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3 results for Executive Assistant in Orlando, FL

Administrative Assistant

Maitland, FL
onsite
Contract / Temporary to Hire
18 - 21 USD / Hourly
We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization. Responsibilities:• Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.• Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.• Organize and oversee project site and office events to ensure seamless execution.• Manage incoming and outgoing mail distribution and maintain office supply inventory.• Maintain both physical and digital records in compliance with established retention guidelines.• Provide reception coverage and prepare data in various formats as needed.• Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.• Ensure audit compliance by maintaining accurate and up-to-date records.• Perform additional administrative duties as assigned to support team operations.
2026-04-14T00:00:00Z

Accounting Assistant

Winter Park, FL
onsite
Temporary
23 - 26 USD / Hourly
We are looking for a dedicated Accounting Assistant to join our team in Winter Park, Florida. This long-term contract to hire position combines front-desk coordination with essential accounts payable and receivable duties. The role requires a detail-oriented approach, a strong eye for detail, and the ability to handle administrative tasks in a fast-paced office environment. Responsibilities:• Manage front-desk operations, including greeting visitors and handling incoming calls in a courteous manner.• Process vendor invoices accurately and ensure timely payments.• Reconcile corporate credit card transactions and maintain detailed financial records.• Apply client payments to appropriate accounts, ensuring accuracy and timeliness.• Maintain and update accounts payable and receivable records in accordance with company policies.• Perform check runs and ensure proper documentation is in place.• Provide administrative support, including document preparation and data entry.• Assist with general clerical duties to support the smooth operation of the office.• Collaborate with team members to resolve discrepancies or issues related to AP/AR processes.• Ensure confidentiality and discretion when handling sensitive financial information.
2026-04-16T00:00:00Z

Sr. Administrative Assistant

Orlando, FL
onsite
Contract / Temporary to Hire
25 - 28 USD / Hourly
We are looking for a highly skilled Senior Administrative Assistant to join our team in Orlando, Florida. This is a Contract to permanent position requiring a detail-oriented individual to support our engineering and administrative staff by producing high-quality reports, proposals, and deliverables while ensuring smooth office operations. The ideal candidate will excel in managing multiple responsibilities, maintaining accuracy, and collaborating effectively in a fast-paced environment. Responsibilities: • Prepare, proofread, and format technical reports and proposals, ensuring grammatical accuracy and precise layout. • Create and edit complex documents in Microsoft Word, including tables, multi-column layouts, and embedded graphics. • Develop and maintain Excel spreadsheets for data tracking, calculations, and reporting purposes. • Coordinate printing, binding, and distribution of documents, and perform basic troubleshooting for office equipment. • Manage data entry tasks and maintain both electronic and physical filing systems efficiently. • Organize meetings, reserve conference rooms, and arrange travel itineraries for staff, including flights and accommodations. • Use Outlook and Teams for scheduling, internal communication, and meeting coordination. • Learn and utilize proprietary reporting software to support project deliverables and maintain quality control. • Prioritize tasks effectively, handle multiple deadlines, and collaborate with team members to ensure project success. • Adapt to new tools and processes while maintaining a high standard of work.
2026-04-16T00:00:00Z