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10 results for Executive Assistant in Rancho Cordova, CA

Executive Assistant

Rancho Cordova, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires exceptional attention to detail, strong communication skills, and the ability to manage complex schedules and priorities in a fast-paced environment.Key Responsibilities<ul><li>Manage executive calendars, coordinate meetings, and prioritize scheduling needs</li><li>Prepare reports, presentations, and correspondence on behalf of leadership</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Coordinate travel arrangements, including itineraries and expense reporting</li><li>Support special projects, event planning, and administrative initiatives</li></ul>
2026-05-11T00:00:00Z

Executive Assistant

Folsom, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the Greater Sacramento area. This permanent opportunity is suited for a candidate with relevant experience who can manage shifting priorities, protect confidential information, and keep daily operations running smoothly with minimal direction. The ideal candidate brings strong judgment, exceptional organization, and a forward-thinking approach to improving workflows through technology and automation. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate complex calendars, meetings, and appointments for executive leadership, ensuring schedules are accurate, efficient, and aligned with business priorities.• Arrange business travel from start to finish, including itinerary planning, proactive flight oversight, and fast resolution of disruptions when plans change.• Draft, format, and revise correspondence, reports, presentations, and other business documents with a high standard of accuracy and care.• Maintain organized digital and physical records so important files, contracts, and reference materials are easy to access and properly managed.• Support executives with select administrative matters, tracking follow-up items and helping ensure important tasks are completed on time.• Prepare meeting materials, capture key discussion points, and distribute clear summaries and action items to relevant stakeholders.• Serve as a reliable point of coordination across internal teams and external contacts, communicating with sound judgment.• Identify repetitive administrative processes and apply automation or AI-based tools to improve efficiency, consistency, and overall executive support.• Anticipate operational needs before issues arise, resolve scheduling or logistical conflicts quickly, and help leadership stay focused on strategic priorities.
2026-05-04T00:00:00Z

Administrative Assistant

Roseville, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryThe Administrative Assistant provides day‑to‑day administrative support to ensure efficient office operations. This role supports leaders and team members by handling scheduling, communication, documentation, and general office tasks while maintaining a high level of organization and professionalism.Key Responsibilities<ul><li>Provide administrative support to managers and team members</li><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare, organize, and maintain documents, reports, and files</li><li>Assist with data entry and maintaining internal systems</li><li>Order office supplies and support general office operations</li><li>Coordinate travel arrangements and meeting materials as needed</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-04-28T00:00:00Z

Administrative Assistant

Sacramento, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Job SummaryWe are seeking a highly organized and proactive Office Administrator to join the team at a reputable firm in Sacramento. The ideal candidate will play a key role in ensuring the smooth day-to-day operation of our office and delivering exceptional support to staff and visitors in a professional, high-caliber environment.Key Responsibilities<ul><li>Staff the front desk, warmly and professionally greeting guests, and managing incoming mail and packages</li><li>Schedule and set up on-site meetings, including room arrangements and required equipment</li><li>Prepare meeting materials as needed</li><li>Order and maintain inventory of office snacks and supplies</li><li>Manage relationships with vendors to ensure timely deliveries</li><li>Coordinate with the IT department to resolve office-wide IT issues</li><li>Provide basic IT troubleshooting support to staff when necessary</li><li>Perform general administrative tasks, including filing, data entry, and document preparation</li><li>Support team members with various administrative needs as required</li><li>Contribute to a positive and collaborative team culture</li></ul>
2026-04-16T00:00:00Z

Office Assistant

Placerville, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
We are seeking a dependable Office Assistant for a temporary assignment. This role requires someone who can quickly integrate into the team and provide administrative support with minimal supervision.Key Responsibilities<ul><li>Handle incoming calls, emails, and front desk support as needed</li><li>Perform data entry, document preparation, and filing</li><li>Assist with scheduling and calendar coordination</li><li>Support office operations, including supply management</li><li>Help with general administrative tasks to support the team</li></ul>
2026-05-11T00:00:00Z

