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3 results for Administrative Assistant in Richmond, VA

Executive Assistant

Glen Allen, VA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Executive Assistant to provide proactive support to senior leaders within a not for profit organization. This long-term contract position is suited for a highly organized, detail-oriented individual who can coordinate executive activities, manage multiple priorities, and maintain exceptional quality in a fast-moving environment. The role will support leadership meetings, presentations, travel, financial administration, and special projects while handling sensitive information with sound judgment and discretion. Responsibilities:• Coordinate executive calendars, leadership meetings, and department events to ensure schedules, materials, and logistics are managed seamlessly.• Prepare, review, and refine board documents, presentations, and correspondence with a strong focus on accuracy, formatting, and clear communication.• Support multiple directors with travel planning, expense processing, and related administrative activities while keeping timelines and budgets on track.• Serve as a key point of contact for internal leaders, external partners, and stakeholders by responding to requests and facilitating clear communication.• Organize records, create documents, and use digital tools to improve workflow efficiency across administrative and operational tasks.• Conduct research, gather information, and provide administrative support for special initiatives and high-priority projects.• Coordinate with vendors and suppliers for meetings and events, including scheduling, logistics oversight, and on-site execution when needed.• Manage concurrent assignments independently, setting priorities effectively and identifying opportunities to improve processes and team operations.
2026-07-28T00:00:00Z

Legal Assistant

Richmond, VA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support appeals and administrative legal operations for a government organization in Richmond, Virginia. This contract position plays an important role in keeping case activity organized, accurate, and compliant with established legal and regulatory standards. The successful candidate will help manage appeal files from initial intake through final processing while providing dependable administrative support to attorneys, examiners, and related stakeholders. Responsibilities:• Review and refine decisions, orders, and related legal documents to improve accuracy, readability, consistency, and alignment with basic legal standards.• Verify essential case information such as party names, case captions, dates, and supporting documentation before materials are finalized.• Complete case processing activities within required timelines and ensure appeal matters move forward without unnecessary delay.• Record case outcomes with precision and prepare finalized orders, decisions, and supporting materials for distribution and mailing.• Examine appeal correspondence, earlier rulings, and case records to identify the correct statutory issues and applicable administrative code references.• Maintain organized case files by logging, filing, and tracking incoming and outgoing documents throughout the appeal lifecycle.• Coordinate the routing and assignment of appeal matters, assemble case materials, and support scheduling and communication related to hearings.• Assist with transcript preparation, circuit court appeal documentation, routine legal research requests, and quality control reviews as needed.• Perform high-volume transcription of administrative hearings with strong accuracy, speed, and close attention to detail.• Respond to routine inquiries, support records retention activities, and contribute to special projects and general administrative tasks for the appeals team.
2026-07-29T00:00:00Z

Accounting & HR Administrator

Glen Allen, VA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Accounting & HR Administrator to support both financial operations and employee administration for a growing organization in Virginia. This position blends day-to-day accounting work with human resources coordination, making it ideal for someone who is organized, analytical, and comfortable handling multiple priorities. The role is well suited for someone who is detail oriented and values accuracy, compliance, and strong internal support across both business functions. Responsibilities: • Oversee daily accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and processed on time. • Prepare customer invoices, follow up on outstanding payments, and reconcile account balances to maintain healthy cash flow. • Administer sales tax reporting and remittance activities in accordance with applicable state and local requirements. • Assist with payroll administration, including review support, reconciliation tasks, and related reporting. • Contribute to month-end close by posting journal entries, tracking accruals, and reconciling general ledger accounts. • Maintain organized financial records, expense documentation, and budget tracking materials to support accurate reporting. • Coordinate employee and contractor onboarding and offboarding, including required documentation and process completion. • Maintain personnel records, benefits information, policy documentation, and other HR files with a high level of confidentiality. • Support performance review activities, employee engagement efforts, and compliance with employment regulations and internal standards.
2026-07-10T00:00:00Z