561 Results for Office Coordinator Jobs in

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Workflow Coordinator(Hospitality)

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 23 USD / Hourly
We are looking for an experienced Workflow Coordinator to support a busy law firm office services operation in Los Angeles, California. This Contract position is ideal for someone who can manage competing requests, coordinate meeting and hospitality needs, and communicate confidently with attorneys, staff, leadership, and external partners. The role calls for sound judgment, strong organization, and the ability to work independently in a client-facing environment. Responsibilities: • Serve as a central point of coordination for requests from legal staff, business teams, office leadership, and service partners to keep daily operations moving efficiently. • Organize meeting support from start to finish, including room readiness, hospitality arrangements, follow-up communication, and resolution of related service needs. • Direct and balance office services workflow by evaluating priorities, clarifying request details, and helping manage deadlines across multiple assignments. • Partner with hospitality personnel and onsite leadership to prepare conference spaces and maintain a welcoming experience for internal and external guests. • Track business expenses, complete credit card reconciliations, and help maintain accurate records for office-related purchases. • Manage ordering and replenishment of snacks, supplies, and other workplace essentials to support smooth daily operations. • Provide responsive front-line service by addressing questions, coordinating solutions, and maintaining a high standard of service in all interactions. • Support document-related production activities by monitoring quality, applying formatting standards, and assisting with troubleshooting within Microsoft Office applications when needed. • Communicate emerging issues, schedule conflicts, and deadline concerns promptly to management or client stakeholders while proposing practical solutions. • Assist with general office support tasks such as scanning, mailroom-related coordination, and phone coverage as business needs require.
2026-11-03T00:00:00Z

Purchasing Coordinator

Somerset, NJ
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are seeking a detail-oriented Purchasing Coordinator to support purchasing operations. This contract position is focused on managing documentation, coordinating cross-functional requests, and ensuring purchasing activities stay on schedule. The ideal candidate will have strong administrative skills, excellent communication abilities, and a proven ability to manage multiple priorities with accuracy and consistency. Responsibilities:<ul><li>Manage compliance-related paperwork and documentation, ensuring all required records are completed, tracked, and maintained accurately.</li><li>Partner with internal teams to gather necessary information, resolve outstanding questions, and support purchasing processes from request through completion.</li><li>Review incoming requests, compile specifications and supporting materials, and guide submissions through the appropriate approval process.</li><li>Maintain organized files and update internal records and systems to support accurate processing and document control.</li><li>Track pending items, incomplete approvals, missing information, and key deadlines to ensure timely follow-through on active requests.</li><li>Research discrepancies or gaps in submitted information and coordinate with appropriate departments to obtain corrections or missing documentation.</li><li>Collaborate with internal stakeholders to gather supporting data, verify documentation, and provide requested information within established timelines.</li><li>Prepare and maintain spreadsheets, logs, and reports to support operational tracking and visibility into purchasing activities.</li></ul>
2026-11-02T00:00:00Z

Billing Coordinator

Washington, DC
onsite
Permanent / Full Time
115000 - 120000 USD / Yearly
We are looking for a detail-oriented Billing Coordinator to support a busy law firm’s billing and accounts receivable operations in Washington, District of Columbia. This position is ideal for someone who understands legal billing practices, communicates effectively with attorneys and clients, and can manage invoicing with accuracy and professionalism. The role offers the opportunity to contribute to a collaborative finance function while helping maintain timely, compliant, and well-documented billing processes. Responsibilities:• Prepare client invoices and coordinate the timely distribution of billing materials in accordance with firm and client requirements.• Generate recurring and ad hoc reports, including weekly, quarterly, monthly, and year-end billing and accounts receivable summaries.• Review billing records and supporting documentation to confirm accuracy, completeness, and adherence to engagement terms and client-specific guidelines.• Handle electronic billing submissions and help maintain e-billing records, platforms, and related administrative processes.• Monitor outstanding balances, assist with collection efforts, and perform reconciliations to support accurate accounts receivable reporting.• Respond to billing questions from attorneys, staff, and clients by researching issues and providing clear, timely resolutions.• Work closely with legal and administrative teams in a decentralized environment to ensure billing activity moves forward efficiently.• Develop customized invoice layouts and formats when client needs or matter requirements call for alternative presentation. All interested candidates in this Billing Coordinator opportunity and other fulltime opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.
2026-10-21T00:00:00Z

