70 Results for Facilities Assistant Jobs in

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Human Resources (HR) Assistant

Menomonee Falls, WI
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an HR Assistant to provide on-site human resources support in Wisconsin. This contract opportunity with long-term potential is ideal for someone who enjoys balancing employee-facing support with administrative coordination in a fast-paced manufacturing environment. The person in this role will help keep core HR processes organized, respond to day-to-day workforce needs, and contribute to recruiting, payroll support, and records management. This position offers the chance to make an immediate impact while building toward a longer-term opportunity. Responsibilities: • Provide daily assistance with payroll questions and help resolve employee timekeeping or pay-related concerns using the company’s HR and payroll systems. • Monitor attendance activity, maintain point tracking records, and prepare clear updates for employees and supervisors regarding attendance status. • Address routine employee relations matters by gathering information, answering basic questions, and ensuring timely follow-up on concerns. • Keep training documentation current by updating logs and tracking completion records for workforce development requirements. • Organize personnel documentation by maintaining accurate employee files across both paper and electronic recordkeeping systems. • Support recruitment efforts by reviewing pending applications, assisting with candidate flow, and helping move recruiting activity forward. • Assist with benefits administration tasks tied to open enrollment, including communication and follow-up with employees. • Help cover front desk responsibilities by welcoming visitors, coordinating building access, and receiving deliveries as needed. • Provide general administrative support such as arranging meal deliveries or other office coordination tasks when requested. • Contribute to HR process improvement efforts by helping shift manual documentation practices toward more efficient electronic records management.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

Kansas City, KS
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Human Resources Assistant to support day-to-day HR operations in Kansas City, Kansas. This Long-term Contract position is ideal for someone who can handle administrative tasks with accuracy while helping create a smooth experience for employees throughout onboarding and ongoing HR processes. The role will work closely with internal teams to maintain records, coordinate pre-employment activities, and assist with employee-related matters in a detail-focused and timely manner. Responsibilities: • Support daily human resources activities by maintaining employee documentation, updating records, and ensuring information is entered accurately in HR systems. • Coordinate onboarding tasks for new hires, including preparing paperwork, tracking completion steps, and helping employees transition into the organization successfully. • Assist with background screening activities by gathering required information, monitoring progress, and following up to keep hiring timelines on track. • Manage HRIS updates to reflect personnel changes, employment details, and other key data while helping preserve data integrity. • Respond to routine employee questions and provide administrative support related to policies, procedures, and general HR matters. • Help address employee relations concerns by documenting issues, routing inquiries appropriately, and supporting follow-up actions when needed. • Partner with hiring managers and internal stakeholders to ensure HR processes are completed efficiently and in alignment with company standards.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

Milwaukee, WI
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a Human Resources (HR) Assistant to support daily HR operations in Milwaukee, Wisconsin. This Contract position will play an important role in keeping employee records current, assisting with recruitment coordination, and helping create a smooth onboarding experience for new team members. The ideal candidate is organized, discreet, and comfortable handling multiple administrative tasks while maintaining clear communication in every interaction. Responsibilities: • Maintain and update personnel records, application files, and other HR documentation with a high level of accuracy and consistency. • Support the recruitment process by coordinating interview schedules and communicating with candidates and internal team members. • Lead orientation sessions for new employees to introduce them to workplace expectations, policies, and procedures. • Prepare onboarding materials and complete employment documentation for incoming staff members. • Review and verify identification documents to ensure I-9 forms are completed correctly and on time. • Provide administrative support to HR leadership by organizing files, tracking paperwork, and assisting with routine department tasks. • Help uphold HR policies and departmental standards through careful recordkeeping and clear communication. • Contribute to a positive work environment by interacting respectfully with employees, managers, and external contacts.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

Pittsburgh, PA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an organized Human Resources (HR) Assistant to support daily HR operations for a nonprofit organization in Pittsburgh, Pennsylvania. This Long-term Contract position is ideal for someone who enjoys coordinating employee processes, maintaining accurate HR records, and providing responsive support throughout the employee lifecycle. The role will contribute to onboarding, employee relations, and HR systems administration while helping ensure a smooth and compliant experience for staff. Pay: $20-25 Responsibilities:• Coordinate onboarding activities, including collecting required documents, preparing onboarding materials, and helping employees transition smoothly into the organization.• Maintain and update employee information within HR systems to support accurate records, reporting, and day-to-day administrative processes.• Assist with background screening steps by tracking status, following up on outstanding items, and helping ensure employment requirements are completed on time.• Respond to routine employee questions related to HR policies, procedures, and general employment matters with professionalism and discretion.• Support employee relations efforts by documenting inquiries, escalating concerns when appropriate, and helping facilitate timely follow-up.• Prepare HR documentation such as employment letters, personnel updates, and other administrative records while maintaining confidentiality.• Help monitor onboarding workflows and related HRIS activities, including system updates or process changes when required.• Partner with internal team members to keep HR files organized, complete, and aligned with organizational standards.
2026-10-29T00:00:00Z

