221 Results for Purchasing Coordinator Jobs in

Add your latest resume to match with open positions.

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to support youth-focused housing and life skills programming in Los Angeles, California. This Long-term Contract position centers on helping transitional-aged youth build confidence, strengthen daily living abilities, and move toward greater independence. The person in this role will blend administrative coordination, participant support, and program organization while working closely with a multidisciplinary team. Success in this position requires strong communication, sound judgment, and the ability to manage schedules, resources, and client-related activities with care and consistency. Responsibilities: • Lead workshops and one-on-one guidance sessions that help participants strengthen practical life skills such as money management, household routines, parenting strategies, conflict management, and job preparation. • Design and organize informative program materials, including newsletters, handouts, and other resources that keep participants engaged and informed. • Provide day-to-day coordination and encouragement for transitional-aged youth as they work toward personal milestones and independent living goals. • Partner with housing and support staff to review participant progress, identify needs, and help maintain continuity of services. • Manage calendars, appointments, and scheduling logistics to support program activities, staff coordination, and participant meetings. • Respond to inbound calls and general inquiries professionally, offering accurate information and directing requests to the appropriate team members when needed. • Assist with case coordination tasks by maintaining organized records, tracking follow-up items, and supporting service-related documentation. • Help plan and coordinate community events, workshops, and outreach activities that expand participant engagement and program visibility.
2026-11-05T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking an Administrative Coordinator to support program services through a blend of customer service, enrollment assistance, record maintenance, and day-to-day office coordination in Los Angeles, California. This long-term contract opportunity plays a vital role in assisting families, providers, and internal teams through various program processes while maintaining accurate and organized records. The ideal candidate is detail-oriented, service-oriented, and comfortable managing multiple priorities in a fast-paced environment. Bilingual Spanish skills are preferred to effectively support a diverse client population. Responsibilities:<ul><li>Manage and maintain participant and program data in internal databases and tracking systems, ensuring accuracy and timely updates.</li><li>Coordinate enrollment activities by scheduling appointments, assisting with individual and group enrollment sessions, and preparing necessary materials.</li><li>Review client files and supporting documentation to ensure completeness, accuracy, and compliance with program requirements.</li><li>Verify eligibility information, referrals, and supporting records through internal systems and external resources as needed.</li><li>Respond to client, provider, and partner inquiries by phone, email, and in person, providing excellent customer service and connecting individuals with appropriate resources.</li><li>Prepare, organize, scan, copy, and file documentation to support daily operations and audit readiness.</li><li>Partner with program staff to support enrollment, case-related activities, and departmental service goals.</li><li>Maintain confidentiality and handle sensitive client information with professionalism and discretion.</li><li>Assist with general administrative duties, including data entry, record maintenance, and office support projects.</li></ul>
2026-11-03T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-11-05T00:00:00Z

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a highly organized Administrative Coordinator to join our team in Atlanta, Georgia in a Contract position. This onsite opportunity supports compliance and project documentation activities in a busy construction setting, helping keep records accurate and workflows moving without delays. The role is well suited for someone who can manage a high volume of details, communicate effectively with vendors and internal teams, and maintain strong administrative control across multiple active projects. Responsibilities: • Coordinate the collection and upkeep of compliance records for numerous active construction projects, ensuring files remain complete and current. • Communicate with subcontractors, suppliers, and vendors to secure required documents such as waivers, signatures, insurance records, and related supporting materials. • Examine submitted paperwork for accuracy, valid dates, completeness, and proper authorization before processing. • Track insurance-related documentation, including certificates of insurance, workers' compensation, and vehicle coverage, to confirm ongoing compliance. • Partner with project accounting staff to address missing items that may interfere with invoice approval or payment timelines. • Maintain spreadsheets, logs, and other tracking tools to provide visibility into compliance progress and project documentation status. • Organize, scan, file, and preserve both electronic and hard-copy project records in a clear and accessible manner. • Provide general administrative assistance through document distribution, mail handling, and support for accounts payable tasks such as preparing backup materials and copying payment documentation.
2026-11-04T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Administrative Coordinator to support people operations, workplace services, and day-to-day administrative activities in Charlotte, North Carolina. This contract-to-permanent position is ideal for someone who enjoys creating an organized, welcoming environment while helping employees, candidates, and leaders stay connected and productive. The role combines office coordination, employee support, and HR administration in a fast-paced healthcare-related setting. Responsibilities:• Oversee front-office activity by coordinating visitor check-in procedures, managing workplace access, and helping maintain a secure and well-organized environment.• Partner with property contacts, external vendors, and service providers to address facility needs, maintenance requests, and general office operations.• Keep shared spaces well organized by monitoring conference rooms, kitchens, common areas, and supply levels, while arranging service for office equipment and appliances as needed.• Receive and distribute mail, shipments, and deliveries to support smooth daily business operations.• Help strengthen employee engagement by organizing office events, celebrations, team gatherings, and recognition activities that contribute to a positive workplace culture.• Assist with onsite meetings, leadership visits, town halls, and other in-person events by coordinating logistics and ensuring spaces and materials are prepared.• Support recruiting and onboarding efforts through interview scheduling, candidate communication, hiring documentation, and new employee coordination.• Maintain employee records, HR documentation, and related administrative workflows with a high level of accuracy and confidentiality.• Contribute to people operations projects and process enhancements, including administrative support for training, internal communications, and employee lifecycle activities.
2026-11-05T00:00:00Z

