560 Results for Office Coordinator Jobs in

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Administrative Assistant

Farmingdale, NY
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office operations in New York. This position is well suited for someone who thrives in a fast-paced manufacturing environment and can manage multiple administrative tasks with accuracy and professionalism. The ideal candidate brings strong computer proficiency, excellent organizational skills, and a confident approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Greet visitors, handle front-desk responsibilities, and provide a detail-oriented first point of contact for callers and guests. • Respond to incoming phone calls, route inquiries appropriately, and relay messages in a timely manner. • Enter, update, and maintain records in company systems with a high level of accuracy and attention to detail. • Prepare, organize, and distribute documents, correspondence, and other office materials as needed. • Support internal teams with scheduling, filing, and general clerical tasks to improve workflow and coordination.
2026-10-30T00:00:00Z

Administrative Assistant

Greenville, NC
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Greenville, North Carolina. This Long-term Contract position is ideal for someone who communicates professionally, manages multiple priorities with care, and keeps administrative processes running smoothly. The role will involve front-office coordination, phone support, record maintenance, and accurate handling of routine office tasks in a fast-paced environment. Responsibilities: • Manage day-to-day administrative activities to keep office functions organized, efficient, and on schedule. • Respond to incoming calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors. • Perform front-desk and reception coverage, including greeting guests and assisting with general office needs. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare routine correspondence, forms, and administrative documents while ensuring completeness and consistency. • Coordinate calendars, meetings, and basic scheduling needs to support team operations. • Maintain filing systems and organize office documentation for easy access and recordkeeping. • Assist with general clerical tasks such as scanning, copying, distribution of materials, and other office support duties.
2026-11-06T00:00:00Z

Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
18 - 18.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support insurance operations in Glen Allen, Virginia. This Long-term Contract position is well suited for someone who enjoys structured, process-driven work and can manage routine administrative tasks with speed and accuracy. The role will help keep underwriting support activities organized by handling application intake, coordinating workflow steps, and delivering responsive service to internal teams and external contacts. PLEASE NOTE: you must be available for a M-F, 10am-6pm, or M-F, 8:30-4:30 shift. Responsibilities:• Enter application and policy-related information into company systems with a high level of accuracy and move files through established workflows.• Review incoming documents for completeness, identify missing details, and help ensure records are ready for underwriting support processes.• Provide prompt and timely assistance to internal departments, agents, and other external partners regarding administrative requests.• Coordinate support activities such as ordering and scheduling premium audits, inspections, and other related follow-up items.• Prepare and process legal notices and maintain organized documentation in accordance with business procedures.• Set up renewal files across multiple product lines and help track submissions through required processing steps.• Assist with program business administration and complete recurring operational tasks that support daily team productivity.• Contribute to process improvement efforts by identifying practical ways to increase efficiency and maintain consistent administrative quality.
2026-11-05T00:00:00Z

Administrative Assistant

Mt. Pleasant, SC
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an organized Administrative Assistant to support a busy team in Mount Pleasant, South Carolina. This contract opportunity with permanent potential is ideal for someone who can balance administrative coordination while working accurately in a fast-paced environment. The position will contribute to travel planning, document distribution, client communication, and data management. Responsibilities:• Coordinate travel logistics, maintain flight schedules and travel records, and prepare associated expense documentation.• Support the collection, organization, and review of records by assisting with retrieval and tracking activities.• Communicate with clients regarding active matters, follow up on outstanding items, and help maintain positive client relationships.• Maintain and update records related with a high level of accuracy.• Assist with reviewing financial data and generating reports in coordination with accounting-related processes.• Update, upload, and track agreements and provide administrative support for office service projects as needed.
2026-10-15T00:00:00Z