Human Resources (HR) Assistant

Sacramento, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented workers comp claims examiner to support a non-profit organization in Sacramento, California. This Long-term Contract position focuses on coordinating and resolving workers’ compensation claims while serving as a key point of contact for employees, medical professionals, legal representatives, and other partners. The ideal candidate will bring strong judgment, organization, and communication skills to help move claims efficiently from intake through closure while maintaining compliance with applicable requirements. Responsibilities:• Oversee workers’ compensation cases from first notice of injury through final disposition, ensuring each file progresses accurately and on schedule.• Review incident details, medical documentation, and supporting records to assess claim validity and determine appropriate next steps.• Communicate regularly with injured employees, supervisors, healthcare providers, attorneys, investigators, and external service partners to gather updates and share claim information.• Arrange and track medical care, confirm treatment plans, and evaluate clinical reports to support ongoing case management.• Process indemnity and medical payments with attention to statutory guidelines, internal standards, and required timeframes.• Prepare and issue claim-related notices, including determinations, delays, and benefit communications, within mandated deadlines.• Maintain complete and well-organized claim files by documenting activity, preserving correspondence, and updating case notes promptly.• Support investigations by securing statements, reviewing evidence, and identifying opportunities for recovery, settlement, return-to-work planning, or other cost-control measures.• Partner with legal counsel and represent the organization in hearings, mediations, conferences, or similar proceedings when claims require formal resolution.
2026-10-28T00:00:00Z

Human Resources (HR) Assistant

San Luis Obispo, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support recruiting and day-to-day HR administration in California. This is a Contract to Permanent position suited for someone who can manage multiple tasks, maintain accurate records, and provide a positive experience for candidates and employees. The role will contribute to recruitment coordination, onboarding preparation, file maintenance, and general clerical support while handling sensitive information with discretion. Responsibilities:• Coordinate interview logistics by arranging schedules, confirming availability, and communicating details to candidates and interview panel members.• Support recruiting operations by posting openings, monitoring applicant activity, maintaining recruitment records, and assisting with initial application screening based on established guidelines.• Provide timely communication to applicants throughout the recruitment process and prepare recruitment materials needed for interviews and related activities.• Maintain applicant tracking information, organize interview packets, update interview content when needed, and ensure recruitment documentation is properly stored.• Assist with the administration of bilingual assessments and help maintain internal and external job posting channels.• Process employee status updates such as new employee entries, transfers, promotions, department changes, and pay class revisions within HR information systems.• Create and maintain personnel, medical, I-9, and related HR files, and support regular audits to verify completeness, accuracy, and compliance.• Help coordinate onboarding and orientation activities by preparing materials, tracking attendance responses, and ensuring a welcoming start for new employees.• Perform general administrative duties for the HR team, including data entry, report preparation, correspondence, filing, copying, and mail distribution while safeguarding confidential records.
2026-10-30T00:00:00Z

Human Resources (HR) Assistant

Delray Beach, FL
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join our team in Delray Beach, Florida for a Contract position with an expected duration of 1 to 3 months. This on-site role supports daily talent acquisition activities and is well suited for someone with prior HR or recruiting experience who enjoys working in a fast-paced office environment. The person in this position will help move candidates through the hiring process efficiently while providing organized administrative support to the internal recruitment function. Responsibilities: • Support the Talent Acquisition team by reviewing applicants and helping identify candidates who meet hiring needs. • Conduct initial candidate conversations to assess qualifications, interest, and overall fit for open positions. • Coordinate and confirm interview schedules with candidates and hiring managers for both in-person and virtual meetings. • Maintain accurate candidate and hiring records within the HRIS and related recruitment systems. • Assist with onboarding activities and ensure required pre-employment steps are completed in a timely manner. • Help facilitate background screening and drug testing as part of the hiring process. • Communicate professionally with applicants, internal stakeholders, and managers throughout each stage of recruitment. • Provide general HR administrative support related to hiring, employee documentation, and recruiting workflows.
2026-10-29T00:00:00Z

