77 results for Data Entry in Alameda, CA

Accounting Clerk

Oakland, CA
remote
Temporary
30.00 - 35.00 USD / Hourly
Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software. <ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies. </li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records. </li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed. </li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation. </li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation. </li></ul>
2026-03-20T22:23:40Z

Administrative Assistant

Stockton, CA
onsite
Temporary
18.21 - 21.09 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities. Responsibilities:• Independently complete assigned tasks while collaborating effectively in a team setting.• Enter data to ensure precise and timely reporting.• Manage records and create specialized reports to support departmental processes.• Provide general administrative support, including reception duties, data entry, and maintaining office files.• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.• Maintain strong organizational skills to prioritize workloads and meet deadlines.• Communicate effectively with team members and customers to resolve administrative and technical inquiries.• Analyze data and information to support departmental objectives.
2026-03-13T18:33:46Z

Receptionist

San Jose, CA
onsite
Temporary
22.00 - 32.00 USD / Hourly
A small, well‑established law firm in San Jose is seeking an Entry‑Level Legal Receptionist/Administrative Assistant to join their team. This full‑time, onsite role is ideal for someone who is reliable, organized, and eager to begin a career in the legal field. The position provides exposure to daily law firm operations while supporting attorneys and staff with essential front‑office and administrative functions. Key Responsibilities<ul><li>Greet visitors, answer and direct incoming calls, and serve as the firm’s first point of contact.</li><li>Perform data entry and maintain accurate physical and digital files.</li><li>Retrieve, sort, and distribute incoming mail and packages.</li><li>Prepare daily bank deposits.</li><li>Assist with invoice preparation and vendor communication.</li><li>Order and maintain office supplies and manage stock levels.</li><li>Support general office administration and assist with additional projects as needed.</li></ul>
2026-03-13T16:04:09Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T21:44:00Z

Payroll Clerk

Concord, CA
onsite
Temporary
26.00 - 35.00 USD / Hourly
Payroll ClerkEmployment Type: ContractCompensation: $26 - $35 hourly About the RoleRobert Half is seeking an organized and detail-oriented Payroll Clerk to assist with payroll processing and administrative support for a dynamic and growing organization. This role is perfect for someone who thrives in a fast-paced environment and values accuracy and confidentiality. If you’re ready to contribute your skills to a collaborative team, we’d love to hear from you! Key Responsibilities<ul><li>Collect and verify employee timecards and data for payroll processing.</li><li>Enter and maintain payroll data in the payroll system with a high level of accuracy.</li><li>Prepare and distribute paychecks and manage direct deposits.</li><li>Review and reconcile payroll reports to ensure compliance with company policies and regulations.</li><li>Assist with employee inquiries regarding payroll, deductions, benefits, or other related matters.</li><li>Support payroll audits, including collecting and organizing relevant documentation.</li><li>Stay current with federal, state, and local payroll regulations.</li><li>Perform general administrative tasks to support the HR and finance departments.</li></ul>
2026-03-22T17:13:38Z

Accounts Receivable Clerk

Walnut Creek, CA
onsite
Temporary
25.00 - 30.00 USD / Hourly
Accounts Receivable SpecialistEmployment Type: ContractPay Rate: $25 - $30 hourly About the RoleRobert Half is seeking an experienced Accounts Receivable Specialist to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you. Key Responsibilities<ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul>
2026-03-22T16:58:41Z

Project Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
24.00 - 26.00 USD / Hourly
This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is not a buying role, but it requires strong administrative skill and professionalism. Key Responsibilities:<ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul>
2026-03-18T00:38:46Z

Accounts Receivable Clerk

Concord, CA
onsite
Temporary
25.00 - 30.00 USD / Hourly
Accounts Receivable Clerk Employment Type: ContractPay Rate: $25 - $30 hourly About the RoleRobert Half is seeking an experienced Accounts Receivable Specialist to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. In this role, you’ll take the lead in maintaining accurate financial records, overseeing collections, and delivering exceptional client communication. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you. Key Responsibilities<ul><li>Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li><li>Maintain and update customer records with accuracy in accounting software.</li></ul>
2026-03-22T16:58:41Z

