12 results for Construction Admin Assistant in Oakland, CA

Legal Administrative Assistant

San Jose, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support the daily operations of a dynamic legal office in San Jose, California. This role involves managing administrative tasks, ensuring smooth communication, and maintaining organized workflows. The ideal candidate will bring exceptional organizational skills and a proactive approach to problem-solving. Responsibilities: • Handle incoming calls with professionalism, addressing inquiries and directing them appropriately. • Perform data entry tasks to maintain accurate and up-to-date records. • Manage receptionist duties, including greeting visitors and ensuring a welcoming office environment. • Process invoices and ensure timely payment of bills. • Organize and maintain office files, ensuring easy access to important documents. • Provide administrative support to legal staff, including scheduling meetings and appointments. • Coordinate office supplies and ensure inventory is adequately stocked. • Assist in drafting correspondence and reports as needed. • Maintain confidentiality while handling sensitive legal documents and information. • Collaborate with team members to streamline office procedures and workflows.
2026-03-19T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-03-27T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
25 - 27 USD / Hourly
We are looking for a proactive and organized Administrative Assistant to join our team in San Francisco, California. This long-term contract position involves engaging with the local community, coordinating events, and ensuring smooth administrative operations. The role is ideal for someone who thrives in dynamic environments and values meaningful connections. Responsibilities: • Coordinate and organize monthly neighborhood block parties to foster community engagement. • Conduct wellness checks in partnership with a buddy system to ensure safety and support. • Manage inbound calls and provide thorough and attentive responses to inquiries. • Perform accurate data entry tasks to maintain records and documentation. • Handle receptionist duties, including greeting visitors and managing front desk operations. • Assist with administrative office tasks to ensure efficient day-to-day operations. • Collaborate with team members to address community needs and provide solutions. • Develop and maintain schedules for events and community activities. • Ensure compliance with organizational policies while addressing community concerns. • Support the team in planning and executing outreach initiatives.
2026-03-27T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-03-20T00:00:00Z

Administrative Assistant

Half Moon Bay, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
Robert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building & Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments. Key Responsibilities<ul><li>Provide front-line administrative support for Building & Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries</li><li>Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation</li><li>Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents</li><li>Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies</li><li>Prepare correspondence, reports, and public notices related to permits, projects, and public works activities</li><li>Support Public Works functions such as work order tracking, service requests, and project documentation</li><li>Process payments, fees, and invoices related to permits and municipal services</li><li>Liaise with internal departments to facilitate cross-functional communication and project coordination</li><li>Assist with public information requests and ensure transparency and responsiveness to community needs</li><li>Ensure compliance with local ordinances, policies, and procedures</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary
25 - 35 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will support essential patient registration processes, ensuring compliance with legal and organizational standards. Your contributions will be pivotal in maintaining smooth operations and delivering exceptional customer service. Responsibilities: • Accurately complete patient registration and admission processes in compliance with organizational policies and legal requirements. • Collect and document co-payments, deductibles, and other patient payments during registration. • Obtain and process patient signatures on required legal and registration documents. • Maintain and secure patient valuables in accordance with department policies. • Scan and upload registration-related documentation into the system by the end of each shift. • Access and utilize online tools to verify insurance and patient demographic information. • Collaborate with clinical staff to provide necessary materials such as wristbands, plates, and documentation in a timely manner. • Respond to high-volume registration periods by prioritizing tasks to optimize efficiency and customer satisfaction. • Provide courteous and attentive customer service to patients, visitors, and staff, ensuring a positive experience. • Participate in team meetings, workshops, and training sessions to stay updated on policies and procedures.
2026-03-28T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary
25 - 35 USD / Hourly
Looking for a sharp, organized Administrative Assistant to keep daily operations running smoothly. This role supports the team with scheduling, coordination, and administrative tasks that keep everything moving. What You’ll Do<ul><li>Manage calendars, meetings, and travel coordination</li><li>Handle email correspondence, document prep, and data entry</li><li>Support office operations and assist with special projects</li><li>Serve as a reliable, resourceful point of contact for the team</li></ul>
2026-03-09T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. This role requires a proactive individual who can manage administrative tasks efficiently while maintaining excellent customer service standards. The position involves both office-based responsibilities and fieldwork, making it ideal for someone comfortable with a dynamic work environment. Responsibilities: • Handle administrative tasks with precision, including document management, scheduling, and correspondence. • Conduct mail runs and other errands within the Tenderloin area, ensuring timely completion of tasks. • Maintain strong communication with clients and colleagues to support seamless operations. • Assist with tenant-related matters, including case management and housing retention strategies. • Conduct outreach visits and needs assessments to provide tailored support to tenants. • Coordinate community events and tenant engagement initiatives in collaboration with property management and case managers. • Ensure tenant files are accurately maintained, including file creation, updates, and archival processes. • Respond to tenant crises with effective de-escalation techniques and provide necessary support. • Refer tenants to appropriate services and programs based on individual needs and assist with follow-through. • Adhere to confidentiality protocols and report incidents of concern to the appropriate parties.
2026-03-27T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary
26.125 - 30.25 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-03-26T00:00:00Z

Contract Administrator

Sunnyvale, CA
onsite
Temporary
32 - 42 USD / Hourly
We are seeking an experienced Contract Administrator for a contract-only opportunity located in Sunnyvale, CA. The Contract Administrator will support contract lifecycle management activities, working closely with internal stakeholders to ensure contracts are accurate, compliant, and properly executed. This role is well-suited for a detail-oriented professional with mid-level administrative or contract support experience. Key Responsibilities<ul><li>Assist with contract review, drafting support, routing, and execution processes</li><li>Maintain contract records, files, and databases to ensure accuracy and compliance</li><li>Track contract terms, renewals, amendments, and key deadlines</li><li>Coordinate with legal, finance, procurement, and business stakeholders</li><li>Support contract intake, approvals, and internal workflows</li><li>Prepare reports and summaries related to contract status and obligations</li><li>Ensure adherence to internal policies and contract administration procedures</li></ul>
2026-03-20T00:00:00Z

Contract Administrator

Palo Alto, CA
onsite
Temporary
35 - 45 USD / Hourly
Join a groundbreaking team at the forefront of healthcare innovation! Our dedicated medical device company in Palo Alto is searching for a dynamic Contracts Administrator to play a key role in supporting commercial growth and operational excellence. Key Responsibilities<ul><li>Draft, review, and negotiate a variety of contracts (including vendor, procurement, and customer agreements), ensuring full compliance with company policies and regulatory standards.</li><li>Oversee end-to-end contract lifecycle management, from initial intake and administration through to execution, amendments, and renewals.</li><li>Collaborate cross-functionally with Legal, Procurement, Finance, and Operations teams to resolve contractual issues, mitigate risks, and provide strategic guidance.</li><li>Support the procurement process, helping to select, onboard, and manage external partners and suppliers.</li><li>Maintain meticulous and up-to-date electronic and physical records to ensure audit readiness and contract retrieval efficiency.</li><li>Advise stakeholders on contract interpretation, compliance best practices, and process improvement opportunities.</li><li>Proactively identify areas for efficiency gains and help implement contract management system upgrades or process enhancements.</li></ul>
2026-03-17T00:00:00Z