30 Results for Administrative Coordinator Jobs in Pompano Beach, FL

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Sr. Administrative Assistant

North Miami Beach, FL
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
2026-11-06T22:08:44Z

Office Manager

North Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking an experienced and highly organized Office Manager to oversee daily office operations and provide administrative support to ensure the workplace runs efficiently. The ideal candidate is proactive, personable, and comfortable managing multiple responsibilities at once. This role will serve as a central point of contact for employees, vendors, visitors, and leadership while helping maintain an organized and professional office environment. Responsibilities<ul><li>Oversee daily office operations and ensure the workplace runs smoothly</li><li>Serve as the main point of contact for office-related needs</li><li>Manage office supplies, equipment, inventory, and vendor relationships</li><li>Coordinate maintenance, repairs, deliveries, and facility-related requests</li><li>Greet visitors and provide general front-office support when needed</li><li>Assist with scheduling meetings, conference rooms, and company events</li><li>Support leadership and employees with administrative needs</li><li>Prepare correspondence, reports, spreadsheets, and other documents</li><li>Assist with invoices, expense reports, purchase orders, and basic bookkeeping functions</li><li>Coordinate onboarding logistics for new employees, including workspace preparation and office access</li><li>Maintain office files, records, and internal documentation</li><li>Assist with HR and operational projects as needed</li><li>Help develop and maintain office procedures and administrative processes</li><li>Coordinate company meetings, lunches, events, and employee activities</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-10-23T22:13:45Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
Administrative AssistantPosition SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to ensuring the office runs efficiently.Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Prepare, edit, and format documents, presentations, and reports.</li><li>Maintain organized filing systems, both electronic and physical.</li><li>Coordinate travel arrangements, including flights, hotels, and itineraries.</li><li>Assist with meeting logistics, including agendas, materials, and meeting notes.</li><li>Process expense reports and support basic invoice and purchase order administration.</li><li>Serve as a point of contact for vendors, clients, and internal stakeholders.</li><li>Order and maintain office supplies and equipment.</li><li>Assist with special projects and other administrative tasks as assigned.</li></ul>
2026-10-20T12:38:43Z

Administrative Assistant

Miami Beach, FL
onsite
Temporary to Hire
- USD / Hourly
We are looking for an experienced Administrative Assistant to support daily office operations in Miami Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys creating order, managing front-desk communication, and keeping administrative tasks moving efficiently. The person in this role will serve as a key point of contact for visitors and callers while providing dependable clerical and data support across the office. Responsibilities: • Welcome visitors, handle front-desk activity, and create a detail-oriented first impression for the office. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Perform a variety of administrative tasks such as organizing files, preparing documents, and maintaining office records. • Enter, update, and verify information in internal systems with a strong focus on accuracy and timeliness. • Coordinate general office support activities to help ensure smooth day-to-day operations. • Assist with scheduling, correspondence, and routine clerical duties for team members and leadership as needed. • Maintain orderly administrative processes and help track important information, documents, and follow-up items.
2026-11-06T21:53:45Z

Bilingual Spanish Executive Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a highly organized and polished Bilingual Spanish Executive Assistant to provide high-level administrative support to senior leadership. This individual will serve as a key point of contact, manage complex schedules, coordinate meetings and travel, and help ensure day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment. Fluency in both English and Spanish is required, as this role will regularly communicate with internal and external contacts in both languages. Responsibilities<ul><li>Provide direct administrative support to executives and senior leadership</li><li>Manage complex calendars, meetings, appointments, and scheduling priorities</li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Handle incoming calls, emails, and requests with professionalism and discretion</li><li>Communicate with clients, vendors, employees, and business partners in both English and Spanish</li><li>Coordinate meetings, conference calls, and special events</li><li>Prepare meeting agendas, materials, and follow-up items</li><li>Track deadlines, action items, and important projects</li><li>Process expense reports, invoices, and other administrative documentation</li><li>Maintain confidential and sensitive information</li><li>Assist with special projects and additional administrative responsibilities as needed</li></ul>
2026-10-23T22:13:45Z