Billing Coordinator

Overland Park, KS
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Billing Coordinator – Overland Park, KS or Kansas City, MOA well-established, mid-sized law firm is seeking an experienced Billing Coordinator to join its team in Overland Park, KS or Kansas City, MO. This role is critical to the firm’s billing and collections operations and requires strong attention to detail, customer service skills, and the ability to manage multiple priorities in a fast-paced legal environment. Position OverviewThe Billing Coordinator provides billing, collections, and client account support to attorneys and internal teams. This position requires accuracy, initiative, and the ability to communicate effectively with attorneys, clients, and firm leadership while maintaining strict confidentiality. Key Responsibilities<ul><li>Perform data entry and client file management, including conflict checks, opening and maintaining client files, and scanning/uploading materials into the firm’s document management system</li><li>Generate client prebills using legal billing software; collaborate with attorneys to ensure accuracy prior to final invoice submission and make revisions as needed</li><li>Communicate with clients by phone, email, and mail regarding billing questions and collections efforts</li><li>Process and post client payments in compliance with IOLTA trust accounting rules</li><li>Monitor and report accounts receivable status to attorneys and management, including monthly meetings, report generation, and preparation of collections correspondence and calls</li><li>Assist with additional billing and administrative tasks as assigned</li></ul>
2026-10-19T00:00:00Z

Patient Services Coordinator

Poland Nt, OH
onsite
Temporary / Contract
16.625 - 19.25 USD / Hourly
We are looking for a Patient Services Coordinator to support a busy medical office in Poland, Ohio. This Long-term Contract opportunity is ideal for someone who is comfortable balancing patient-facing coordination with billing and administrative tasks in a healthcare setting. The position is part-time and focused on keeping scheduling, patient information, and payment activity accurate and well organized. Responsibilities: • Coordinate patient appointments and manage the office calendar to keep daily operations running efficiently. • Conduct intake phone calls, collect essential patient details, and ensure information is recorded accurately. • Prepare patient billing documents for distribution and assist with outgoing billing-related correspondence. • Confirm insurance coverage and update account information to support accurate patient records. • Enter and post payments with precision while maintaining orderly financial documentation. • Provide front-end and back-office administrative assistance to support smooth clinic workflow. • Review account and billing details for completeness and help resolve routine documentation discrepancies.
2026-11-06T00:00:00Z

Operations Executive Assistant

Charlotte, NC
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are looking for an experienced Operations Executive Assistant to provide dependable support to senior leaders, the CEO and VP of People sitting in California. This Contract position is ideal for someone who thrives in a fast-moving environment, stays organized amid changing priorities, and brings a detail-oriented, service-focused approach to executive support. The role combines high-level coordination, operational follow-through, and cross-functional partnership to help leadership teams stay efficient and well prepared. Responsibilities:• Deliver day-to-day administrative and operational support for executive leadership, ensuring priorities are addressed accurately and on time.• Oversee complex scheduling needs across multiple time zones, balancing shifting demands and maintaining well-structured calendars.• Arrange business travel, meeting logistics, and related coordination for frequent domestic trips and executive events.• Prepare, track, and reconcile expense submissions while maintaining accurate reporting through designated internal tools.• Serve as a central point of coordination for executives by monitoring action items, anticipating needs, and keeping important tasks moving forward.• Assist with onboarding activities, including coordination of access, setup, and integration into team processes.• Partner closely with leaders and internal stakeholders to resolve issues quickly and provide practical support in a changing business environment.• Use platforms such as Google Workspace, Slack, and Ramp to manage communication, documentation, scheduling, and expense workflows.
2026-11-05T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.Responsibilities:<ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul>
2026-11-06T00:00:00Z