Administrative Coordinator

Greenville, SC
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Coordinator to support preconstruction efforts for a growing construction team in Greenville, South Carolina. This contract-to-permanent position focuses on identifying subcontractors and vendors with relevant experience, coordinating outreach, and helping keep bid activity on schedule for upcoming projects. The ideal candidate is organized, comfortable communicating with a wide range of contacts, and able to manage deadlines in a fast-paced office environment. Responsibilities: • Use internal databases and search tools to identify subcontractors and vendors located near active project opportunities. • Reach out to prospective bidding partners by phone and email to confirm interest, availability, and fit for upcoming work. • Track bid timelines and communicate key submission dates so pricing and proposals are received in time for client deadlines. • Organize contact information, outreach activity, and follow-up details to maintain accurate and accessible records. • Coordinate with estimators and project managers by forwarding relevant responses and supporting the handoff of bid information. • Follow up with existing and new industry contacts to expand participation and strengthen bid coverage for each project. • Assist with scheduling, administrative support, and general office coordination related to pre-bid activities.
2026-11-05T00:00:00Z

Administrative Coordinator

Wixom, MI
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an experienced Administrative Coordinator to support daily business operations and provide high-level administrative assistance in Wixom, Michigan. This position is ideal for an organized individual who can manage competing priorities, keep schedules organized, and ensure important activities move forward smoothly. The role also requires strong communication skills, sound judgment, and the ability to handle confidential information with care. Responsibilities: • Coordinate domestic and international travel plans, including transportation, accommodations, itineraries, visa-related needs, and supporting trip details. • Manage calendars, schedule appointments and meetings, and help keep business commitments and project timelines on track. • Review schedules for conflicts, communicate updates quickly, and help ensure changes are handled efficiently. • Prepare meeting materials such as agendas, correspondence, presentations, summaries, and related documentation. • Capture meeting notes, document key decisions and action items, and follow up with stakeholders to support timely completion. • Monitor incoming communications, identify urgent or high-priority matters, and direct them to the appropriate parties for response. • Maintain organized and confidential records, files, reports, databases, and financial documents in both electronic and physical formats. • Process business transactions such as invoices, purchase orders, billing records, and expense documentation with accuracy and timeliness. • Support departmental and cross-functional projects by helping coordinate schedules, documentation, and progress tracking. • Recommend improvements to administrative processes, communication flow, and overall office efficiency.
2026-11-02T00:00:00Z

Marketing Project Coordinator

Plymouth, MN
onsite
Temporary to Hire
33 - 37 USD / Hourly
We are looking for a Marketing Project Coordinator to support high-visibility marketing programs and partner-facing initiatives in Plymouth, Minnesota. This contract position with permanent potential is ideal for someone who thrives in a fast-moving environment, can keep multiple workstreams organized, and enjoys collaborating across internal teams and external brand relationships. The role will contribute to campaign execution, event support, and launch coordination within the wholesale distribution industry while helping ensure projects stay on schedule and aligned with business goals. Responsibilities: • Manage day-to-day coordination with external brand partners by organizing updates, scheduling discussions, and tracking follow-up items to keep initiatives progressing smoothly. • Oversee project timelines for a significant brand partnership and product launch, ensuring deliverables, approvals, creative assets, and stakeholder expectations remain aligned. • Support cross-channel marketing efforts by helping execute social media initiatives, promotional activations, public relations activities, events, and creative campaign projects. • Work closely with internal departments, outside agencies, vendors, and partner organizations to maintain momentum across multiple concurrent projects. • Assist with planning logistics for marketing events and represent the team at select industry activations when needed. • Monitor project status, identify risks or delays early, and help resolve issues so deliverables are completed efficiently and on time. • Maintain clear documentation, meeting notes, and action plans to improve visibility and accountability across marketing initiatives.
2026-11-04T00:00:00Z