Human Resources (HR) Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for a detail-oriented Talent Services Coordinator to support daily HR operations in Boston, Massachusetts. This role helps deliver a smooth employee experience by coordinating benefits administration, maintaining accurate records, and responding to routine policy and process questions. The position also contributes to key people programs, employee events, and workforce administration across the office. Responsibilities:• Support the day-to-day administration of employee benefit programs, including medical, life, disability, retirement, and other wellness-related offerings, and help employees during open enrollment periods.• Respond to routine employee inquiries regarding HR policies, procedures, and available programs, escalating more complex matters when appropriate.• Maintain organized and compliant personnel documentation for current and former employees, manage I-9 records, and handle E-Verify processing accurately.• Coordinate office events and employee engagement activities such as appreciation initiatives, wellness programs, holiday celebrations, and community-focused efforts.• Assist with the annual performance review cycle by issuing follow-ups, tracking completion progress, and identifying items that need management review.• Process employment-related updates in the HR system, including status changes and separations, and provide support with timekeeping and attendance questions in Workday.• Help facilitate offboarding activities for departing attorneys to ensure a timely and organized transition.• Arrange administrative coverage for reception and secretarial functions during absences and manage overflow support as needed.• Contribute to additional HR and administrative projects, including support for other office locations when required.
2026-10-02T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an Assistant Property Manager to support daily administrative and front office operations for a property team in Oakland, California. This Contract position requires someone who can create a welcoming environment, coordinate communications and deliveries, and respond professionally to visitors, vendors, and callers. The ideal candidate is organized, service-oriented, and comfortable handling multiple office tasks while helping the site run smoothly. Responsibilities: • Oversee day-to-day front office activities and help maintain an efficient, orderly administrative environment. • Direct incoming digital and physical correspondence to the appropriate contacts, including support for outbound courier shipments. • Accept and organize deliveries such as office materials and equipment, ensuring items are received and distributed properly. • Assist visitors, vendors, and callers by answering questions, providing general information, and connecting individuals with relevant housing resources when appropriate. • Monitor entry access at the building and coordinate admittance for approved employees and screened guests through the intercom system. • Provide support for workplace hospitality needs, including coordinating occasional meal orders and replenishing shared refreshments. • Contribute administrative assistance for meetings, events, and special projects as requested by the team. • Take on additional operational or clerical duties as needed to support the property management function.
2026-10-30T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Assistant Property Manager to support daily property operations and administrative activities in Oakland, California. This contract position with permanent potential is ideal for someone who enjoys keeping processes organized, assisting with tenant and vendor coordination, and helping maintain efficient office workflows. The person in this role will contribute to smooth property administration by managing documentation, tracking requests, and supporting the overall needs of the management team. Responsibilities: • Support day-to-day administrative functions for the property management team to help maintain organized and efficient operations. • Prepare, update, and file documents, reports, correspondence, and other records with a high level of accuracy. • Process routine office tasks such as copying, scanning, data entry, and document preparation as needed. • Monitor office and property supply levels, coordinate replenishment, and help keep materials readily available for staff use. • Track maintenance requests, document updates, and help ensure service issues are communicated to the appropriate parties. • Assist with tenant, vendor, and internal communications by responding to inquiries and directing requests promptly. • Maintain orderly physical and digital records to support compliance, accessibility, and day-to-day property administration.
2026-10-30T00:00:00Z

Assistant Property Manager

San Diego, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
Position OverviewRobert Half is partnering with a well-established real estate company to identify an organized and detail-oriented Assistant Property Manager to support the day-to-day operations of its property portfolio. This individual will work closely with the Property Manager to oversee property operations, coordinate tenant needs, assist with financial reporting, and maintain positive relationships with tenants, vendors, and ownership.The ideal candidate has a background in commercial property management, strong administrative and communication skills, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Support the Property Manager with daily operations, tenant relations, and overall property management activities.</li><li>Serve as a point of contact for tenant inquiries, service requests, maintenance issues, and general property concerns.</li><li>Coordinate with vendors and contractors to schedule maintenance, repairs, inspections, and other property-related services.</li><li>Assist with the preparation and administration of budgets, operating expenses, financial reports, and monthly reporting.</li><li>Maintain accurate property records, tenant files, lease documentation, insurance certificates, and vendor contracts.</li><li>Assist with lease administration, including tracking lease expirations, renewals, tenant improvements, and critical dates.</li><li>Monitor outstanding tenant receivables, assist with rent collection, and follow up on past-due balances as needed.</li><li>Coordinate property inspections and ensure common areas and building operations are maintained to established standards.</li><li>Support invoice processing, purchase orders, expense tracking, and accounts payable coordination.</li><li>Help ensure compliance with lease requirements, company policies, building procedures, and applicable regulations.</li><li>Assist with special projects and provide general administrative support to the property management team.</li></ul>
2026-10-16T00:00:00Z

