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11 results for Workplace Experience Support Specialist in St. Louis, MO

Payroll Specialist

Saint Louis, MO
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
Robert Half is partnering with an established company in the St. Louis Metro area to hire a Payroll Administrator. This role will be responsible for managing all aspects of payroll, ensuring the accuracy of employee salary data, timely processing of payroll, and compliance with applicable regulations. The ideal candidate will oversee payroll for a multi-state and multi location using ADP, ensure the accuracy of timesheets, and manage year-end processes, including the preparation and distribution of W-2 forms in compliance with tax deadlines. This position supports a variety of employee classifications and requires strong attention to detail and a commitment to accuracy and timeliness. Essential Job Functions & Responsibilities<ul><li>Administer payroll for hourly and salaried employees</li><li>Review and verify timesheets, including regular hours, PTO, and overtime</li><li>Resolve payroll discrepancies and employee inquiries</li><li>Maintain and update payroll and timekeeping systems</li><li>Ensure compliance with federal, state, and local payroll regulations</li><li>Prepare payroll reports, including headcount and audit reports</li><li>Assist with payroll-related journal entries and general ledger reconciliations</li><li>Support year-end processes, including W-2 preparation and distribution</li><li>Manage garnishments, child support payments, and employment verifications</li><li>Track and maintain employee leave balances (PTO, sick time)</li><li>Partner with HR and other departments to ensure accurate employee data</li><li>Maintain payroll records and ensure proper documentation and filing</li><li>Identify opportunities to improve payroll processes and efficiencies</li></ul>
2026-08-13T16:03:56Z

Accounts Receivable & Billing Professional

Saint Louis, MO
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
Robert Half Permanent Placement has an exciting opportunity for an Accounts Receivable & Billing Specialist to join our client's accounting team in St. Louis. This is an excellent opportunity for an accounting professional who enjoys working in a collaborative, fast-paced environment and building strong client relationships while driving results. What You'll Do<ul><li>Partner with clients to resolve outstanding balances and maintain positive business relationships.</li><li>Monitor and manage customer activity through third-party billing portals.</li><li>Maintain accurate accounts receivable records and documentation.</li><li>Support billing, collections, and other accounting operations.</li><li>Assist with various financial and administrative projects as needed.</li><li>Collaborate with internal teams to ensure timely and accurate customer invoicing.</li><li> </li></ul>
2026-07-28T13:38:47Z

Unified Communications & Collaboration Manager

Saint Louis, MO
onsite
Permanent / Full Time
100000.00 - 135000.00 USD / Yearly
The Unified Communications & Collaboration Manager is responsible for the strategy, operational leadership, service health, and continuous evolution of our client's enterprise communication and collaboration environment. This includes Microsoft 365 collaboration platforms, Teams and Teams Rooms, Exchange Online, conferencing technology, voice and telephony services, call center configuration, licensing administration, and related domain/certificate management responsibilities. This position is accountable for building and maintaining roadmaps, translating business and technical needs into executable plans, directing the team in the delivery of operational and project work, and ensuring that services are stable, scalable, secure, and aligned to business needs. The role requires strong managerial presence, disciplined prioritization, and the ability to lead multiple initiatives simultaneously while maintaining day-to-day service continuity. Duties & Responsibilities:<ul><li>Lead the Unified Communications & Collaboration team and provide clear direction, prioritization, accountability, and coaching to ensure strong execution across operational support and strategic initiatives</li><li>Own the roadmap, operational health, and continuous improvement of collaboration and communication services, including Microsoft collaboration platforms, conferencing technologies, voice and telephony services, and related administrative functions</li><li>Translate business and technical needs into executable plans, milestones, and priorities, and lead the team in delivering multiple concurrent initiatives while maintaining stable day-to-day operations</li><li>Oversee the administration, support, governance, and lifecycle of assigned platforms and services, including Microsoft Teams, SharePoint, OneDrive, Exchange Online, Teams Rooms, A/V technologies, VoIP, PBX, paging systems, voice circuits, call center configuration, numbering services, fax/eFax, phones, tenant licensing, domain management, and certificate management</li><li>Ensure incidents, service issues, changes, and escalations affecting assigned services are managed with urgency, discipline, clear communication, and appropriate follow-through</li><li>Establish and maintain standards, processes, documentation, and operational controls that improve consistency, supportability, service quality, and scalability across the environment</li><li>Manage vendor relationships, service performance, and related budgetary and administrative responsibilities for assigned services, and partner effectively with Infrastructure, Security, Applications, site leadership, and business stakeholders</li><li>Build team capability and service maturity through performance management, cross-training, succession development, and ongoing identification of opportunities to modernize, simplify, and improve the user experience</li><li>Drive the IT culture to be a valued partner for both IT and the business</li><li>Lead and mentor the Support Operations Administrators. Provide leadership and guidance through resource development, performance management, goal setting, recruiting, cohesion, and resiliency</li><li>Provide the proper cross training of staff to ensure appropriate functional coverage</li><li>Define and measure success utilizing metrics and monitoring work activities</li><li>Participate in the annual budget planning and commit to deliverables identified</li><li>Perform accountability analysis and monthly reconciliation for department budget</li></ul>
2026-08-11T19:08:39Z