Procurement Specialist

Houston, TX
onsite
Temporary to Hire
30 - 33 USD / Hourly
We are looking for a Procurement Specialist to support daily purchasing operations for a manufacturing organization serving the Latin America region. This contract opportunity is based in Houston, Texas, and is ideal for a bilingual candidate who is comfortable working independently in a fast-paced environment. The role centers on purchase-to-pay execution, supplier coordination, and issue resolution to help keep procurement activities moving efficiently. Responsibilities: • Create and process purchase requisitions within the company’s procurement and ERP systems to support ongoing business needs. • Monitor open orders and coordinate with internal teams to ensure goods receipts are completed accurately and on time. • Investigate routine invoice issues and work with stakeholders to resolve mismatches that may delay payment. • Provide front-line assistance for purchase-to-pay questions, guiding users through standard procurement processes. • Support day-to-day buying activities for the Latin America region while maintaining accuracy and compliance with internal procedures. • Communicate with vendors and cross-functional partners to track order status, clarify documentation, and address transactional concerns. • Maintain procurement records and system data to promote visibility, consistency, and reliable reporting. • Work independently under the guidance of the procurement lead to manage operational tasks and meet service expectations.
2026-10-30T00:00:00Z

Procurement Specialist

Louisville, KY
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are looking for a Procurement Specialist to support purchasing operations and vendor coordination for a growing team in Louisville, Kentucky. This contract position with potential for a permanent opportunity is ideal for someone who can balance day-to-day procurement activity with accurate documentation, budget awareness, and responsive internal customer service. The role will work across purchasing and finance-related processes, using procurement and business systems to help keep orders, invoices, and supplier interactions organized and on track. Responsibilities: • Manage purchasing activities from request through order completion, ensuring materials and services are obtained accurately and on schedule. • Use procurement and enterprise systems, including Coupa and ERP platforms, to enter, track, and maintain purchasing records and transaction details. • Review invoices against purchase data, resolve discrepancies, and coordinate with suppliers and internal stakeholders to support timely payment processing. • Monitor spending activity and assist with budget-related processes by maintaining clear records and helping teams stay aligned with approved purchasing guidelines. • Partner with internal customers to understand procurement needs, provide status updates, and deliver a high level of service throughout the buying cycle. • Maintain organized documentation for suppliers, purchase orders, invoices, and related approvals to support audit readiness and reporting needs. • Contribute to process improvement efforts involving procurement tools and connected business applications such as CRM, ERP solutions, and time-tracking or workflow systems like About Time. • Support supplier communication and follow-up activities to confirm pricing, delivery timing, and order accuracy. • Help address purchasing issues quickly by researching order status, coordinating resolutions, and keeping stakeholders informed.
2026-11-03T00:00:00Z

Procurement Specialist

Skowhegan, ME
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a Procurement Specialist to support purchasing and leasing activities for a busy operation in Skowhegan, Maine. This Long-term Contract position will help maintain efficient procurement workflows, strengthen vendor coordination, and keep critical documentation current. The role is ideal for someone who can manage day-to-day purchasing details while also supporting broader contract and equipment leasing needs. Responsibilities: • Process and manage purchase orders to ensure materials, services, and equipment are obtained accurately and on schedule. • Coordinate equipment leasing activities, including supporting a high volume of leased assets and related purchasing decisions. • Contact contractors and suppliers to obtain updated rate sheets and maintain current pricing information for active agreements. • Track contract timelines and assist with renewals and documentation for agreements that typically span multiple years. • Maintain procurement records in SharePoint and other internal systems to keep files organized and accessible. • Verify that insurance certificates are collected, documented, and kept up to date for applicable vendors and contractors. • Support purchasing operations during periods of limited team capacity by handling routine procurement tasks and administrative follow-up. • Use Excel and other tools to monitor procurement activity, organize data, and support reporting as needed.
2026-11-05T00:00:00Z

