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2 results for Front Desk Coordinator in Reno, NV

Administrative Assistant

Reno, NV
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support a Safety team during the implementation of a contractor management system upgrade. This temporary assignment will focus on assisting with vendor compliance documentation, maintaining accurate records, and coordinating communication with existing vendors and contractors. This role is ideal for someone with strong organizational and customer service skills who enjoys administrative work, follow-up communication, and ensuring information is accurate and complete. All outreach will be to existing vendors. Key Responsibilities<ul><li>Contact existing vendors and contractors to request and collect required safety and compliance documentation.</li><li>Review vendor records to identify missing documents, certifications, training records, or other compliance requirements.</li><li>Maintain accurate records and update vendor information within company databases.</li><li>Verify and update key contact information for vendor safety and compliance representatives.</li><li>Follow up with vendors to ensure timely submission of required documentation.</li><li>Track progress and maintain detailed notes regarding vendor compliance status.</li><li>Escalate non-responsive or outstanding compliance issues to the appropriate internal team members.</li><li>Support the Safety team with general administrative tasks related to the contractor management program</li></ul>
2026-08-14T17:38:41Z

Tax Administrative Assistant

Reno, NV
onsite
Permanent / Full Time
65000.00 - 95000.00 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting, direct hire placement of accounting and finance professionals, is recruiting to fill an Administrative role, supporting a sophisticated tax group in a family office. The person in this role should have tax support experience. Day to day the role includes assisting the Tax Team with servicing high-net worth clients including administration of compliance functions and tax compliance. KEY RESPONSIBILITIES: • Managing and maintaining the tax calendar for the tax team and assisting with workflow management • Processing tax returns, electronically filing returns, and tracking acceptance • Initiating all tax payments on behalf of our clients with various taxing jurisdictions and saving confirmation of payments • Updating bookkeeping for clients’ businesses including reviewing monthly bank statements and maintaining books • Preparing various information tax returns including Form 1099-MISC, Form 1099-NEC, and Form 1098 • Proactively communicating with other tax team members on status of assignments and assistance needed • Reviewing and organizing tax source documents for the preparation of individual, gift, fiduciary, corporation, and partnership tax returns • Assisting with the preparation of individual tax returns as required • Providing other support to the tax and accounting departments as needed TECHNICAL EXPERTISE: • Experience in public accounting preferred with exposure to individual tax returns. Similar experience in a major bank trust accounting environment with fiduciary and individual tax responsibility • Proficient with tax preparation software (CCH’s ProSystem fx preferred) and highly proficient in Excel • Bachelor’s degree in accounting or finance preferred but not required. • Accounting or similar paraprofessional experience preferred PERSONAL ATTRIBUTES: • Detail oriented and organized • Skilled at identifying opportunities and solutions for problems • Strong written and verbal communication skills • Strong sense of accountability and time management skills • Ability to work independently as well as in teams • Flexibility and willingness to perform work outside of your discipline as needed to meet client demands from a small family office • Ability to maintain strict client confidentiality and focused on providing superior client service. This is a great family office group with offices in South Reno. They offer a flexible work environment, where 37.5 hours per week is considered full time. They have phenomenal benefits, fantastic culture and a very tenured team reflective of what you would expect from a great company. Interested in learning more, please contact me!
2026-07-29T22:28:49Z