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15 results for Executive Assistant Accounting Assistant in Schenectady, NY

Accounting Assistant

Albany, NY
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-04-13T00:00:00Z

Finance Administrative Assistant

Albany, NY
onsite
Permanent
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-04-10T00:00:00Z

Accounting Associate

Latham, NY
onsite
Permanent
52000 - 62000 USD / Yearly
We are looking for a detail-oriented Accounting Associate to join our dynamic team in Latham, New York. This role plays a vital part in ensuring the financial accuracy and smooth operation of our projects. If you thrive in a fast-paced environment and excel at maintaining order in financial processes, we encourage you to apply. Responsibilities:• Assist in reviewing monthly budgets and analyzing variances between projected and actual financial results.• Review vendor invoices for accuracy, verify contract compliance, and prepare them for authorization using the vouchering system.• Manage accounts payable aging, assemble payment runs, and ensure vendors are paid on time.• Maintain compliance with W-9 documentation and prepare year-end reporting requirements.• Collaborate with department managers and vendors to resolve invoice discrepancies and other financial issues.• Perform account reconciliations, ensuring general ledger control.• Prepare and review internal reports using tools such as Excel.• Generate monthly billings and oversee timely collection of payments.• Retrieve, sort, and distribute daily mail to support operational needs.• Conduct bank reconciliations as required.
2026-04-16T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties. Responsibilities: • Manage day-to-day administrative tasks, including organizing files and handling correspondence. • Oversee office supply inventory and coordinate orders to ensure smooth operations. • Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments. • Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service. • Maintain accurate and up-to-date office documentation and records. • Assist with organizing meetings, preparing agendas, and taking minutes. • Coordinate with vendors and service providers to ensure timely delivery and resolution of issues. • Provide general support to the team, including scheduling and calendar management. • Monitor office procedures and recommend improvements to enhance efficiency. • Ensure compliance with company policies and maintain a high-quality office environment.
2026-04-10T00:00:00Z

Accounting Clerk

Albany, NY
onsite
Permanent
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our team in Albany, New York. This role involves managing essential financial tasks such as payroll processing, accounts payable and receivable, and maintaining accurate records. The ideal candidate will demonstrate strong organizational skills and a commitment to ensuring compliance with financial policies and procedures. Responsibilities: • Process bi-weekly payroll and address employee inquiries, ensuring accurate tax filings and reports for both year-round and seasonal staff. • Support daily accounting operations, including managing accounts payable, accounts receivable, and general ledger activities. • Review, code, and enter invoices into the accounting system, ensuring accuracy, proper documentation, and approvals. • Prepare and issue vendor payments through various methods, matching invoices to purchase orders and related documentation. • Maintain organized vendor files and financial records, including W-9 forms and reconciliations. • Reconcile accounts payable, receivable, and general ledger accounts to ensure accurate financial reporting. • Assist with audit preparations by providing necessary documentation and verifying compliance with financial policies. • Calculate and manage collections for product programs, document activities in relevant systems, and collaborate with teams to resolve complex collections issues. • Handle sales tax filings and reconciliations in accordance with organizational requirements. • Complete year-end tax filing processes, including 1099 and W-2 forms, ensuring compliance with regulations.
2026-03-30T00:00:00Z

Senior Accountant

Saratoga Springs, NY
onsite
Permanent
75000 - 100000 USD / Yearly
We are looking for an experienced Senior Accountant to join our team in Saratoga Springs, New York. This role is ideal for someone who is detail-oriented, excels at maintaining accurate financial records, and ensures compliance with accounting standards. If you thrive in a dynamic environment and have a passion for managing financial operations, we encourage you to apply. Responsibilities: • Oversee the month-end close process to ensure timely and accurate reporting. • Maintain and reconcile the general ledger to uphold financial accuracy. • Prepare and post journal entries while adhering to established accounting procedures. • Conduct detailed account reconciliations to identify and resolve discrepancies. • Perform bank reconciliations to ensure proper alignment of internal records with external statements.
2026-03-30T00:00:00Z

Senior Accountant

Saratoga Springs, NY
onsite
Permanent
75000 - 100000 USD / Yearly
Large rapidly growing company in Saratoga is seeking a Senior Accountant; this is a newly created position. Reporting to the Controller, job duties include: assist in preparing financial statements; journal entries; asst with budgeting and reporting; process and control improvements; streamlining; use technology to streamline processes and procedures; work closely with the Controller and other departments; special duties as assigned.
2026-03-30T00:00:00Z

Senior Accountant

Albany, NY
onsite
Temporary
38 - 46 USD / Hourly
The Senior Accountant will manage and oversee accounting operations, ensuring accurate financial reporting, compliance with GAAP, and timely month-end close activities. This role involves preparing financial statements, reconciling accounts, analyzing financial data, and supporting audits. The Senior Accountant will work closely with management to provide insights that drive business decisions.
2026-04-09T00:00:00Z

Senior Accountant

Troy, NY
onsite
Permanent
75000 - 95000 USD / Yearly
Mid to large company in Troy is seeking a Senior Accountant. Responsibilities include preparing bank reconciliations, monthly financial statements, fulfilling reporting requirements and general accounting duties. This position reports to the Controller.
2026-04-03T00:00:00Z