Administrative Assistant

Oldwick, NJ
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
Our client in the Oldwick area is looking to permanent an Administrative Assistant! This role is in office Monday-Friday 8:45-5pm. It is paying between $55-60k base salary depending on experience. Benefits include: Medical & Dental Insurance 401(k): with company match PTO: 15 days total (including 5 NJ sick days) Paid Holidays: 6 federal holidays What You’ll Do Executive Support Manage the President’s calendar, meetings, and scheduling priorities Draft and respond to emails on behalf of the President Coordinate travel arrangements, meetings, and other executive logistics Help prioritize and manage day-to-day administrative needs Marketing & Business Development Proofread and format proposals, presentations, and other marketing materials Assist with special projects and marketing initiatives Learn and utilize AI tools to improve efficiency and support marketing efforts Client Experience Schedule client meetings and coordinate meeting logistics Prepare conference rooms, welcome boards, refreshments, and meeting materials Ensure technology and presentation materials are ready for client meetings Help create a detail oriented and welcoming experience for clients and visitors Office Administration Answer phones and greet visitors Order office, kitchen, and other supplies Run occasional business errands Coordinate office lunches, celebrations, and team activities Help maintain a clean, organized, and detail oriented office environment Team & Project Support Proofread documents and communications for accuracy and professionalism Identify opportunities to improve processes and efficiency Assist with projects and other administrative needs as they arise Take ownership and pride in producing quality work and supporting the overall team Why This Opportunity? If you’re someone who gets bored doing the same thing every day and enjoys being the go-to person who keeps things moving, this could be a great fit. You’ll have the opportunity to work closely with leadership, gain exposure to marketing and business development, learn new technology and AI tools, and make a meaningful impact within a small team.
2026-10-15T00:00:00Z

Administrative Assistant

Raleigh, NC
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Raleigh, North Carolina. This Contract position is ideal for someone who enjoys creating structure, managing front-desk activity, and keeping administrative processes running smoothly. The role calls for strong communication, accuracy, and the ability to handle multiple priorities in an organized office setting. Responsibilities: • Manage front-office activities by greeting visitors, directing inquiries, and maintaining an organized reception area. • Handle incoming calls efficiently, route messages to the appropriate team members, and respond to routine requests with professionalism. • Provide day-to-day administrative support through scheduling, document preparation, filing, and coordination of office tasks. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Organize records and maintain administrative documents so information is accessible and current. • Support general office operations by assisting with correspondence, tracking tasks, and following up on routine administrative needs.
2026-10-23T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-11-02T00:00:00Z

Administrative Assistant

Elyria, OH
onsite
Permanent / Full Time
37000 - 37500 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office activities and help keep order fulfillment running smoothly in Elyria, Ohio. This position combines administrative coordination with hands-on support for preparing and shipping smaller product orders. The ideal candidate is comfortable using computers and Excel, works well independently, and maintains accuracy in a fast-paced service environment. Responsibilities:• Coordinate routine office support tasks to help maintain efficient day-to-day operations.• Process smaller product requests such as banners, drapes, and promotional materials with close attention to detail.• Gather ordered items, organize them for dispatch, and package shipments securely.• Prepare outgoing deliveries through shipping platforms, including FedEx, UPS, and ensure packages are sent accurately and on time.• Track quantities and verify order information using basic calculations to maintain inventory and shipping accuracy.• Enter and update order-related information in computer systems and portal-based software.• Provide general administrative assistance, including data entry, reception coverage, and support for inbound communications.• Provide customer support and communication in regard to all facets of the orders
2026-11-06T00:00:00Z

Administrative Assistant

Woburn, MA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination. Responsibilities: • Provide day-to-day administrative support to help maintain efficient office operations. • Enter, update, and verify information in Salesforce and other internal systems with accuracy. • Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed. • Welcome visitors and assist with front desk or reception-related activities. • Organize records, maintain documentation, and keep administrative files current and accessible. • Support team members with general clerical tasks such as scheduling, correspondence, and document preparation. • Take initiative in identifying and completing pending administrative tasks throughout the workday.
2026-11-06T00:00:00Z

