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1 result for Applications Architects in Albany, NY
- Schenectady, NY
- onsite
- Contract / Temporary to Hire
- 25.00 - 27.00 USD / Hourly
- <p><strong>Mary Christman and Gabrielle Maisonet are working with a growing construction organization seeking a detail-oriented Project Coordinator to join their team!</strong></p><p><br></p><p> This temp-to-hire opportunity is ideal for someone who enjoys supporting project operations from pre-bid through closeout, maintaining organized documentation, and working closely with project managers, subcontractors, and vendors.</p><p>In this role, you’ll play a key part in coordinating project documentation, supporting bidding processes, managing submittals, and assisting with financial and administrative functions. If you’re highly organized, proactive, and looking for a long-term opportunity within a stable and growing company, this could be a great fit.</p><p><br></p><p><strong>What you’ll be doing:</strong></p><p><br></p><p><strong>Project Coordination – Public Work (Pre-Bid & Post-Bid)</strong></p><p> • Requesting and organizing bid documents and setting up project folders</p><p> • Saving addenda and communicating updates to estimators</p><p> • Preparing and delivering bid packages</p><p> • Requesting bid bonds, performance & payment bonds, and applicable insurance (OCP/BR)</p><p> • Completing post-bid documentation and transitioning projects to “In Progress”</p><p><strong>Submittals & Project Setup</strong></p><p> • Creating and maintaining submittal logs and cover sheets</p><p> • Organizing vendor submittals and saving product data to corresponding folders</p><p> • Ensuring all project documentation is accurate and properly filed</p><p><strong>Project Closeouts (Public & Private Work)</strong></p><p> • Preparing closeout documentation, including AIA documents (for public projects), cover sheets, and table of contents</p><p> • Identifying missing documents and coordinating with Project Managers, subcontractors, and vendors</p><p> • Assembling and reviewing closeout binders</p><p> • Submitting final closeout packages to construction managers, architects, and engineers</p><p><strong>Financial & Purchasing Support</strong></p><p> • Preparing tax-exempt certificates when applicable</p><p> • Issuing purchase orders and change orders</p><p> • Distributing POs to subcontractors and vendors</p><p> • Completing job account setup forms (e.g., FW Webb, AAON) as needed</p><p><strong>COI Tracking & Compliance</strong></p><p> • Creating and maintaining Certificate of Insurance (COI) tracking logs</p><p> • Requesting updated or missing COIs from subcontractors</p><p> • Managing COIs for customers, including tracking, filing, and coordinating removals of expired or unnecessary documents</p><p> • Organizing municipal (“City of”) COI folders for permit-related needs</p><p><strong>Permitting & Administrative Support</strong></p><p> • Completing and submitting permit applications to local building departments</p><p> • Coordinating payments and tracking permit status</p><p> • Saving approved permits and distributing to Project Managers</p><p> • Supporting general administrative duties such as filing, scanning, and document management</p>
- 2026-03-27T13:38:42Z