Operations Coordinator

Pompano Beach, FL
onsite
Temporary / Contract
23.75 - 25.00 USD / Hourly
We are looking for an Operations Coordinator to support daily accounting and administrative activities for a team in Pompano Beach, Florida. This Long-term Contract position is ideal for someone who is organized, dependable, and confident managing routine tasks with minimal supervision after onboarding. The person in this role will help keep financial records current, maintain operational spreadsheets, and serve as a key point of contact for coordination needs across the business. Responsibilities: • Record receipts, bills, and other financial documents accurately in company systems • Support accounts payable and accounts receivable activities by processing invoices and maintaining payment records • Enter payroll-related details for leadership review and final approval • Maintain project tracking information in Excel and keep operational data up to date • Coordinate schedules for larger deliveries and help align logistics support when special equipment or handling is required • Act as an internal contact for permit coordination questions and provide administrative support after training • Use platforms such as Xero, Buildertrend, and Gusto to complete daily operational and accounting tasks • Manage assigned work independently and prioritize responsibilities effectively after initial training
2026-11-04T17:23:46Z

Receptionist

Miami, FL
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for a dependable Receptionist / Administrative Assistant to support front desk operations and general administrative needs within the office. This contract position will serve as the first point of contact for visitors, callers, and employees while also assisting with day-to-day office coordination. The ideal candidate is professional, organized, proactive, and comfortable balancing front desk responsibilities with administrative support. Responsibilities:<ul><li>Greet visitors, manage office entry, and ensure guests are directed appropriately in a professional and welcoming manner.</li><li>Answer incoming calls through a multi-line phone system, take accurate messages, and route inquiries to the appropriate team members.</li><li>Provide general administrative support, including data entry, filing, email correspondence, document preparation, and scheduling.</li><li>Assist with calendar management and coordination of appointments and meetings.</li><li>Maintain organized physical and digital files and ensure records are accurate and easy to access.</li><li>Monitor office and kitchen supplies and assist with restocking as needed.</li><li>Help keep shared office spaces neat, organized, and presentation-ready.</li><li>Support employees and management with general office needs and special projects.</li><li>Assist with additional clerical and administrative tasks as needed to help keep daily operations running smoothly.</li></ul>
2026-11-06T21:43:42Z

Fiscal Assistant

Downtown Miami, FL
onsite
Temporary to Hire
- USD / Hourly
Entry-Level Office Clerk / Accounts Payable Assistant Location: Downtown Miami, FL Industry: Legal Job Description A law office in Downtown Miami is seeking an entry-level Office Clerk to assist with daily administrative tasks and basic accounts payable functions. This is a great opportunity for someone looking to gain experience in a detail oriented legal office environment. The ideal candidate is organized, dependable, detail-oriented, and comfortable handling multiple tasks. Strong computer skills and a willingness to learn are essential. Responsibilities: Provide general administrative and clerical support to the office. Assist with accounts payable, including invoice entry, processing payments, and maintaining accurate records. Review invoices and supporting documentation for accuracy. Assist with expense tracking and basic account reconciliations. Maintain and organize files, documents, and records. Enter data into spreadsheets and accounting systems. Assist with scanning, copying, filing, and other office duties.
2026-10-27T20:14:06Z

Commercial Property Manager

Miami, FL
onsite
Permanent / Full Time
85000.00 - 95000.00 USD / Yearly
We are seeking an experienced Commercial Property Manager responsible for overseeing daily property operations, tenant relations, and building maintenance. The ideal candidate will have hands-on experience managing NNN (Triple Net) leases, work orders, preventative maintenance programs, vendor relationships, and construction/capital improvement projects. Must demonstrate a strong track record of maintaining high occupancy rates, maximizing tenant retention, securing lease renewals, and ensuring overall property performance. Experience with Yardi property management software is highly preferred. Bilingual English/Spanish candidates are a plus. Strong organizational, communication, financial, and problem-solving skills are essential. INTERESTED AND experience in CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-11-04T21:33:58Z

