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9 results for Administrative Assistant Sales Coordinator in Albany, NY

Administrative Assistant

Albany, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties. Responsibilities: • Manage day-to-day administrative tasks, including organizing files and handling correspondence. • Oversee office supply inventory and coordinate orders to ensure smooth operations. • Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments. • Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service. • Maintain accurate and up-to-date office documentation and records. • Assist with organizing meetings, preparing agendas, and taking minutes. • Coordinate with vendors and service providers to ensure timely delivery and resolution of issues. • Provide general support to the team, including scheduling and calendar management. • Monitor office procedures and recommend improvements to enhance efficiency. • Ensure compliance with company policies and maintain a high-quality office environment.
2026-04-10T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Albany, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative tasks in a fast-paced setting. The role will focus on document preparation, records management, correspondence handling, and accurate data processing while supporting collaboration across the team. Responsibilities: • Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities. • Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint. • Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity. • Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation. • Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed. • Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained. • Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.
2026-04-20T00:00:00Z

Administrative Assistant

Glenmont, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities. Responsibilities: • Support accounts payable and accounts receivable processes by managing invoices and payments. • Accurately input financial transactions, invoices, and receipts into accounting software. • Organize and maintain financial records, ensuring all documentation is up to date. • Create detailed reports, spreadsheets, and summaries to assist management in decision-making. • Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner. • Welcome visitors to the office, directing them to the appropriate personnel as needed. • Coordinate meetings, handle correspondence, and provide administrative support to office staff and management. • Perform data entry tasks to ensure the accuracy of financial and administrative records. • Assist with general office duties, including answering inbound calls and managing schedules.
2026-04-22T00:00:00Z

Administrative Assistant - Front Desk

Albany, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an organized and proactive Administrative Assistant - Front Desk to join our Higher Education team in Albany, New York. This Contract to permanent position offers the opportunity to contribute to the Office of Admissions by providing essential administrative support while ensuring smooth office operations. Ideal candidates will bring prior administrative experience, with a preference for backgrounds in higher education. Responsibilities:• Draft and manage clear and detail-oriented communications for internal and external stakeholders.• Collaborate with various administrative departments, faculty, and staff to ensure effective workflows.• Plan, coordinate, and execute events, including recruitment activities and logistics.• Order and maintain inventory supplies to support department operations.• Assist with social media updates and engagement to promote admissions activities.• Monitor, track, and analyze data, processes, and metrics to support decision-making.• Handle administrative workflows and provide guidance to student ambassadors.• Manage document organization and maintenance to ensure compliance and accessibility.• Coordinate shipments and materials for recruitment events.• Provide front desk support, including answering inbound calls and welcoming visitors.
2026-04-09T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-04-20T00:00:00Z

Office Coordinator

Saratoga Springs, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Office Support & Administrative Coordinator Rachel Miller is partnering with a company in Saratoga, NY on an Office Coordinator Role. We’re seeking a detail‑oriented Office Support & Administrative Coordinator to help keep our office running smoothly and support multiple departments. Responsibilities<ul><li>Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom).</li><li>Support onsite and offsite events and trainings.</li><li>Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving.</li><li>Assist with new‑hire office setup and general administrative tasks.</li><li>Provide support to Finance, Operations, Estimating, HR, and Equipment departments.</li><li>Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks.</li><li>Process simple financial tasks (receipt matching, spreadsheets, invoicing support).</li><li>Manage job site postings, weekly project paperwork, safety documentation, and training logistics.</li><li>Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting.</li></ul>Qualifications<ul><li>Prior administrative or office support experience preferred.</li><li>Strong organizational and multitasking skills.</li><li>Proficiency with Microsoft Office and virtual meeting tools.</li><li>Excellent communication and customer service skills.</li></ul>
2026-03-30T00:00:00Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent / Full Time
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-04-10T00:00:00Z

Accounting Assistant

Albany, NY
onsite
Permanent / Full Time
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-04-13T00:00:00Z

Marketing Assistant

Latham, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a Marketing Assistant to join our team in Latham, New York. In this role, you will bring creativity and organizational skills to support property marketing, digital content creation, and other activities. This position offers a dynamic mix of marketing and administrative responsibilities, providing opportunities to work on diverse projects. Responsibilities:• Design and edit marketing materials such as flyers, proposals, and presentations to effectively showcase product.• Manage regular website updates to ensure content remains current and engaging.• Support the planning and execution of marketing events, ensuring all logistics are handled seamlessly.• Coordinate signage projects to align with property branding and marketing strategies.• Provide administrative support to sales brokers, including tracking deals, leads, and pipeline activity.• Organize property tours, showings, and internal communications to streamline operations.• Prepare and distribute materials required for client meetings and showings.• Conduct market research to gather data and compile relevant insights.• Assist in creating social media content and monitoring platform activity to enhance digital presence.
2026-03-28T00:00:00Z