Procurement Specialist

Irving, TX
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented Procurement Specialist to support purchasing operations for a growing organization in Irving, Texas. This Long-term Contract position is ideal for someone who can coordinate vendor activity, manage order workflows, and keep procurement records accurate in a fast-paced environment. You will work closely with cross-functional teams to help maintain efficient purchasing practices and support cost-conscious business operations. Responsibilities: • Review incoming purchase requests and prepare purchase orders with a strong focus on accuracy and turnaround time. • Coordinate supplier onboarding by collecting required documentation and confirming adherence to company procurement standards. • Monitor open orders, follow up on shipment and delivery status, and address order issues with vendors or internal departments. • Collaborate with teams such as HR, Operations, and Finance to align purchasing activity with business needs and budgets. • Keep procurement files, supplier information, and contract documentation organized and ready for reporting or audit review. • Help assess vendor performance by tracking service quality, responsiveness, and issue resolution. • Support initiatives that improve purchasing efficiency and identify opportunities to reduce costs across procurement activities.
2026-11-05T00:00:00Z

Procurement Specialist

Elgin, IL
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented Procurement Specialist to support export documentation and operational coordination for international shipments from Elgin, Illinois. This Long-term Contract position is ideal for someone with hands-on experience in global shipping paperwork, carrier communication, and compliance-focused record accuracy. The role will work closely with logistics and procurement partners to help ensure materials and shipments move efficiently across international markets, with a strong emphasis on Latin America and South America. Responsibilities: • Prepare, review, and organize export documents to support timely and compliant international shipments. • Coordinate directly with ocean freight carriers and other logistics partners to arrange transportation and resolve shipping issues. • Monitor shipment activity for destinations in Latin America, South America, and other international markets, ensuring documentation is complete and accurate. • Support procurement operations by managing purchase order activity and assisting with day-to-day buying processes. • Verify regulatory and customs-related paperwork with a high degree of precision to reduce delays and compliance risks. • Communicate with internal stakeholders and external vendors to maintain alignment on shipment schedules, documentation status, and operational priorities. • Use procurement and logistics software comparable to Atlas to track transactions, shipment details, and supporting records. • Contribute to contract and supplier-related administrative activities that support ongoing procurement functions.
2026-10-19T00:00:00Z

Procurement Specialist

Prairieville, LA
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Robert Half is seeking a detail-oriented Procurement Specialist to support purchasing operations for a growing Prairieville area company. This position plays a central role in maintaining product availability, coordinating vendor activity, and ensuring orders move accurately from placement through delivery and system entry. The ideal candidate is organized, responsive, and comfortable managing a high volume of transactions across multiple suppliers and account types. Responsibilities:• Coordinate recurring purchases for multiple accounts by following established ordering schedules and maintaining appropriate stock levels for each location.• Enter purchase orders promptly into business systems, monitor their progress through delivery, and keep order records current from placement to receipt.• Receive inbound shipments by matching deliveries to purchase documentation, verifying quantities and items, and recording receipts accurately in inventory systems.• Investigate shortages, delays, substitutions, and other delivery discrepancies, then communicate with suppliers to secure resolution and improve service reliability.• Manage inventory movements between warehouse, bulk storage, and facility locations to support operational demand across the service area.• Assist with supplier onboarding by completing setup documentation, establishing new vendor records, and maintaining organized purchasing data.• Create and maintain item records, update account-specific pricing, and apply approved cost changes to customer programs as needed.• Support purchasing compliance activities by helping maintain required licenses, preparing vendor documentation, and contributing data for recurring operational reports.
2026-10-30T00:00:00Z