Administrative Assitant

Lexington, KY
onsite
Temporary / Contract
20 - 28 USD / Hourly
Robert Half is seeking a highly organized and proactive Administrative Assistant to provide high-level support to executive leadership and ensure the efficient operation of daily business activities. The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. Key Responsibilities Manage complex calendars, appointments, meetings, and travel arrangements for executive leadership. Coordinate and prepare meeting materials, agendas, presentations, and reports. Serve as the primary point of contact for internal and external stakeholders. Draft, edit, and proofread correspondence, reports, and other business documents. Track and manage projects, action items, and deadlines on behalf of leadership. Organize and maintain confidential files, records, and documentation. Coordinate special events, client meetings, and company functions. Screen calls, emails, and visitors, responding or escalating as appropriate. Assist with budgeting, expense reporting, invoice processing, and vendor coordination. Develop and improve administrative processes to increase efficiency and productivity. Provide support on strategic initiatives and cross-functional projects. Preferred Skills Experience supporting C-suite executives or senior management teams. Project coordination or project management experience. Experience with CRM, ERP, or document management systems. Strong analytical and problem-solving skills. Ability to anticipate needs and act with minimal supervision. Key Competencies Executive Presence Professionalism and Confidentiality Initiative and Accountability Attention to Detail Adaptability Communication and Interpersonal Skills Critical Thinking Organizational Excellence
2026-10-28T00:00:00Z

Property Management Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are seeking a Property Management Assistant to support leasing, resident communication, file maintenance, and day-to-day property operations.Responsibilities:<ul><li>Assist with tenant correspondence and resident requests</li><li>Maintain lease files, notices, and property records</li><li>Support move-ins, move-outs, and renewals</li><li>Help coordinate maintenance requests and vendor communication</li><li>Answer phones and support front office operations</li><li>Assist the property management team with administrative tasks</li></ul>
2026-10-17T00:00:00Z

Fiscal Assistant

Downtown Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Entry-Level Office Clerk / Accounts Payable Assistant Location: Downtown Miami, FL Industry: Legal Job Description A law office in Downtown Miami is seeking an entry-level Office Clerk to assist with daily administrative tasks and basic accounts payable functions. This is a great opportunity for someone looking to gain experience in a detail oriented legal office environment. The ideal candidate is organized, dependable, detail-oriented, and comfortable handling multiple tasks. Strong computer skills and a willingness to learn are essential. Responsibilities: Provide general administrative and clerical support to the office. Assist with accounts payable, including invoice entry, processing payments, and maintaining accurate records. Review invoices and supporting documentation for accuracy. Assist with expense tracking and basic account reconciliations. Maintain and organize files, documents, and records. Enter data into spreadsheets and accounting systems. Assist with scanning, copying, filing, and other office duties.
2026-10-27T00:00:00Z

Admin Assistant

Tacoma, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support housing program operations in Tacoma, Washington. This is a Contract position expected to run for approximately two months at about 30 hours per week, with work performed onsite and the possibility of limited remote work. The person in this role will focus on preparing records for an upcoming audit, improving file accuracy, and providing dependable administrative support behind the scenes. Responsibilities:• Prepare paper and electronic program files for audit review by organizing documents, correcting inconsistencies, and ensuring records are complete.• Enter information into the client database and update existing records with a high degree of accuracy.• Review filing systems and standardize documentation so materials can be retrieved efficiently and maintained consistently.• Handle sensitive client information with discretion and follow organizational confidentiality expectations at all times.• Support the team with day-to-day administrative tasks that help keep housing program documentation current and orderly.• Assist with document cleanup efforts across case files to improve readiness for compliance and reporting needs
2026-10-15T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-10-12T00:00:00Z

