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3 results for Database Manager in Albany, NY

Administrative Assistant - Front Desk

Albany, NY
onsite
Temporary to Hire
20.00 - 24.00 USD / Hourly
We are looking for an organized and proactive Administrative Assistant - Front Desk to join our Higher Education team in Albany, New York. This Contract to permanent position offers the opportunity to contribute to the Office of Admissions by providing essential administrative support while ensuring smooth office operations. Ideal candidates will bring prior administrative experience, with a preference for backgrounds in higher education. Responsibilities:• Draft and manage clear and detail-oriented communications for internal and external stakeholders.• Collaborate with various administrative departments, faculty, and staff to ensure effective workflows.• Plan, coordinate, and execute events, including recruitment activities and logistics.• Order and maintain inventory supplies to support department operations.• Assist with social media updates and engagement to promote admissions activities.• Monitor, track, and analyze data, processes, and metrics to support decision-making.• Handle administrative workflows and provide guidance to student ambassadors.• Manage document organization and maintenance to ensure compliance and accessibility.• Coordinate shipments and materials for recruitment events.• Provide front desk support, including answering inbound calls and welcoming visitors.
2026-04-08T19:13:46Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent / Full Time
48000.00 - 51000.00 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-04-10T14:43:58Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Albany, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative tasks in a fast-paced setting. The role will focus on document preparation, records management, correspondence handling, and accurate data processing while supporting collaboration across the team. Responsibilities: • Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities. • Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint. • Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity. • Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation. • Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed. • Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained. • Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.
2026-04-20T21:58:43Z