Procurement Specialist

Hazle Township, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
Procurement Specialist A client of ours is looking for a Procurement Specialist for a contract role to hire role to support sourcing, purchasing, supplier management, and contract administration activities. This role partners closely with operational, technical, project, and commercial teams to ensure the timely acquisition of goods and services while delivering cost-effective procurement solutions. The successful candidate will drive supplier performance, support tendering activities, maintain procurement records, and ensure compliance with procurement policies, approval processes, and ethical sourcing standards. Responsibilities of Procurement Specialist <ul><li>Manage sourcing, purchasing, tendering, and supplier engagement activities to support operational and project requirements.</li><li>Partner with internal stakeholders to define procurement needs, specifications, timelines, and sourcing strategies.</li><li>Evaluate supplier proposals, support negotiations, and recommend solutions that balance cost, quality, service, delivery, and risk.</li><li>Build and maintain supplier relationships, monitor performance, and resolve supply, delivery, and service issues.</li><li>Prepare RFQs, tenders, commercial evaluations, purchase documentation, and contract-related records while ensuring compliance with company policies and approval processes.</li><li>Monitor procurement schedules, supplier commitments, spending, and contract obligations, escalating risks or delays as needed.</li><li>Analyze spend data and supplier performance to identify savings opportunities and support informed purchasing decisions.</li><li>Maintain accurate ERP, supplier, purchasing, and contract records while supporting reporting and resolving data discrepancies.</li><li>Coordinate with operational teams to ensure material availability, manage order expediting, and support timely delivery of goods and services.</li><li>Provide guidance on procurement procedures, documentation requirements, and approval workflows.</li></ul>
2026-11-05T00:00:00Z

Procurement Specialist

Eden Prairie, MN
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for an experienced Procurement Specialist to support strategic purchasing and contracting activities in Minnesota. This contract opportunity is ideal for a detail-oriented individual who can balance regulatory compliance, vendor management, and cost-conscious purchasing across a public-sector or transit-related environment. The role will partner with internal teams to source goods and services efficiently, maintain accurate procurement records, and help strengthen purchasing practices through sound analysis and process oversight. Responsibilities: • Lead purchasing and contract administration activities while ensuring adherence to applicable federal, state, and local requirements, as well as organizational procurement standards. • Prepare and manage competitive solicitation packages such as bid requests, proposal requests, information requests, qualification-based documents, and related procurement materials. • Oversee purchase order workflows and related purchasing activity to confirm policy compliance and recommend improvements that enhance efficiency and control. • Maintain complete, organized procurement files and supporting records so documentation is ready for audits, reviews, and reporting needs. • Partner with department leaders to understand operational purchasing needs and identify practical, cost-effective sourcing solutions for goods and services. • Review quotes, bids, contracts, and supporting documentation to verify alignment with procurement rules, internal policies, and ethical purchasing practices. • Evaluate suppliers based on pricing, service quality, reliability, capabilities, and prior performance, and build productive vendor relationships that support value and consistency. • Negotiate favorable pricing, discounts, and other cost-saving terms with suppliers while monitoring procurement activity against budget expectations. • Coordinate with inventory support functions to help maintain appropriate stock levels and ensure timely availability of required materials. • Administer purchasing accounts and monitor purchasing card activity to ensure proper approvals, spending control, and compliance with established procedures.
2026-11-02T00:00:00Z

Strategic Sourcing Buyer

Houston, TX
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
We are looking for an experienced Buyer to support procurement and sourcing activities across multiple sites in Houston, Texas. This role focuses on securing materials, equipment, and services through competitive sourcing, effective supplier partnerships, and sound commercial negotiations. The ideal candidate brings strong judgment in industrial purchasing environments and can balance operational needs, cost control, and compliance requirements. Responsibilities: • Direct competitive sourcing efforts for materials, equipment, and service needs by coordinating bid requests, evaluating proposals, and recommending award decisions. • Negotiate commercial agreements with suppliers, including pricing, service levels, delivery expectations, and contractual terms that align with business objectives. • Build and maintain productive vendor relationships through ongoing communication, performance monitoring, and proactive issue resolution. • Oversee purchasing activities such as requisition review, purchase order execution, contract tracking, and renewal planning to ensure timely support for operations. • Partner with internal teams to address procurement challenges, clarify requirements, and improve purchasing workflows across business locations. • Support compliance and governance standards by maintaining accurate documentation, benchmarking supplier options, and reinforcing procurement policies. • Use procurement platforms such as Coupa P2P and enterprise systems like SAP to manage transactions, reporting, and sourcing records. • Contribute to inventory and warehouse-related purchasing decisions by aligning supply plans with maintenance, engineering, and operational demand.
2026-11-05T00:00:00Z