Bilingual Spanish Office Manager

North Miami, FL
onsite
Temporary / Contract
27.00 - 27.00 USD / Hourly
We are seeking a highly organized and collaborative Office Administrator / Executive Assistant to support a busy office environment and provide direct assistance to approximately 5 executives. This role will serve as the main point of contact within the office and play a key part in ensuring smooth day-to-day operations for a 40-person office. Key Responsibilities<ul><li>Manage travel arrangements, calendars/agendas, and expense reporting for executives</li><li>Serve as the primary internal contact for office-related needs</li><li>Oversee office management duties, including maintaining an organized, professional office environment</li><li>Communicate and coordinate with external vendors</li><li>Provide administrative support in a fast-paced, executive-facing environment</li></ul>
2026-10-23T20:33:45Z

Front Desk Coordinator

Miami Beach, FL
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front office operations for a contract position based in Miami Beach, Florida. This individual will serve as the first point of contact for visitors and callers, creating a welcoming and organized experience while keeping communication and reception activities organized. The ideal candidate brings strong customer service skills, confidence handling a busy phone environment, and the ability to manage multiple front desk priorities with accuracy and consistency. Responsibilities: • Welcome guests, clients, and staff at the front desk and provide courteous assistance in person. • Manage incoming calls through a multi-line phone system, directing inquiries promptly to the appropriate contacts. • Coordinate front office activities to maintain an orderly, efficient, and well-organized reception area. • Provide concierge-style support by answering general questions and helping visitors navigate onsite services or destinations. • Receive, screen, and relay inbound phone messages with attention to urgency and accuracy. • Support day-to-day administrative tasks related to front desk coverage, scheduling, and office communication. • Maintain a positive first impression by addressing visitor needs quickly and courteously. • Assist with updates to front desk procedures or related operational processes when needed.
2026-11-06T21:53:45Z

Executive Operations Assistant/Admin

Davie, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment. Responsibilities:• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.
2026-10-19T21:43:41Z

Executive Assistant

Fort Lauderdale, FL
remote
Temporary / Contract
33.25 - 38.50 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support the CEO. This contract position requires a detail-oriented candidate with relevant experience who can manage complex scheduling needs, coordinate travel logistics, and help keep executive priorities organized and moving forward. The ideal candidate is detail-oriented, responsive, and comfortable supporting leadership across the East Coast time zone, with occasional travel as needed. Responsibilities:• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.• Arrange domestic and, when needed, business travel by securing flights, lodging, ground transportation, and related itineraries.• Coordinate executive meetings by organizing logistics, confirming attendance, and helping maintain well-structured agendas.• Prepare and distribute travel plans, meeting details, and scheduling updates so leaders have accurate information at all times.• Serve as a central point of administrative coordination, keeping priorities organized and supporting day-to-day executive operations.• Monitor shifting schedules and adjust plans quickly to accommodate changing business needs and time-sensitive requests.• Support leadership across East Coast working hours and provide dependable assistance with occasional travel-related needs.• Maintain discretion while handling sensitive scheduling, communication, and administrative matters.
2026-11-03T00:43:42Z

