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3 results for Executive Assistant in Tampa, FL
- Seminole, Florida
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- <p>We are looking for a dependable Administrative Assistant to support daily office functions for a local program in Saint Petersburg, Florida. This Long-term Contract opportunity is ideal for someone who enjoys keeping operations organized, handling a wide range of administrative tasks, and contributing to a collaborative onsite team. The role offers part-time hours while providing consistent support across scheduling, documentation, communication, and event coordination.</p><p><br></p><p>Responsibilities:</p><p>• Support the day-to-day flow of office activities by handling administrative tasks that help the program run efficiently.</p><p>• Manage calendars and arrange meetings, appointments, and internal activities while helping keep schedules accurate and up to date.</p><p>• Create, format, and organize business documents such as letters, reports, spreadsheets, presentations, and meeting packets.</p><p>• Help coordinate orientations, meetings, and program-related events, including arranging space, materials, refreshments, equipment, and outside services when needed.</p><p>• Monitor office supply levels, place orders, and keep inventory stocked to support uninterrupted daily operations.</p><p>• Submit and follow up on facility or technology-related service needs to help maintain a functional work environment.</p><p>• Provide assistance with testing or exam-related logistics, including preparation of materials and coordination of administrative details.</p><p>• Complete clerical support work such as filing, copying, mailing, record maintenance, data entry, and general document organization.</p><p>• Serve as a point of contact for internal teams and external partners, responding professionally and directing information appropriately.</p><p>• Offer administrative coverage for other nearby offices when additional support is required.</p>
- 2026-09-30T00:00:00Z
- Tampa, Florida
- onsite
- Permanent / Full Time
- 60000 - 80000 USD / Yearly
- <p>We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.</p><p>• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.</p><p>• Prepare and submit expense reports with accuracy using approved internal tools and established processes.</p><p>• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.</p><p>• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.</p><p>• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.</p><p>• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.</p><p>• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests.</p><p><br></p><p>This is permanent opportunity that will pay up to $80,000 depending upon experience. </p>
- 2026-09-23T00:00:00Z
- Tampa, Florida
- onsite
- Temporary / Contract
- 19.7885 - 23 USD / Hourly
- We are looking for a detail-oriented Legal Assistant to join a litigation-focused team in Tampa, Florida on a Contract basis. This role supports attorneys with court filings, deadline tracking, document preparation, and day-to-day administrative coordination in a fast-moving legal environment. The ideal candidate brings strong judgment, excellent organizational skills, and the ability to manage multiple priorities while maintaining accuracy under tight deadlines.<br><br>Responsibilities:<br>• Prepare, proofread, and finalize legal pleadings, correspondence, and other case-related materials for electronic submission in state and federal courts.<br>• Maintain complex calendars by tracking court deadlines, litigation milestones, hearings, and attorney commitments to ensure timely follow-through.<br>• Transcribe, edit, and format legal documents with a high level of accuracy and consistency.<br>• Organize and maintain case records by saving, indexing, and retrieving documents within the firm's document management system, including iManage.<br>• Coordinate depositions, meetings, and other case-related appointments by working with attorneys, clients, court personnel, and outside parties.<br>• Arrange attorney travel plans and process related expense documentation in a timely and accurate manner.<br>• Support litigation workflow through file maintenance and general administrative assistance, including scanning, copying, mailing, and other office tasks as needed.<br>• Assist attorneys who manage active litigation matters by keeping materials organized and helping ensure deadlines and deliverables are met.
- 2026-09-30T00:00:00Z