administrative assistant

Spartanburg, SC
onsite
Temporary / Contract
18 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately. Prepare correspondence, reports, and presentations. Maintain filing systems and company records. Coordinate travel arrangements and expense reporting. Order office supplies and support office operations. Assist with special projects and administrative initiatives
2026-11-05T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
25 - 28 USD / Hourly
A busy family law practice is seeking an experienced Legal Assistant to provide temporary support in a fast-paced, high-volume environment. The ideal candidate will have prior family law experience and be able to prepare legal documents with minimal training, allowing the attorney to focus on serving clients and managing a growing practice. Key Responsibilities<ul><li>Prepare and process Affidavits of Financial Status, Child Support Guideline Worksheets, and other family law documents.</li><li>Draft, format, proofread, and file legal pleadings, correspondence, and court-related documents.</li><li>Manage case files and maintain accurate client records.</li><li>Coordinate court dates, deadlines, appointments, and attorney calendars.</li><li>Communicate professionally with clients, opposing counsel, courts, and third parties.</li><li>Assist with discovery, document collection, and case preparation.</li><li>Utilize legal software and practice management tools to track matters and maintain documentation.</li><li>Support general law office administration and workflow management.</li><li>Assist with website content updates and other administrative projects as needed.</li></ul>
2026-10-28T00:00:00Z

Administrative Assistant

Murray, UT
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency. Responsibilities: • Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs. • Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day. • Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff. • Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness. • Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts. • Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations. • Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
2026-10-26T00:00:00Z

Administrative Assistant

St. Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-11-06T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization. This contract opportunity is ideal for someone who communicates clearly, stays organized under pressure, and can manage multiple priorities in a busy environment. The person in this role will help create a welcoming front office experience while providing dependable administrative support across a range of routine tasks. Responsibilities: • Manage front desk activity by greeting visitors, directing inquiries, and ensuring a welcoming first point of contact for the office • Respond to incoming phone calls courteously, route messages accurately, and assist callers with general questions • Provide day-to-day administrative support such as preparing documents, organizing files, and maintaining office records • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness • Coordinate general office tasks to help keep workflows efficient in a fast-paced setting • Support scheduling, correspondence, and other clerical duties needed by the team • Maintain an orderly administrative environment by tracking paperwork and assisting with routine office operations
2026-10-30T00:00:00Z

Administrative Assistant

Manchester, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
About the OpportunityA small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul>
2026-11-05T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
15 - 16 USD / Hourly
We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly. Responsibilities:• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.• Build productive working relationships with both internal teams and external customers to support smooth request handling.• Apply learned business rules and operational practices to complete work correctly and minimize errors.• Contribute to departmental performance by meeting or surpassing established service level targets.
2026-11-06T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized. Responsibilities: • Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items. • Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately. • Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage. • Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors. • Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners. • Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity. • Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise. • Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes. • Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
2026-11-05T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a dependable Administrative Assistant to support front office operations and help maintain an organized, welcoming workplace. This Contract position is ideal for someone who can balance reception coverage, administrative coordination, and day-to-day office support with attention to detail. The role requires strong communication skills, accuracy in handling information, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Greet visitors and provide front desk coverage, ensuring a courteous and attentive experience for guests, employees, and vendors. • Manage incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately. • Provide administrative support through document preparation, filing, scheduling assistance, and general office coordination. • Enter, update, and maintain records with a high level of accuracy while keeping information organized and accessible. • Assist with workplace and facilities-related tasks such as coordinating office needs, supporting shared spaces, and helping address day-to-day site requests. • Monitor office supplies and help arrange replenishment to keep administrative operations running smoothly. • Support internal teams with routine clerical tasks and special assignments as needed. • Maintain a neat and efficient reception and office environment that reflects an organized business setting.
2026-11-06T00:00:00Z

Administrative Assistant

Salt Lake City, UT
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a growing organization in Salt Lake City. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and takes pride in keeping processes organized and running smoothly. <ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide professional front-office support</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Coordinate office supplies, inventory, and vendor orders</li><li>Assist with onboarding paperwork and employee documentation</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Boise, ID
onsite
Temporary / Contract
23 - 27 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-10-23T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO!
2026-10-29T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T00:00:00Z

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560 results for Office Coordinator in