Claims Coordinator

Golden Valley, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a Claims Coordinator to join an organization in Golden Valley, Minnesota on a Long-term Contract basis. This role supports the day-to-day coordination of insurance claims activity across multiple claim categories while serving as a key point of contact for internal teams and leadership. The position is best suited for someone who is organized, comfortable with technology, and confident managing follow-up tasks in a fast-moving environment. This opportunity follows a hybrid schedule with time in the office three days each week. Responsibilities:• Oversee incoming claim-related requests through the internal ticketing process and ensure each item is tracked through resolution.• Coordinate administrative support for workers’ compensation, general liability, property, and vehicle-related claims, with an emphasis on timely documentation and follow-up.• Communicate with restaurant managers, field teams, and internal stakeholders to gather details, provide updates, and keep claims moving forward.• Partner with the manager on more complex matters while independently handling routine claim activity and status monitoring.• Serve as an advisory resource to field teams and safety-related partners when claim questions or incident concerns arise.• Maintain accurate records, organize claim files, and prepare reports that support claim visibility and operational follow-through.• Assist with fleet insurance claim coordination involving company vehicles and standard workplace incident cases.• Monitor open cases closely and follow up with the appropriate parties to help drive completion of next steps.
2026-10-27T00:00:00Z

Legal Assistant/Office Admin

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 90000 USD / Yearly
Boutique litigation firm in downtown Minneapolis is seeking a Legal Executive Assistant to support its Managing Partner. This is an opportunity to step into a broad, impactful role where you'll work closely with firm leadership and have meaningful involvement in both the legal and business sides of the practice. The person in this seat will serve as the Managing Partner's right hand, providing a mix of legal administrative support, executive assistance, and operational help to keep a busy practice running efficiently. The right candidate will be comfortable handling both the day-to-day details and the bigger picture—from managing deadlines and preparing documents to helping coordinate events, marketing efforts, and firm operations. Responsibilities:<ul><li>Serve as a key support partner to the Managing Partner</li><li>Assist with firm marketing and business development efforts</li><li>Coordinate networking events, client events, and speaking engagements</li><li>Help oversee office operations and administrative projects</li><li>Create efficiencies and help keep the practice running smoothly</li><li>Open new client matters and maintain case files</li><li>Track court dates, filing deadlines, and other important dates</li><li>Draft, edit, format, and proofread legal correspondence and documents</li><li>Coordinate state and federal court filings (e-filing experience preferred)</li><li>Manage incoming and outgoing communications</li></ul>
2026-11-06T00:00:00Z

Program Operations Coordinator

Austin, TX
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a Program Operations Coordinator to support the successful delivery of learning programs, group experiences, and cross-functional initiatives in Austin, Texas. This role combines administrative precision with day-to-day operational coordination, helping ensure participants, facilitators, and internal teams have what they need before, during, and after each program. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while maintaining accurate records, clear communication, and smooth logistics. Responsibilities: • Coordinate operational details for multiple programs and initiatives, keeping schedules, trackers, files, and documentation current and organized. • Manage administrative transactions such as invoices, reimbursements, vendor payments, agreements, tax forms, and related records in alignment with internal procedures. • Monitor key milestones and pending action items, following up with team members, participants, speakers, and external partners to keep work moving forward. • Maintain reliable participant and program information in Salesforce and other platforms, ensuring data is complete, timely, and accurate. • Draft, review, assemble, and distribute schedules, updates, materials, and other program communications for internal and external audiences. • Arrange meeting calendars and provide general administrative support, including coordination for team discussions, planning sessions, and follow-up activities. • Organize logistics for onsite and virtual events, including registration, travel, lodging, meals, transportation, and accessibility accommodations. • Serve as a point of contact for participant logistics, answering questions and sharing important details throughout the program lifecycle. • Prepare and manage event materials such as badges, printed resources, signage, supply kits, rooming details, and hospitality items. • Provide live program support through setup, check-in, participant assistance, basic audiovisual coordination, troubleshooting, and collaboration with venues, vendors, and facilitators.
2026-11-06T00:00:00Z