Deal Coordinator

Menlo Park, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-11-03T00:00:00Z

Asset Sales Coordinator

Minnetonka, MN
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an experienced Asset Sales Coordinator to support complex lease and loan transaction workflows in Minnetonka, MN. This Contract position plays a key role in coordinating documentation, validating transaction details, and helping move deals from origination through funding with accuracy and urgency. The ideal candidate is comfortable working across departments, engaging directly with clients when needed, and maintaining compliance with internal policies while handling multiple priorities. Responsibilities:• Review transaction information for completeness and accuracy, including legal entity details, asset descriptions, pricing elements, tax considerations, and other key deal terms before documentation is prepared.• Enter and maintain transaction records in designated systems, ensuring information is current and aligned with approved deal structures.• Assemble documentation packages for equipment lease and loan transactions across a range of industries and complexity levels.• Partner with internal teams to resolve inconsistencies, clarify missing information, and support timely creation of accurate transaction documents.• Monitor deals throughout the documentation lifecycle to confirm compliance with company standards, credit requirements, legal considerations, and operational procedures.• Support the perfection of ownership or security interests by coordinating filings, reviewing searches, and addressing releases, subordinations, recordings, or related collateral requirements.• Identify outstanding conditions required for funding and follow up with clients or internal stakeholders to obtain documentation and clear open items.• Evaluate changes in structure or pricing and coordinate updates or approval adjustments when transaction terms shift during processing.• Contribute to departmental service goals by managing workload effectively and meeting established performance expectations and service level commitments.
2026-11-05T00:00:00Z

Finance & Operations Coordinator

Chicago, IL
remote
Permanent / Full Time
60000 - 62000 USD / Yearly
The salary range for this position is $60,000 - $62,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. The #1 thing on everyone's mind right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Duties / Responsibilities:<ul><li>Support core accounting operations, including accounts payable, expense reporting, and maintenance of vendor, contractor, and tax documentation (e.g., W-9s and 1099s), ensuring accuracy, proper authorization, and compliance with internal controls.</li><li>Process invoices and employee expense reports, resolve discrepancies with vendors and internal stakeholders, and ensure timely and accurate payments. </li><li>Support banking reconciliation to ensure accuracy and integrity of financial data. </li><li>Assist with financial compliance and reporting requirements by gathering, organizing, and maintaining financial records, ensuring information is accurate, complete, and readily accessible as needed. </li><li>Provide operational administrative support, including coordinating meetings, preparing supporting materials, tracking action items and deadlines, and monitoring attendance for required meetings as well as completion of annual compliance trainings and policy acknowledgements. </li><li>Prepare and manage documents for review and signature (e.g., Adobe/PDF workflows), and maintain organized records of contracts, agreements, state registrations, and renewal timelines; follow up as needed to ensure timely completion. </li><li>Perform other administrative and operational support tasks assigned to support the Finance team and organizational goals. </li></ul>
2026-11-02T00:00:00Z

Project Coordinator

Greenville, SC
onsite
Temporary to Hire
24 - 28 USD / Hourly
We are looking for a Project Coordinator to support complex infrastructure and field installation initiatives. This contract position offers the potential to become permanent and is ideal for a detail-oriented individual who can keep multiple projects moving by aligning schedules, vendors, budgets, and site activity. The role requires close coordination with contractors, customers, and internal stakeholders to ensure deployments are completed safely, efficiently, and according to plan. Responsibilities: • Coordinate multiple field deployment and installation projects from planning through completion, ensuring milestones, deliverables, and timelines remain on track. • Work closely with third-party contractors, construction partners, and vendors to organize site activity, confirm scope, and monitor execution quality. • Review technical drawings, site layouts, and installation requirements to support accurate planning and effective field coordination. • Support bid and proposal evaluation by gathering contractor information, comparing options, and helping determine the best fit for project needs. • Track project costs, purchase orders, and contractor-related documentation to help maintain budget awareness and procurement compliance. • Collaborate with stakeholders and customer-facing teams to communicate updates, address issues, and resolve scheduling or site-related challenges. • Oversee coordination of site preparation activities such as excavation, concrete work, electrical tasks, and embedded hardware installation sequencing. • Identify project risks early and take action to minimize delays, contractor conflicts, or field execution issues across concurrent deployments.
2026-10-21T00:00:00Z