Office Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are hiring an Office Assistant to provide administrative support and help ensure efficient day-to-day office operations.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Manage filing, data entry, and document preparation</li><li>Order office supplies and maintain common areas</li><li>Assist with scheduling meetings and calendar coordination</li><li>Support mail distribution and general office tasks</li><li>Provide administrative support to multiple departments</li></ul>
2026-10-17T00:00:00Z

Office Assistant

Lansing, MI
onsite
Temporary / Contract
18 - 22 USD / Hourly
<ul><li>Answering phones, taking messages and directing calls</li><li>Greeting visitors, managing sign-in logs and addressing inquiries</li><li>Sorting and distributing incoming mail, email and packages</li><li>Scheduling appointments, managing calendars, booking rooms and coordinating meetings</li><li>Performing data entry and maintaining physical and digital files</li><li>Drafting, proofreading, copying and sending routine correspondence</li><li>Ordering office supplies, stocking break rooms and managing inventory</li><li>Assisting with basic bookkeeping, expense reports or invoicing</li><li>Tidying the reception area, meeting rooms and common spaces </li></ul>
2026-10-20T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will be professional, proactive and comfortable handling a variety of clerical and customer-facing tasks. The Office Responsibilities:<ul><li>Answer and direct phone calls and greet visitors</li><li>Manage calendars, schedules and meeting coordination</li><li>Maintain filing systems and office records</li><li>Order and stock office supplies</li><li>Assist with data entry, document preparation and correspondence</li><li>Support mail distribution, scanning and copying</li><li>Help coordinate office events and team activities</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-10-26T00:00:00Z

Office Assistant

Washington, DC
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and service-oriented Office Assistant to support daily operations for a Contract position in Washington, District of Columbia. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces prepared, and handling a variety of administrative duties with consistency and care. The role combines front-office support, office coordination, and hands-on assistance to help the team and showroom run smoothly each day. Responsibilities: • Prepare the office and showroom at the start of each day by replenishing supplies, organizing common areas, and ensuring hospitality items are ready for use. • Welcome visitors in a courteous and attentive manner and provide front-desk coverage when sales team members are unavailable. • Enter and update information accurately in company records, spreadsheets, or internal documents. • Support day-to-day administrative functions such as scanning, document organization, and general clerical assistance. • Maintain and file showroom sample materials in an orderly system so items can be located quickly when needed. • Collect incoming deliveries from the mailroom or building entrance and bring packages into the office promptly. • Assist with meeting support by arranging beverages and preparing guest areas for scheduled appointments. • Answer inbound calls and direct inquiries to the appropriate team members while maintaining a courteous and helpful approach.
2026-10-30T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-21T00:00:00Z

Office Assistant

Brooklyn, NY
onsite
Temporary to Hire
18 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily order processing and customer service activities in Brooklyn, New York. This contract-to-permanent position is ideal for someone who is organized, attentive to detail, and comfortable managing administrative tasks in a fast-paced office environment. The person in this role will help ensure orders are accurate, shipments are prepared correctly, and customer communication is handled effectively. Responsibilities: • Receive incoming deliveries, inspect contents against order records, and confirm that all items have been received accurately. • Respond to customer order inquiries by checking stock availability, coordinating order preparation, and supporting the billing process. • Prepare stones and jewelry for shipment with close attention to item counts, packaging accuracy, and presentation. • Maintain organized records by filing order documents, invoices, and related administrative paperwork. • Contact customers to provide order updates and verify that deliveries have arrived as expected. • Answer inbound calls and assist with routine office requests in an efficient and timely manner. • Enter invoice information accurately and support customer invoicing and goods receipt/invoice receipt documentation. • Assist with office supply ordering and contribute to inventory-related tasks, including periodic count support.
2026-10-29T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for a non-profit organization in California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, handling a variety of clerical tasks, and keeping information and documents well managed. The role requires strong communication skills, attention to detail, and the ability to balance reception responsibilities with general office support. Responsibilities: • Welcome visitors courteously and serve as the first point of contact for the office. • Manage incoming phone calls, direct inquiries to the appropriate staff, and provide clear, courteous assistance. • Scan, organize, and maintain paper and digital documents to support accurate recordkeeping. • Perform day-to-day clerical work such as filing, data entry, copying, and preparing routine materials. • Support general office operations by helping keep administrative processes running smoothly. • Maintain an orderly reception and office area to promote an efficient and detail-oriented environment.
2026-10-27T00:00:00Z

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70 results for Facilities Assistant in