Coordinator II

Providence, RI
onsite
Temporary / Contract
24 - 27 USD / Hourly
We are looking for a Coordinator II to support income-eligible customers in Providence, Rhode Island by connecting them with assistance programs, payment options, and community resources that can improve energy affordability and service stability. This Long-term Contract position will serve as a key link between customers, community organizations, and internal teams, helping ensure that vulnerable populations receive informed, timely, and compassionate support. The role also contributes customer insight to program planning and represents the organization in outreach efforts designed to expand awareness and participation. Responsibilities: • Provide individualized support to customers regarding billing concerns, payment arrangements, assistance program enrollment, outage readiness, and referrals to energy-saving resources. • Build productive partnerships with community agencies, advocacy groups, and internal departments to exchange information and strengthen support pathways for eligible customers. • Expand outreach efforts by identifying effective ways to connect with underserved populations and increase awareness of available affordability programs. • Act as a trusted resource for external organizations, equipping them with accurate guidance so they can better assist and refer their constituents. • Coordinate responses for sensitive or complex customer situations, including cases requiring specialized attention and tailored solutions. • Maintain ongoing collaboration with internal teams and outside partners to understand needs, provide guidance, and deliver solutions aligned with company policies and procedures. • Gather and interpret feedback from customer interactions and community engagement activities to help inform program improvements for income-eligible populations. • Represent the organization at community events, expos, and outreach forums attended by customers seeking assistance and support. • Prepare and distribute program-related materials, documentation, and reports while ensuring all activities remain compliant with applicable regulations and internal standards.
2026-11-02T00:00:00Z

Program Coordinator

Oakland, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
We are seeking a Program Coordinator to support operational and administrative aspects of programs and initiatives.Responsibilities:<ul><li>Coordinate program activities and schedules</li><li>Track deliverables and project timelines</li><li>Prepare program reports and documentation</li><li>Communicate with stakeholders and participants</li><li>Support event planning and logistics</li></ul>
2026-11-06T00:00:00Z

Receptionist

Naples, FL
onsite
Temporary to Hire
17 - 19 USD / Hourly
We are looking for a friendly and organized Receptionist to create a positive first impression for guests and callers in our office. This contract-to-permanent position is ideal for someone who enjoys supporting daily office operations, handling front-desk communications, and assisting multiple teams in a detail-oriented environment. The person in this role will help keep the office running smoothly while delivering courteous service and dependable administrative support. Responsibilities: • Welcome visitors warmly, guide them appropriately, and ensure a detail-oriented front-desk experience at all times. • Manage incoming phone calls, route them to the correct contacts, and respond to routine questions with accuracy and care. • Provide day-to-day administrative assistance for different departments, helping with clerical tasks and general office coordination. • Keep the reception area neat, orderly, and presentable to maintain a welcoming workplace environment. • Support office initiatives and special projects by completing assigned tasks in a timely and organized manner. • Work closely with colleagues across the office to provide flexible support wherever business needs arise.
2026-11-03T00:00:00Z

Receptionist

Durham, NC
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a non-profit organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks organized. The person in this role will serve as a key first point of contact for visitors and callers while helping the office run smoothly on a part-time basis. Responsibilities: • Welcome visitors warmly, provide direction, and ensure a positive front-desk experience for guests and staff. • Manage a multi-line phone system by answering incoming calls promptly, transferring callers accurately, and taking clear messages when needed. • Monitor the reception area to maintain an organized, detail-oriented, and approachable office environment. • Respond to routine inquiries and route questions to the appropriate team members or departments. • Support day-to-day administrative activities such as logging messages, handling basic office correspondence, and assisting with general clerical tasks. • Coordinate communication flow between visitors, callers, and internal staff to help maintain efficient office operations. • Handle switchboard activity with attention to detail, ensuring calls across multiple lines are directed without delay. • Provide dependable part-time front-desk coverage according to the organization's scheduling needs.
2026-10-15T00:00:00Z

Receptionist

Perrysburg, OH
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a professional, customer-focused Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while maintaining a welcoming and positive demeanor. This role is responsible for front desk operations, administrative support, and ensuring a smooth and professional office experience.
2026-10-26T00:00:00Z

Receptionist

Ann Arbor, MI
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a service-focused organization. This contract-to-permanent opportunity is ideal for someone who brings strong communication skills, a proactive work style, and an experienced approach to customer interaction. The right candidate will confidently manage incoming calls, welcome visitors, and keep administrative tasks organized while helping create a positive first impression for the office. Responsibilities: • Greet guests, clients, and team members in a courteous and attentive manner while maintaining an organized front office environment. • Answer and route incoming calls across a multi-line phone system, ensuring messages are accurate and delivered promptly. • Provide day-to-day administrative support such as scheduling, data entry, filing, and document preparation. • Use Microsoft Word, Excel, and Outlook to manage correspondence, maintain records, and support office communication. • Respond to routine questions from visitors and callers with a high level of customer service and care. • Monitor front desk activity and help ensure office procedures are followed efficiently throughout the day. • Coordinate incoming and outgoing mail, packages, and other general office materials as needed.
2026-11-04T00:00:00Z

