15 results for Bilingual Front Office Coordinator in Alameda, CA

Front Desk Coordinator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for an organized and efficient Front Desk Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and employees, ensuring the office runs smoothly and efficiently. This position is ideal for someone with prior corporate experience who thrives in fast-paced environments and enjoys multitasking with professionalism. Responsibilities:• Manage the receipt and dispatch of shipments, including handling a virtual mailbox.• Use Freshservice to prioritize and address internal ticketing requests effectively.• Coordinate daily food and beverage logistics with vendors to support office operations.• Assist in planning and supporting in-office and offsite events, collaborating with the Executive Assistant team.• Respond to employee inquiries and provide general administrative support as needed.• Supervise logistics related to an upcoming office relocation scheduled for next year.• Utilize tools like Slack, Envoy, Notion, and Freshservice to streamline communication and workflows. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013394776 **
2026-03-13T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T00:00:00Z

Recruiting Coordinator

San Francisco, CA
onsite
Temporary
27 - 30 USD / Hourly
We are looking for a Recruiting Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will be responsible for managing key aspects of the recruitment process, ensuring smooth and efficient operations for both candidates and hiring teams. This position requires excellent organizational skills, a strong ability to prioritize tasks, and a commitment to delivering an exceptional candidate experience. Responsibilities: • Schedule interviews for engineering candidates using tools such as Ashby, ensuring all details are accurately coordinated. • Facilitate virtual interview stages, managing logistics and communication throughout the process. • Organize onsite interview logistics, including creating detailed schedules and adhering to established protocols. • Support candidates in coordinating their travel needs, including issuing travel cards when applicable. • Serve as the primary coordinator for multiple open positions and actively manage a pipeline of over 150 candidates. • Handle up to 10 onsite interviews per week, ensuring all logistics are clear and communication is seamless. • Maintain comprehensive records of candidate interactions, scheduling updates, and travel arrangements. • Collaborate with recruiters to ensure all standard operating procedures are followed effectively. • Provide empathetic and thorough support to both candidates and hiring managers throughout the recruitment process.
2026-03-17T00:00:00Z

Referrals coordinator

Oakland, CA
onsite
Temporary
22 - 26 USD / Hourly
Healthcare enthusiasts look no further! Robert Half is seeking candidates looking for a Referral Coordinator position at a respected company. This is an excellent opportunity for candidates who want to grow in the healthcare industry and enjoy organizing and prioritizing. In the Referral Coordinator role, you will become part of a team that helps to provide the best care coordination in the Bay Area.Qualified candidates should apply as soon as possible! In this position, you will get to:<ul><li>Coordinating referral appointments</li><li>Maintaining and updating patient records</li><li>Verifying eligibility and benefits</li><li>Obtaining prior authorizations</li><li>Upwards of 60+ outbound calls</li><li>Providing administrative support</li><li>Providing excellent customer service</li></ul>If you are interested in this role please now and call us at (510) 470-7450
2026-03-06T00:00:00Z

Referrals coordinator

Oakland, CA
onsite
Temporary
22 - 26 USD / Hourly
Healthcare enthusiasts look no further! Robert Half is seeking candidates looking for a Referral Coordinator position at a respected company. This is an excellent opportunity for candidates who want to grow in the healthcare industry and enjoy organizing and prioritizing. In the Referral Coordinator role, you will become part of a team that helps to provide the best care coordination in the Bay Area. experience in candidates should apply as soon as possible! In this position, you will get to: Coordinating referral appointments Maintaining and updating patient records Verifying eligibility and benefits Obtaining prior authorizations Upwards of 60+ outbound calls Providing administrative support Providing excellent customer service If you are interested in this role please now and call us at (510) 470-7450
2026-03-06T00:00:00Z