Project Coordinator

Menlo Park, CA
onsite
Temporary / Contract
33 - 51 USD / Hourly
We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service. Responsibilities: • Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed. • Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams. • Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed. • Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences. • Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes. • Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight. • Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives. • Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner.
2026-11-05T00:00:00Z

Project Coordinator

Tigard, OR
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Charlie Gilmur with Robert Half is searching for a Project Coordinator to support post-sale project execution and help keep service work organized, on schedule, and accurately documented in Tigard, Oregon. This position works closely with operations, field technicians, vendors, and customers to monitor progress, communicate updates, and maintain essential records tied to project and financial activity. The ideal candidate brings strong organizational skills, a service-minded approach, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate service schedules with operations staff and field technicians to ensure project work is planned efficiently and completed on time.• Maintain accurate project records by entering customer details, order information, milestone updates, and related financial data into company systems.• Communicate with customers throughout the project lifecycle, providing status updates and helping address scheduling or delivery questions.• Prepare and issue purchase orders for replacement parts and vendor support, then follow through to help ensure materials arrive when needed.• Assist with invoice coding, bookkeeping support, and the documentation of financial information in partnership with accounting and internal administrative teams.• Track active projects across multiple workstreams, helping teams stay aligned on deadlines, deliverables, and service commitments.• Provide day-to-day office and operational support to help maintain smooth coordination across business functions.• Support process updates and administrative improvements related to project tracking, reporting, and service documentation when needed. Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013507087
2026-10-19T00:00:00Z

Project Coordinator

Jessup, MD
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
The Project Coordinator provides administrative and operational support for commercial projects from project initiation through completion. This role serves as a key point of coordination between internal departments, vendors, contractors, and customers, ensuring project documentation, reporting, and communication are managed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment. Key ResponsibilitiesProject Documentation & Coordination<ul><li>Prepare, review, and distribute project documentation to support commercial projects.</li><li>Ensure all project submissions are completed accurately and in accordance with customer requirements and internal procedures.</li><li>Maintain organized electronic and physical project files.</li><li>Monitor project milestones and assist with tracking project progress throughout the lifecycle.</li><li>Coordinate the distribution of project-related materials, technical documentation, and closeout packages.</li><li>Support project startup and closeout activities, ensuring all required documentation is complete and properly archived.</li><li>Assist with maintaining project records and historical documentation for future reference.</li></ul>Reporting & Administrative Support<ul><li>Generate and maintain various project, sales, and operational reports.</li><li>Compile data and prepare reports for management review using spreadsheet and database applications.</li><li>Maintain accurate records of project activity and departmental metrics.</li><li>Support commission processing and administrative tracking functions as needed.</li><li>Assist with document preparation, presentations, marketing materials, and customer-facing communications.</li></ul>Customer & Team Support<ul><li>Provide exceptional customer service to both internal and external stakeholders.</li><li>Act as a liaison between departments to facilitate communication and ensure timely project execution.</li><li>Respond to inquiries and assist with resolving documentation and project-related issues.</li><li>Support general office operations, including reception coverage and phone support when required.</li><li>Assist team members with special projects and administrative tasks as assigned.</li></ul>Systems & Process Support<ul><li>Utilize business software and project management systems to track project information and maintain records.</li><li>Update and manage pricing, vendor, and project-related information as required.</li><li>Identify opportunities to improve administrative processes and workflow efficiency.</li><li>Perform additional duties and responsibilities as assigned.</li></ul>
2026-11-02T00:00:00Z

project coordinator

Stonybrook, NY
onsite
Temporary / Contract
30 - 35 USD / Hourly
OCM is currently in its third year, implementing a campus-wide initiative called WolfieONE. Leveraging Oracle’s Enterprise Resource Planning (ERP) to modernize the way we handle financial, budget, HR, tech, and business operations. With go-live on the horizon, the need to ensure every team is functioning at their best has never been greater, which is where you come in. In this role, you will be responsible for driving project coordination and operational support, across leadership, training, and communication teams. Responsibilities include, but are not limited to: maintain program trackers and records, coordinate meetings and events, support Champion onboarding and engagement, manage recurring schedules and deadlines, and help produce approved presentations and communications. Please review the full list of responsibilities below. If you are detail-oriented, service-minded, and energized by coordinating complex work across multiple engagements, we encourage you to apply for this rewarding position.
2026-10-20T00:00:00Z

3 5

221 results for Purchasing Coordinator in