Clinic Manager

Davie, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an experienced Clinic Manager to lead daily operations and support a high-performing patient care environment. This role is responsible for keeping front-office functions organized, improving clinic efficiency, and ensuring patients receive a smooth and attentive experience from check-in through follow-up. The ideal candidate brings strong leadership skills, operational insight, and a solid background in healthcare administration within a clinical setting. Responsibilities: • Direct daily clinic operations across scheduling, patient flow, office readiness, and administrative coordination to maintain an efficient and welcoming environment. • Lead, coach, and support front-desk and administrative team members while setting clear expectations and reinforcing accountability for performance. • Oversee key healthcare administrative functions, including insurance verification, authorizations, collections, patient records, and compliance with office procedures. • Monitor operational performance indicators such as appointment utilization, cancellation patterns, patient satisfaction, retention, and staff productivity, then implement improvements based on results. • Strengthen patient retention efforts by supporting referral development, community engagement, reputation management, and local outreach initiatives. • Step in to assist with reception and front-desk coverage when staffing needs arise or workflow demands additional support. • Develop and refine standard operating procedures to improve consistency, service quality, and overall clinic efficiency. • Participate in hiring, onboarding, and training activities to build a capable and well-prepared administrative team. • Coordinate office supply management and support administrative processes that contribute to smooth day-to-day clinic operations, including accounts payable tasks as needed.
2026-10-29T13:43:45Z

Property Management Assistant – Commercial Real Estate

Miami, FL
onsite
Temporary to Hire
- USD / Hourly
Job DescriptionA commercial property management company in Brickell is seeking a detail-oriented and organized Property Management Assistant to support daily property operations. The ideal candidate will have excellent communication skills, strong computer skills, and a stable work history. Experience in commercial property management or real estate is preferred.Responsibilities<ul><li>Provide administrative support to the property management team.</li><li>Communicate with tenants, vendors, contractors, and property owners.</li><li>Respond to tenant inquiries and assist with service requests.</li><li>Coordinate maintenance requests and follow up with vendors.</li><li>Maintain property files, contracts, leases, and other documentation.</li><li>Assist with lease administration, renewals, and tenant records.</li><li>Track vendor invoices and assist with administrative expense processing.</li><li>Prepare reports, spreadsheets, and correspondence.</li><li>Schedule meetings, inspections, and maintenance appointments.</li><li>Assist with daily office operations and special projects as needed.</li></ul>
2026-10-27T20:24:09Z

Sales Assistant

North Miami, FL
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a polished and customer-focused Sales Assistant to support a luxury showroom in North Miami, Florida. This long-term contract-to-hire position is ideal for someone who enjoys working in a high-end client environment and can assist with sales support, order coordination, customer communication, and showroom operations. The person in this role will work closely with the sales team and clients to help ensure orders, follow-ups, and day-to-day showroom needs are handled smoothly and professionally.Schedule: Candidates must be available to work on Saturdays as part of their regular schedule. Responsibilities:<ul><li>Support the sales team with customer inquiries, order updates, and follow-up.</li><li>Assist clients in the showroom and provide a polished, professional customer experience.</li><li>Enter and maintain accurate customer and order information in company systems.</li><li>Track orders, shipments, deliveries, and backorders.</li><li>Communicate with customers regarding order status, delivery timelines, and general questions.</li><li>Assist with billing, invoices, and order documentation.</li><li>Coordinate with internal teams and vendors to help ensure orders are processed accurately and on time.</li><li>Help maintain an organized and presentation-ready showroom environment.</li><li>Assist with scheduling, follow-ups, and general administrative support for the sales team.</li><li>Support additional showroom and sales-related needs as they arise.</li></ul>
2026-11-06T22:08:44Z

