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7 results for Facilities Assistant in San Francisco, CA

Human Resources Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport the HR department with onboarding, employee records management, and administrative functions.Responsibilities<ul><li>Assist with onboarding and new hire paperwork.</li><li>Maintain employee records.</li><li>Schedule interviews and meetings.</li><li>Support benefits and HR inquiries.</li><li>Ensure document compliance.</li></ul>
2026-07-31T00:00:00Z

Housing Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Housing AssistantJob DescriptionHousing organization seeking a Housing Assistant to support residents, maintain records, and assist with housing program administration.Responsibilities<ul><li>Assist with tenant applications and documentation</li><li>Schedule appointments and inspections</li><li>Maintain resident files</li><li>Provide customer service to applicants and tenants</li><li>Support housing staff with administrative duties</li></ul>
2026-08-07T00:00:00Z

Assistant Property Manager

Oakland, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Assistant Property ManagerJob DescriptionGrowing property management team seeking an Assistant Property Manager to support daily community operations and resident services.Responsibilities<ul><li>Assist with leasing and resident relations</li><li>Process applications and renewals</li><li>Coordinate maintenance requests</li><li>Support rent collection activities</li><li>Maintain property records</li></ul>
2026-08-07T00:00:00Z

Assistant Property Manager

Cupertino, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an Assistant Property Manager to help oversee daily residential property operations in Cupertino, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing resident support, administrative coordination, and property upkeep in a hands-on, on-site environment. The person in this role will work closely with the Property Manager to maintain a well-run community, respond to tenant needs, and keep records and processes organized. Responsibilities: • Serve as a key point of contact for residents by sharing community updates, responding to routine questions, and communicating notices related to leases and property policies. • Support adherence to community guidelines by addressing concerns professionally and helping maintain a respectful and well-managed living environment. • Coordinate service requests, repairs, and preventative maintenance activities to keep the property operating safely and efficiently. • Perform regular inspections of common areas, amenities, and building conditions to identify maintenance needs and uphold cleanliness and safety standards. • Work with vendors, contractors, and service partners to schedule work, follow up on completion, and promote dependable service delivery. • Assist with lease renewals by preparing documentation, tracking timelines, and helping residents through the renewal process. • Review rental application materials, help process background-related documentation, and maintain accurate applicant records. • Support rent administration by tracking payments, updating records, and helping maintain organized financial and tenant files. • Respond to urgent property issues and coordinate timely action for matters involving building systems, safety, or security, escalating complex situations when necessary. • Contribute to a positive resident experience by helping resolve tenant concerns and supporting community engagement efforts.
2026-08-14T00:00:00Z

Assistant Property Manager

Santa Clara, CA
onsite
Temporary / Contract
27 - 31 USD / Hourly
We are looking for a detail-oriented Assistant Property Manager to support the daily performance of residential and commercial properties in Santa Clara, California. This Long-term Contract opportunity is ideal for someone early in their property management career who can balance tenant service, operational coordination, and financial tracking. The person in this role will help protect property value by keeping budgets on track, supporting lease administration, and ensuring maintenance and compliance activities are handled efficiently. Responsibilities: • Coordinate day-to-day property activities across residential and commercial sites, including administrative tasks, vendor follow-up, and operational support. • Monitor property expenses, assist with budget planning, track variances, and help maintain spending within approved financial targets. • Support rent collection, invoice processing, account reconciliation, and routine financial reporting to promote accurate records and timely month-end activities. • Respond to tenant questions and concerns, follow up on service issues, and help enforce occupancy policies to maintain a positive resident and tenant experience. • Inspect vacant and occupied spaces as needed, arrange maintenance services, and oversee completion of repairs to keep buildings in strong condition. • Assist with lease documentation by preparing agreements, coordinating renewals, and supporting negotiations for available space. • Help maintain safe properties by coordinating security services, monitoring protective measures, and assisting with emergency response procedures. • Work with internal teams and service providers to support building systems, scheduled maintenance, and property improvement projects. • Promote compliance with applicable federal, state, and local regulations by maintaining documentation and escalating issues that require management attention.
2026-08-14T00:00:00Z

Assistant Property Manager

Berkeley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for an Assistant Property Manager to support daily property operations and help deliver a positive experience for residents, tenants, and prospective occupants in Berkeley, California. This contract-to-permanent opportunity is ideal for someone who brings a strong background in property administration, leasing support, and organized portfolio coordination across residential, commercial, or affordable housing environments. The position will partner closely with site and operations leadership to maintain occupancy, uphold compliance standards, and keep property records and systems current. Responsibilities: • Coordinate day-to-day administrative and operational activities for assigned properties, ensuring records, tenant communications, and site documentation remain accurate and up to date. • Assist with leasing efforts by responding to inquiries, scheduling tours, preparing application materials, and supporting the move-in and renewal process. • Maintain resident and tenant files within Yardi and related systems, including updates to lease data, notices, service requests, and reporting details. • Support rent collection, ledger review, and follow-up communication regarding balances, payment arrangements, and account questions. • Work with vendors, maintenance teams, and internal staff to track work orders, monitor service completion, and help resolve property issues in a timely manner. • Help monitor compliance requirements for HUD and affordable housing programs by organizing documentation and supporting file accuracy and audit readiness. • Prepare routine operational reports, occupancy updates, and administrative summaries for property management leadership. • Provide attentive customer service to residents, applicants, and business tenants while addressing concerns and escalating issues when needed.
2026-08-14T00:00:00Z

Admin Assistant/EA/HR Support

San Mateo, CA
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
Administrative Assistant/EA/HR Assistant Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.Responsibilities:• Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.• Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.• Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.• Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.• Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.• Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.• Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.• Handle confidential communications and sensitive information with sound judgment and close attention to detail.• Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.
2026-07-28T00:00:00Z