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4 results for Executive Assistant in Albany, NY

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant. This Long-term Contract position is ideal for someone who can manage competing priorities, handle confidential information with discretion, and provide dependable support to division leadership in a fast-paced environment. The role involves coordinating schedules, maintaining records, tracking communications, and assisting with administrative projects that help the division operate efficiently. Responsibilities:• Oversee divisional records by organizing files, supporting retention and archiving activities, and arranging digitization of documents when needed.• Safeguard sensitive information by applying confidentiality standards to both paper and electronic materials.• Coordinate meetings with internal teams and external partners, ensuring logistics and scheduling details are handled accurately.• Manage leadership calendars by resolving conflicts, prioritizing requests, and keeping daily schedules up to date.• Review incoming correspondence and documentation, route materials appropriately, and prepare items for leadership review before deadlines.• Generate reports from various systems to support administrative and operational needs across the division.• Prepare and complete required state documentation to ensure timely processing of administrative paperwork.• Contribute to division-wide initiatives by assisting with projects such as workspace coordination, document organization, and other operational assignments.
2026-05-13T00:00:00Z

Part Time Administrative Assistant

Hudson, NY
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a detail-oriented Part Time Administrative Assistant to support a busy real estate office in Hudson, New York. This Contract position will provide day-to-day administrative coordination for sales agents and branch leadership while helping the office run efficiently and professionally. The ideal candidate brings strong organizational skills, a service-focused approach, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Support sales agents and branch leadership with daily administrative tasks, documentation, and office coordination.• Enter, update, and monitor records with accuracy while preparing reports, files, packets, and business correspondence.• Review paperwork for completeness, assist with billing and invoice processing, and help maintain organized transaction-related documents.• Welcome and assist clients, agents, vendors, and internal partners by serving as a reliable point of contact for office needs.• Sort and distribute incoming mail, maintain filing systems, and handle routine copying and document preparation.• Help manage office operations by ordering supplies, coordinating equipment needs, and arranging meetings or travel when required.• Provide backup coverage for other administrative team members and assist with special projects assigned by management.• Maintain professionalism, protect confidential information, and contribute to a collaborative office environment focused on excellent service.
2026-05-15T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-04-20T00:00:00Z

Office Manager

Albany, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a mission-driven nonprofit organization seeking a detail-oriented Office & Program Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys balancing administrative operations, program support, and facility coordination while contributing to a meaningful community-focused organization.In this role, you’ll manage day-to-day office operations, support programs and events, assist with facility oversight, and help ensure smooth coordination across staff, volunteers, and leadership. If you’re organized, proactive, and enjoy wearing multiple hats in a collaborative environment, this could be a great fit. What you’ll be doing:Administrative & Office Management • Managing front desk operations, including greeting visitors, answering phones, and responding to inquiries • Maintaining and updating organizational records, calendars, mailing lists, and filing systems (digital and paper) • Coordinating schedules for meetings, trainings, and internal activities • Ordering, tracking, and maintaining office supply inventory • Ensuring office equipment functionality and coordinating with IT/technical support as neededProgram & Event Support • Providing logistical and administrative support for programs, outreach initiatives, and events • Assisting with preparation and distribution of outreach materials such as flyers, newsletters, and mailings • Supporting HIV/HCV testing initiatives and Project Sano, including materials coordination and basic intake support • Collecting, organizing, and submitting program documentation, data, and monthly reports in coordination with staffFacilities Management • Supervising the Maintenance Manager and coordinating repairs, maintenance, and facility improvements • Serving as the primary point of contact for facility-related issues across multiple locations • Tracking and managing facility needs related to safety, accessibility, HVAC, plumbing, and general upkeep • Coordinating with external vendors for janitorial services, pest control, and building maintenance • Maintaining documentation of facility issues and communicating updates to leadershipStaff & Volunteer Oversight • Supervising and providing guidance to seasonal staff, interns, and volunteers • Supporting onboarding, orientation, and task coordination for volunteers • Assisting with day-to-day coordination of administrative and program support staff
2026-05-12T00:00:00Z