Referrals coordinator

Oakland, CA
onsite
Temporary
22 - 26 USD / Hourly
Healthcare enthusiasts look no further! Robert Half is seeking candidates looking for a Referral Coordinator position at a respected company. This is an excellent opportunity for candidates who want to grow in the healthcare industry and enjoy organizing and prioritizing. In the Referral Coordinator role, you will become part of a team that helps to provide the best care coordination in the Bay Area. experience in candidates should apply as soon as possible! In this position, you will get to: Coordinating referral appointments Maintaining and updating patient records Verifying eligibility and benefits Obtaining prior authorizations Upwards of 60+ outbound calls Providing administrative support Providing excellent customer service If you are interested in this role please now and call us at (510) 470-7450
2026-03-06T00:00:00Z

Bilingual Chinese Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T00:00:00Z

Payroll and Accounting Coordinator

Richmond, CA
onsite
Temporary
28 - 30 USD / Hourly
OverviewA well‑established industrial services organization is seeking a Payroll/Accounting Coordinator to support active projects. This role is responsible for tracking labor, costs, payroll hours, and project financial data while partnering closely with field leadership and project teams. The position is hands‑on, detail‑driven, and critical to accurate project cost control and reporting. Location: On‑site – Richmond, CA- must be able to commute to other nearby project sites as neededSchedule: Full Time | 40+ hoursContract: Contract‑to‑Hire On‑site role supporting active construction projectsExtended hours, weekends, and holidays may be required depending on project needs Key Responsibilities<ul><li>Collect, review, and submit daily field time for construction crews</li><li>Coordinate weekly payroll hours and ensure accuracy of reported time</li><li>Enter project data into customer‑specific and internal systems</li><li>Maintain and update Excel‑based labor and cost tracking reports</li><li>Develop invoices using labor, material, and equipment timesheets</li><li>Support Project Managers and Project Engineers with financial reporting</li><li>Prepare cost tracking, forecasting, and project status reports</li><li>Track project costs including labor, materials, equipment, and subcontractors</li><li>Interface with field supervision, office staff, and external stakeholders</li></ul>
2026-03-18T00:00:00Z

Facilities Coordinator

Portola Valley, CA
onsite
Temporary
22 - 35 USD / Hourly
Seeking a hands‑on Facilities Clerk to support daily workplace operations and keep the office running smoothly. This role helps maintain a clean, functional, and safe environment while assisting with facilities requests and equipment needs. What You’ll Do<ul><li>Assist with facility maintenance, repairs, and vendor coordination</li><li>Monitor office spaces, supplies, and equipment readiness</li><li>Support moves, setups, and general workplace logistics</li><li>Handle incoming tickets and help resolve facilities issues quickly</li></ul>
2026-03-09T00:00:00Z

Benefits Coordinator

Palo Alto, CA
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a dedicated Benefits Coordinator to join our team in Palo Alto, California. In this long-term contract position, you will play a key role in managing employee benefit programs, ensuring compliance, and providing exceptional support to staff. This opportunity allows you to contribute to a dynamic environment within the Hi Tech Engineering industry. Responsibilities: • Administer and manage employee benefit programs, including health insurance, retirement plans, and wellness initiatives. • Oversee COBRA administration processes to ensure compliance with regulatory requirements. • Coordinate and track leave of absence requests, ensuring accurate documentation and timely communication. • Provide guidance to employees on compensation and benefits policies, addressing inquiries and resolving issues effectively. • Collaborate with HR teams to refine and improve benefits-related processes. • Ensure adherence to legal and organizational standards in all benefits-related activities. • Maintain accurate records and documentation to support audits and reporting. • Monitor updates in benefits regulations and implement necessary changes to stay compliant. • Support the development and delivery of training sessions related to employee benefits. • Serve as a liaison between employees, third-party vendors, and insurance providers to address benefits-related matters.
2026-03-20T00:00:00Z

