role offers hands-on training on site and is ideal for a candidate with a strong hospitality mindset and excellent interpersonal skills. Responsibilities: • Welcome guests, employees, and visitors in a courteous and attentive manner while creating a positive front desk experience. • Manage incoming calls, route inquiries to the appropriate contacts, and provide clear and helpful information to callers and on-site guests. • Coordinate visitor check-in procedures and support building access practices in alignment with site security expectations. • Handle routine administrative support tasks such as filing, photocopying, typing, mail distribution, and other clerical activities needed for smooth office operations. • Maintain accurate front desk records, organize deliveries and courier items, and ensure correspondence is directed promptly and correctly. • Use Microsoft Office applications and other workplace systems to prepare basic documents, track information, and support daily reception activities. • Participate in on-site training to learn procedures, service standards, and location-specific workflows. • Assist with general research and additional administrative assignments as needed to support the broader office and event coordination teams.
2026-05-15T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant. This Long-term Contract position is ideal for someone who can manage competing priorities, handle confidential information with discretion, and provide dependable support to division leadership in a fast-paced environment. The role involves coordinating schedules, maintaining records, tracking communications, and assisting with administrative projects that help the division operate efficiently. Responsibilities:• Oversee divisional records by organizing files, supporting retention and archiving activities, and arranging digitization of documents when needed.• Safeguard sensitive information by applying confidentiality standards to both paper and electronic materials.• Coordinate meetings with internal teams and external partners, ensuring logistics and scheduling details are handled accurately.• Manage leadership calendars by resolving conflicts, prioritizing requests, and keeping daily schedules up to date.• Review incoming correspondence and documentation, route materials appropriately, and prepare items for leadership review before deadlines.• Generate reports from various systems to support administrative and operational needs across the division.• Prepare and complete required state documentation to ensure timely processing of administrative paperwork.• Contribute to division-wide initiatives by assisting with projects such as workspace coordination, document organization, and other operational assignments.
2026-05-13T00:00:00Z

Office Manager

Albany, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a mission-driven nonprofit organization seeking a detail-oriented Office & Program Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization.In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership. If you’re organized, proactive, and enjoy wearing multiple hats in a collaborative environment, this could be a great fit. What you’ll be doing:Administrative & Office Management • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper) • Coordinating schedules for meetings, trainings, and internal activities • Ordering, tracking, and maintaining office supply inventory • Ensuring office equipment functionality and coordinating with IT/technical support as neededProgram & Event Support • Providing logistical and administrative support for programs, outreach initiatives, and events • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staffFacilities Management • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements • Serving as the primary point of contact for facility-related issues across multiple locations • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep • Coordinating with external vendors for janitorial services, pest control, and building maintenance • Maintaining documentation of facility issues and communicating updates to leadershipStaff & Volunteer Oversight • Supervising and providing guidance to seasonal staff, interns, and volunteers • Supporting onboarding, orientation, and task coordination for volunteers • Assisting with day-to-day coordination of administrative and program support staff
2026-05-12T00:00:00Z

Mailroom Assistant

Albany, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support high-volume mail handling and document preparation in Albany, New York. This Long-term Contract position plays an important role in processing assessment-related materials, preparing outgoing shipments, and maintaining organized records in a fast-paced environment with firm deadlines. The ideal candidate is comfortable working on their feet, handling repetitive tasks with accuracy, and collaborating closely with team members after receiving on-site training. Responsibilities: • Receive, sort, and open incoming mail to prepare materials for timely processing. • Organize documents and information in alphabetical and other required filing systems to support efficient retrieval. • Operate scanners and printing equipment to digitize, reproduce, and prepare large batches of materials. • Assist with assembling, packaging, and mailing assessment answer sheets and related documents to schools. • Enter and verify basic information in tracking systems, logs, or databases with attention to accuracy. • Use email and written notes to communicate updates, document progress, and maintain clear records. • File paper records and maintain orderly storage of physical documents and work materials. • Support team-based mail intake and processing activities while meeting established turnaround times and deadlines. • Lift, move, and transport paper supplies, packages, and document stacks throughout the work area as needed.
2026-05-13T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-04-20T00:00:00Z