731 Results for Administrative Assistant Jobs in

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Executive Assistant

La Costa, CA
onsite
Temporary / Contract
34 - 40 USD / Hourly
A growing real estate development firm is seeking an experienced Executive Assistant to support its senior leadership team. This position is ideal for someone who enjoys being the organizational backbone of a business, can anticipate executive needs, and is comfortable handling confidential information while keeping daily operations on track. Key Responsibilities:<ul><li>Manage executive calendars, appointments, and scheduling priorities.</li><li>Coordinate travel arrangements, meeting logistics, and executive itineraries.</li><li>Prepare presentations, reports, correspondence, and meeting materials.</li><li>Track project deadlines, follow-up items, and leadership action plans.</li><li>Process expense reports, invoices, and corporate credit card reconciliations.</li><li>Coordinate communications between executives, vendors, clients, and internal departments.</li><li>Maintain confidential records and provide general administrative support.</li></ul>
2026-11-10T00:00:00Z

Executive Assistant

Virginia Beach, VA
onsite
Permanent / Full Time
72000 - 80000 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership in Virginia Beach, Virginia. This role is ideal for someone who thrives in a high-visibility setting, exercises sound judgment, and stays composed while balancing shifting demands. The position calls for a resourceful individual who can keep executive operations running smoothly, manage sensitive matters with care, and build strong working relationships across internal and external teams. Responsibilities:• Provide strategic administrative support to senior executives, ensuring daily operations are organized, efficient, and aligned with leadership priorities.• Oversee a demanding executive schedule by arranging meetings, adjusting appointments, and responding quickly to changing business needs.• Organize domestic and international travel plans, including itineraries, lodging, transportation, and other trip-related arrangements.• Coordinate meetings with leadership, clients, partners, and cross-functional stakeholders, while preparing the logistics and materials needed for productive discussions.• Anticipate scheduling challenges, resolve calendar conflicts proactively, and help leaders stay focused on critical priorities.• Draft, format, and prepare executive communications, reports, presentations, and meeting documents with a high level of accuracy and professionalism.• Act as a key point of contact between executive leadership and internal or external partners, helping to maintain clear and effective communication.• Support additional senior leaders when needed and contribute to the planning and execution of company meetings, leadership sessions, and employee events.• Manage vendors, venues, travel coordination, accommodations, and related event details to ensure corporate functions run seamlessly.• Handle multiple assignments independently, maintain confidentiality at all times, and deliver high-quality work within tight deadlines.
2026-11-10T00:00:00Z

Executive Assistant

Philadelphia, PA
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for leadership located in the Greater Philadelphia Region. This contract role is well-suited for an individual with strong organizational and coordination skills who enjoys keeping operations running efficiently. The ideal Executive Assistant candidate is proactive, detail-focused, and able to balance multiple responsibilities while maintaining a high level of accuracy Here’s how you’ll contribute each day: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to support daily operations.• Arrange domestic and international travel plans, including transportation, lodging, and itinerary coordination.• Prepare and organize meeting schedules, confirm logistics, and help ensure executives are fully briefed in advance.• Coordinate travel-related changes and communicate updates promptly to minimize disruptions.• Support executive meetings by handling invitations, scheduling adjustments, and follow-up action tracking.• Maintain accurate records of schedules, travel plans, and related administrative details.• Serve as a dependable point of coordination for time-sensitive executive support needs.
2026-11-10T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000 - 150000 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-11-10T00:00:00Z

Executive Assistant

Denver, CO
remote
Temporary / Contract
45 - 52 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.• Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.• Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.• Process and track expense reports with accuracy and timely follow-up on required documentation.• Support day-to-day administrative operations to help executives stay focused on strategic priorities.• Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination
2026-11-10T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to support senior leadership through exceptional organization, scheduling, and travel coordination. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a composed and detail-focused approach, and keep executive operations running smoothly. The role requires strong attention to detail, sound judgment, and the ability to handle meetings, calendars, and logistics with accuracy and discretion. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure efficient use of leadership time. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules across stakeholders, prepare agendas when needed, and help ensure executives are fully prepared for key discussions. • Monitor changes to travel or meeting plans and make timely adjustments to minimize disruptions. • Serve as a reliable point of coordination for executive activities, maintaining clear communication with internal and external contacts. • Track important dates, deadlines, and commitments so leadership priorities remain organized and on schedule.
2026-11-11T00:00:00Z

