17 results for Project Assistant in Tracy, CA

Project Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is not a buying role, but it requires strong administrative skill and professionalism. Key Responsibilities:<ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul>
2026-03-18T00:00:00Z

Project Coordinator

Palo Alto, CA
onsite
Temporary
50 - 60 USD / Hourly
We are looking for a dedicated Hybrid Project Coordinator to join our team on a contract basis in Palo Alto, California. This role involves managing various projects and supporting departmental operations to ensure efficiency and compliance with organizational standards. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a proactive approach to problem-solving. Responsibilities:• Manage project schedules and ensure all phases are documented and completed on time.• Oversee financial management, inventory, and purchasing processes to optimize departmental resources.• Coordinate hiring processes, conduct department orientations, and ensure compliance with HR policies and procedures.• Facilitate inventory reviews and prepare reports for equipment and supply management.• Organize and manage events, workshops, and committee meetings to support departmental goals.• Serve as a liaison between customers, vendors, and internal departments to maintain positive relationships.• Provide administrative support, ensuring smooth workflow and timely submission of required paperwork.• Track and report cost management efforts, presenting findings during staff meetings.• Identify opportunities for improvement and implement solutions to enhance departmental processes.• Participate in assigned projects and complete tasks within established deadlines.
2026-03-25T00:00:00Z

Case Assistant

San Jose, CA
onsite
Temporary
28 - 38 USD / Hourly
We are seeking an experienced Case Assistant to provide high‑level administrative and case management support across a wide range of legal practice groups. This role is ideal for a legal support professional with 3–5 years of applicable law firm or in‑house experience who is organized, detail‑oriented, and comfortable managing multiple matters simultaneously. The Case Assistant will work closely with attorneys, paralegals, and legal support staff to ensure timely, accurate, and efficient handling of case‑related tasks. Key Responsibilities<ul><li>Assist attorneys and paralegals with case organization, file maintenance, and document management.</li><li>Draft, proofread, and format correspondence, memos, and routine legal documents.</li><li>Organize and maintain physical and electronic case files; ensure accurate naming conventions and version control.</li><li>Coordinate deadlines, maintain calendars, and support scheduling of hearings, meetings, and client communications.</li><li>Handle document collection, scanning, indexing, and Bates labeling as needed for discovery or production.</li><li>Retrieve and compile case information from internal databases, document management systems, and external sources.</li><li>Assist with court filings (state and federal, electronic and manual) depending on practice group needs.</li><li>Communicate with clients, vendors, opposing counsel, and court personnel in a professional and timely manner.</li><li>Support billing tasks such as entering attorney time, preparing expense reports, and tracking matter‑related costs.</li><li>Provide general administrative support for a broad set of legal matters, including litigation, corporate, regulatory, employment, or other practice areas as needed.</li></ul>
2026-03-13T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Contract / Temporary to Hire
50 - 55 USD / Hourly
We are looking for an experienced Project Accountant to join our team in Saratoga, California. This role is critical in overseeing accounting functions throughout the lifecycle of multiple projects while ensuring accuracy and compliance with industry standards. As a consulting position with potential for long-term collaboration and growth within the organization, this opportunity offers a path to continued development. If you have construction industry experience and are proficient in Procore software, please apply today. This role could turn into an FTE position by the end of June. Pay is up to $55/hr. regular time and $82.50/hr. overtime. Please apply today! Responsibilities:• Manage all accounting aspects for assigned projects, ensuring accuracy and compliance.• Prepare and submit detailed accounts receivable billing packets with supporting documentation.• Review subcontractor invoices and ensure alignment with project budgets and schedules.• Monitor job cost expenses to confirm they match committed costs.• Input and reconcile draws, invoices, and direct costs using Procore.• Ensure lien releases are obtained and maintained before and after payments.• Perform cost reconciliations and finalize project billing prior to closure.• Conduct accounts payable tasks and oversee timely collection of receivables.• Assist project teams and field staff with accounting-related inquiries.• Participate in monthly billing meetings to review project financials.
2026-02-20T00:00:00Z

Project Accountant

Martinez, CA
onsite
Contract / Temporary to Hire
30 - 45 USD / Hourly
We are looking for a skilled Project Accountant in Martinez, California, to join our team on a contract with the potential for a permanent position. This role offers an exciting opportunity to contribute to large-scale construction projects, ensuring accurate financial management and project controls. The ideal candidate will bring expertise in construction accounting and project management, along with proficiency in tools like Deltek Vision. Responsibilities: • Oversee financial aspects of construction projects, including budgeting, cost tracking, and forecasting. • Manage project accounting tasks such as accounts receivable, billing, and cash flow analysis. • Collaborate with project managers to ensure accurate reporting and compliance with labor and union agreements. • Analyze and monitor project costs to provide detailed financial reports to stakeholders. • Support change management processes by preparing budgets and tracking change orders. • Maintain organized project documentation and ensure timely updates to financial systems. • Assist in the preparation of bids and labor rate analyses, ensuring alignment with wage and contract requirements. • Offer insights on productivity metrics and recommend improvements for efficiency. • Coordinate with field teams to streamline project workflows and resolve financial discrepancies. • Contribute to risk assessments and develop strategies to mitigate financial risks.
2026-03-19T00:00:00Z