Project Assistant

North Miami, FL
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to support the lighting department of a North Miami showroom that works closely with interior designers, contractors, and construction clients. This long-term contract position is ideal for someone who is organized, comfortable managing multiple projects at once, and able to help coordinate both the administrative and logistical sides of client projects. The person in this role will work closely with clients, manufacturers, contractors, and internal teams to help keep lighting projects moving from initial planning through ordering, delivery, and completion. Responsibilities:<ul><li>Support lighting projects for interior designers, contractors, and construction clients from initial order through final delivery.</li><li>Serve as a point of contact for clients and help maintain strong communication throughout the project.</li><li>Review electrical and lighting plans to identify fixture quantities and assist with project takeoffs.</li><li>Prepare lighting submittal packages for contractor and client review and approval.</li><li>Review approved submittals to confirm products and specifications match project requirements.</li><li>Enter purchase orders and project-related orders accurately and in a timely manner.</li><li>Track open orders, backorders, manufacturer updates, and expected delivery dates.</li><li>Communicate regularly with manufacturers, manufacturer representatives, contractors, and clients regarding order status and project updates.</li><li>Coordinate shipping, deliveries, and jobsite logistics to help ensure materials arrive according to project timelines.</li><li>Maintain organized project files, approvals, specifications, order information, and supporting documentation.</li><li>Assist with resolving order issues, product changes, delays, and other project-related concerns.</li><li>Support project managers and the lighting team with administrative follow-up, client communication, and day-to-day project coordination.</li></ul>
2026-11-06T21:58:43Z

Accounts Payable Clerk

Miami, FL
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
This role will assist by coordinating travel arrangements and processing travel-related invoices and reimbursements. This hands-on position arranges air, ground transportation, hotel accommodations, and other travel needs for employees and witnesses at all organizational levels. Key Responsibilities<ul><li>Coordinate transportation, lodging, meals, and other travel arrangements for staff and witnesses.</li><li>Review, audit, and process travel advances and reimbursement requests.</li><li>Audit and process witness meal affidavits and invoices for airfare, car rentals, hotels, and other travel-related expenses.</li><li>Reconcile travel and financial reports to ensure accuracy.</li><li>Provide backup support to other travel coordinators as needed.</li><li>Perform additional fiscal and administrative duties as assigned</li></ul>
2026-10-27T20:28:51Z

Senior Property Manager

Miami, FL
onsite
Permanent / Full Time
120000.00 - 130000.00 USD / Yearly
We are working with a real estate asset management firm that is searching for a Senior Property Manager to lead offices and retail portfolio of investors with properties located in FL and other states in the East Coast. The role is onsite in their Brickell office, with about 10% travel. This role will manage properties end to end, including operations, financials, and investor reporting. You will also coach a junior team, such as assistant property managers, recently promoted property managers. You will also act as the main point of contact with investors.This role is ideal with someone who is hands-on and comfortable getting into the details.
2026-11-04T16:43:46Z

Manager of Benefits

Miami, FL
onsite
Permanent / Full Time
110000.00 - 140000.00 USD / Yearly
We are looking for a relationship-driven fundraising leader to expand philanthropic support for a mission-based organization in Miami, Florida. This position focuses on building meaningful donor connections, securing annual and major gifts, and advancing revenue growth across individual, corporate, and foundation giving. The role works closely with executive leadership and requires a strong presence in the community, excellent communication skills, and the ability to manage a strategic portfolio of prospects and donors. Responsibilities:• Build and manage a portfolio of donors and prospects, using in-person meetings and strategic outreach to strengthen engagement and inspire long-term giving.• Lead fundraising efforts designed to increase annual contributions, major gifts, and broader philanthropic investment in support of organizational programs.• Create and execute integrated development initiatives that may include donor campaigns, grant submissions, corporate outreach, and community-based fundraising activities.• Partner with executive leadership on high-priority cultivation and solicitation opportunities, including selected donor visits and targeted relationship-building efforts.• Prepare persuasive proposals, stewardship materials, and donor communications that clearly convey impact and encourage continued support.• Maintain accurate donor records, track fundraising activity, and use development systems such as Raiser’s Edge to support reporting and portfolio management.• Develop and sustain productive relationships with community leaders, foundation representatives, corporate giving contacts, and external partners.• Coordinate multiple development activities simultaneously while monitoring timelines, priorities, and revenue goals in a deadline-driven environment. THIS IS AN ONSITE ROLE IN THE DOWNTOWN/BRICKELL AREA FOR A NON-PROFIT ENTITY. INTERESTED AND QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIW FURNISS 786-897-7903
2026-10-21T14:43:45Z

