4 Results for Administrative Assistant Jobs in Phoenix, AZ

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Sr. Executive Assistant

Phoenix, AZ
onsite
Temporary to Hire
38 - 47 USD / Hourly
We are looking for an experienced Sr. Executive Assistant to support senior leadership in Phoenix, Arizona within a chemicals manufacturing environment. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-moving setting, exercises sound judgment, and can manage competing priorities with confidence and discretion. The role serves as a key partner to executives by improving coordination, protecting leadership time, and driving efficient execution across administrative, operational, and governance activities. Responsibilities: • Partner closely with senior leaders to coordinate priorities, anticipate needs, and keep daily operations moving smoothly. • Oversee complex calendars, meeting schedules, and travel plans while adjusting quickly to changing business demands. • Prepare executives for meetings and decisions by gathering information, organizing materials, and summarizing critical details. • Process expense reports and support tracking for capital requests and related reporting across managed entities. • Facilitate clear communication among leadership and cross-functional teams to ensure timely follow-through on important initiatives. • Maintain confidentiality while handling sensitive matters, conducting research, and drafting summaries or correspondence as needed. • Administer company-wide programs such as ticket allocations, special gifting activities, corporate vehicle records, and rental car coordination. • Support fleet incident documentation and repair coordination, including claim follow-up and preparation of materials for legal review. • Maintain corporate records, board documentation, and contract management files while coordinating with internal and external legal partners on contracts and intellectual property matters. • Identify opportunities to streamline administrative and operational processes, while supporting special projects, notary responsibilities, insurance coordination, and other high-priority business needs.
2026-10-08T00:00:00Z

Paralegal

Scottsdale, AZ
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced Paralegal to support estate planning and probate matters in Scottsdale, Arizona. This role focuses on preparing and managing legal documents related to trusts, wills, and estate administration while helping attorneys maintain organized, efficient case progress. The ideal candidate brings strong attention to detail, sound judgment, and hands-on experience with legal case management technology in a client-focused environment. Responsibilities: • Prepare, review, and organize legal documents for estate planning and probate matters, including trusts, wills, and related filings. • Support attorneys with probate case progression by tracking deadlines, maintaining files, and coordinating required documentation. • Manage case information in legal software platforms and keep records accurate, current, and accessible. • Assist with litigation-related tasks when needed, including discovery support, document organization, and trial preparation activities. • Communicate with clients, courts, and other parties in a clear and attentive manner to obtain information and facilitate next steps. • Conduct legal and factual research to support matter development and help attorneys respond effectively to case needs. • Monitor calendars, court dates, and filing timelines to help ensure matters move forward without delays. • Contribute to an efficient legal support function while maintaining high standards of confidentiality and accuracy.
2026-09-28T00:00:00Z

Paralegal

Tempe, AZ
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
We are looking for a Paralegal to support legal matters in Tempe, Arizona. This position focuses on bankruptcy and litigation work, with an emphasis on preparing filings, organizing case materials, and assisting attorneys throughout the legal process. The ideal candidate brings solid experience with Chapter 7 matters and can contribute confidently in a fast-paced legal environment. This opportunity offers a regular Monday through Friday schedule and employee benefits. Responsibilities: • Prepare, review, and submit legal documents for bankruptcy and litigation matters with a high level of accuracy. • Support attorneys handling Chapter 7 cases and provide additional assistance on Chapter 11 and Chapter 13 matters when needed. • Coordinate court filings and maintain organized records to ensure deadlines and procedural requirements are met. • Draft clear correspondence, including client and court-related letters, based on case needs and attorney direction. • Assist with discovery activities by collecting, organizing, and tracking case information and supporting documents. • Help manage litigation files from intake through resolution, ensuring materials are current and accessible. • Contribute to trial preparation by assembling exhibits, organizing evidence, and preparing case documentation. • Use case management software to monitor progress, update matter details, and support efficient file administration.
2026-10-06T00:00:00Z

Paralegal

Phoenix, AZ
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for a detail-oriented Business Immigration Paralegal to support a notable immigration firm based in Phoenix, Arizona. This is a contract-to-hire opportunity. Responsibilities:<ul><li>Perform more substantive and client facing work than is typical for a Paralegal in a law firm setting including varied case related duties requiring specialized knowledge and skills in employment-based immigration matters </li><li>Be fluent with case management and other reporting tools and technologies used to manage data and information </li><li>Recommend solutions and process improvement to clients </li><li>Works with moderate supervision and guidance and be accountable for your individual results and their impact on your team </li><li>Work with clients to perform intake of cases, troubleshooting issues and establishing case strategy </li><li>Analyze case documents and prepare immigration applications for filing with the appropriate government agency </li><li>Draft petitions, applications and specialized support letters detailing eligibility for visa classification and other immigration benefits. </li><li>Communicate regularly with clients and foreign nationals regarding procedural and case processing issues </li><li>Assist with the review of cases </li><li>Review and approve client billing under supervision of partner or attorney </li><li>Prioritize and assign cases, monitor workload and production. </li><li>Oversee status of cases through utilization of case management and billing systems </li><li>Run reports as needed </li><li>Work closely in team environment and provide updates while building knowledge of firm and client processes. </li><li>Receive continuous training and development on requirements for various types of non-immigrant and immigrant visa petitions and applications. </li><li>Assist in the hiring and training of new team members and identify ways to improve team productivity and office-wide projects </li></ul> Details:<ul><li>5 days on site</li><li>Full time </li><li>Contract-to-hire</li><li>Starts immediately</li></ul>For immediate consideration, please email resumes to Steve.Moss@RobertHalf[dotcom] with the subject line "Business Immigration Paralegal"
2026-10-07T00:00:00Z

4 results for Administrative Assistant in Phoenix, AZ