Receptionist

South Pittsburg, TN
onsite
Temporary / Contract
17.1 - 19.8 USD / Hourly
Looking for extra income without committing to a full-time schedule? We are seeking a dependable and detail-oriented administrative professional to provide occasional office coverage when team members are out of the office. This is an excellent opportunity for someone who enjoys office environments, values flexibility, and is comfortable working independently during slower periods. What You'll Be Doing:<ul><li>Scan invoices and maintain organized digital records for the accounting team</li><li>Enter data accurately into internal systems</li><li>Provide general administrative support to keep the office running smoothly</li><li>Assist with project coordination, task tracking, and document preparation</li><li>Answer incoming phone calls and greet visitors professionally</li><li>Support the team during operational transitions and software implementation activities</li><li>Handle routine clerical duties including filing, correspondence, and document management</li></ul>Why This Opportunity?<ul><li>Flexible, as-needed scheduling</li><li>Great for retirees, part-time workers, parents returning to the workforce, or professionals seeking supplemental income</li><li>Opportunity to gain experience with a respected local organization</li><li>Friendly office environment with a manageable workload</li><li>Meaningful work that helps keep business operations running smoothly during employee absences</li></ul>If you enjoy supporting a team, staying organized, and appreciate a role that offers both flexibility and work-life balance, we'd love to hear from you. Apply today to be considered for upcoming coverage needs in the South Pittsburg area.
2026-10-26T00:00:00Z

Receptionist

Elmira, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are seeking a professional and friendly Receptionist to serve as the first point of contact for visitors, clients, and customers in Elmira, NY. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities in a fast-paced office environment. Key Responsibilities<ul><li>Greet and assist visitors in a courteous and professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage calendars, meeting rooms, and appointments</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain organized filing systems and accurate records</li><li>Perform data entry and general administrative support tasks</li><li>Respond to email inquiries and customer requests</li><li>Assist with office projects and other duties as assigned</li><li>Maintain a clean and organized reception area</li></ul>
2026-10-27T00:00:00Z

Receptionist

Layton, UT
onsite
Temporary / Contract
17 - 18 USD / Hourly
We are seeking a professional and customer-focused Receptionist to join a growing organization in Layton. This role serves as the first point of contact for visitors, clients, and callers, providing exceptional customer service while supporting daily office operations.<ul><li>Greet visitors and clients in a friendly and professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage front desk operations and maintain a welcoming office environment</li><li>Schedule appointments, meetings, and conference rooms</li><li>Receive, sort, and distribute mail and deliveries</li><li>Assist with data entry, filing, and document management</li></ul>
2026-10-30T00:00:00Z

Receptionist

Tucson, AZ
onsite
Temporary / Contract
16 - 17 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Tucson, Arizona. This Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping communication flowing smoothly across the office. The right candidate will bring professionalism, strong phone etiquette, and a customer-focused approach to every interaction. Responsibilities: • Greet guests and direct them to the appropriate staff members or departments in a courteous and efficient manner. • Manage a multi-line phone system, screen incoming calls, and transfer inquiries accurately to the correct contacts. • Respond to inbound calls with professionalism, providing helpful information and escalating issues when needed. • Maintain the front reception area so it remains tidy, presentable, and ready to welcome visitors throughout the day. • Support general administrative activities such as taking messages, handling basic correspondence, and assisting with routine office coordination. • Deliver a high standard of customer service by addressing questions promptly and creating a positive experience for callers and visitors.
2026-11-06T00:00:00Z

Receptionist

Encinitas, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
A polished, welcoming professional services firm is looking for a Receptionist to serve as the first point of contact for clients, visitors, and internal team members. This role is perfect for someone who enjoys a people-facing position and takes pride in creating an organized, professional front-office experience.Key Responsibilities:<ul><li>Greet visitors and manage the front desk throughout the business day.</li><li>Answer and route incoming calls and respond to general inquiries.</li><li>Coordinate meeting room reservations and maintain visitor schedules.</li><li>Receive, sort, and distribute incoming mail and deliveries.</li><li>Maintain office supplies and keep common areas organized.</li><li>Provide administrative support with document preparation, scanning, and filing.</li><li>Assist with scheduling, calendars, and general office coordination.</li></ul>
2026-11-06T00:00:00Z