Office Manager - Part Time

Fort Lauderdale, FL
onsite
Permanent / Full Time
26000.00 - 29120.00 USD / Yearly
We are looking for a part-time Office Manager to support daily operations and help create an organized, welcoming workplace in Fort Lauderdale, FL. This role is ideal for someone who enjoys balancing administrative coordination, office logistics, and employee support while keeping priorities on track. The successful candidate will bring strong attention to detail, sound judgment, and a proactive approach to maintaining an efficient office environment. This role is part-time, 20 hours per week onsite Monday - Thursday. $25-$29/hr. Responsibilities:• Monitor workplace inventory levels, purchase needed materials, and ensure essential office and kitchen supplies remain available.• Organize internal gatherings such as team lunches, meetings, employee activities, and other in-office events to support engagement and smooth coordination.• Process incoming and outgoing correspondence, oversee package and shipment handling, and arrange orders for business cards and related office materials.• Maintain shared spaces by supporting kitchen orderliness, general tidiness, and the overall appearance of the office.• Provide day-to-day administrative assistance through calendar coordination, meeting scheduling, travel planning, and accurate recordkeeping.• Support conference and event preparation by arranging logistics, coordinating travel details, and preparing printed, assembled, and shipped materials as needed.• Manage relationships with external service providers by tracking schedules, maintaining vendor information, and following up on contract or renewal timelines.• Assist with planning volunteer initiatives and company-supported community events, helping ensure details are organized and communicated effectively.
2026-10-20T21:14:05Z

Office Manager/Legal Administrator

South Miami, FL
onsite
Temporary to Hire
23.75 - 25.00 USD / Hourly
We are looking for an organized and detail-focused Office Manager/Legal Administrator to support the daily operations of a small law firm in South Miami, Florida. This contract-to-permanent position is ideal for someone who combines administrative leadership with hands-on legal office experience and can keep workflows running smoothly in a fast-paced environment. The person in this role will oversee core office functions, coordinate billing and filing activities, and help maintain an efficient, well-organized setting for attorneys and staff. Responsibilities: • Direct daily administrative activities for a small legal office, ensuring operations remain efficient and well coordinated. • Manage firm billing processes, including invoice preparation, monthly billing support, and timely processing of office expenses. • Oversee legal file organization and maintain accurate records across physical and electronic document systems. • Prepare and submit court-related documents through e-filing platforms while tracking deadlines and filing status. • Coordinate calendars, schedule meetings, and arrange office services to support attorneys and internal staff. • Monitor inventory levels and handle purchasing of office supplies to keep the workplace fully stocked and functional. • Support staff oversight by helping organize assignments, maintain office procedures, and promote smooth day-to-day collaboration. • Serve as a central point of contact for phone coverage and general office communications, responding courteously to routine inquiries.
2026-10-30T20:13:45Z

IT Manager/Director

Fort Lauderdale, FL
onsite
Permanent / Full Time
125000.00 - 150000.00 USD / Yearly
We are looking for an experienced IT Manager/Director to serve as the central point of coordination between business teams, external technology providers, and key stakeholders in Fort Lauderdale, Florida. This role is focused on aligning business system needs with vendor-delivered services, guiding technology initiatives, and ensuring support processes run smoothly across the organization. The ideal candidate brings strong leadership in business systems, vendor oversight, and project execution, along with practical knowledge of Microsoft 365, Azure, Entra ID, Power Platform, and Microsoft Fabric. Responsibilities: • Act as the main contact for business users, third-party vendors, and technology partners to align priorities, resolve issues, and maintain effective communication. • Coordinate support operations by managing service requests, access needs, escalations, and follow-through with outsourced IT providers. • Oversee delivery of technology-related projects, ensuring timelines, business expectations, and vendor responsibilities remain on track. • Translate operational and business needs into clearly defined system requirements and work with partners to implement appropriate solutions. • Monitor vendor performance, service quality, and issue resolution to support reliable day-to-day technology operations. • Facilitate administration and governance activities related to Microsoft 365, Azure, Entra ID, Power Platform, and Microsoft Fabric in partnership with technical teams. • Support system updates and business-driven technology changes by coordinating stakeholders, approvals, and implementation activities. • Help ensure control, access, and security considerations are addressed during project planning and service coordination. • Maintain visibility into business system performance, recurring support trends, and opportunities for process improvement.
2026-10-21T12:53:47Z

