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9 results for Entry Level Administrative Assistant in Albany, NY

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant. This Long-term Contract position is ideal for someone who can manage competing priorities, handle confidential information with discretion, and provide dependable support to division leadership in a fast-paced environment. The role involves coordinating schedules, maintaining records, tracking communications, and assisting with administrative projects that help the division operate efficiently. Responsibilities:• Oversee divisional records by organizing files, supporting retention and archiving activities, and arranging digitization of documents when needed.• Safeguard sensitive information by applying confidentiality standards to both paper and electronic materials.• Coordinate meetings with internal teams and external partners, ensuring logistics and scheduling details are handled accurately.• Manage leadership calendars by resolving conflicts, prioritizing requests, and keeping daily schedules up to date.• Review incoming correspondence and documentation, route materials appropriately, and prepare items for leadership review before deadlines.• Generate reports from various systems to support administrative and operational needs across the division.• Prepare and complete required state documentation to ensure timely processing of administrative paperwork.• Contribute to division-wide initiatives by assisting with projects such as workspace coordination, document organization, and other operational assignments.
2026-05-13T00:00:00Z

Administrative Assistant

Latham, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support statewide field services operations in New York. This contract position is ideal for someone who can manage detailed administrative work, maintain accurate records, and help coordinate communication across multiple committees. The role combines data-focused support with meeting coordination and general office assistance in a detail-focused services environment. Responsibilities: • Maintain and organize complex administrative records and data to support statewide field services activities. • Coordinate the flow of information between the coordinator and statewide committees to keep stakeholders informed and aligned. • Research labor and management topics and compile relevant information to assist committee discussions and follow-up actions. • Attend committee meetings, document key discussions and decisions, and prepare clear summaries for leadership review. • Edit, finalize, and distribute approved meeting reports to committee members and other appropriate parties. • Provide day-to-day administrative support, including data entry, document preparation, and general office coordination. • Handle inbound calls and reception-related tasks with care and timely follow-through.
2026-05-29T00:00:00Z

Administrative Assistant

Schenectady, NY
onsite
Temporary / Contract
18 - 18 USD / Hourly
We are looking for an Administrative Assistant to support daily front office operations for an education-focused organization in Schenectady, New York. This Contract position plays an important role in keeping administrative processes organized, welcoming visitors, and ensuring timely communication with families and staff. The ideal candidate is comfortable handling clerical tasks, managing schedules, and maintaining accurate office records in a fast-paced environment. Responsibilities: • Support the main office with day-to-day administrative activities to help maintain smooth operations. • Prepare, organize, and process documentation with a strong focus on accuracy and completeness. • Greet visitors upon arrival, manage sign-in procedures, and direct guests appropriately. • Respond to parent inquiries professionally and provide clear, timely updates or information. • Generate routine reports and compile data for office and administrative needs. • Coordinate calendars, appointments, and meeting schedules to support staff and office priorities. • Answer incoming calls and assist with general reception coverage as needed.
2026-05-27T00:00:00Z

Part Time Administrative Assistant

Hudson, NY
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Part Time Administrative Assistant to support a busy real estate office in New York. This Long-term Contract position plays an important role in keeping daily branch operations organized while assisting sales agents, the branch manager, and office staff with administrative needs. The ideal candidate brings strong attention to detail, communicates effectively with clients and business partners, and is comfortable handling a variety of office tasks in a fast-paced environment. Responsibilities: • Coordinate day-to-day administrative support for sales agents and branch leadership to help maintain smooth office operations. • Enter, update, and review records in office systems while preparing reports, documents, billing materials, invoices, and correspondence with accuracy. • Organize files, assemble presentation or transaction packets, and assist with document proofreading, copying, and general record maintenance. • Receive, sort, and distribute incoming mail and prepare outgoing mailings in a timely manner. • Act as a point of contact for clients, agents, vendors, and internal departments, ensuring responsive and clear communication. • Help manage office supply inventory, arrange equipment servicing when needed, and support the general upkeep of administrative resources. • Provide coverage for front office or administrative teammates during absences and contribute to special projects as assigned. • Assist with meeting logistics, event coordination, travel arrangements, and other operational tasks requested by management.
2026-05-29T00:00:00Z