Litigation Legal Assistant

Edwardsville, IL
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
Legal Administrative Assistant – Litigation (Edwardsville, IL | Hybrid)A nationally recognized litigation law firm is seeking an experienced Legal Administrative Assistant to support its litigation team in the Edwardsville office. This is an excellent opportunity for a detail-oriented legal assistant who thrives in a fast-paced, deadline-driven environment and has prior litigation support experience. Key Responsibilities<ul><li>Provide administrative and secretarial support to attorneys and paralegals</li><li>Format briefs, pleadings, correspondence, and other legal documents</li><li>File documents in state and federal courts (e-filing experience required)</li><li>Proofread documents to ensure accuracy and completeness prior to filing or distribution</li><li>Maintain and update client files and records</li><li>Manage attorney calendars in Outlook, including scheduling deadlines and appointments</li><li>Coordinate travel arrangements and prepare reimbursement and mileage requests</li><li>Enter, review, and revise timekeeper timesheets, including litigation codes</li><li>Review vendor invoices and prepare accurate check requests</li><li>Assist with conflict checks and intake submissions</li><li>Provide responsive phone support to attorneys</li></ul>
2026-07-23T20:38:39Z

Accounts Payable Specialist

St. Louis, MO
onsite
Permanent / Full Time
55000.00 - 62000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to join a small, detail-oriented office. This position combines full-cycle accounts payable work with administrative coordination, making it a strong fit for someone who enjoys a fast-moving environment and balancing several priorities at once. The role also includes regular interaction with clients and vendors, so strong communication and a service-oriented approach are important. Candidates with solid AP experience, confidence using accounting systems such as Sage, and advanced spreadsheet skills will be well positioned for success. Responsibilities: • Manage the complete accounts payable cycle, including reviewing invoices, coding expenses, and issuing vendor payments accurately and within deadlines. • Maintain current and accurate vendor files, respond to payment questions, and build positive working relationships with external partners. • Create and update reports in spreadsheets to support financial tracking, payment activity, and operational needs. • Provide administrative support by organizing records, coordinating meetings, arranging travel, and assisting with general office tasks. • Support payroll-related processes, expense documentation, and other accounting activities as needed across the office. • Contribute to month-end and year-end close efforts through data entry, reconciliation support, and preparation of required documentation. • Process quarterly travel-related invoices and ensure associated records are complete and properly documented. • Safeguard sensitive financial and business information while handling all records with a high level of discretion. • Assist with special projects and other cross-functional assignments that support daily business operations and client service.
2026-08-14T22:54:03Z