Accounts Payable Specialist

Menlo Park, CA
onsite
Temporary
39.90 - 46.20 USD / Hourly
We are looking for a skilled Accounts Payable Specialist to join our team on a contract basis in Menlo Park, California. The ideal candidate will bring expertise in full cycle accounts payable processes and possess proficiency in NetSuite accounting software. You will play a key role in ensuring the accuracy and efficiency of vendor payments, reconciliations, and supporting month-end closing activities. Responsibilities: • Oversee the complete accounts payable cycle, including invoice entry, coding, matching, approvals, and payment processing. • Process vendor invoices and employee expense reports promptly and accurately, adhering to company policies. • Maintain detailed vendor records and resolve any discrepancies with vendors or internal teams. • Prepare and execute weekly check runs, wire payments, and Automated Clearing House (ACH) transfers. • Reconcile accounts payable sub-ledger with the general ledger and contribute to account reconciliations. • Assist with month-end and year-end closing tasks by preparing schedules and reports. • Utilize NetSuite to perform data entry, generate financial reports, and manage accounts payable documentation. • Identify opportunities to improve accounts payable procedures and strengthen internal controls. • Provide support to the accounting team as needed, ensuring smooth financial operations.
2026-02-27T15:38:46Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent
78000.00 - 82000.00 USD / Yearly
We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry. Responsibilities:<ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
2026-03-13T15:33:44Z

Accounts Payable Specialist

Mountain View, CA
onsite
Temporary
32.00 - 40.00 USD / Hourly
The AP Specialist is responsible for efficiently managing the organization’s accounts payable operations using the Bill.com platform. This role focuses on processing invoices, ensuring payment accuracy, compliance, and maintaining effective relationships with vendors and internal departments.Key Responsibilities:<ul><li>Process, review, and enter invoices into Bill.com, ensuring proper coding, approvals, and timely payment scheduling.</li><li>Monitor and reconcile vendor statements, promptly resolve discrepancies, and respond to vendor inquiries.</li><li>Execute weekly and monthly payment runs across ACH, wires, and check payments through Bill.com, maintaining audit trails and payment records.</li><li>Assist with month-end close activities, including accounts payable accruals and account reconciliations.</li><li>Maintain and update vendor information in Bill.com, ensuring data accuracy and compliance with company policies.</li><li>Enforce internal controls and accounting policies in AP processing.</li><li>Support internal and external audits related to AP documentation and records.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment-related issues.</li></ul>
2026-03-23T02:18:41Z

Accounts Payable Specialist

Palo Alto, CA
onsite
Temporary
32.00 - 40.00 USD / Hourly
Overview: The AP Specialist is responsible for managing the organization’s accounts payable processes, ensuring accuracy, efficiency, and compliance with company policies. This role requires proficiency in Oracle NetSuite and a strong understanding of accounting controls and best practices.Key Responsibilities:<ul><li>Process and enter invoices accurately and timely in NetSuite, ensuring proper coding and approvals.</li><li>Review and reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Manage weekly and monthly payment runs, including ACH, wires, and checks.</li><li>Assist with monthly close activities related to accounts payable, including accruals and reconciliations.</li><li>Maintain and update vendor records in NetSuite.</li><li>Ensure adherence to internal accounting controls and compliance procedures.</li><li>Support internal and external audit requests pertaining to AP.</li><li>Collaborate with purchasing, operations, and accounting teams to address invoice and payment issues.</li></ul>
2026-03-23T02:13:40Z

Bilingual Spanish Admin Assistant

Oakland, CA
remote
Temporary
20.00 - 23.00 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T22:48:40Z

HR Assistant/HR Specialist

Oakland, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
HR Assistant/HR SpecialistSummary:Supports HR team in hiring, onboarding, records management, and employee relations.Key Responsibilities:<ul><li>Assist with recruitment and new hire paperwork</li><li>Maintain HR files and data entry</li><li>Coordinate onboarding and training</li><li>Support HR audits and reports</li><li>Address employee inquiries</li></ul>
2026-03-06T21:44:10Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent
80000.00 - 103000.00 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. Responsibilities:• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.• Maintain confidentiality and professionalism in all interactions with clients and colleagues.• Collaborate with the legal team to streamline processes and improve case outcomes.
2026-03-18T17:03:55Z

Property Administrator

Oakland, CA
onsite
Temporary
25.00 - 27.00 USD / Hourly
Property AdministratorSummary:Provides administrative support for property management operations, ensuring accuracy in records and tenant correspondence.Key Responsibilities:<ul><li>Prepare and process contracts, correspondence, and reports</li><li>Maintain property files and lease documents</li><li>Track rent payments and expenses</li><li>Support tenant communications</li><li>Assist with data entry and reporting</li></ul>
2026-03-06T21:48:42Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000.00 - 100000.00 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T21:24:03Z