Facilities Coordinator 4

Redwood City, CA
onsite
Temporary
24 - 27.5 USD / Hourly
Our client, a well-established organization, is seeking a highly organized and motivated Facilities Coordinator to support day-to-day site operations. This is an excellent opportunity for a detail-oriented professional with strong vendor coordination and ticket management experience—particularly within the CORRIGO platform—to contribute to a high-performing facilities team. Position OverviewThe Facilities Coordinator will provide operational support to Site and/or Assistant Facility Managers across maintenance, vendor oversight, workplace services, and administrative functions. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, demonstrates excellent follow-through, and is committed to delivering exceptional service levels. Key Responsibilities<ul><li>Foster a collaborative team environment focused on performance excellence and service quality.</li><li>Conduct daily site walkthroughs to ensure a clean, safe, and well-organized workplace.</li><li>Manage and respond to work orders through CORRIGO, ensuring KPI compliance and timely resolution.</li><li>Schedule and coordinate repairs, maintenance, and minor projects from initiation through completion.</li><li>Monitor building procedures and performance metrics through regular inspections and assessments.</li><li>Identify opportunities for operational improvements and recommend service enhancements.</li><li>Coordinate vendors, facilities staff, and service providers to ensure seamless execution of work.</li><li>Assist with vendor sourcing, onboarding, and procurement activities as needed.</li><li>Serve as the site point of contact for amenities and workplace services (fitness, food service, transportation, moves, etc.).</li><li>Support meetings, events, and conference room coordination.</li><li>Provide backup support for reception, guest services, mail/courier, office supplies, and access badge management.</li><li>Maintain accurate site documentation, records, and internal web updates.</li><li>Support emergency preparedness planning, including evacuation procedures and after-hours response.</li><li>Ensure compliance with all client contract requirements and KPIs.</li><li>Deliver high-quality service aligned with client expectations and feedback.</li><li>Coordinate site operations in accordance with established policies, procedures, and scope of work</li></ul>
2026-03-19T00:00:00Z

Wellness Coordinator

Emeryville, CA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Bilingual Wellness Coordinator to join our team on a contract basis in Oakland, California. In this role, you will oversee the development and execution of wellness programs tailored to meet the needs of seniors. You will also engage with participants, gather feedback, and manage program implementation to promote health and wellbeing within the community. Responsibilities:• Develop and implement evidence-based wellness programs aimed at enhancing the quality of life for low-income seniors.• Facilitate surveys to assess participant satisfaction and interest in services and events.• Respond to member inquiries and provide referrals and information about wellness programs.• Recruit and engage community members to strengthen program participation and outreach.• Manage day-to-day operations of wellness initiatives, ensuring activities align with organizational goals.• Evaluate program effectiveness through data collection and analysis, making improvements as needed.• Coordinate with healthcare professionals and service providers to support program delivery.• Utilize computer systems and software to track participant data and program outcomes.• Maintain accurate records while adhering to compliance and ethical standards. If you are interested in this role please apply today and call us at (510)470-7450
2026-03-06T00:00:00Z

HR Benefits Coordinator

Oakland, CA
onsite
Temporary
27 - 32 USD / Hourly
Human Resources Benefits AdministratorSummary:Oversees benefits and compensation programs, supporting employee well-being and compliance.Key Responsibilities:<ul><li>Administer health, retirement, and wellness benefits</li><li>Respond to employee benefit inquiries</li><li>Process enrollments, changes, and terminations</li><li>Maintain benefits records and reports</li><li>Coordinate with providers and ensure legal compliance</li></ul>
2026-03-06T00:00:00Z

Workplace Exp Coordinator

San Francisco, CA
onsite
Temporary
24 - 24.92 USD / Hourly
Responsibilities:• Arrange and confirm recreational, dining, and business activities as requested, ensuring seamless coordination.• Oversee janitorial and maintenance work orders, addressing needs promptly and effectively.• Manage workplace services such as mailroom operations, office supply inventory, and onboarding processes.• Respond to inquiries and complaints from employees, guests, and colleagues, providing attentive and thorough solutions.• Plan and execute on-site events, including securing event spaces, setting up and tearing down rooms, and delivering necessary supplies.• Follow established security and emergency procedures to ensure the safety of all building occupants.• Coordinate with vendors to ensure timely delivery of services and goods required for workplace operations.• Perform routine office upkeep tasks, such as resetting furniture and cleaning surfaces.• Communicate complex information clearly within the team while following manager directives.• Use existing procedures to address straightforward challenges with limited discretion.
2026-03-12T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent
78000 - 82000 USD / Yearly
We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry. Responsibilities:<ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
2026-03-13T00:00:00Z