IT Communication & Training Specialist

Saint Charles, MO
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
The Communication & Training Specialist is responsible for developing clear, engaging, and well-designed communications and training materials that support the adoption of university systems, processes, and initiatives. This role blends strong writing for training, web, and social media with visual design instincts, hands-on web development skills, and AI fluency, along with the ability to translate complex system functionality and process changes into content that end users can understand and apply. Working closely with business analysts, project managers, and system owners across the Data & Enterprise Applications team, the Communication & Training Specialist plays a key role in ensuring that changes to university technology and business processes are communicated effectively and that faculty, staff, and students are equipped with the training resources they need to succeed.
2026-08-05T13:38:44Z

Sr. Byer

Saint Louis, MO
onsite
Permanent / Full Time
65000.00 - 70000.00 USD / Yearly
Senior BuyerAre you an experienced purchasing professional who thrives in a manufacturing environment? Our client is seeking a Senior Buyer to join their growing supply chain team. This newly created position offers the opportunity to play a key role in purchasing operations, supplier management, inventory optimization, and continuous improvement initiatives while supporting a rapidly expanding organization. Position OverviewThe Senior Buyer will lead and execute advanced purchasing activities to ensure timely material availability and support daily production requirements. This individual will serve as a primary point of contact for supplier performance, delivery issues, quality concerns, and inventory management while helping drive process improvements across the supply chain function. Key Responsibilities<ul><li>Manage daily purchasing activities and supplier relationships.</li><li>Oversee purchase order lifecycle management.</li><li>Monitor inventory levels and ensure timely replenishment of materials.</li><li>Help develop and maintain Kanban inventory processes.</li><li>Manage vendor performance, lead times, and cost optimization initiatives.</li><li>Analyze forecasts and communicate demand adjustments to suppliers.</li><li>Maintain accurate vendor and component data within the ERP system.</li><li>Monitor and adjust safety stock levels as needed.</li><li>Partner with Quality and Operations teams to resolve supplier and material issues.</li><li>Support continuous improvement initiatives within Supply Chain and Production.</li><li>Mentor and provide guidance to junior team members.</li><li>Participate in vendor audits and supplier development activities.</li><li>Manage inventory through product changes and new product introductions</li></ul>
2026-08-10T18:49:17Z

Direct Billing/Payables Specialist

Saint Louis, MO
onsite
Permanent / Full Time
53000.00 - 56000.00 USD / Yearly
We are seeking a detail-oriented Direct Billing & Payables Specialist to support billing and accounts payable operations in St. Louis, Missouri. This role is ideal for someone who thrives in a high-volume environment, values accuracy, and can build strong relationships with both vendors and internal teams. You’ll play a key role in ensuring payments are processed efficiently and financial data remains accurate and up to date. Responsibilities:• Process billing for orders shipped directly from manufacturers to customers, ensuring records are complete and accurate.• Oversee day-to-day accounts payable activities across a large vendor portfolio using accounting software and related business systems.• Coordinate with sales teams and external vendors to resolve questions, support smooth transaction flow, and maintain effective working relationships.• Review invoices for accuracy, arrange payments according to due dates, and track discount opportunities and group payment schedules.• Investigate and correct mismatches involving purchase orders, invoices, freight charges, and payment records.• Reconcile vendor statements and account activity each month to confirm balances and identify discrepancies.• Assign freight-related costs appropriately and verify supporting documentation before payment is released.• Examine current workflows, identify inefficiencies, and contribute to process improvements that strengthen accounting operations.• Complete additional accounting and administrative tasks as needed to support departmental goa
2026-07-20T14:23:44Z

