31 Results for Office Admin Jobs in Seal Beach, CA

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Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.0385 - 43 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-17T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-10-05T00:00:00Z

Office Assistant

Inglewood, CA
onsite
Temporary to Hire
19.5 - 23.1 USD / Hourly
We are seeking a proactive and detail-oriented Part-Time Office Assistant to support daily administrative operations. This position is ideal for an individual who can work independently, anticipate the needs of the team, and take initiative without requiring constant direction. The ideal candidate will possess strong organizational skills, sound judgment, professionalism, and a customer-service mindset while supporting a fast-paced office environment. Key Responsibilities<ul><li>Perform accurate data entry, including invoices and purchase orders.</li><li>Utilize Microsoft Excel for basic formulas and spreadsheet tracking.</li><li>Answer and route incoming calls professionally.</li><li>Receive, sort, and distribute mail.</li><li>Assist with office inventory and supply management.</li><li>Provide general administrative support to the team.</li><li>Anticipate needs and proactively address tasks before being asked.</li><li>Prioritize responsibilities and work independently.</li><li>Maintain a professional and organized office environment.</li></ul>
2026-10-16T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-05T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a non-profit organization in Chatsworth, California. This is a Contract position suited for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The ideal candidate brings a detail-oriented approach, strong attention to detail, and the ability to manage multiple priorities in a busy office environment. Responsibilities:• Welcome visitors, provide front-desk support, and help create a positive and welcoming experience for staff, guests, and community members.• Answer inbound phone calls, route messages to the appropriate contacts, and respond to routine inquiries in a courteous and timely manner.• Scan, organize, and file paper and digital documents to maintain accurate and accessible office records.• Perform a range of administrative support tasks such as data entry, document preparation, copying, and general office coordination.• Maintain orderly office areas and assist with day-to-day clerical activities that keep operations running smoothly.• Support scheduling, correspondence, and other basic office needs as assigned by supervisors or team members.
2026-10-14T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
A venture capital firm in West LA is seeking a polished, temporary Office Assistant to provide front office and administrative support. This individual will serve as the primary point of contact for visitors and help ensure the office runs smoothly on a day-to-day basis. Role is onsite Mon - Friday, hours are 8-5, parking covered. Key Responsibilities<ul><li>Greet visitors and manage guest check-in procedures.</li><li>Maintain conference rooms and common areas.</li><li>Oversee kitchen organization, including stocking beverages and supplies.</li><li>Order groceries and office refreshments.</li><li>Empty dishwasher and maintain coffee stations.</li><li>Assist with Monday lunch coordination.</li><li>Support general office operations and administrative projects as needed.</li><li>Provide exceptional customer service while maintaining a welcoming office environment.</li></ul>
2026-10-14T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a Contract position based in Santa Ana, California. This role is well suited for someone who enjoys keeping records accurate, maintaining organized files, and assisting with high-volume document handling in a busy office setting. The ideal candidate will bring strong clerical skills, a careful approach to data entry, and the ability to provide reliable back-office support across routine business functions. Responsibilities: • Process, scan, and index paper and digital documents to maintain accurate and accessible records • Organize physical files and electronic folders so materials can be retrieved quickly and efficiently • Enter information into internal systems with close attention to completeness and accuracy • Provide administrative support for day-to-day back-office activities and general clerical tasks • Review documents for missing details, formatting issues, or filing errors before submission or storage • Handle incoming paperwork and route records to the appropriate teams or departments • Assist with records maintenance projects, including large-volume document sorting and archiving
2026-10-08T00:00:00Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support contract administration and day-to-day office operations in Santa Ana, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fully onsite environment Monday through Friday. The person in this role will help maintain accurate records, support document management activities, and assist team members with administrative needs while contributing to an efficient and well-organized workplace. Responsibilities: • Review existing contract records, verify accuracy, and update documentation to ensure information remains complete and current. • Transfer files and related documentation into the designated platform while maintaining organized and consistent recordkeeping. • Upload contract materials, supporting documents, and other administrative records with a strong focus on quality and completeness. • Provide guidance to team members on system usage and share practical instruction as processes are learned and established. • Perform data entry tasks and validate information to reduce errors and support reliable reporting. • Assist with general administrative support, including document preparation, filing, and coordination of routine office needs. • Handle incoming calls and front-office style inquiries in a courteous and timely manner when needed. • Partner with contracts and operations leadership to help keep priorities on track and support ongoing administrative projects.
2026-10-16T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary / Contract
