We are looking for an experienced Executive Assistant to join our team on a contract basis in Stanford, California. In this role, you will provide high-level administrative support to the Vice President and the organization, managing schedules, communications, and special projects. This position is ideal for someone with strong attention to detail, organizational skills, and the ability to handle complex tasks in a dynamic environment. Responsibilities: • Coordinate and manage the Vice President’s calendar, ensuring seamless scheduling of high-priority meetings and resolving potential conflicts. • Organize logistics for meetings, including preparing agendas, distributing materials, and documenting minutes. • Communicate deadlines proactively and address scheduling conflicts to maintain smooth operations. • Arrange travel plans for the Executive Office, including transportation, accommodations, and itineraries, while ensuring expense reports are processed accurately. • Facilitate logistical details for events such as retreats and staff meetings, including catering and audiovisual setup. • Reconcile department credit card expenses and process reimbursements and invoices promptly. • Collaborate with the Chief of Staff on event preparation and ensure all materials are ready and accessible. • Support special projects and initiatives as assigned, contributing to the success of organizational goals. • Offer facilitation assistance for staff meetings to ensure effective communication and collaboration.

• Minimum of three years’ experience providing executive-level administrative support. • Proven ability to coordinate events or manage projects effectively. • Exceptional verbal and written communication skills, capable of interacting with diverse stakeholders. • Strong organizational skills with a keen attention to detail, ensuring accuracy in managing multiple tasks. • Familiarity with budgeting and financial processes, including reconciliation of expenses. • Advanced proficiency in modern office technologies such as Zoom, Microsoft Office, and Google Apps. • Ability to work in a fast-paced environment while maintaining professionalism and adaptability.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Stanford, CA
onsite
Temporary
33.25 - 38.50 USD / Hourly
We are looking for an experienced Executive Assistant to join our team on a contract basis in Stanford, California. In this role, you will provide high-level administrative support to the Vice President and the organization, managing schedules, communications, and special projects. This position is ideal for someone with strong attention to detail, organizational skills, and the ability to handle complex tasks in a dynamic environment. Responsibilities: • Coordinate and manage the Vice President’s calendar, ensuring seamless scheduling of high-priority meetings and resolving potential conflicts. • Organize logistics for meetings, including preparing agendas, distributing materials, and documenting minutes. • Communicate deadlines proactively and address scheduling conflicts to maintain smooth operations. • Arrange travel plans for the Executive Office, including transportation, accommodations, and itineraries, while ensuring expense reports are processed accurately. • Facilitate logistical details for events such as retreats and staff meetings, including catering and audiovisual setup. • Reconcile department credit card expenses and process reimbursements and invoices promptly. • Collaborate with the Chief of Staff on event preparation and ensure all materials are ready and accessible. • Support special projects and initiatives as assigned, contributing to the success of organizational goals. • Offer facilitation assistance for staff meetings to ensure effective communication and collaboration.
2025-12-09T23:58:34Z