Executive Assistant

Creve Coeur, MO
onsite
Permanent / Full Time
80000.00 - 93000.00 USD / Yearly
Are you a highly organized professional who thrives on solving problems, managing priorities, and keeping executives operating at their best? We are seeking a dynamic Executive Assistant to serve as a trusted partner to leadership in a fast-paced, globally connected organization. In this high-impact role, you'll coordinate complex calendars across multiple time zones, anticipate challenges before they arise, and help drive executive productivity at every level. The ideal candidate is resourceful, tech-savvy, and confident navigating competing priorities while maintaining a polished, professional presence. Responsibilities:• Coordinate executive calendars by organizing meetings, prioritizing requests, and balancing both immediate demands and longer-range planning needs.• Arrange domestic and international travel, including flights, lodging, ground transportation, dining reservations, and meeting spaces, while accounting for time zone differences and itinerary changes.• Serve as a resourceful problem-solver by anticipating issues, identifying practical solutions, and leveraging internal and external contacts to address urgent needs.• Prepare, review, and organize business documents, correspondence, and administrative records with a high level of accuracy and confidentiality.• Support day-to-day office and executive administrative functions, ensuring timely follow-up on action items and smooth communication across teams and global stakeholders.• Assist with financial and clerical tasks such as invoice handling, data entry, and coordination related to accounts payable and accounts receivable activities.• Use business software and office technology effectively to track information, maintain schedules, and support reporting and documentation needs.
2026-08-11T13:28:38Z

Sr. Talent Acquisition

Saint Louis, MO
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
Robert Half is partnering with a well-established client in the St. Louis area who is hiring for a Sr. Talent Acquisition role. The Senior Talent Acquisition will lead full-cycle recruiting for a wide range of positions, from high-volume production roles to technical, professional, and engineering talent. This role serves as a strategic partner to hiring managers, driving sourcing, recruiting, onboarding, and hiring initiatives across the organization. In addition to talent acquisition, you will manage external recruiting partnerships, oversee the onboarding experience through employees' first 90 days, and ensure compliance with employment laws and HR best practices. This is an excellent opportunity for a hands-on recruiting professional who excels at building relationships, improving processes, and delivering exceptional hiring outcomes. Responsibilities:• Lead full-cycle recruitment for a mix of hourly, corporate, and specialized positions, from intake planning through offer completion.• Build diverse candidate pipelines through sourcing, screening, interviewing coordination, and market outreach to meet staffing demand efficiently.• Partner with hiring managers to define role expectations, align on selection criteria, and improve hiring decisions across departments.• Oversee onboarding activities that help new employees transition successfully and support strong engagement during the first 90 days.• Maintain compliance throughout the employee lifecycle by applying federal, state, and multi-state employment requirements accurately.• Track recruiting performance indicators such as time-to-fill, quality of placement, retention, and workflow effectiveness to drive better outcomes.• Manage relationships with external staffing partners and search firms, including performance monitoring and service quality expectations.• Identify opportunities to streamline recruiting, onboarding, and compliance processes, including optimization of applicant tracking and HR systems.• Support recruitment across multiple sites and adapt recruiting strategies to meet changing business needs and workforce volumes
2026-08-13T16:03:56Z

Nurse Paralegal

Edwardsville, IL
onsite
Permanent / Full Time
55000.00 - 70000.00 USD / Yearly
Nurse Paralegal (Edwardsville, IL| Hybrid) A nationally recognized litigation law firm is seeking an experienced Nurse Paralegal to join its litigation team in Edwardsville. This role is ideal for a paralegal with strong litigation support experience and a background in medical record analysis related to complex civil matters. Key Responsibilities<ul><li>Conduct comprehensive review, analysis, and summarization of medical records</li><li>Analyze progressive physician notes to identify diagnoses, comorbidities, and pre-existing conditions</li><li>Research and evaluate medical charts for indicators of malignant disease</li><li>Develop detailed medical timelines and summaries for litigation use</li><li>Perform medical and scientific literature research to support defense strategies and challenge claims</li><li>Collaborate closely with attorneys on case strategy and presentation of medical evidence</li><li>Assist with expert witness preparation, depositions, and trial support</li></ul>
2026-07-23T20:38:39Z