Receptionist/Administrative Assistant

Wheat Ridge, CO
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly. Responsibilities:• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.• Enter financial and client-related information into internal systems with a high level of speed and accuracy.• Organize documents, manage administrative workflows, and keep office files current and accessible.• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks This role is 100% in office.
2026-10-21T00:00:00Z

Part-time Administrative Assistant

Sewell, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support daily office operations for a detail-focused services environment in Sewell, New Jersey. This onsite opportunity is a Long-term Contract position suited for someone who enjoys keeping workflows organized, assisting visitors and callers, and handling a variety of administrative tasks with accuracy. The ideal candidate brings a strong background, strong attention to detail, and the ability to manage part-time scheduling needs during both regular and peak business periods. Responsibilities:• Welcome visitors and provide front-desk support while maintaining a detail-focused and organized office environment.• Manage incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high degree of accuracy across administrative systems and documents.• Provide general clerical support such as filing, scanning, document preparation, and correspondence handling.• Coordinate routine office activities to help ensure daily operations run smoothly and efficiently.• Support seasonal workload changes by adjusting availability to meet increased business demands during peak periods.• Assist with receptionist-related duties and respond promptly to internal and external administrative requests.
2026-11-09T00:00:00Z

Part-Time Administrative Assistant

Plainfield, IN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support client onboarding and day-to-day office operations in Plainfield, Indiana. This Long-term Contract opportunity is ideal for someone seeking a part-time schedule of up to 32 hours per week, with the potential for additional hours as needed. The person in this role will help keep administrative processes organized, maintain accurate records, and provide dependable support in a well-organized office setting. Responsibilities:• Ensure information is collected accurately and handled with care.• Perform a variety of clerical duties to support daily office workflow and maintain an organized administrative environment.• Prepare, sort, file, and retrieve paper documents and records in a timely manner.• Enter and update information efficiently while maintaining strong typing speed and attention to detail.• Support document handling and correspondence using appropriate legal terminology when required.• Monitor administrative priorities and complete assigned tasks within established timelines.• Help maintain orderly paper file systems so records remain easy to access and up to date.
2026-11-09T00:00:00Z

Junior Administrative Assistant

Fairfax, VA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a detail-oriented and organized Junior Administrative Assistant to support daily office operations. This role is ideal for someone early in their administrative career who is eager to learn, multitask, and contribute to a fast-paced team environment. Based on general knowledge. Responsibilities:<ul><li>Provide general administrative support to team members and leadership. </li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, manage calendars, and coordinate appointments. </li><li>Prepare, format, and maintain documents, reports, and filing systems. </li><li>Assist with data entry, recordkeeping, and database updates. </li><li>Order office supplies and help maintain an organized workspace. </li><li>Welcome visitors and support front desk coverage as needed. </li><li>Perform other administrative duties and special projects as assigned. </li></ul>
2026-11-03T00:00:00Z

Accounting and Administrative Assistant

Windsor, MI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Job Title: Accounting AssistantJob SummaryWe are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes. Key ResponsibilitiesAccounting Duties:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul>Administrative Duties:<ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul>Qualifications<ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul>Why Temporary Professionals May Be InterestedTemporary professionals working through our company may be eligible for a range of benefits, which can include:<ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul>
2026-11-03T00:00:00Z

Admin Assistant

Mountain View, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an organized Admin Assistant to support daily office operations in Mountain View, California. This Long-term Contract position is ideal for someone who can manage administrative tasks efficiently during a standard 8-hour weekday schedule, Monday through Friday. The ideal candidate brings prior exposure to healthcare environments and can contribute to a fast-paced team with strong attention to detail and dependable coordination skills. Responsibilities: • Coordinate calendars, meetings, and routine administrative activities to keep daily operations running smoothly. • Prepare, organize, and maintain records, reports, and correspondence with accuracy and confidentiality. • Provide front-line administrative support to team members, responding promptly to requests and follow-up items. • Assist with data entry, document tracking, and system updates using internal tools and established processes. • Support healthcare-related administrative workflows, including handling information with a high degree of care and compliance awareness. • Use platforms such as HealthCare.gov and Epic Software to complete assigned tasks and maintain accurate information. • Monitor priorities throughout the workday and help ensure deadlines and operational needs are met consistently.
2026-11-11T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations. This role will provide administrative support to leadership and team members while ensuring the office runs efficiently.Responsibilities:<ul><li>Manage calendars and schedules</li><li>Coordinate meetings and travel arrangements</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain filing systems and databases</li><li>Answer and direct incoming calls and emails</li><li>Support special projects as assigned</li></ul>
2026-11-06T00:00:00Z