60000 - 65000 USD / Yearly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and provide high-quality coordination across multiple teams. This long-term contract position is covering for a maternity leave but may turn into a full-time role in Q1, 2027. We are looking for someone who is organized, resourceful, and comfortable handling a wide range of administrative tasks with professionalism and discretion. The role offers the opportunity to contribute to reporting, scheduling, office support, and team coordination in a fast-paced, in-person environment. Responsibilities:• Oversee day-to-day front office support, including handling incoming mail, distributing deliveries, and coordinating shipping and package receipt.• Partner with internal teams to help organize ongoing assignments, track deliverables, and provide administrative support for project-related activities.• Create, revise, format, and distribute reports, presentations, and other business documents with a strong focus on accuracy and consistency.• Coordinate travel logistics when needed, including arranging itineraries and supporting related scheduling details.• Support office hospitality by preparing meeting spaces, welcoming visitors, arranging meals, and assisting with meeting logistics.• Prepare and submit expense documentation while maintaining organized records and timely processing.• Assist analyst and consultant teams with recurring quarterly activities, including monitoring deadlines and helping keep client-related materials on schedule.• Provide operational support for additional administrative tasks, including data entry, call handling, and other office coordination duties as needed.
2026-10-13T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment. Responsibilities: • Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment. • Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed. • Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations. • Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through. • Prepare and track expense documentation and assist with travel planning for project leaders and research staff. • Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve. • Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications. • Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
2026-09-23T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-15T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Van Nuys, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support purchasing, inventory coordination, and day-to-day operational tasks for a growing team in Van Nuys, California. This Long-term Contract position is ideal for someone who enjoys keeping orders, records, and communication organized while working across vendors, internal teams, and logistics partners. The role combines administrative support with purchasing coordination to help maintain product flow, accurate documentation, and timely follow-through in a fast-paced business environment. Responsibilities: • Manage purchase order activity from initial entry through final delivery, ensuring documentation remains complete and up to date. • Maintain inventory and purchasing records by tracking item movement, status updates, and related data with accuracy. • Assist with production and replenishment planning by updating schedules and helping confirm product availability when needed. • Communicate with suppliers, vendors, and business partners to confirm order details, delivery timing, and product requirements. • Support sourcing efforts by helping identify products and coordinating restocking activities to meet inventory needs. • Organize, track, and distribute product samples for internal stakeholders and external customers. • Coordinate inbound and outbound shipping activity, including freight arrangements and logistics follow-up. • Prepare and maintain spreadsheets, reports, and item information to support purchasing accuracy and operational visibility.
2026-10-09T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support pension benefit operations for participants and beneficiaries in California. This contract-to-permanent position is well suited for someone who can balance analytical work, clear communication, and careful record management while handling a variety of retirement plan matters. The ideal candidate will contribute to benefit processing, participant support, payment administration, and cross-functional coordination with a high degree of accuracy and consistency. Responsibilities:• Administer pension benefit applications from initial intake through final review, ensuring required documentation is complete and accurately recorded.• Meet with plan participants and beneficiaries to explain available benefits, eligibility provisions, and plan guidelines in a clear and thorough manner.• Establish and verify electronic payment arrangements for recurring benefit distributions and investigate rejected transactions with financial institutions when needed.• Examine annual account and benefit reports to identify payable amounts, confirm status changes, and support timely distribution decisions.• Partner with internal teams to address issues affecting benefit payments, including contribution adjustments, eligibility-related deductions, and beneficiary updates.• Respond to participant inquiries involving missing information, lost payments, and related follow-up actions, including coordinating reissuance requests when appropriate.• Perform benefit-related calculations such as annual post-retirement amounts and track time-sensitive payment periods, including beneficiary expiration timelines.• Draft and prepare written communications such as value summaries, benefit confirmations, and other pension-related correspondence, while organizing records for scanning and file maintenance.• Review and reconcile tax reporting records, including 1099-R documentation, to support accurate year-end reporting and compliance.• Maintain dependable attendance, follow supervisory guidance, and contribute to additional administrative and pension support activities as assigned.
2026-10-05T00:00:00Z

Receptionist - Office Coordinator

El Segundo, CA
onsite
Temporary to Hire
28 - 31 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment. Responsibilities:• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.• Prepare reports, letters, and other business materials with accuracy and professionalism.• Help organize meetings, appointments, and office events, including calendar management and logistical support.• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.
2026-09-28T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-09-30T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-09-25T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting. Responsibilities:• Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.• Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations.Make sure all events run smoothly from start to finish • Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.• Plan and support community and sponsored events, including logistics, communication, and follow-up activities.• Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.• Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.• Assist with event-related outreach and coordination activities that help promote participation and engagement.• Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.
2026-10-16T00:00:00Z

31 results for Office Admin in Seal Beach, CA