Project Accountant

Saratoga, CA
onsite
Permanent
100000 - 125000 USD / Yearly
Colleen McAuliffe at Robert Half is looking for an experienced Project Accountant to oversee the financial aspects of large-scale capital projects in Santa Clara, California. In this role, you will play a pivotal part in managing project budgets, tracking costs, and ensuring compliance with financial regulations. This position offers the opportunity to work closely with cross-functional teams and contribute to the success of major infrastructure initiatives. Responsibilities:• Manage the financial accounting lifecycle of large capital projects, from initiation to completion.• Monitor and analyze project budgets, actual expenditures, commitments, and forecasts to identify variances.• Prepare detailed monthly cost reports and financial summaries for internal stakeholders.• Ensure proper classification of capital versus expense items in alignment with accounting standards and company policies.• Review and process invoices from contractors and vendors with accuracy and timeliness.• Support billing processes, including progress billing, milestone billing, and cost-plus invoicing.• Maintain accurate records of work-in-progress, retainage, and project accruals.• Collaborate on cash flow projections and funding requirements to support project operations.• Partner with Project Managers to identify financial risks and implement cost-control measures.• Provide documentation and insights for audits, ensuring compliance with contracts, internal controls, and regulatory standards.
2026-03-10T00:00:00Z

Project Accountant

Martinez, CA
onsite
Temporary
40 - 45 USD / Hourly
Project Accountant Location: Contra Costa County, CAType: Temp-to-Hire Overview:Help drive project success as a key member of our accounting team. We value analytical perspective, technical skills, and strong communication. You’ll partner with project managers to ensure accurate billing, reporting, and project financials, all within a collaborative, growth-focused environment. Responsibilities:<ul><li>Manage project review and detailed financial reporting</li><li>Oversee and update billing terms in ERP software</li><li>Lead monthly financial reporting and billing cycles</li><li>Collaborate with project managers and coordinators across offices</li></ul>
2026-03-14T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Temporary
22 - 28 USD / Hourly
Legal Assistant (Entry-Level, Growth Opportunity) – Contract-to-HireMenlo Park, CA | Full-Time or Part-TimeAre you looking to start or grow your career in the legal field? This is a fantastic opportunity to gain hands-on experience working closely with attorneys in a supportive, team-oriented environment. We’re seeking a motivated and detail-oriented Legal Assistant who is eager to learn, take initiative, and develop valuable legal skills.In this role, you’ll be exposed to a variety of practice areas including estate planning, estate administration, and special needs planning—no prior experience in these areas required, just a willingness to learn! What You’ll Do:<ul><li>Learn to assist in preparing estate planning and probate documents</li><li>Support the creation of court filings, including petitions and exhibits</li><li>Communicate with clients, trustees, and other parties with professionalism and care</li><li>Collaborate closely with attorneys and team members on active cases</li><li>Participate in client meetings, including intake and document signing appointments</li><li>Help keep client files organized and up to date using legal software systems</li><li>Assist with scheduling, calendar management, and general administrative tasks</li><li>Provide occasional phone support and client follow-up</li></ul>
2026-03-19T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-03-25T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-03-24T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-03-25T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
25 - 32 USD / Hourly
We are looking for a detail-oriented Client Intake Specialist or Legal Assistant to join our team on a long-term contract basis in San Jose, California. In this role, you will play a critical part in supporting attorneys by managing client intake processes, scheduling, and administrative tasks. Your ability to handle sensitive information, provide exceptional client support, and ensure organized case management will be essential to the smooth operation of our legal services. Responsibilities:• Conduct interviews with potential clients to gather marital history, asset details, and custody concerns, ensuring the case aligns with firm criteria.• Provide detailed information to clients regarding the firm’s services, processes, and expectations.• Collect and document essential client data, including marriage dates, assets, and child-related information, to assist attorneys in case preparation.• Manage attorney calendars and schedule consultations to minimize missed appointments.• Maintain consistent communication with clients to offer support during their decision-making process.• Conduct conflict checks for potential clients and follow up on incomplete intake questionnaires.• Prepare and distribute necessary legal documents, such as consultation agreements and engagement letters.• Handle administrative duties including notary signings for clients, parking arrangements, and reserving meeting spaces.• Organize and save client files using legal management systems, ensuring accuracy and compliance.• Assist attorneys with billing tasks, including receivables and fee collections.
2026-03-19T00:00:00Z

Legal Assistant

Campbell, CA
onsite
Permanent
75000 - 85000 USD / Yearly
We are seeking a Legal Assistant to join our team based in Campbell, California. In this role, you will be using your extensive legal knowledge to perform a variety of tasks, including the management of legal documents, client communication, and the use of case management software. This role operates within the legal industry and provides an exciting opportunity to be part of a dynamic workplace. Responsibilities:• Utilize various legal software to manage client information and legal procedures.• Manage the e-Filing of documents in state and federal courts.• Maintain a clear understanding and application of civil procedures and litigation.• Prepare legal documents, pleadings, and discovery.• Use Case Management Software (CMS) and Clio to track deadlines and manage tasks.• Maintain high attention to detail when dealing with client relations and claim administration.• Exhibit effective communication skills in liaising with clients and team members.• Handle billing functions and calendar management efficiently.• Foster a positive environment through good interpersonal skills.
2026-03-24T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary
25 - 25 USD / Hourly
National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field. Responsibilities: <ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul>
2026-03-25T00:00:00Z

Event Outreach Assistant

Oakland, CA
onsite
Temporary
25 - 29 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-03-18T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent
80000 - 103000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. Responsibilities:• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.• Maintain confidentiality and professionalism in all interactions with clients and colleagues.• Collaborate with the legal team to streamline processes and improve case outcomes.
2026-03-18T00:00:00Z