Real Estate Associate

San Francisco, CA
onsite
Temporary
29.00 - 29.00 USD / Hourly
We are looking for a dedicated Real Estate Associate to join our team in San Francisco, CA. This contract position offers the opportunity to contribute to the management of property operations, tenant coordination, and building-related tasks. The ideal candidate will bring expertise in customer service and administrative support while ensuring seamless day-to-day operations. Responsibilities:• Coordinate tenant move-ins and move-outs, ensuring all processes are completed smoothly and efficiently.• Collaborate with the security, janitorial, and engineering teams to address building-related tasks and maintain property standards.• Monitor and manage work orders, including re-dispatching them as needed to ensure timely completion.• Provide administrative support by utilizing Microsoft Office tools such as Excel, Word, and Outlook.• Communicate effectively with tenants and vendors to resolve inquiries and maintain positive relationships.• Assist with basic accounting tasks, including data entry and maintaining financial records.• Leverage commercial property management experience to oversee operational activities.• Ensure compliance with organizational processes and protocols while delivering excellent customer service.• Utilize work order systems to organize and track maintenance and repair activities.• Support marketing and operational initiatives to enhance property management efficiency.
2026-02-25T17:54:03Z

Paralegal

San Francisco, CA
onsite
Permanent
70000.00 - 105000.00 USD / Yearly
We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks. Responsibilities:• Assist in the management of family law cases, including divorce, child custody, and spousal support cases• Draft and prepare legal documents, including pleadings, motions, and affidavits• Schedule and manage client meetings and court appearances• Effectively communicate with clients, opposing counsel, and court personnel• Assist attorneys in trial preparation, including the organization of exhibits and witness lists• Attend court hearings and provide assistance to attorneys during proceedings• Perform various administrative tasks such as filing and data entry• Utilize legal case management software for case tracking and management.• Maintain and organize client files and case documents in an efficient manner
2026-03-24T18:54:03Z

Receptionist

Stockton, CA
onsite
Temporary
17.10 - 19.80 USD / Hourly
We are looking for an organized and detail-oriented part time Receptionist to join our team in Stockton, California. This role requires someone with excellent communication skills and the ability to manage multiple tasks in a fast-paced environment. As this is a long-term contract position, we are seeking a candidate who is committed to delivering exceptional service and maintaining a welcoming atmosphere for clients and visitors. Responsibilities:• Greet clients and visitors warmly and ensure they are directed to the appropriate person or department.• Operate and manage a multi-line phone system efficiently, ensuring calls are answered promptly and routed correctly.• Handle incoming calls with courtesy, addressing inquiries or redirecting them as necessary.• Maintain the reception area, ensuring it is clean, organized, and welcoming at all times.• Provide support to administrative staff by performing basic clerical duties, such as filing and data entry.• Schedule appointments and manage the company calendar to ensure smooth operations.• Assist in managing incoming and outgoing mail and deliveries.• Uphold company standards by providing exceptional customer service in every interaction.• Maintain accurate records of visitor logs and other reception-related documentation.• Collaborate with team members to support office operations and resolve any issues promptly.
2026-02-26T18:13:45Z

Accounting Clerk

Danville, CA
onsite
Permanent
24.50 - 28.50 USD / Hourly
Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk with strong GAAP knowledge, excellent communication skills, and a proactive mindset. In this full-time role, you will support accounts payable (AP), accounts receivable (AR), account reconciliations, and day-to-day financial operations across diverse client projects. Apply today to grow your career with our team. To learn more about this unique opportunity, please contact via my email address on LinkedIn -Tawnia Kirshen. Key responsibilities include <ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-03-20T15:48:41Z

Accounting Assistant

Oakland, CA
remote
Temporary
25.00 - 30.00 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-03-20T22:43:39Z

Accounts Payable Clerk

Walnut Creek, CA
onsite
Temporary
26.00 - 31.00 USD / Hourly
Accounts Payable ClerkEmployment Type: ContractPay Rate: $26 – $31 per hour About the RoleAre you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client’s accounting team.In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>
2026-03-14T15:48:42Z

Accounting Clerk

Benicia, CA
onsite
Permanent
24.50 - 28.50 USD / Hourly
Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk with strong GAAP knowledge, excellent communication skills, and a proactive mindset. In this full-time role, you will support accounts payable (AP), accounts receivable (AR), account reconciliations, and day-to-day financial operations across diverse client projects. Apply today to grow your career with our team. To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume. Key Job Duties:<ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul>
2026-03-20T15:48:41Z

Bilingual Chinese Admin Assistant

Oakland, CA
remote
Temporary
20.00 - 23.00 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T23:14:05Z

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