Office Assistant

Silver Spring, MD
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. The ideal candidate will be professional, proactive and comfortable handling a variety of clerical and customer-facing tasks. The Office Responsibilities:<ul><li>Answer and direct phone calls and greet visitors</li><li>Manage calendars, schedules and meeting coordination</li><li>Maintain filing systems and office records</li><li>Order and stock office supplies</li><li>Assist with data entry, document preparation and correspondence</li><li>Support mail distribution, scanning and copying</li><li>Help coordinate office events and team activities</li><li>Provide general administrative support to leadership and staff</li></ul>
2026-10-26T00:00:00Z

Office Assistant

Milan, IL
onsite
Temporary to Hire
18 - 20 USD / Hourly
Looking for a role where you can be the person who keeps everything running smoothly? We're partnering with a well-established local organization seeking a detail-oriented Front Office Assistant to support daily office operations. This position is ideal for someone who enjoys variety in their day, takes pride in accurate work, and thrives in a smaller team environment where reliability and initiative are valued. ScheduleMonday: 9:00a-6:00pTuesday-Thursday: 10:00a-6:30pFriday: 9:00a-5:00p What You'll Do<ul><li>Greet visitors and assist walk-in customers</li><li>Answer and route incoming phone calls</li><li>Process customer orders and make order updates as needed</li><li>Support operations by preparing paperwork and reconciling documentation</li><li>Coordinate with internal departments</li><li>Post customer payments</li><li>Maintain accurate records and data entry</li><li>Support office leadership with administrative projects and reports</li></ul>Why This Opportunity?<ul><li>Stable, established organization</li><li>Small team environment where your contributions make an impact</li><li>Variety of responsibilities across administration and customer service</li></ul>If you enjoy staying organized, supporting a team, and being the go-to person who helps keep an office operating efficiently, we'd love to connect with you.
2026-11-04T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 21 USD / Hourly
A private educational organization in Honolulu is seeking a reliable Office Assistant to support daily administrative operations. This is a great opportunity for someone who enjoys providing excellent customer service and keeping an office running efficiently. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming phone calls professionally</li><li>Greet students, parents, and visitors</li><li>Perform data entry and maintain accurate records</li><li>Schedule appointments and coordinate meetings</li><li>Assist with filing, scanning, and document management</li><li>Process incoming and outgoing mail</li><li>Provide general administrative support to office staff</li></ul>
2026-11-02T00:00:00Z

