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5 results for Office Assistant in Palm Beach, FL

Office Assistant

West Palm Beach, FL
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an experienced and dependable Office Assistant to support daily front office operations in West Palm Beach, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating an organized, detail-oriented environment while providing strong administrative and receptionist support. The role is fully on-site and suited for a candidate who is comfortable working in a business setting. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, maintaining a courteous presence at all times. • Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately. • Perform a range of administrative support tasks to help keep office operations efficient and well organized. • Scan, file, and maintain documents so records are accessible, accurate, and up to date. • Assist with general clerical work such as data entry, document preparation, and routine office coordination. • Support day-to-day reception coverage while ensuring shared office spaces remain orderly and presentable.
2026-08-12T00:00:00Z

Administrative Assistant

Pompano Beach, FL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Florida. This is a position for someone who enjoys balancing front-desk interaction, phone support, and accurate administrative coordination in a fast-paced setting. The ideal candidate brings strong communication skills, a strong customer service approach, and the ability to manage multiple priorities with care and accuracy. Responsibilities:• Manage incoming calls and greet visitors courteously, providing helpful assistance and directing inquiries to the appropriate contacts.• Perform a range of office support tasks, including document preparation, record maintenance, and general administrative coordination.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Support daily reception activities by maintaining an organized front office environment and ensuring smooth communication flow.• Use Microsoft Office applications to create correspondence, update spreadsheets, and maintain routine reports.• Assist with order, customer, or operational data management through platforms such as DockMaster and Shopify when needed.• Coordinate multiple assignments at once while meeting deadlines and maintaining service quality.• Provide clear written and verbal communication with customers, coworkers, and other stakeholders in a thorough and attentive manner.
2026-08-14T00:00:00Z

Legal Assistant

Stuart, FL
onsite
Temporary to Hire
17.4135 - 21 USD / Hourly
We are looking for a detail-oriented Legal Assistant to join a legal team in Stuart, Florida within a medical malpractice and nursing home negligence practice. This contract position offers the opportunity to support case activity from file maintenance through closing while assisting a fast-paced office with critical administrative and legal support. The ideal candidate brings prior experience in a legal environment, strong organizational skills, and the ability to manage deadlines with accuracy and professionalism. Responsibilities: • Support two paralegals with daily case coordination, document handling, and administrative legal tasks. • Prepare and submit court filings through electronic filing systems while ensuring compliance with procedural requirements. • Maintain attorney and case calendars by tracking deadlines, hearings, and other important dates. • Organize, update, and manage legal files to keep case materials accurate, complete, and easy to access. • Assist with closing case files, including compiling final documentation and confirming all required materials are complete. • Help coordinate and process lien-related documentation and follow-up activities as part of case resolution. • Review records and correspondence for completeness and route information to the appropriate team members in a timely manner. • Provide general office and case support for matters involving medical malpractice and negligence claims.
2026-08-14T00:00:00Z

Accounting Assistant

Lake Park, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half Finance & Accounting is looking for an Accounting Assistant to support daily financial operations for a well established construction industry client in the West Palm Beach area. This role is ideal for someone who is comfortable handling both payables and receivables while keeping records accurate and up to date. The position requires strong attention to detail, sound organizational skills, and the ability to assist with routine accounting activities that contribute to timely project accounting & month-end reports. Responsibilities:• Manage invoice entry and help coordinate outgoing payments to vendors with accuracy and timeliness.• Support project billing activities, record incoming payments, and follow up on outstanding balances as needed.• Handle daily deposit processing and maintain complete, accurate documentation of cash receipts.• Keep vendor and project account records current, organized, and easy to retrieve.• Assist with reconciling bank accounts and credit card statements on a regular basis.• Compile, organize, and prepare contract documents, change orders and other compliance certificates.• Contribute to month-end and year-end close tasks by ensuring financial information is complete and properly recorded.• Assist with weekly payroll processing, maintain accurate records & update sensitive information.
2026-07-28T00:00:00Z

Accounting Clerk

Riviera Beach, FL
onsite
Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an Accounting Clerk to join our team in Riviera Beach, Florida in a Contract to permanent position. This opportunity is ideal for someone who enjoys balancing front-office support with day-to-day accounting tasks and is ready to grow into broader bookkeeping responsibilities. The role will work closely with office leadership to help maintain accurate financial records, process transactions efficiently, and support smooth administrative operations. Responsibilities: • Welcome visitors at the front desk and provide administrative support for daily office activity. • Process vendor invoices, verify payment details, and assist with timely accounts payable completion. • Support accounts receivable tasks by recording incoming payments and maintaining accurate customer account information. • Enter financial and operational data into company systems with a high level of accuracy and consistency. • Partner with the office manager and finance support staff to keep bookkeeping records current and organized. • Assist with invoice tracking, document filing, and reconciliation-related tasks to strengthen record accuracy. • Use QuickBooks Online and BuildOps to update transactions, manage accounting entries, and support reporting needs. • Learn key bookkeeping functions over time in preparation for taking on expanded responsibilities as business needs evolve.
2026-08-10T00:00:00Z