Compensation Manager

Lake Worth Beach, FL
onsite
Temporary / Contract
57.00 - 66.00 USD / Hourly
We are looking for a Compensation Manager to join a Long-term Contract opportunity based in Lake Worth Beach, Florida. This role will lead compensation programs that support fair, competitive, and compliant pay practices across the organization. The ideal candidate brings strong analytical judgment, deep experience with compensation operations, and the ability to partner effectively with People, Finance, and business leaders on pay decisions and workforce planning. Responsibilities: • Evaluate internal role data and external market information to establish competitive pay positioning and update salary ranges on a regular annual cycle. • Oversee key compensation programs, including merit reviews, incentive planning, and bonus administration, ensuring smooth execution from planning through completion. • Manage compensation-related configuration and maintenance within HR systems, including pay structures, job records, and cycle setup activities. • Provide guidance on compensation recommendations for hiring, internal movement, promotions, and special pay adjustments. • Monitor compensation practices for alignment with applicable pay transparency, reporting, and regulatory requirements, and support related documentation and compliance efforts. • Maintain a consistent job framework by managing job families, levels, and titles across the organization. • Conduct recurring audits of employee pay and job information to identify discrepancies, resolve issues, and improve data accuracy. • Partner with HR, Payroll, Finance, and department leaders to support compensation budgeting, reporting, system testing, and process enhancements. • Develop manager-facing resources and training materials that strengthen understanding of compensation philosophy, pay conversations, and common compensation practices. • Produce standard and ad hoc reporting on headcount, compa-ratios, range penetration, and compensation spending while sharing market insights and recommendations.
2026-11-04T20:43:45Z

Compensation Analyst

Palm Beach Gardens, FL
remote
Temporary / Contract
40.00 - 45.00 USD / Hourly
We are looking for an experienced HR Program Manager - ADV to support a machinery manufacturing organization in Palm Beach Gardens, Florida. This Long-term Contract position will lead and coordinate key human resources programs across areas such as compensation, benefits, employee relations, recruitment, and special initiatives while serving as a trusted partner to business leadership. The ideal candidate brings strong analytical ability, advanced Excel and reporting skills, and a solid background in HR administration, payroll-related processes, and cross-functional collaboration. Responsibilities: • Lead the planning, execution, and ongoing administration of human resources programs across compensation, benefits, employee relations, recruiting, labor relations, and other strategic initiatives. • Act as a primary connection point between HR teams and operational leadership to align programs with business needs and ensure clear communication. • Analyze workforce, compensation, and benefits data to identify trends, prepare reports, and support informed decision-making for managers and executives. • Build and maintain spreadsheets, datasets, and reporting tools using Microsoft Excel and HR systems such as Workday to improve visibility and accuracy. • Support compensation administration by reviewing salary structures, validating market data, and helping maintain equitable and competitive pay practices. • Coordinate hiring-related activities and partner with stakeholders to improve process efficiency, documentation, and program consistency. • Assist with employee and labor relations matters by gathering information, organizing documentation, and helping ensure appropriate follow-through. • Partner with finance and other internal teams to reconcile data, support audits, and maintain reliable records for HR and payroll programs. • Contribute to the design and refinement of HR processes, including documentation, validation planning, and implementation support for program updates or system-related changes.
2026-10-18T09:53:42Z

30 results for Administrative Coordinator in Pompano Beach, FL