Add your latest resume to match with open positions.

4 results for Office Manager in Richmond, VA

Bookkeeper

Richmond, VA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support financial and administrative operations for a real estate development organization in Richmond, Virginia. This role blends day-to-day bookkeeping with office coordination, requiring strong accuracy, sound judgment, and the ability to manage recurring deadlines. The ideal candidate will be comfortable handling reconciliations, cash reporting, loan-related funding activity, and communication with internal stakeholders and external partners. Responsibilities: • Manage incoming mail by organizing, digitizing, and routing documents to the appropriate recipients. • Monitor workplace supply levels, coordinate replenishment needs, and support general office vendor oversight, including cleaning services. • Handle bank deposits, routine courier tasks, and other local errands while ensuring funds are placed in the correct accounts. • Prepare recurring construction loan funding requests, complete related transfer documentation, record activity, update schedules, and maintain supporting files. • Reconcile company credit card activity and confirm that individual cardholder balances align with monthly summary statements across related entities. • Produce weekly cash reporting by consolidating account balances, updating borrowing and interest information, and incorporating investment data provided by the accounting team. • Complete monthly reconciliations for bank and sweep accounts, maintain petty cash records, and assemble backup documentation for each transaction. • Support periodic financial and tax reporting by preparing partner reports, posting journal entries such as accrued interest and year-end adjustments, and organizing required filing records. • Generate requested financial reports from QuickBooks, assemble closing binders, and assist accountants, senior accounting staff, and leadership with special projects as needed.
2026-04-27T00:00:00Z

Finance Manager

Ruther Glen, VA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
We are looking for a Finance Manager to support the financial health and planning of a large-scale construction project in Ruther Glen, Virginia. This role partners closely with project leadership to guide budgeting, forecasting, procurement planning, and financial reporting across the full project lifecycle. The ideal candidate brings strong analytical judgment, a solid accounting foundation, and the ability to keep complex cost activity organized, accurate, and actionable. Responsibilities: • Partner with project leaders to develop reliable project budgets and labor forecasts for a long-term construction engagement. • Review indirect spending against budget on a regular basis, investigate cost variances, and drive corrective actions to improve financial performance. • Build and maintain detailed cash flow projections, updating assumptions each month to help keep the project in a positive cash position. • Prepare and submit monthly cost-plus billings for high-value project work with accuracy and timeliness. • Direct procurement planning after project award, incorporating purchasing schedules, compliance needs, and logistical considerations. • Track purchasing activity against the approved plan, evaluate deviations, and confirm that any adjustments are supported by sound business reasons. • Support the setup and ongoing maintenance of the project work breakdown structure to promote consistent cost tracking and accountability. • Assist the project team with monthly financial reporting by analyzing results, highlighting gains or losses, and obtaining explanations for significant variances. • Contribute financial insight during management reviews and help ensure project controls remain effective throughout the duration of the work.
2026-04-29T00:00:00Z

Receptionist

Richmond, VA
onsite
Temporary / Contract
13.4615 - 15.587 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a busy academic environment in Richmond, Virginia. This Contract position will serve as a key point of contact for students and faculty, helping visitors navigate questions, paperwork, and campus resources with efficiency and professionalism. The ideal candidate brings strong communication skills, excellent organization, and the ability to manage a fast-paced setting with a high volume of in-person and phone interactions. Responsibilities: • Welcome students, faculty, and visitors while providing courteous front-desk support throughout the day. • Direct student compliance-related inquiries to the appropriate academic staff based on the clinical course involved. • Prepare and organize clinical documentation packets during end-of-term periods to support departmental readiness. • Coordinate student pickup folders and ensure paperwork is assembled accurately when requested. • Assist faculty with administrative tasks such as copying, scanning, and handling routine document requests. • Respond to student and faculty questions, escalating or routing concerns to the correct advisor, instructor, or department. • Manage heavy student foot traffic and provide guidance on forms, copying, scanning, and other paperwork needs. • Support students with uniform-related questions and maintain testing materials, signage, and general office supplies by tracking inventory and replenishing items as needed.
2026-05-07T00:00:00Z

Receptionist

Richmond, VA
onsite
Temporary / Contract
18.5 - 18.5 USD / Hourly
We are looking for an experienced and service-focused team member to join our team as a receptionist/admin assistant supporting onsite workplace operations in Richmond, Virginia. In this role, you will serve as a key point of contact for employees, guests, and vendors while helping create an organized, welcoming, and secure front-of-house environment. This position is best suited for someone who enjoys face-to-face interaction, can manage multiple requests throughout the day, and remains adaptable across varying weekday shifts. Please note that you must be available for both Shift A: Mon-Fri 7:30am-4:30pm OR Shift B: Mon-Fri 9:00am-6:00pm Responsibilities:• Welcome employees, visitors, and vendors with a welcoming presence and provide clear guidance for lobby access, check-in procedures, and general site questions.• Manage visitor registration and badge-related support while maintaining accurate records and following established building access and security practices.• Perform routine walkthroughs of shared spaces to identify workplace issues, document observations, and report safety, maintenance, or service concerns as needed.• Create and track service requests, follow up on open items, and escalate unresolved facility or operational matters to the appropriate teams.• Assist with onsite meetings and small events by preparing rooms, coordinating catering logistics, and restoring spaces after use.• Provide basic assistance with conference room technology and escalate audio-visual or connectivity issues when advanced support is required.• Support workplace experience initiatives by offering site information, helping with tours, and responding promptly to guest and employee needs throughout the day.• Remain visible in high-traffic areas, monitor lobby activity, and respond calmly and appropriately during urgent situations or building-related incidents.
2026-05-07T00:00:00Z