We are looking for an Intake Coordinator to support legal operations in Newark, New Jersey. This Long-term Contract position focuses on managing incoming client materials, maintaining accurate records, and ensuring information is processed efficiently within a fast-paced environment. The ideal candidate brings strong organizational skills, attention to detail, and experience working with intake workflows and content management systems.<br><br>Responsibilities:<br>• Review and organize incoming client documents and application materials to ensure completeness and accuracy.<br>• Enter, update, and maintain case-related information within the content management system in a timely manner.<br>• Coordinate intake activities to support smooth document flow across a high-volume legal production environment.<br>• Retrieve, catalog, and manage records stored in microfilm and related archival sources when needed.<br>• Communicate with internal teams to clarify missing details and resolve discrepancies in submitted materials.<br>• Monitor intake queues and prioritize assignments to meet service expectations and operational deadlines.<br>• Prepare and maintain organized digital and physical files in accordance with established handling procedures.

• Previous experience supporting client intake, records coordination, or administrative operations in a detail-focused setting.<br>• Ability to work accurately with client applications, document records, and high-volume data entry tasks.<br>• Familiarity with microfilm retrieval or archival record-handling processes is preferred.<br>• Experience using a content management system (CMS) to track, store, and manage information.<br>• Strong attention to detail and the ability to identify inconsistencies or missing documentation.<br>• Comfortable working in a production-driven environment with shifting priorities and deadlines.<br>• Effective written and verbal communication skills and a collaborative approach to problem-solving.

<h3 class="rh-display-3--rich-text">TalentMatch^®</h3> <p>Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.</p> <p>Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more.</p> <p>All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information.</p> <p>© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.</p>