Entry Level Accounting Associate

Loudonville, NY
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Entry-Level Accountant / Finance AssociateA growing organization is seeking recent accounting graduates to join its finance team. This is an excellent opportunity for individuals looking to launch their careers in a supportive, team-oriented environment with strong mentorship and long-term growth potential.This role is ideal for someone with a solid academic foundation who is eager to gain hands-on experience across core accounting functions. <ul><li>Support day-to-day accounting operations, including general ledger activity and data entry</li><li>Assist with accounts payable/receivable and account reconciliations</li><li>Participate in month-end close and financial reporting processes</li><li>Help analyze financial data and support budgeting efforts</li><li>Contribute to special projects and process improvements</li></ul>
2026-05-19T00:00:00Z

Executive Assistant

Latham, NY
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an organized Executive Assistant to support senior leadership in a Contract position based in New York. This opportunity is ideal for someone who can manage sensitive information with discretion while keeping daily administrative activities running smoothly. The role combines executive support, document coordination, and clear communication in a fast-paced services environment. Responsibilities: • Provide day-to-day administrative support to executive leaders, helping manage priorities, schedules, and routine office activities. • Handle confidential documents and communications with a high level of accuracy and discretion. • Prepare, organize, scan, and maintain records to ensure files are accessible, current, and properly stored. • Create and compile board-related materials, including assembling reports and supporting documentation for review. • Coordinate outgoing correspondence, including processing certified mail and confirming timely delivery of important documents. • Assist with general office and clerical functions such as document preparation, inbox coordination, and follow-up communication. • Support billing and time-related administrative tasks by entering, tracking, and organizing information as needed. • Maintain clear communication with internal stakeholders and external contacts to ensure a strong customer service experience.
2026-05-29T00:00:00Z

Part Time Administrator

Watervliet, NY
onsite
Permanent / Full Time
21 - 25 USD / Hourly
Administrative Coordinator (Part-Time)A community-based organization is seeking a detail-oriented Administrative Coordinator to provide day-to-day operational and administrative support. This role will work closely with leadership to help manage communications, scheduling, and general office functions. <ul><li>Coordinate internal and external communications, including email updates, correspondence, and digital platforms</li><li>Maintain calendars, assist with scheduling, and support event/logistics coordination</li><li>Oversee general office operations, including supplies, vendor coordination, and basic data entry for bookkeeping</li><li>Assist with reporting, documentation, and administrative processes</li><li>Support financial tracking and coordination with external partners as needed</li><li>Part-time (approximately 20–25 hours/week)</li><li>On-site role</li></ul>
2026-05-19T00:00:00Z

General Office Clerk

Hudson, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a housing association in Hudson, New York. This Contract position is ideal for someone who is organized, dependable, and comfortable handling office records, resident-related paperwork, and routine clerical tasks. The person in this role will help keep the office running smoothly by managing documents, supporting data entry activities, and assisting with front-office coordination. Responsibilities: • Organize incoming paperwork by sorting, date-marking, and filing documents in the appropriate alphabetical or numerical order. • Route records and materials to the correct team members to support timely follow-up and processing. • Monitor office inventory levels and replenish administrative supplies as needed to maintain daily operations. • Receive rent payments and prepare accurate receipts for residents and internal records. • Enter departmental information into computer systems with attention to accuracy and completeness. • Support the collection of resident signatures on required forms and related documentation. • Help arrange office materials, records, and shared resident spaces to promote an orderly environment. • Provide assistance with planning and on-site coordination for the annual resident event held in mid-July.
2026-05-29T00:00:00Z

Mailroom Assistant

Albany, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Mailroom Assistant to support high-volume mail handling and document preparation in Albany, New York. This Long-term Contract position plays an important role in processing assessment-related materials, preparing outgoing shipments, and maintaining organized records in a fast-paced environment with firm deadlines. The ideal candidate is comfortable working on their feet, handling repetitive tasks with accuracy, and collaborating closely with team members after receiving on-site training. Responsibilities: • Receive, sort, and open incoming mail to prepare materials for timely processing. • Organize documents and information in alphabetical and other required filing systems to support efficient retrieval. • Operate scanners and printing equipment to digitize, reproduce, and prepare large batches of materials. • Assist with assembling, packaging, and mailing assessment answer sheets and related documents to schools. • Enter and verify basic information in tracking systems, logs, or databases with attention to accuracy. • Use email and written notes to communicate updates, document progress, and maintain clear records. • File paper records and maintain orderly storage of physical documents and work materials. • Support team-based mail intake and processing activities while meeting established turnaround times and deadlines. • Lift, move, and transport paper supplies, packages, and document stacks throughout the work area as needed.
2026-05-13T00:00:00Z