Office Assistant

Greenville, NC
onsite
Temporary / Contract
13 - 13.4 USD / Hourly
Responsibilities:• Welcome examinees, confirm their identity, and guide them through the check-in process with care and attention to detail.• Carry out required test center security procedures, including screening protocols and the use of handheld security devices when needed.• Provide basic troubleshooting support for testing equipment and escalate issues quickly when candidates need assistance.• Monitor the testing room through regular walkthroughs and observation to help preserve exam integrity and a calm environment.• Respond promptly to candidate concerns, document incidents accurately, and communicate exceptions in accordance with site procedures.• Protect confidential materials and maintain strict control of the testing area to support a secure and compliant operation.• Deliver a consistent and respectful candidate experience by helping create an organized, fair, and comfortable testing setting.• Complete additional administrative tasks during slower testing periods, such as scanning documents, handling clerical work, and supporting general office needs.• If required at the site, capture and record biometric identification information such as digital fingerprints in accordance with established guidelines.
2026-11-10T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
Robert Half is seeking a dependable and detail-oriented Office Assistant to support daily administrative operations and help maintain an organized, efficient workplace. This role is ideal for someone who enjoys variety in their day, takes initiative, and thrives in a collaborative office environment. The Office Assistant will play a key role in supporting staff, managing administrative tasks, and ensuring day-to-day operations run smoothly. Key Responsibilities:<ul><li>Answer and direct incoming phone calls, emails, and inquiries</li><li>Greet visitors and provide a professional first impression</li><li>Perform data entry and maintain accurate records and databases</li><li>Organize and maintain electronic and physical filing systems</li><li>Assist with scheduling meetings, appointments, and conference rooms</li><li>Prepare, format, and distribute correspondence and documents</li><li>Manage office supplies and coordinate inventory replenishment</li><li>Process mail, shipments, and deliveries</li><li>Support various departments with administrative projects and tasks</li><li>Assist with scanning, copying, filing, and other general office duties</li><li>Maintain confidentiality of sensitive company information</li></ul>
2026-11-02T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-11-03T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-11-04T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary to Hire
23 - 25 USD / Hourly
A leading public relations firm located in Hollywood is seeking a polished and professional Office Administrator to join its team on a contract to hire basis. This role is ideal for someone who thrives in a supportive environment, enjoys exceeding expectations, and can confidently manage a busy office while interacting with senior-level executives. The ideal candidate is highly organized, able to multitask and problem-solve under pressure, and brings strong event planning skills with exceptional attention to detail. This role requires full-time on-site presence and serves as a key point of contact for office operations. The Office Administrator will help ensure the smooth day-to-day running of the office, with responsibilities that may include:<ul><li>Providing front desk and reception coverage by welcoming employees and visitors and offering assistance as needed.</li><li>Learning and supporting building safety procedures, participating in emergency response efforts, assisting with drills, and maintaining emergency supplies.</li><li>Coordinating with property management regarding office maintenance and arranging repairs when needed.</li><li>Supporting onboarding activities for new hires, including office tours, employment verification processes, and general troubleshooting.</li><li>Updating office materials and internal documents, including directories, signage, and employee resources.</li><li>Monitoring and maintaining office and kitchen supplies, including company materials, food, beverages, utensils, and cleaning items.</li><li>Coordinating maintenance and servicing of office equipment and appliances.</li><li>Recommending improvements to office services and operations where appropriate.</li><li>Assisting executives with expense reports and travel arrangements as requested.</li><li>Providing administrative and financial support to office leadership and staff, such as vendor setup and purchase order submission.</li><li>Managing incoming, outgoing, and internal mail services.</li><li>Helping maintain the cleanliness and organization of the office.</li><li>Assisting with planning office events, employee engagement activities, celebrations, and catering coordination.</li><li>Building strong working relationships with staff, IT support, vendors, and building management.</li><li>Participating in team-building efforts and supporting employee engagement and sustainability initiatives.</li></ul>
2026-11-10T00:00:00Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Bridgton, ME
onsite
Temporary / Contract
20 - 25 USD / Hourly
Our client is seeking a detail-oriented Blackbaud Data Entry Specialist to support database management and administrative operations. This role is responsible for accurately entering, updating, and maintaining information within Blackbaud systems. The ideal candidate will have prior experience working with Blackbaud, strong data entry skills, and a high level of accuracy and confidentiality. Key Responsibilities:<ul><li>Enter, update, and maintain records in the Blackbaud database</li><li>Review data for accuracy, completeness, and consistency</li><li>Perform routine data cleanup, deduplication, and record audits</li><li>Generate reports and assist with data exports as needed</li><li>Support administrative teams with database-related tasks</li><li>Maintain confidentiality of organizational information</li><li>Assist with scanning, filing, and other administrative support duties as assigned</li></ul>
2026-11-09T00:00:00Z

Office Assistant

Asheville, NC
onsite
Temporary / Contract
15.2 - 15.7 USD / Hourly
We are looking for a dependable Office Assistant to support daily test center operations in Asheville, North Carolina. This Long-term Contract opportunity is ideal for someone who is comfortable in a structured, customer-facing environment and can balance administrative support with close attention to security procedures. The role involves assisting candidates throughout the testing process, maintaining an organized and detail-focused setting, and responding quickly to issues as they arise. Candidates who are flexible, detail-oriented, and confident working in a fast-paced setting will be well suited for this position. Responsibilities: • Welcome test takers upon arrival, confirm their identity, and guide them through the check-in process. • Carry out required security procedures, including the use of screening tools, to protect the integrity of the testing environment. • Monitor candidates during exams through routine walkthroughs and observation to ensure compliance with testing rules. • Provide basic support for testing equipment and help address minor technical issues experienced by candidates. • Respond promptly to candidate concerns, document incidents clearly, and escalate matters when needed. • Maintain secure handling of exam materials and uphold testing center standards at all times. • Create a fair, calm, and consistent experience for each candidate from arrival through completion of the exam. • Record irregular activity or policy exceptions accurately and report concerns that fall outside established guidelines. • Complete fingerprint scanning and digital recordkeeping when required for candidate identification. • Assist with general office and site tasks during slower testing periods, including clerical support and preparation of materials or equipment.
2026-11-09T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T00:00:00Z

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731 results for Administrative Assistant in