Legal Assistant

Rocklin, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We are seeking a detail-oriented and organized Legal Assistant to support attorneys and legal staff with administrative and clerical tasks. This role plays a key part in ensuring the efficient operation of a legal office by managing documents, coordinating schedules, and assisting with case preparation. Key Responsibilities:<ul><li>Provide administrative support to attorneys, including managing calendars, scheduling meetings, and coordinating court dates</li><li>Prepare, draft, and format legal documents, correspondence, and reports</li><li>File legal documents with courts (e-filing and manual filing) and maintain accurate case files</li><li>Conduct basic legal research and gather supporting documentation as needed</li><li>Communicate with clients, courts, and third parties professionally and confidentially</li><li>Track deadlines and ensure timely follow-up on case-related activities</li><li>Organize and maintain physical and electronic filing systems</li><li>Assist with billing, time entry, and expense tracking as needed</li></ul>
2026-05-13T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join our detail-oriented services team in Sacramento, California. This role supports a busy litigation practice and offers an excellent benefits package, including health coverage and a 401(K) profit-sharing plan. The position provides flexibility with a hybrid schedule following an initial in-office period. Responsibilities: • Manage and maintain attorney calendars, including tracking deadlines and coordinating schedules using a master calendar system. • Open and close client matters while creating and maintaining comprehensive client profiles. • Draft and format various legal documents, letters, and memoranda, ensuring accuracy and attention to detail. • Conduct e-filing of court documents, adhering to local, state, and federal court rules. • Prepare and organize discovery materials, motions, deposition notices, subpoenas, and trial binders. • Assist in the preparation of exhibits and trial or hearing documentation. • Support attorneys in managing cases from inception through trial, providing administrative and litigation assistance. • Generate expense reports and maintain accurate records for billing purposes.
2026-05-05T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent / Full Time
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-05-13T00:00:00Z

Legal Secretary

Sacramento, CA
onsite
Temporary to Hire
30 - 40 USD / Hourly
Job SummaryWe are seeking a detail-oriented and organized Legal Secretary to join our team. In this role, you will provide essential administrative and paralegal support to attorneys, contributing to seamless case management and exceptional client service. This position offers the opportunity to work in a collaborative environment where your contributions directly impact clients' lives. We welcome applications for both direct hire (full-time, permanent) and temp-to-hire arrangements, with potential for long-term placement based on performance and firm needs.Key Responsibilities<ul><li>Manage calendars, schedule appointments, and coordinate court appearances, depositions, and client meetings for multiple attorneys.</li><li>Prepare, file, and organize legal documents, including pleadings, motions, discovery requests, and settlement agreements related to personal injury claims.</li><li>Handle client communications via phone, email, and in-person interactions, providing updates on case progress and gathering initial intake information for accident or injury reports.</li><li>Conduct basic research on case details, such as medical records, accident reports, and insurance policies, to support trial preparation.</li><li>Maintain confidential client files, ensuring compliance with legal standards and firm protocols for sensitive personal injury documentation.</li><li>Assist with billing, expense tracking, and contingency fee calculations, while coordinating with medical providers and expert witnesses.</li><li>Perform general office duties, including data entry, transcription of attorney notes, and preparation of correspondence for negotiations or settlements.</li></ul>
2026-04-29T00:00:00Z

Legal Secretary

Roseville, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support daily legal and administrative operations in Roseville, California. This is a part-time, Long-term Contract opportunity for someone who can keep records organized, manage filing activities, and provide dependable office support in a legal environment. The ideal candidate is comfortable handling court-related documentation, maintaining schedules, and assisting with routine clerical tasks with accuracy and discretion. Responsibilities: • Maintain and organize legal documents, case files, and related records to ensure materials are easy to access and up to date. • Prepare, submit, and track electronic court filings while ensuring documents meet procedural requirements. • Manage calendars by coordinating deadlines, hearings, appointments, and other time-sensitive legal matters. • Provide administrative support such as drafting correspondence, processing documentation, and assisting with day-to-day office tasks. • Transcribe dictated notes and other recorded content into clear, accurate legal documents and communications. • Monitor file status and help keep record-keeping systems accurate, complete, and well maintained.
2026-04-22T00:00:00Z