Accounting Manager

Amsterdam, NY
onsite
Permanent
80000 - 110000 USD / Yearly
Robert Half is working with a local company looking for an Accounting Manager to join their team. In this role, you will be responsible for overseeing daily accounting operations, ensuring accuracy in financial processes, and collaborating closely with senior leadership to support organizational goals. This is an excellent opportunity for someone who is detail-oriented, thrives in a leadership role, and is eager to make a meaningful impact. This is a direct-hire, on-site position that requires the ability to commute into Amsterdam, NY. Responsibilities Include:• Manage the monthly, quarterly, and annual financial close processes, ensuring accuracy and timeliness.• Oversee general ledger activities, including journal entries and account reconciliations.• Supervise and provide guidance to accounting staff, fostering growth and team collaboration.• Ensure compliance with organizational policies and internal controls to maintain financial integrity.• Support budgeting processes and contribute to audit preparations and financial reporting.• Handle accruals and fixed asset management to ensure precise tracking and reporting.• Review accounts payable (AP) processes to ensure timely and accurate payments.• Collaborate with senior leadership to provide insights and recommendations for financial strategies.• Utilize advanced Excel skills to analyze financial data and streamline reporting processes. Salary Range: $80,000 - $110,000
2026-04-07T00:00:00Z

Accounting Manager

Troy, NY
onsite
Permanent
90000 - 110000 USD / Yearly
Small company in Albany is seeking a Controller; this reports to the CEO. Responsibilities include: monthly financial statements and reports; monthly closings; GL maintenance and account reconciliations; journal entries; AP, AR; helping with bids and contracts as needed; various other duties as assigned.
2026-04-10T00:00:00Z

Director of Finance and Accounting

Loudonville, NY
onsite
Permanent
140000 - 180000 USD / Yearly
Robert Half is working with a growing mid-size organization seeking an experienced Director of Finance and Accounting to lead financial operations, guide strategic planning, and support continued growth. Role Overview:The Director of Finance and Accounting will oversee accounting, FP&A, reporting, and compliance while serving as a key advisor to senior leadership. This position blends hands-on financial management with high-level strategic influence. Key Responsibilities:<ul><li>Lead budgeting, forecasting, and financial analysis</li><li>Oversee accounting operations and ensure GAAP compliance</li><li>Provide strategic insights to executives and the board</li><li>Manage cash flow, capital planning, and risk</li><li>Develop financial models to support business decisions</li><li>Partner with department leaders to improve performance</li><li>Lead and mentor the finance team</li></ul>Salary Range: $140,000 - $180,000
2026-04-10T00:00:00Z

Accountant

Hannacroix, NY
onsite
Permanent
65000 - 75000 USD / Yearly
We are seeking a detail-oriented and experienced Bookkeeper / Accounting Specialist to support affiliated companies: This role is fully on-site and will be based out of our office just south of Ravena, NYThe ideal candidate will have a strong understanding of accounting principles, hands-on experience with QuickBooks Online, and familiarity with the construction, Manufacturing,and Building Materials distribution industry. You will be responsible for managing the full cycle of bookkeeping and providing accurate financial reporting to support business operations in cost/profit tracking. Responsibilities· Manage day-to-day bookkeeping activities for multiple entities· Process and track invoicing, accounts payable, and accounts receivable· Perform bank and credit card reconciliations· Maintain accurate and up-to-date financial records in QuickBooks· Generate financial reports, including profit & loss statements and balance sheets· Assist with month-end and year-end closing processes· Monitor cash flow and support budgeting efforts, project bidding and billing· Ensure compliance with financial policies and procedures· Collaborate with internal owners/managers across all companies
2026-04-07T00:00:00Z

Administrative Assistant - Front Desk

Albany, NY
onsite
Contract / Temporary to Hire
20 - 24 USD / Hourly
We are looking for an organized and proactive Administrative Assistant - Front Desk to join our Higher Education team in Albany, New York. This Contract to permanent position offers the opportunity to contribute to the Office of Admissions by providing essential administrative support while ensuring smooth office operations. Ideal candidates will bring prior administrative experience, with a preference for backgrounds in higher education. Responsibilities:• Draft and manage clear and detail-oriented communications for internal and external stakeholders.• Collaborate with various administrative departments, faculty, and staff to ensure effective workflows.• Plan, coordinate, and execute events, including recruitment activities and logistics.• Order and maintain inventory supplies to support department operations.• Assist with social media updates and engagement to promote admissions activities.• Monitor, track, and analyze data, processes, and metrics to support decision-making.• Handle administrative workflows and provide guidance to student ambassadors.• Manage document organization and maintenance to ensure compliance and accessibility.• Coordinate shipments and materials for recruitment events.• Provide front desk support, including answering inbound calls and welcoming visitors.
2026-04-09T00:00:00Z

Accounts Payable Clerk

Altamont, NY
onsite
Permanent
20800 - 25000 USD / Yearly
We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization. Responsibilities:• Review and validate vendor invoices and employee reimbursement requests for accuracy.• Match invoices with purchase orders and address any discrepancies promptly.• Accurately assign expenses to the correct funds, grants, and departments.• Prepare and execute weekly payment processes, including checks and electronic transactions.• Organize and maintain vendor records, ensuring compliance with documentation requirements.• Reconcile vendor statements and resolve outstanding credits or issues.• Assist with month-end closing activities, including accounts payable accruals and report generation.• Provide necessary accounts payable documentation for annual audit preparation.• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.
2026-03-30T00:00:00Z