Receptionist

Redwood City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations for a non-profit living community in Redwood City, California. This contract-to-permanent opportunity is well suited for someone who enjoys creating a positive first impression, delivering attentive service, and keeping a busy reception area running smoothly. The ideal candidate brings a thoughtful approach, patience, and strong communication skills when assisting residents, guests, and internal staff throughout the day. Responsibilities: • Welcome residents, family members, visitors, and service providers while maintaining a courteous and detail-oriented front desk presence. • Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages in a timely manner. • Provide helpful day-to-day assistance to residents by answering questions and responding to routine requests with care and respect. • Coordinate communication with maintenance and grounds personnel using a walkie-talkie to address operational needs efficiently. • Perform administrative support tasks such as invoice coding, basic record handling, and general office organization. • Keep the reception area and front desk activities organized, ensuring smooth daily operations in a fast-paced environment.
2026-11-06T00:00:00Z

Receptionist

Camden, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are seeking a highly organized Receptionist to serve as the first point of contact for visitors, clients, and internal teams. This individual will manage front desk operations while providing administrative support to leadership and department staff. The ideal candidate thrives in a fast-paced environment, demonstrates excellent judgment, and brings strong communication, multitasking, and customer service skills. <ul><li>Greet and assist visitors, clients, and vendors in a detail-oriented and welcoming manner</li><li>Answer and route incoming calls with accuracy and discretion</li><li>Manage front desk operations, including mail distribution, office supplies, and meeting room coordination</li><li>Provide administrative support such as calendar management, scheduling meetings, preparing correspondence, and maintaining files</li><li>Coordinate travel arrangements, expense reports, and internal event logistics as needed</li><li>Support executives and team members with presentations, reports, and other administrative projects</li><li>Maintain office organization and help ensure smooth day-to-day operations</li><li>Handle confidential information with professionalism and discretion</li><li>Assist with onboarding paperwork, document preparation, and other clerical tasks</li><li>Serve as a liaison between departments and help facilitate efficient communication across the office</li></ul>
2026-11-06T00:00:00Z

Receptionist

Providence, RI
onsite
Temporary to Hire
17 - 20 USD / Hourly
We are looking for a dependable Receptionist to join a legal office in Providence, Rhode Island on a contract-to-permanent basis. This position is ideal for someone who communicates clearly, stays organized, and remains calm while assisting callers who may be upset or under stress. You will serve as the first point of contact for the office, helping create a welcoming experience while supporting daily front desk operations. Legal office experience is helpful, but candidates with strong administrative skills and an interest in growing within the legal field are encouraged to apply. Responsibilities: • Manage a multi-line phone system by answering incoming calls promptly and directing them to the appropriate staff members. • Place outbound calls as needed by following established talking points and office guidelines while maintaining a courteous approach in every interaction. • Welcome visitors and provide courteous front desk support to ensure a positive first impression of the firm. • Record messages accurately, capture important details, and relay information to the correct team members without delay. • Support routine administrative activities such as data entry, scheduling assistance, and basic clerical tasks using standard office software. • Communicate with individuals who may be experiencing difficult situations and respond with patience, empathy, and composure. • Maintain organized reception and common areas while helping the office run smoothly throughout the day.
2026-10-23T00:00:00Z

Receptionist

Daytona Beach, FL
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations in Daytona Beach, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming calls, and keeping administrative tasks organized. The person in this role will serve as a key point of contact for visitors and callers while helping the office run smoothly from day to day. Responsibilities: • Welcome guests and provide courteous, efficient front desk support for a positive first impression. • Manage a multi-line phone system, direct calls to the appropriate contacts, and handle inbound inquiries effectively. • Maintain the reception area in an orderly manner and assist with routine administrative coordination as needed. • Support scheduling, message taking, and basic office communication to ensure timely follow-up. • Use Microsoft Office applications to prepare documents, update records, and complete general clerical tasks. • Assist with part-time front desk coverage needs during the contract period while maintaining dependable service levels.
2026-10-30T00:00:00Z

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